Absence Quota generation / Accruals
Hi Gurus,
I am trying to configure Absence Quotas with the below mentioned rules.
1. To be eligible for PTO you must be on the payroll at least 6 months at which time 20 hours of Paid Time Off is granted.
2. In the second year of employment an employee will receive 5.58 hours of PTO per pay period.
3. The accrual rate increases with continued years of service. After 5 years of employment the accrual rate is 7.11 hours per pay period. See the chart below:
Years PTO Hours
1 20 Hours
2 - 4 145 Hours (5.58 hours per pay period)
5+ 185 Hours (7.11 hours per pay period)
A maximum of 240 PTO hours (6 weeks) may be accumulated.
Can you please advise if it's possible to automatically (using Time Evaluation) generate 20 hours of quota in one go after 6 months, and then after 1 year is completed, the quota accrual starts happening every pay period. If it's possible, then please advise me how can this be achieved.
Any kind of help is really appreciated.
Thanks in Advance,
Ashish Maini
Hi,
In table V_T559L you can set up to do the accrual based on a time type and using a rule, you can check based on infotype 41 when to generated it.
Regards
Frederick
Similar Messages
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Issue in Absence Quota generation wrt to actions (IT0000);using schema TQTA
Hi
I wanted some clarification on Absence Quota generation through schema-u201CTQTAu201D
The client Scenario is that they want Earned leaves (absence Quota type 0002 and 0003) and Half-Pay leave (Absence Quota 0004) semi-annually.
Whenever an action is run (whether with employee status active or inactive) the absence quota is generated twice:
1. Last day of previous action
2. Last day of evaluation period.
Main issue is that when it is reflected in IT-2006 it is summing up the quota generated on both the above said dates.
Also the quota that is generated on the last day of the evaluation period is not prorated but for the entire accrual period.
When the employment status of an action is inactive; the quota is generated upto the last date of previous active action, but if any other action is executed with employee status as u201Cactiveu201D in the same accrual period and time evaluation is run; the quota gets generated again on the last date of accrual period for the entire accrual period i.e. the inactive period is also taken into consideration. Moreover, both the quota generated are added up and displayed in IT-2006.
Kindly advice me the solution for the same.
Thanks and Regards
Parul JainHi
I wanted some clarification on Absence Quota generation through schema-u201CTQTAu201D
The client Scenario is that they want Earned leaves (absence Quota type 0002 and 0003) and Half-Pay leave (Absence Quota 0004) semi-annually.
Whenever an action is run (whether with employee status active or inactive) the absence quota is generated twice:
1. Last day of previous action
2. Last day of evaluation period.
Main issue is that when it is reflected in IT-2006 it is summing up the quota generated on both the above said dates.
Also the quota that is generated on the last day of the evaluation period is not prorated but for the entire accrual period.
When the employment status of an action is inactive; the quota is generated upto the last date of previous active action, but if any other action is executed with employee status as u201Cactiveu201D in the same accrual period and time evaluation is run; the quota gets generated again on the last date of accrual period for the entire accrual period i.e. the inactive period is also taken into consideration. Moreover, both the quota generated are added up and displayed in IT-2006.
Kindly advice me the solution for the same.
Thanks and Regards
Parul Jain -
Absence quota generation with PCR in Time Evaluation
Dear All,
I am generation absence quota Annual leave = 50 through PT60- ZM04. Its daily calculation and transfered at the month end.
The quota entitlement is 30 days per year.
I have written this pcr. Have configured a time type too. but not sure why its not generating any quota.
The time type I have configured is:
Time Type: 0097
Save as day balance - No Formation
Save as period balance - 1
Store for time accounts - 1
Have assigned the time type 0097 in Base entitlement for Absence quota generation as Day Balance and even in generation rules.
Have placed the PCR with ACTIO Z003 before CUMBT fucntion.
The PCR Z003 is:
000010 D HRS?0
000020 *
000030 = D OUTAQTYP
000040 = **
000050 = 50 Z GCY ZQTY
PCR ZQTY is:
000010 D OUTWPMOLGA
000020 **
000030 99 HRS=FR50C ADDDB0097Z ADDDB0097 HRS=D0097
I didnt mention anywhere in configuration or PCR that its 30 days per year.
Do I need to do this?
Have I missed out anything, please help me.
Thanks & regards,
MajidHi,
This you can do through config also without using PCR.
Base entitlement is 30 for calender year. Selection rule- Accrual period is daily and transfer time is time evaluation period.
Use appropriate rounding rule in selection rule.
Rgds,
Lata -
Absence Quota Generation begining of Calendar Year
Hello Experts,
Although the said requirment has been already posted in SDN, could not see any solution for this from the threads.
I have a requirment to Generate Absence Quota i.e Annual Leave at the begining of the year, precisely when i run Time Evaluation on 01.01.2011 system should generate the Quota in advance for the Calenday year.
I could generate via Report RPTQTA00 but the same is not happening in TE, even i tried with all Accrual options like Calendar Year, Monthly, Payroll Period, Base Period etc but system picking only the last day of the month or year.
I am wondering if some potential solution would have released from SAP during EHP 4 and 5
Kindly help me with your expertise
thanks
GitaHi Vivek,
i am facing the following senio can you please provide and document with pcr. I dint find the solution in SCN so please provide solution ASAP...
I have one senario in TIme management ....
Employee have 1year probation period ,but he is entiteled for taking leave after 1 year . that to leave should be accured for calender years after probation period. & henceforth it should accur per calender year.
For Example: Employee have joined on April 2011 ,Then his leave should be accured after April2012 upto Dec 2012 & then for next year 2013 leave should accure from Jan 2013 to Dec 2013.
Please help me to map the senario with detailed configuration steps
Pls help me out here the requirement is immediate. -
Error in Absences Quota Generation
Dear All,
I have generated absences quota for all the employees. But its generating and showing the same kind of absences in terms of no of days for newly joined employees also. For example if an employee joined on nov for him also Earned leave is generating for the full quota but he is not eligible for the full year of E.L.
How to reslove this.
Thanks and Regards
Suresh.VHello Suresh
use the tab allocation of quota based on pro-rata basis - and in quota type selection rule - use "decrese the quota based on inactive days"
and for earned leave - use different quota type selection rule - and use accrual period - for that you have to allocate the qouta on monthly basis (ie based on there presence they will get the leave quota).
Thanks and Regards
Jaydeep Jadhav -
Use of Time Evaluation to generate Absence Quota
Hi,
We are planning to use time evaluation to generate absence quota. At the moment we are using RPTQTA00 report to generate Absence Quota. We have negative time management and since, the project has already gone live i have very limited scope to change the basic settings for example we do not have any employee subgroup to identify part time employees, PT & FT are in one employee sub-groups. We have only one ESG & PSG for time recording, time quota etc. The base entitlement is defined for the FT employees and it is reduced propertionately based on the employement percentage in IT0007. Now we are going to adopt a change in design, and planning to have specific work-schedule for PT employees. In that case, we will not have the scope to maintain %age in IT0007 for part time employees but exact no of working hours will be used. It means that system will treat the PT emploees as FT while generating absence quota and output the FT absence entitlement. As i said earlier we can not differentiate PT employees from FT employees based on ESG or PSG, i can not create a separate quota selection rule for part time employees. Hence, we are moving from running RPTQTA00 report to time evaluation for absence quota generation purpose.
Now can anybody please help finding a alternate solution for the above, if it is possible to do it through report RPTQTA00 or we have to adopt the time evaluation. In case we are going to generate absence quota through time evaluation, can we only generate absence quota and skip anything that is related to payroll.
Any comments/suggestion/advise will be very helpful to us.
Thanks.
SujitWe are not able to generate absence quota for part-time employees as when we do that, system is treating PT employees as FT employees and the FT base entitlement is referred while calculating absence quota. i can not define separate absence entitlement for PT employees as we have only one ESG and PSG, and based on this quota selection group is defined. The QUOMO feature is defined based on work contract - employee sub-group (there is no separate emp sub-group for PT employees) - Pay Scale Group. We are having this problem as we have specific work schedule for PT employees now (Ex. we create 3 days work schedule with 15 hours: 4.5,4.5, 6 hours) and we are not maintaining employement percentage for them. So system is treating PT employee as FT employee with 100% employement percentage. Please let me know if you need any specific info to understand my issue.
Thank you so much for the response. -
Absences not deducted from Absence Quota for One Employee
Dear Friends,
I am facing an issue for one employee, when I recorded an Annual Leave absence to him, it is not updated in his Absence quotas infotype. But this is working fine for all other employees in the same employee group/subgroup grouping.
But for Sick Leave absence type, it is updating in his absence quota records...
I have checked the counting rules, deduction rules, base entitlement rules and other configuration settings.......It is fine and for other employees belonging to the same grouping, it is working fine, except this employee...
I couldn't understand what will be the reason? Can anyone shed light on this issue?
Thanks in advance,
Sai Narayana,
SAP Functional Consultant.Hi JS,
I am checking the absence is deducted or not from his entitlement in the infotype 2006 after running the payroll for that month......
The employee has taken leave on last month and the payroll is also run for that month.......This Absence is not deducted from his quota......
I have checked for another employee in this department, no error/issue with that employee.......Only with this employee I am facing problem.....
I found -
1. The Absence Quota balance which is present in Infotype 2006 is not the same which is displayed in Remuneration Statement ( leave balance is displayed in payslip for every employee)
2. Annual leave is not deducted from the employee's entitlement where as sick leave is deducted. I have checked the deduction rule too for this grouping, it is right.No issues in that.
3. Absence Quota generation also produced different results when run time evaluation thru PT60.....which is not according to the entitlement to this employee grouping that too for this employee only.
Or Friend, can you tell me some other option, to overcome this issue.....instead of repairing this all the time.......
Thanks,
Sai -
Error msg in create absence quota during hiring.
Hi guys,
when i hire a new employee the create absence quota displays the following error.
"No validity interval for key 2 32 17"
i know that i need to add the new entry in the view Base Entitlement for Absence Quota Generation
(V_T559E)
my problem is that i dont know exactly what the key means
i think that is
2 is for Employee Subgroup Grouping for Time Quota Types
32 i dont have idea
17 the rule for QUOMO
any ideas?Hi Javier,
Please check tabel V_T559D. Looks like this error was caused by no validity period setting.
2 is for employee subgroup (check table V_503_E)
32 is for personnel subareas (check table V_001P_I)
17 is for vacation quota type
Regards,
Jim -
How to change generation date of absence quota with Time Evaluation methos
Hi all,
IS there any way to change generation date when TIme Evulation generate absence quota?
Currently system will use last day of month as generation date, Validity and Duduction period set correctly.
Base entitlement relate with Monthly,
Accrual period setting in selection rule is Month
Example: system generation absence quota in PT60 with 1 day Normal Leave Entry date 31.06.2011
Valid from 01.06.2011 to 31.12.2012 ; Deduction from 01.06.2011 to 29.02.2012 (extras 2 month)
Can we change ENtry date to 28.06.2011 , because in the last day of month they did not yet have quota but they need it for advance (approver from his/her Manager) ...
Thanks,
R1VHi,
The best way i think is to have negative deductions for the quota.
This time as it is on 28 you want to push it to 2 days earlier and later if there is another person with a day as 25, you need to again change the generation date isnt it.
Instead, if you have the negative deductions, you need not worry about the generation date.
Hope this helps.
Cheers,
LG -
Absence Quota Accruals from days to hrs
Hi Guys,
I need to change the Absence Quota Accruals process in SAP ERP ECC 6.0 system from Accruing time in days to hours. All necessary configuration changes are to be made in the development system (including Time and Payroll Schema changes for absence quota accrual, year-end transfer of unused balance and payout) and upon approval be transported and tested to the Quality Assurance system and Production. All past historic/archive transactions and records must be changed and reflect the absence quotas in hours.
Pls. let me know the steps for doing the same.
Tnx
SKRGo to the table V_T556A and change days to hours for your quota.
Ccheck the deduction rule attached to the absence(which is related to quota) and change the units to hours.
You may have to run the time evaluation in the update mode from the retro date (past date).But I wouldn't suggest you to run the time eval from the past date untill it is tested regurously in the QA system,because retroing may cause some issues. -
Time Management - Work Schedule /Absence Quota / Part-time quota generation
Hi Experts,
Need your help!
We have a requirement where we need to create distinct work schedules for each irregular / part-time work pattern and the number of work patterns we have identified is more than 1000. We are using report RPTQTA00 to generate quota. We have used work contract, employee sub-group & employee payscale group in the QUOMO feature to get the base entitlement picked up. We have defined base entitlement for the full time workschedules with 37.0 / 38.5 hours and there is a reduction rule which reduce the absence entitlement for part time employees as per the employement percentage in IT0007. Now we have a scenario where we have created a work schedule with different no of hours for each day of week (M-4, T-6, W-4, TH-6, F-4, S-OFF, SU - OFF); this work schedule is treated as full time work pattern by the system and quota is generated as full time work schedule refering to the QUOMO settings, but as per my client employees with this work schedule have reduced hours of working hours (24 hours, not 37.0 or 38.5 hours)and hence it should be treated as part-time employees, and the quota generated should be proportionately reduced. I have very limited scope to create any ESG or PSG as we do not have any distinct emplyee sub-groups maintained for full-time and part-time employees and the project has already gone-live with payroll/time. It is worth mentioning over here that we are recording absence through ESS and it takes into account the daily planned working time maintained in IT0007, so we are very particular to keep it as accurate as possible.
I would really appreciate if somebody can please suggest any possible solution for the above issue, or guide me on what would be the best way to tackle it. I can give more details in case anybody need to have a better understanding of the issue to suggest a solution.
Thanks in advance
SujitHi Kathy,
Yes, i have found the solution to it. I do not know whether it will fit into your situation or not, but i got two solutions for my issue mentioned above, please check it may help:
1) To use capacity utilization field in IT0008 to get the FTE hours and defining the reduction rule of absence quota based on the capacity utilazation percentage.
2) There are three user exits available in the standard report RPTQTA00, i have used one of them to write my own rules for the calculations (deduction rule)
Do let me know if i can help you in any respect. Thanks.
Regards,
Sujit -
Hello Experts.
need your help in this issue, i am running time evaluation with schema ZM00 where annual leave quota is generated with TE.
my problem here is that the quota is being generated on a monthly basis with 1.25 day/month and it is showing in the "Accrual Information" in the Time Management Pool in PT40, but when displaying the quota in IT2006, the add up of the quota generation is different.
please advise.
thank youHi,
TE is running on a daily basis.
my problem is that the Accrual entitlements are being generated correctly but they are not adjusting the IT2006.
what would prevent the accrual entitlements from being automatically updated in IT2006. I checked the the following date in SPRO and it is correct:
Time Management- Time Data Recording and Administration- Managing Time Accounts Using Attendance/Absence Quotas- Calculating Absence Entitlements-- Automatic Accrual of Absence Quotas--- Permit Generation of Quotas in Time Evaluation
please your help is very appreciated because it is urgent.
thank you. -
Time [ Quota Generation for Part-time employees]
Hi Experts,
I need a help. I have a following issue.
1] Whenever an employee is marked with a tick '' as Part-time], I want the quota to be generation based on the Weekly workdays [field in SAP WKWDY].
2] I used the option of defining reduction rule by selection the radio button on the following option:
Weekly workdays
Day by day in accrual period
Accrual period
No reduction [defined in To Percentage and From percentage]
3] When I execute the PT60, get an error message as "No Standard working time for key 13 5 20100501" I am running it for the month of May2010.
Can anyone throw some light, in case I missing something. I have earlier done configuration of Reduction Rule by using the rule 01 which has the option of Employment Pct. from Plnd Working Time Infotype. and then maintain for the employee the tick on Part-time and reduce the employment percentage.
Now the client I am working wants it based on the Weekly Work Days and these are all Salaried employees.
If anyone has faced this problem and has as solution, can you please share.
Thanks in advance.
Regards,
EdocianaHi Kathy,
Yes, i have found the solution to it. I do not know whether it will fit into your situation or not, but i got two solutions for my issue mentioned above, please check it may help:
1) To use capacity utilization field in IT0008 to get the FTE hours and defining the reduction rule of absence quota based on the capacity utilazation percentage.
2) There are three user exits available in the standard report RPTQTA00, i have used one of them to write my own rules for the calculations (deduction rule)
Do let me know if i can help you in any respect. Thanks.
Regards,
Sujit -
Time Management / Absence Quota
Hi Experts,
Need help to have clarity as to how to generate paid leave :
Quota Generation: per month (3 day for every completed month of service) accrual during the probation period (first 6 months after joining)
Deduction Rule: Deduction from the accumulated leave balance
Availing Rule: Need to restrict for availing during probation period.
Rounding off: Rounding off fraction to full day during every quarter.
Accumulation Rule: Till 300.
Encashment: Encashment over and above 60 days of quota; only once in a year /or during separation / superannuation.
Pl treat it as urgent as I have no clarity how to fix it
Regards,
DevHari Prasath
Would you mind send me these docs, too? I really appreciate it... I've to customize some absence quotas and I've some problems... I think that I'm missing steps...
Thank you and regards. -
Absence Quota to be generated on basis of Working Day
Hi Experts,
I have got a scenario in Time management ( negative time management, no time evaluation) where the client wants absence quota to be generated on the basis of working days of employee. I have checked the configuration for creating base entitlement V_t559E but the following options are available:
Currently i have done the cofiguration on the basis of Accrual period, leave entitlement is 22 days in a year. Wherein entilement each month is coming to 1.83 leaves, but client wants that in case employee is come for only 5 working days in a month the leave generation should accordingly get prorated and in case of 0 working days in a month there should be no entitlement.
Calendar year
Accrual period
Time evalution period
Payroll period
Other period
Please help.
Regard,
JyotiFirstly Update the Period Parameters as per ur dates this has to be done manually T549Q
later generate the Pay Roll Periods useing this Period Paramter
and Change the evaluation Period parameter in T559L to the Period paratmeter which you have generated
a lot of threads has been raised on the same issue please check
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