Activate open item management on G/L with existing line items

Hello all,
I have a G/L account with line items on it. I want to activate open item management now.
I can do that in several ways and have also managed to do it.
The EXISTING line items, however, do not have an open item status in the sense of "open" or "cleared". Instead, they show up with the green tick in front of the line. I would actually want the existing line items to be marked as "cleared" so they will disappear from the open item inquiry report.
I have found several SAP notes about this behaviour and know that SAP recommends to create a new account and then re-post. In this particular case, however, I have lots of reasons to keep the existing account.
My question is therefore if someone knows how to make the existing line items disappear from the open item inquiry. We are on SAP 4.6C and switching to ERP 6.0 so would be interested in both systems. By the way, I also found several info about FAGL_ACTIVATE_OP but this seems to be for the new G/L which we don't use.
Thanks in advance for any input.
René

I just saw this question now, if solution is still necessary you can read on
First: you can make an account open item only if the account has no balance. You mentioned there are postings on the account. If these postings make a zero balance all together (i. e. the debits and credits are equal):
1. change the master data
2. run program RFSEPA02 to change the existing items
3. clear the items
If the postings do not make zero, than you have to first make the account balance zero, carry out the above steps and reverse the posting mentioned previously.
The above works for 4.6x and ECC 6.0 systems as well.

Similar Messages

Activate "Open Item Management" for account, line items posted previously

Hi SAP Gurus,
I am having a problem when do a clearing for GL account due to "open item management" check box in Txn FS00 is not activated and only "Line Item Display" is activated. For your info, there are line items already posted and now we want this GL as an "Open Item Management". We are using ECC 6.0.
I did referred to a previous posting in this Forums Activate "Open Item Management" for an Asset, line items posted previously but i received these errors when following the solution. The errors are like below:
*Account 0039091200 is a reconciliation account in company code 5000
*Company code 5000 is not considered for the activation
What does it means by these errors? How do i rectify this error?
Thanking you in advance.
Regards,
Nazrul

Hi,
1. Executing report RFSEPA02 has a risk and also doubtful since it is not applicable in ECC 6.0 (New GL).
2. Create a New G/L with Open item management and transfer the balance to the newly created G/L.
Refer the earlier threads / replies else last option contact SAP (OSS).
Regards,
Shridhar

How to activate open item management to GL account.

HI Experts,
In my company code one GL Account is already exists and it is not having Open item management activated as well as GL account is having 350000 USD balance in that.
Now i want to activate open item management for that account, Could you please show me the process and programmes involved in activating Open item management to existing GL account.
Thanks,
Guest1

HI,
If you are in ECC with Doc Splitting, SAP Recommend that, once doc posted with non open item selection GL A/c,
SAP Provided Information:
(Create a new account with the correct account assignment. Post your
items to the new account. If you want to use the original account number, you must bring the account balance to zero, change the account assignment, and repost the items. You can remove the old items by
archiving the documents.)
1 u2013 Create New GL A/C with same activity with open item check box.
2 u2013 Transfer Balances from Old GL A/c to New GL A/c.
3 u2013 Block Old GL Account.
If you are in up to 4.7
1- Make it Zero this GL Balance
2- Block for posting GL A/C
3- Select Open Item Mngt Check Box
4- Run Program in, T.Code SE38, Program :RFSEPA02
5- Remove Block Indicator for this GL
Regards,
Viswa

I would like to activate open item management what is the impact of this

HI,
i would like to activate open item management what is the impact of this FAGL_ACTIVATE_OP program
i am not under standing why this many entries are happening for this i have tested in DEvelopment
40 SERVICE TAX-SHE CESS-RECEIVABLE-INPUT SERVICES
50 50000029   MEDICAL REIMBURSEMENT (Original entry)
system posted documents
2nd entry
       50 27051306         SERVICE TAX-SHE CESS-RECEIVABLE-INPUT SERVICES
       40 99900001GL Offset Account
(TExtTransfer Posting: Activation of Open Item Manageme)
3rd entry
40         27051306   SERVICE TAX-SHE CESS-RECEIVABLE-INPUT SERVICES
50         27051306   SERVICE TAX-SHE CESS-RECEIVABLE-INPUT SERVICES
(TextTransfer Posting: Zero Balance per Acct Assignment)
4th entry
document no was happend
Clearing document with out Lint items
5th entry it is ok it is new open balance
40 27051306   SERVICE TAX-SHE CESS-RECEIVABLE-INPUT SERVICES
50 99900001   GL Offset Account
(TExt   Reposting for Open Item Activation)
can any body give some explanation
Regards,
madhav

You would have to purchase a second subscription since one subscription allows for only two active installations of which only one can be in use at a time.
As far as cost goes...
Creative Cloud Plans
https://creative.adobe.com/plans

How to activate open item management of rgl account

Hi GURU'S
i have one issue with acivate of open itme management check box, as i knew there is one program RFSEPA02 but its not working for 5.0 version,
how can i acivate the Open item management option for already existed GL accounts
please expalin me the steps
thanks
sunitha

Hi,
You can activate the OI mangement for GL accuonts through FS00 (GL Master Data). Have you made any transactions to those GL Accounts. If you wish to use the original account number, first you must make the account balance to zero , and then activate the OI check box
Or you can create a new account with the correct account assignment and transfer the balance fm the old account to the new account.
The GL will be open item managed only with effect from the date of activating the OI check box.
hope this helps
regards,
radhika
Edited by: kolipara radhika on Aug 5, 2008 3:09 PM

Activate "Open Item Management" for an Asset, line items posted previously

Dear Experts,
In Asset there are line items already posted but it is not "Open Item Management" only "Line Item Display" is activated. Now we want this as "Open Item Management". We are using ECC 6.0.
Please help... how to go about it?
- Nilesh

Dear John Sir,
Thanks a lot for the explanation which was really helpful.
As per last discussion : "If asset clearing account XXXXXX had not been maintained as open item management and posted with a balance. It canu2019t be changed directly using FSS0 in G/L master because of non-zero balance on account XXXXXX."
Please can you explain the detail steps involved for your suggested solution i.e; The step SA38 > RFSEPA02 should be used to achieve this purpose.
We are usin ECC 6.0. so do we need to convert program "RFSEPA02" to "ZRFSEPA02".? And what are the repucations involved if we execute this solution, as SAP itself don't recommend this program to execute.
Please help.
- Nilesh

Activate Open Item Management for a tax GL account

Hi experts
I have tried different options and explored forums but haven't been able to find the solution as yet.
I have some tax GL accounts (Tax Category field in their GL master is < or > i.e. Input or Output Tax Account). There have been postings to these accounts but these accounts are not open item managed. To perform clearing for these accounts, I need to activate OIM for which I'm trying FAGL_ACTIVATE_OP but the system gives me error"
"Not possible to determine tax indicator in company code xxxx
Company code xxxx is not considered for the activation"
When I further drilldown the error, i find the following information:
Diagnosis
Postings to the selected account require a tax code. On the basis of the company code data (T001), the system tried to determine a tax code for zero tax. However, there is no such tax code stored for the company code.
Procedure
Specify the tax code for zero tax in the company code. You do this in Customizing for Financial Accounting Global Settings (New) under Assign Tax Codes for Non-Taxable Transactions.
I have checked settings in OBCL for Non-Taxable Transactions and found that I0 and O0 are maintained for Input and Output tax (also tax jurisdiction). In Table T001 I also find these entries so these seem to be complete.
Can somebody please help me sorting out this issue.
Many thanks!
Moazzam

Hi,
Some G/L accounts cannot be managed on an open item basis,
specially G/L accounts that are used in account determination for
automatic transactions (ie: accounts set up as bank accounts, Tax
accounts, raw material accounts, reconciliation accounts, profit and
loss accounts).
It is the standard design of the FAGL_ACTIVATE_OP that there is no
conversion of a tax account to open item management.
Processes as the posting of the sales/purchases tax payable do not
process any clearing transactions therefore the open item management is
not necessary. Clearings must really never be posted to an input VAT or
output vat tax account, otherwise it would prevent subsequent processes
on the actual open items (Customer or vendor). The only tax account on
which the open item management should be possible is the G/L account of
the deferred tax.
Hope my information was helpful for you.
Regards,
Cristiano

Activate open item management in GL

hi experts,
can any body help me to change the GL master data, I want to activate the open item management in gl master but system does not allow me to do that bcs there is some transactional data.
how to active open item in that particular gl.
help me
Thanks & Regards
Suresh

hi,
system never allow you to change the master data, if there is any transaction data. if you want to make that gl as a open Item management, unless the balance is 0
1) first you have to make the gl as a 0 balance... so you have to reverse all the transactions. then the gl would be 0 balance... using fb08.
2) then change the gl master data as a open item management.. now system allows you to do..
3) then re-reverse the reversed documents....
I think it will be useful to you..
assign points if it is useful...
regards.
sudhakar.m

Clearing GL with Open Item Management

Dear Experts.
A liability GL (Remuneration Gl account) has been created by the client in the system without open item management. After that several entries has been posted in that GL account. Few months back they have activated Open Item Management for that GL using a program.Now they want to clear few entries in that GL account and while clearing the GL in F-03 system is displaying an error
Document splitting: Items for clearing 1000/9300000661/2012/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
This error occurs due to the Open Item Management activation in the GL after entries were posted.
Now the client wants to clear few entries in this GL account for which Open Item Management was activated recently. The client is not willing to create a new GL and post transfer entries. Is there any other possibility to clear this GL account.
Please provide your valuable suggestions.
Regards,
Ramprasath

Hi,
The reason for the error GLT0002 is that there is no values for
document in tables FAGL_SPLINFO and FAGL_SPLINFO_VAL
Regarding the clearing process in the FAGL_ACTIVATE_OP:
The clearing of the 'old' items is the standard process in the report.
Here is the part from the documentation:
(Please review the documentation on FAGL_ACTIVATE_OP via se38
enter in FAGL_SWITCH_TO_OPEN_ITEM view documentation)
The system then activates open item management and clears all existing
open items. After this clearing, you have the option of having the
system repost the amounts that were initially written off.
This is done to start newly with the OI management once it is activated.
So if you want to activate the OI management for an other account in
your system, please take into account that the clearing should NOT be
opened again in standard.
I would request you to please read the documentation in SE38 for FAGL_SWITCH_TO_OPEN_ITEM
and please check whether all criteria's are fulfilled or not.
I hope this helps.
Regards
Eugene

Issue with open item management

Hi Gurus
i wanted to activate open item tick in the gl master data. as i know that account should ahve zero balance.
when i was trying to select Open item managemetn and save it was allowed for me for company code AR01 but not for company code AR02, those two accounts having zero balance and both are same accounts.
teh error message is as below
You cannot change the open item management setting; (see long text)
Message no. FH087
any help
kind regards
Sunitha

Hi,
It does not matter whether an account has zero balance or not, you cannot change it to open item managed as far as they were already transactions posted to it.
As already mentioned you need to to run report RFSEPA02. Copy it to ZFSEPA02 and deactivate limitations in the program in accordance with SAP Note 175960.
SAP does not support this report because it may cause differences between totals and sum of open items.
m.

Bank GL to be updated with open item management in GL master

Dear Friends,
As I have missed out to put the tick mark to manage the open items for one new GL code which was created for Bank, while doing the Bank reconciliation for this GL, System is giving a message as " There are no open items managed in the respective account ".
As our users were updated some entries in this GL, I have reversed these entries and made it as ZERO balance.
After these reversal, I went to change the GL status thro FS00 to meet the open items requirments but our SAP is not allowing to SAVE with this changes and it is showing error message as " Account balance = 0 but open items exist in the account" .
In view of the above, we are unable to proceed for BRS and please note that even if I go to clear all these open items available in this GL thro F-03, it is not allowing to clear the same.
If possible, please guide me immediately as it is my important issue.
Thanks
G. Jana

Hi,
It would be better instead of clearing manually clear with RFSEPA02 (Which is to activate open item management in middle correction has to take)
Hope this will helpful to you.
Thanks n regards,
Veena

Activation of open item management in G/L account

Hello all,
I have a G/L account with existing line items on it without open item management activated and the client wishes to activate open item management now.
I have managed to activate the actual G/L account option, but my question is about the status of the EXISTING line items.
Because the existing line items, however, do not have an open item status in the sense of "open" or "cleared". Instead, they show up with the green tick in front of the line. I would actually want the existing line items all to be marked as e.g. "open" so I can then clear all matching items and leave the unmatched items with status "open".
I have found several SAP notes about this behaviour and know that SAP recommends to create a new account and then re-post. However, my client wants to keep using the EXISTING account number.
I know about a report called RFSEPA02 that was meant for a purpose like this, but we are on ERP 6.0 and in that environment, SAP does not allow to run RFSEPA02 anymore.
My question is therefore if someone knows how to set the open item status of the existing line items in such a way, that I can clear them.
Thanks in advance for any input.
René

Hello,
When we run standard program RFSEPA02, we get a waring message and will not run the program. To over come we have to copy the program to Z program and bypass the warning message.
I hope this will help you.
Thanks,
SK

Open Item Management Function

Hi Experts,
We have tried to activate open item management for a particular account which was not open item managed orginally.
When we attempt to do the same we are unable to do the same. We have made the balance to Zero for the account.
But our company has additional two currencies for all the documents.
Even though the account balance is Zero for Local currency there is still some balance exist in Hard Currency and Group currency.
Is there any way to make Zero balance for the Other Currencies also.
Thanks and regards,
N.Kumar

Hi ,
Thanks for your reply,
But when i attempt to execute the program it gives the warning message and comes out to standard bar,
Message is as below:-
Do not use the report program to set up open item management for the
account.
Create a new account with the correct account assignment. Post your
items to the new account. If you want to use the original account
number, you must bring the account balance to zero, change the account
assignment, and repost the items. You can remove the old items by
archiving the documents.
So how can we proceed further in the above, do we need to create fresh GL account,
regards
N.Kumar

Open Item Management activation for GL accounts in ECC 6.00

Hi Experts,
There is an issue about Open item Management activation for GL line items of FBLL03 for VAT GL code. Unexpectdly do not check the open item management in VAT GL account Master record while created the GL master record in 2007. Now we activated Open item Management in GL master record for same GL to nulify the balances with setoff account and same reversed after activation. Now issue is how it is possible to activate Open item Management for previously posted documents ? Is there any standard SAP Program for ECC 6.00 Release SAP _APPL 600.
Please revert.
Best Rgds
SumaMani

Hi PVC,
I got below mentioned message while execute the suggested program in SAP.Please suggest
Do not use the report program to set up open item management for the
account.
Create a new account with the correct account assignment. Post your
items to the new account. If you want to use the original account
number, you must bring the account balance to zero, change the account
assignment, and repost the items. You can remove the old items by
archiving the documents.
Best Rgds
SumaMani

Open item Managed

Dear All,
I want to activate OPEN ITEM MANAGEMENT for some of the G/L codes,as it has not been done initially.
As of now we are facing a lot of dificulties due to this in clearing the line items.
Those G/L codes have a lot of data/entry.
kindly let me know whether we can do this,if yes,then the procedure of the same,
i also came to know that SAP is not recommending the process to activate the G/L code but institing to create a new G/L codes,is that true,if that is the case then it will be problem for us,as our G/L codes(to which the open item management has to been activated) are huge.
Kindly provide your suggestion in this regard.
Do revert
Regards

Hey
If you are on R/3 upto 4.7 or on ECC 6.3 or above It is possible with execution of a single program
for other versions you would need to get zero balance and then activate open item management through FS00.
use program RFSEPA02 for R/3
or use FAGL_ACTIVATE_OP transaction from ECC 6.3 onwards
6.3 = ecc 6 with enhancement pack 3
Regards
Sach!n
Edited by: Sachin Bhutani on Sep 17, 2009 10:53 AM

Activate open item management on G/L with existing line items

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