ABOUT OPEN ITEM, MANAGEMENT

hai
What is the open item management and which basis it is created .is the all balance items are open item .and .if GR/IR account also open item .why should we maintain both accounts .why dont use only one account for this .
please give clear understanding
i would be appreciate  to u
regards.
pooja

pooja  open item mgt is used where transctions like the bills are payable and receivables  ( outstanding amounts) . it is used for clearing the bill wise payments or receipts. when we make payment the system will ask against which bill we have to make payment.

Similar Messages

  • Open Item Management activation for GL accounts in ECC 6.00

    Hi Experts,
    There is an issue about Open item Management activation for GL line items of FBLL03 for VAT GL code. Unexpectdly do not check the open item management in VAT GL account Master record while created the GL master record in 2007. Now we activated Open item Management in GL master record for same GL to nulify the balances with setoff account and same reversed after activation. Now issue is how it is possible to activate Open item Management for previously posted documents ? Is there any standard SAP Program for ECC 6.00 Release SAP _APPL 600.
    Please revert.
    Best Rgds
    SumaMani

    Hi PVC,
    I got below mentioned message while execute the suggested program in SAP.Please suggest
    Do not use the report program to set up open item management for the
    account.
    Create a new account with the correct account assignment. Post your
    items to the new account. If you want to use the original account
    number, you must bring the account balance to zero, change the account
    assignment, and repost the items. You can remove the old items by
    archiving the documents.
    Best Rgds
    SumaMani

  • Open item managment

    hi all
    could you explain me about Open item managment.
    regards
    suresh

    Open Item Management :  For Accounts which are to be monitored i.e. payment are to be monitored the account must be defined as a open item management account (Pending Item)
    We can specify it for Balance Sheet Account
    For Clearing Account we need to select open item management
    Open item management is to be selected for Balance Sheet receivables and payables Accounts
    Ex  :   Bank Clearing Account
         Expences Payable Account
         Income Receivable Account
         Taxes Payable Account
         Loan Payable Account
    Open Item Management must be followed by Line Item Display (Mandatory)
    For Recon Account donot select the openitem management.
    Thanks
    Hari

  • Activate "Open Item Management" for an Asset, line items posted previously

    Dear Experts,
    In Asset there are line items already posted but it is not "Open Item Management" only "Line Item Display" is activated. Now we want this as "Open Item Management".  We are using ECC 6.0.
    Please help... how to go about it? 
    - Nilesh

    Dear John Sir,
    Thanks a lot for the explanation which was really helpful.
    As per last discussion : "If asset clearing account XXXXXX had not been maintained as open item management and posted with a balance. It canu2019t be changed directly using FSS0 in G/L master because of non-zero balance on account XXXXXX."
    Please can you explain the detail steps involved for your suggested solution i.e; The step SA38 > RFSEPA02 should be used to achieve this purpose.
    We are usin ECC 6.0. so do we need to convert program "RFSEPA02" to "ZRFSEPA02".? And what are the repucations involved if we execute this solution, as SAP itself don't recommend this program to execute.
    Please help.
    - Nilesh

  • Activate open item management on G/L with existing line items

    Hello all,
    I have a G/L account with line items on it. I want to activate open item management now.
    I can do that in several ways and have also managed to do it.
    The EXISTING line items, however, do not have an open item status in the sense of "open" or "cleared". Instead, they show up with the green tick in front of the line. I would actually want the existing line items to be marked as "cleared" so they will disappear from the open item inquiry report.
    I have found several SAP notes about this behaviour and know that SAP recommends to create a new account and then re-post. In this particular case, however, I have lots of reasons to keep the existing account.
    My question is therefore if someone knows how to make the existing line items disappear from the open item inquiry. We are on SAP 4.6C and switching to ERP 6.0 so would be interested in both systems. By the way, I also found several info about FAGL_ACTIVATE_OP but this seems to be for the new G/L which we don't use.
    Thanks in advance for any input.
    René

    I just saw this question now, if solution is still necessary you can read on
    First: you can make an account open item only if the account has no balance. You mentioned there are postings on the account. If these postings make a zero balance all together (i. e. the debits and credits are equal):
    1. change the master data
    2. run program RFSEPA02 to change the existing items
    3. clear the items
    If the postings do not make zero, than you have to first make the account balance zero, carry out the above steps and reverse the posting mentioned previously.
    The above works for 4.6x and ECC 6.0 systems as well.

  • Gl account open item management.

    Hi
    This is Amar i am some daught about open itme management.
    in one gl A/c open itme management is taken while careting the GL, and posted some documents in that GL account is it possiable to remove the open item indecater in that GL  at any time?
    Exp: in one GL A/c open item management  is taken while creating the GL A/c and posted some documents in that account and cleared that open items now that GL A/c balance is '0' now it is possiable to remove the open itme indecater in that account?
    Regards,
    Amarnadh.

    Hi
    Yes you can switch.
    Goto SE38 and run program RFSEPA02
    Cheers
    Srinivas

  • Open item management in GL master data

    Hi
    We created GL master data in 2000 and that time "open item management" was not selected.
    Later in 2004 we needed "open item management" so we canged settings.
    now the problem is we are not able to see cleared items for that GL A/C.
    even if we clear also it is still showing open item only.
    Thanks in advance
    Regards
    prasad

    Hello
    If you have created a GL account without selecting open item managment check box and lateron you found that it should have been maintained on Open item basis,the system will not alow you to mark the checkbox as open item mangt if some open items still exist.
    First make the account balance to zero by clearing the account.Even if the system issue a error msg try these:
    Block the relevant account for posting in the company code
    Run program ZFSEPA03
    Unblock the account
    In earlier versions there was a program which when run allows you to maintain OI for future transactions, but I am not sure about this now
    reg

  • Activation of open item management in G/L account

    Hello all,
    I have a G/L account with existing line items on it without open item management activated and the client wishes to activate open item management now.
    I have managed to activate the actual G/L account option, but my question is about the status of the EXISTING line items.
    Because the existing line items, however, do not have an open item status in the sense of "open" or "cleared". Instead, they show up with the green tick in front of the line. I would actually want the existing line items all to be marked as e.g. "open" so I can then clear all matching items and leave the unmatched items with status "open".
    I have found several SAP notes about this behaviour and know that SAP recommends to create a new account and then re-post. However, my client wants to keep using the EXISTING account number.
    I know about a report called RFSEPA02 that was meant for a purpose like this, but we are on ERP 6.0 and in that environment, SAP does not allow to run RFSEPA02 anymore.
    My question is therefore if someone knows how to set the open item status of the existing line items in such a way, that I can clear them.
    Thanks in advance for any input.
    René

    Hello,
    When we run standard program RFSEPA02, we get a waring message and will not run the program. To over come we have to copy the program to Z program and bypass the warning message.
    I hope this will help you.
    Thanks,
    SK

  • ASKBN - Postings to G/L accounts with open item management are not permitte

    Hi All!
    I have a problem: I run the transaction ASKBN (periodic asset postings) and receive the message about error: "Postings to G/L accounts with open item management are not permitted".
    Please let me know how correctly run the transaction?
    Thank.

    Hi,
    if you would have posted this information with your opening post, it would have been more helpful. How should the community know this detail?
    Regards,
    Markus

  • Fagl_fc_valu for open item managed accounts

    Hi,
    I have an open item managed account and I have activated the delta posting logic.  In January, an entry was made and not cleared.  The open item managed account was valuated at month end and an entry was posted to an adjustment account and unrealized gain.
    With the delta logic, I have not adopted the monthly reversal.
    Early in February, the item is cleared.  The document created posts an amount to realized gain and an offset to the adjustment account.
    At month end February, I run fagl_fc_valu and there are two entries created.  Effectively, they reverse themselves with entries to the balance sheet adjustment account and the realized gain account.
    First question, why do I get these two entries  In the text description, one says RXDAdjustment Posting.  The other says RXDTRAAdjustment Posting.
    Second question, how do I get the January entry to unrealized gain to reverse.  Will this need to be a manual entry or is there something with configuration that can fix this.
    Thank you

    As per the New GL design it is not possible to post an entry specific to non lead ledger  to a GL which is open item managed. The reason is very clear. In non lead ledgers we do not do clearing we only do adjustments entries. Clearing can only be done in a lead ledger. Ask yourself about making a payment to a vendor from non lead ledger. It is not at all sensible.
    What you need to do to handle this scenario is to create a new GL (if it is a B/S account then mark it as line item managed and in the text you need to mention that this account is specific to non Lead ledger postings. There is no way in ECC 6.0 to flag a GL for non lead ledgers only. Once you create this account you can post an entry to this using T Code FB50L. From financials standpoint you can club this new GL in the same group or number range where you have the same account with open item managed checkbox.
    SAP is working to extend the clearing functionality to non lead ledgers but I am not sure which enhancement pack will have this feature. Till that time you need to follow the solution as described above.
    Hope this helps

  • Change Account to Open Item Managed

    Hi All
    I need to change some GL accounts that are not open item managed to open item managed...
    However, all these accounts have balances in them and wouldnt let me change it...
    And there is no way the customer will clear these balances... so is there any possibility for me to change the master data for these GL Accounts?
    Will using the &sap_edit function in SE16n for table SKB1 be the correct way to go about it?
    Thank you
    Rukshana

    Hi,
    Could you brief me about the issue or correct if I am wrong:
    1) GL Account managed as non-open item amanegement.
    2) you want to manage as OIM.
    In this situation.
    1) Make the GL Balance ZERO by transfering GL transcation to another account..
    2) Switch on GL as OIM.
    3) Retransfer transcations
    What ever transctions you are transfering now, may be cleared through F-31.
    Thanks,
    Surya

  • Provision for Amortisation  as open item management account??

    Hi Friends,
    related to previous question ..what about the Provisions accounts
    for ex Provision for amortisation ..Pro.Gratuty ..Prov.Leave salary.
    Provision for Interest Tax
    Provision for Staff Remuneration A/c
    Provision for Taxation
    Provision for Wealth Tax
    Deferred Tax Liability A/c.
    Provision for DIVIDEND PAYABLE
    Provision for DIVIDEND TAX PAYABLE
    Provision for Interim Dividend A/c
    Provision for Other Financial Liabilities
    Provision for Other Payables
    Provision for Proposed Dividend
    Provision for Tax (MAT)
    For all above accounts can we manage as OPEN ITEM managed accounts???
    pls clarify me
    regards,
    shashi.

    Hi,
    Provision is expenses account, means it's P&L. so it's not advisable to use open item management due to:
    Accounts that are managed on an open item basis:
    Clearing accounts:
    Bank clearing account
    Payroll clearing account
    Cash discount clearing account
    GR/IR clearing account
    Hope this will solve ur problem.
    TQ
    Regards,
    Nazrul

  • FH087 - Remove open item management to GL Accounts

    Dear All,
    I need to remove open item management to few GL Accounts.    The balance is Zero now.  
    I removed the open item management and try to save the GL Account and the error meesage showing with FH087 - You cannot change Open Item setting.
    Requesting help and guidelines from the forum.
    Thanks in advance,
    Regards,
    SS

    Hi
    Please refer to below answers:
    1) the OSS note 175960, mentions the afftected releases for software component SAP_APPL is till release 600. Currently we are at SAP_APPL 604 level 07. Is this note applicable to us?
    Yes, it can be used.
    2) Will the program ZFSEPA03 / RFSEPA03 converts the current open item line items to line item display?
    The report does the following:
    1. Sets a posting block to the GL account.
    2. Selects all open items and deletes the XOPVW indicator in tables BSEG and BSIS
    3. Deactivates the XOPVW flag in the GL account master data.
    4. Deletes the posting block.
    3) After executing this program, if suppose later any of the clearing document for the cleared items in the account got reversed. Will this items become open item again? if yes, then it won't be possible to clear these items as the gl won't be open item managed.
    I am not sure about this step, but you will have (old) cleared items in the document tables (BSEG/BSAS) which does not match the current account settings (as these items are from the dateBEFORE the change took place). But this does not have any influence on postings in the daily business.
    4) Any pre requisite like the gl account should have zero balance or there should not be any open items, before executing this program ZFSEPA03.
    The subsequent deactivation of open item management is not that critical.
    It is not necessary to bring the account balance to zero, you can execute ZFSEPA03 without any correction postings. And it is even not necessary to change the master data manually, this will be done by the program.
    5) is there any other transaction similar to FAGL_ACTIVATE_OP for deactivating the open item managed tick in ECC 6.0 with NEW GL active.
    You will do it by running the mentioned report.
    The RFSEPA03 or your 'Z' version will not have any influence on the NewG/L tables likeFAGLFLEXA Only the currently open items will set to normal items.
    Regards
    Divya S

  • Posting in Open item managed accounts in Non Leading ledger

    Hello,
    I would like to know how can we post into a open item managed G/L account in the non-leading ledger only.
    If it is not possible, then what could be the reason for the same?
    Regards,
    Sameer

    As per the New GL design it is not possible to post an entry specific to non lead ledger  to a GL which is open item managed. The reason is very clear. In non lead ledgers we do not do clearing we only do adjustments entries. Clearing can only be done in a lead ledger. Ask yourself about making a payment to a vendor from non lead ledger. It is not at all sensible.
    What you need to do to handle this scenario is to create a new GL (if it is a B/S account then mark it as line item managed and in the text you need to mention that this account is specific to non Lead ledger postings. There is no way in ECC 6.0 to flag a GL for non lead ledgers only. Once you create this account you can post an entry to this using T Code FB50L. From financials standpoint you can club this new GL in the same group or number range where you have the same account with open item managed checkbox.
    SAP is working to extend the clearing functionality to non lead ledgers but I am not sure which enhancement pack will have this feature. Till that time you need to follow the solution as described above.
    Hope this helps

  • Clearing GL with Open Item Management

    Dear Experts.
                    A liability GL (Remuneration Gl account) has been created by the client in the system without open item management. After that several entries has been posted in that GL account. Few months back they have activated Open Item Management for that GL using a program.Now they want to clear few entries in that GL account and while clearing the GL in F-03 system is displaying an error
    Document splitting: Items for clearing 1000/9300000661/2012/001 not found
    Message no. GLT0002
    Diagnosis
    Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
    System Response
    Clearing cannot be performed and the document cannot be posted.
    Procedure
    Exclude the affected item from clearing.
    It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
    This error occurs due to the Open Item Management activation in the GL after entries were posted.
    Now the client wants to clear few entries in this GL account for which Open Item Management was activated recently. The client is not willing to create a new GL and post transfer entries. Is there any other possibility to clear this GL account.
    Please provide your valuable suggestions.
    Regards,
    Ramprasath

    Hi,
    The reason for the error GLT0002 is that there is no values for
    document in tables FAGL_SPLINFO and FAGL_SPLINFO_VAL
    Regarding the clearing process in the FAGL_ACTIVATE_OP:
    The clearing of the 'old' items is the standard process in the report.
    Here is the part from the documentation:
    (Please review the documentation on FAGL_ACTIVATE_OP via se38
    enter in FAGL_SWITCH_TO_OPEN_ITEM view documentation)
    The system then activates open item management and clears all existing
    open items. After this clearing, you have the option of having the
    system repost the amounts that were initially written off.
    This is done to start newly with the OI management once it is activated.
    So if you want to activate the OI management for an other account in
    your  system, please take into account that the clearing should NOT be
    opened again in standard.
    I would request you to please read the documentation in SE38 for FAGL_SWITCH_TO_OPEN_ITEM
    and please check whether all criteria's are fulfilled or not.
    I hope this helps.
    Regards
    Eugene

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