A/P Down payment invoice cannot be drawn to credit memo

Hi Experts
When i try to draw a A/P down payment invoice into a A/P credit memo, it gives me an error like Basetype mismatch what could be the reason for this ?
Thanks & Regards
Kanishka Wickrama

Hi!
You need to use Copy From option to book Credit Note on Down Payment. Also, if your Down Payment is Reconcilled (Payment Done) you need to cancel the payment first. Make sure the Downpayment is in OPEN status.

Similar Messages

Can not void a check win paid from a down payment invoice

I am working on a problem where we can not void a check to adjust the posting date of the payment.
It would seem that the issue lies with the AP down payment invoice since the error message is
"Cannot cancel a document with down payment that was drawn to invoice {3703-6]"
any ideas would be greatly appreciated
Thanks,
John-Michael

Dear,
Please first check whether the payment did select some down payment or not.
If it did, for your issue, I am sorry to say that we don't have workaround from the point of view of system. We would like to recommande customer to consult with his accountant in order to by-pass the mistake he had done
using standard application processes.
After double confirmed with development,this issue is currenct system behavior.The reply is:
1) payment for the down payment invoice cannot be cancelled if it was
withrawn to AR invoice. It can be done after the AR invoice will be
credited.
However, we have another problems:
2) the invoice cannot be credited if it closed/reconciled.
And one more:
3) cancelling of the manual reconciliation does not open the invoice.
So according all these information the system behaviour is correct and we can do nothing here.
Thanks
Regards
Apple

Down Payment Invoices - Is there any date restrictions?

Hi All,
I created a down payment invoice (A/P or A/R) and draw the down payment invoice from the invoice.
The thing is that the down payment invoice can be drawn only on certain posting date of the invoice.
For example, when the date of the down payment invoice is 02 Jan, the invoice can only be between 02-05 Jan, cannot be later than that date.
For some cases it can even only be drawn on the same date as the down payment invoice is issued.
Could be any settings in the database related to this? Because when I tried on different database (with same version) there is no problem.
Thank you.
Regards,
Marini

Hi All,
It's solved already. It was because the exchange rate of System Currency on the date the down payment invoice was issued was different from the exchange rate on the date it was drawn to invoice.
So I run the Conversion Differences first and then create the invoice again.
Cheers,
Marini

Creation of A/R Down Payment Invoice based on Sales Order not logical

When creating a A/R Down Payment Invoice based on a Sales Order you
have the option to create multible ones. Which by itself could be
usefull to create one of 50 % for a certain day and decide they need to
pay another 25 % at a later date.
But SBO does not track what already have been posted. Therefore you can
create a sum more then a 100% without warning or blockage.
Tested this in SBO 2007 A SP:00 PL:00
Scenario:
Sales - AR>Sales Order
Create and post a Sales Order
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 40%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 100%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 70%
Post the A/R Down Payment
Making the total for the Sales Order 210% worth of Down Payment
Invoices without warning/blocking. I would expected that you would only
be able to set the rest sum %. For instance first scenario I entered
60% therefore setting the second Down Payment Invoice to a max of 40%
Untill you have used up the 100% and you cannot select the Sales Order
in question..
If multible users do the same work, SBO doesn't show that it has
already been done. Same if you forgot you already created it you can
still create one. Plus sometimes it will happenyou create the Down
Payment Invoice and not paying attention you create the first one with
a 100% and later with the intended percentage..

Hello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
The question is what would be a checking procedure in case that on Sales Order there is based Delivery and DP? What would be the system priority to take into a consideration?
Regards,
Martin Slavik
Regional Solution Manager

Down payment Invoice is not being shown in Credit Memo option

Hello Experts,
I want to make a credit memo against Down payment invoice, but it is not being Drawn by COPY TO option in Down Payment Invoice form and not being Drawn from COPY From option in AP Credit Memo form.
Please help
Thanks
Edited by: Shazad Nazir on Nov 20, 2008 8:45 AM

Hi,
Let me explain the steps I am following, for the problem I am getting. I directly goto Down Payment Invoice option and made a down payment invoice and then I try to use credit memo of that recently made Down Payment Invoice.
But same that Copy TO option is not enable.
Thanks & Regards,
Shazad Nazir

How can we reject a Sales order after first Down payment invoice for Italy?

Hello,
As a legal requirement in Italy the Down paymenty have to be transformed into real invoices, another legal requirement is that an invoice cannot be cancelled it has to reversed by a credit memo.
I would like to know in this context how we can reject a sales order line once a Down payment invoice has been emitted.
When I do enter a reason for rejection in the sales order line I receive the message : V1036: Subsequent documenst exist for item XXX and then V2432 Cancellation not possible. Down payment request already created.
I can create a down payment credit memo in order to cancel the down payment invoice but how can I get rid of my SD requirement in MD04 if I cannot reject the sales order line?

Hello,
have you tried using a recjection code which is not relevant for billing?
Regards,
Uli

A/R Down Payment Invoice with Discount

Hi,
I have a design question about the "A/R Down Payment Invoice" functionality in SAP B1 (version 8.81 PL09). Consider the following example:
I have a sales order with "total before discount" of 1000 euro. Customer gets 10% discount on this order, so order total is 900 euro.
I ask the customer to pay 300 euro of these 900 euro in advance (= down payment). I create a A/R Down Payment Invoice, I copy the sales order into the invoice. Then, I see the following on my screen: Total before discount = 1000 euro (which is correct), Down Payment = 90% = 900 euro. This is not correct, because 90% down payment would be 810 euro.
I go further and give 300 euro in as "down payment" and I ignore the wrong "down payment percentage". When I create my lay-out for my "down payment invoice", it is not possible to get the discount (of 10% = 100 euro in this example) printed. I only find the following information in the database table (ODPI): Total before discount = 1000 euro (correct), Discount percentage = 70% (NOT correct, should be 10%), Down Payment percentage = 30% (NOT correct, should be 33,33%).
This looks like a huge mistake in the design of a "down payment invoice" in SAP B1. How can I fetch the following data from the database:
1) Total before discount = 1000 euro
2) Discount 10% = -100 euro
3) Total after discount = 900 euro
4) Down payment = 300 euro
I can do line 1 and 4, but cannot find a way to retrieve line 2 and 3.
Regards,
Pieter

Hi Pieter,
Where did you set the discount? Is it on document level?
Have you tried on line level?
Thanks,
Gordon

How do you report Net Balance of A/R Down Payment Invoice?

We have recently installed SAP B1 Version 8.8 at a new client site. The client wants to accept A/R down payments from customers, issue invoices and draw the amount of the invoice from the down payment. I can see the net amount in an open items list report called A/R Down Payments - Not Yet Fully Applied. I need to report that net amount on each invoice that draws from the down payment. I would like to create a Crystal Report or update the existing PLD Invoice to show the amount. Do you know the link between an A/R invoice and the drawn A/R down payment invoice?

Hi,
Try this query it also show the corresponding outgoing payment information.
SELECT
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum + T3.DiscSum AS DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum as DocCheck,
T5.DocDueDate as DateCheck,
T6.CheckNum
FROM
dbo.ODPI T0
INNER JOIN dbo.DPI1 T1 ON (T0.DocEntry = T1.DocEntry)
LEFT OUTER JOIN dbo.INV9 T2 ON (T1.DocEntry = T2.BaseAbs)
LEFT OUTER JOIN dbo.OINV T3 ON (T2.DocEntry = T3.DocEntry)
LEFT OUTER JOIN dbo.INV1 T4 ON (T3.DocEntry = T4.DocEntry)
LEFT OUTER JOIN dbo.OVPM T5 ON (T3.ReceiptNum = T5.DocNum)
LEFT OUTER JOIN dbo.VPM1 T6 ON (T5.DocNum = T6.DocNum)
WHERE
T0.CardName = [%0] AND
T0.DocDueDate BETWEEN [%1] AND [%2] AND
(T4.TargetType = -1 OR T4.TargetType IS NULL) AND T1.TargetType <> 19
GROUP BY
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum,
T5.DocDueDate,
T6.CheckNum,
T3.DiscSum
ORDER BY
T0.DocNum,
T3.DocEntry
This for A/R Downpayment Monitoring.
regards,
Clint

Down payment Invoice and AR Invoice

Hi,
Can anyone please advise the details of this note for PL44 - I am unable to find reference to this note on the SAP notes page?
Error 'Down Payment sum cannot be greater then total sum', note 1244893
We have PL42. We have created an AR invoice and a Down payment seperately. Both IN and DT are appearing as positive figures in the incoming payment window - how can we reconcile these transations?
Thanks Lisa

Note 1244893 - Error 'Down Payment sum cannot be greater then total sum'
Summary
Symptom
In Tax Groups for output documents, you define a tax code. You
create a sales order with this tax code. You create a partial A/R down payment request and pay it. You copy the A/R down payment request
into the A/R down payment invoice. You open a created sales order and
copy it into the A/R invoice, and then attach an A/R down payment invoice. You try to add the A/R invoice and get the following message:
Down Payment sum cannot be greater then total sum [3703-3].
The A/R invoice cannot be posted.
Other terms
JDT1, OINV, Financials
Reason and Prerequisites
Application error
Solution
This issue will be fixed in a future patch. See the info.txt file
on SAP Service Marketplace to verify when the fix was included.
Header Data
Release Status: Released for Customer
Released on: 15.09.2008 08:29:58
Master Language: English
Priority: Correction with high priority
Category: Program error
Primary Component: SBO-SD-INV A/R Invoice
Secondary Components: SBO-FIN Financials
Affected Releases
Software
Component Release From
Release To
Release And
subsequent
SAP-M-BO 2007 2007 A 2007 A
Related Notes
1294071 - Overview Note for SAP Business One 2007 B Patch 09
1257957 - Overview Note for SAP Business One 2007 A Patch 44

AP Down Payment Invoice not yet Draw Report

Hi All,
I'm trying to make a query of the AP Down Payment Invoice not Yet draw Report. Can any one tell me which table I should refer when I need to make a query? I checked the ODPO tables that's no field indicate that the Downpayment not yet draw. I also tried the ODPI table when I use that to draw the downpayment invoice to AP invoice. When I query that table it return me 0 line.
Please advice.
Looking forward advice and reply.
Thank you.
Regards,
Foong Yee

AP Down Payment Clearing Account has debit balance if it is not drawn to AP invoice.
Use General Ledger Report,Select AP Down Payment Clearing Account,Select this G/L account,
Select reqd. posting dates,Click Ok.
Now you can see AP Down Payment Invoice not yet Draw Report.

Freight in Down Payment Invoice

Dear All,
In Sales Order I have added freight in the document and now for this sales order a down payment invoice is been booked and in down payment i am using the option copy from - Sales order and in Document Draw Wizard I am clicking the option Draw All Data ( Including Freight & Witholding Tax ) but in Dow Payment Invoice the freight amount is not coming. Is it possible to bring freight in down payment or this option cannot be done in down payment invoice.
I am using SAP Business One 2005B with patch level 39.
An early response from your end would be highly appreciated.
Thanks and Regards,
Kawish Junaid Mazhari

Dear Ivy,
Thanks for the response. But as frieght charges cannot be copied to down payment invoice then what can be done if in a particular sales order, the Sales order value is less than the down payment. It happens sometimes that the customer gives on account payment and sales order is made after recieving the down payment. But in SAP Business One it seems that a down payment cannot be done more than the sales order value
Does anyone has a solution for the above situation.
Thanks and Regards,
Kawish Junaid Mazhari

Down payment amount cannot be higher/lower than the preset value Error

Hello. Can anyone help me with this error. When creating a down payment request from a sales order with a billing plan, I get the message 'Down payment amount cannot be higher/lower than the preset value' and the document isn't released to accounting. When creating the sales order, I included a condition type that I created. The billing plan then calculates the down payment request value with the total sum i.e net value plus condition value. Upon creating the down payment request in VF01, I get this message. I did a test and noticed that, if the condition is not included in the sales order, the down payment request is created without errors. How do I correct this? Thanks for you anticipated response.

Hi
As you are getting error, 'Down payment amount cannot be higher/lower than the preset value' ,please check the total value of the document.So in the sales document ,billing plan check what is the invoice value for the first billing date , also check what is the sales order value.Secondly what is the condition type that has been created and for what purpose it is being used.
Regards
Srinath

Cash Advance Amount Monitoring AP Down Payment Invoice

HI,
I would like to ask in the AP Down payment Invoice to know or monitor the remaining amount until became zero from AP Invoice.
How to connect this tables?
Example output is :
CA No. Cash Advance AP Invoice API Amount CA Drawn     Balance
114      200000           1347        142,118.74    142,118.74 57881.26
                                  1354        86,191.31       57,881.26         0.00
Thank you very much.
Regards,
Clint

Hi the Gordon,
That's correct, you got my question! And cant the see the link between AP Invoice and AP Downpayment Invoice tables.
Is this possible?
regards,
clint

A/R Down Payment Invoice requires payment in full

My client is testing SAP B1 Version 8.8, SP:0, PL:2. When an A/R Down Payment Invoice is entered and you click the Add button, the Payment Means form opens and an error message appears which states: "Invoice & receipt must be paid exactly", message ID 10000102. I cannot duplicate it in a demo database or in version 2007 A. I am expecting the form to save so that the A/R Down Payment Invoice can be printed and forwarded to the customer. Is there a setting that would cause this to happen?

If you cannot duplicate it in a demo database, chances are: the data from your client might be the reason (is this db upgraded from 2007?). You need to use client db in the test environment to find what is wrong. If no reason could be found, report to SAP support.
Thanks,
Gordon

Payment transactions applied to down payment requests cannot be reconciled

Help
See the scenasrio:
A customer added sales order( SO-123) of Amount 100000 dated 23/08/2009, Than request for advance INR 100000( 100 %)
from customer and added A/R down payment request( Based on S0-123) dated 24/08/2009, Customer argree to give advance,
So user added Incoming payment dated 25/08/2009 and received INR 100000. Now delivery( based on SO-123) happend on
date 26/08/2009, And A/R Invoice added on date 27/08/2009. Since customer already paid said A/R Invoice amount
through A/R downpayment request and Incoming payment on dated 25/08/2009, Now How to close the A/R Invoice
I already tried with business partner ledger and manually reconcile the incoming payment with his invoice,
than this giving error
Payment transactions applied to down payment requests cannot be reconciled here [Message 3821-19]
Regards
Arun K Singh

Hi Heather,
I have found the same problem too.
In SAP Business 2005A, we allow to do Internal Reconciliation on this Downpayment Request with 100% and the Invoice.
The only differences is this Invoice with status Closed.
But In SAP Business 2007A, we not allow to do Internal Reconciliation on this Downpayment Request with 100% and the Invoice.
The only differences is this Invoice with status Open compared in 2005A.
I have checked in both version 2005A and 2007A Journal Entry, there is nothing wrong on it.
Why this happen in version 2007A?
Hope Jitin can answer our Question.
Best Regards,
danny

A/P Down payment invoice cannot be drawn to credit memo

Similar Messages

Maybe you are looking for