Add extra step to approval workflow

Hello,
I have an approval workflow where it requires 2 people to approve the document, one after the other. All working nicely.
Once both approvers have approved the document, I would like an extra step (task) added before the workflow initiator is emailed that the workflow has been approved.
I would like a third person to be emailed to do something with the document (I can add the instruction in the email that is sent).
After the third person completes the task, then the workflow initiator is notified the approval workflow has finished (as per usual).
Is it possible to modify the approval workflow to add that extra step? And if it is, could you kindly advise how to do that? I would be very grateful.
Thank you.
Mel
Mel

Ah, I change initial load job, to pass "writeRolePrivilege" and it's ok.
but I don't know which table i change.if you know it, tell me. thanks

Similar Messages

N step SC Approval Workflow - PCW

Hi Experts,
I'm new to SRM.
We have requirment for N-Level Approvals Sequentially at item based for the SC .
The Approval Level needs to be determined dynamically , by comparing the Total value of the SC with the Approval limit maintined in the Custom Table.The maximum Level of approval is 3.
Example:
Workitem Should be triggered Sequentially.
If the SC has 2 line items .
First Line item
When the Ship-to address is maintained,the Total values of SC - 3000£ and the Line item Value is above threshold value.
Workitem reaches Approver1 - Approved then
Workitem reaches Approver2- Approved then
Workitem reaches Approver3
Second Line item
When the Ship-to address is maintained,the Total values of SC - 3000£ and the Line item Value is below threshold value.
Workitem Shouldnot Trigger.
Questions:
Do i need to maintain 1 or 3 process level at Config?
is it possible to check the Line item value at the Evaluation ID itself by copying the FM /SAPSRM/WF_BRF_0EXP000
, if so how to to know the for which line item(item guid) the Process level is been called?
There are three conditins to be checked for triggering the workitem
1.Ship to party check
2.Total value Sc check
3 Line item value check
Which conditions can be maintinaed in the Evaluation Id?
Which conditions can be maintinaed in the BAdi?
How to Achive the requirmeent.
Please Let me know how to proceed.
Thanks in Advance.
Edited by: srmtech on Dec 19, 2011 11:31 AM

Hi,
I got your email..Please refer the below link and close this thread..
N- step SC Approval Workflow
Saravanan

1-step SC approval workflow - error awaiting approval

Hi all,
I am configuring 1-step SC approval workflow but it gives me the status as 'awaiting approval' when i click on check status of SC and the 'Manager'[user] doesn't receive the mail. can someone help me on this?
Regards,
roopesh

Hi Roopesh,
*) activate SAPCONNECT (Transaction SICF)
) Transaction SCON - define node SMTP (specify mail server, port, codepage, internet as supported address, "" as address area
*) define job for mail sending
*) assure that all users have e-mail in their master record
*) maintain domain using transaction SCOT.From menu -> Settings ->Default Domain. ( eg ibm.com )
*) In the attribute of person in organization structure FORWARD_WI should be 'X'
*)Schedule a report RSWUWFMLEC to send E-mail notification for new work item
this wil help
smita

Confirmation n-step Admin approval workflow

Hello friends,
We struck up in setting up admin workflow with the badi BBP_WFL_ADMIN_APPROV. We have activated the workflow WS10400020 and we could able to determine approvers in that badi and able to pass the approver into output parameter of badi et_agent. Approvers are getting determined in the confirmation and able to approve it.
But we need to have two step approval in that badi. Is the admin workflow (WS10400020) one-step approval workflow? Can we have two - steps in this workflow? In the badi, we are determining two approvers and all the approvers are getting passed into et_agent which is then getting passed to first step in the approval process. We would like to pass one of the approver in to next step.
Could you please advise me on that?
Thanks,
Arun

Masa,
Thanks for your reply.
Can we manually add approvers in case of confirmation one or two step approval workflows? Can we replace an approver who already there approval preview with an adhoc approver? In my case, both the feature is not working. Just want to know is this a standard process or we have a fix for that.
Thanks,
Arun

N Step BADI Approval Workflow Error in SRM 7.0

Hi,
I have implemented SC Workflow Approval based on line item(sequential approval). I implemented process controlled workflow for this using N step Badi. Necessasy configuration done for each level at schema. All steps are executed per line item and agents determined using N step Badi /SAPSRM/BD_WF_RESP_RESOLVER.
Even in SC after the document is ordered, in approval overview tab i see the all level sequence with approvers name for that line item.
But when approved by first approver, it doesnot move to the next level for approval and the SC is approved bypassing all approvers in the following levels.
For example, if there four levels of approvals for one line item. as soon as the first approver approves the SC is approved and in SC Approval Overiew tab that contained four level of approval in it is now reset to one level with SC marked as appproved.
Have anybody come across this error.
Not able to figure out why it is happening so... need some expert advice.
Thanks in Advance.

Hi Masa .. thanks for your reply.
Was on vacation so could not reply.
I have below settings in SRM for SC
Process Level definition should be like this.
Level Eva.ID ; Resolver Task ID Decision Type
100 L100 R100 40007953 Item-Based decision for Partial Doc.
200 L200 R100 40007953 Item-Based decision for Partial Doc.
300 L300 R100 40007953 Item-Based decision for Partial Doc.
I have implemented /SAPSRM/BD_WF_RESP_RESOLVER for R100.
for grouping we are using line item number ... so each line item is a group.
Below are issues that i am facing now.
For say 2 line item in a SC... with 3 level of approvals for each line item. I am not able to approve one line item in a sequence. For example: If for first line item, when I approve level one .. then the workitem doesnot move to 2nd approver's inbox for that line item. Now if second items (asssuming there are only 2 line items in SC) first approver has approved then i see all second level of approvers available for all line item.
In short system waits for all one level approvers to approver for all line item and when all the line items are approved at one level then the workitems are available for seconds level of approval.
Is this the standard behaviour?
As per our requirement we wanted one line item shoudl follow the approveral sequence without being dependent on other items approval.

N- step SC Approval Workflow

Hi Experts,
I'm new to SRM.
We have requirment for N-Level Approvals Sequentially at item based for the SC .
The Approval Level needs to be determined dynamically , by comparing the Total value of the SC with the Approval limit maintined in the Custom Table.The maximum Level of approval is 3.
Example:
Workitem Should be triggered Sequentially.
If the SC has 2 line items .
First Line item
When the Ship-to address is maintained,the Total values of SC - 3000£ and the Line item Value is above threshold value.
Workitem reaches Approver1 - Approved then
Workitem reaches Approver2- Approved then
Workitem reaches Approver3
Second Line item
When the Ship-to address is maintained,the Total values of SC - 3000£ and the Line item Value is below threshold value.
Workitem Shouldnot Trigger.
Questions:
Do i need to maintain 1 or 3 process level at Config?
is it possible to check the Line item value at the Evaluation ID itself by copying the FM /SAPSRM/WF_BRF_0EXP000
, if so how to to know the for which line item(item guid) the Process level is been called?
There are three conditins to be checked for triggering the workitem
1.Ship to party check
2.Total value Sc check
3 Line item value check
Which conditions can be maintinaed in the Evaluation Id?
Which conditions can be maintinaed in the BAdi?
How to Achive the requirmeent.
Please Let me know how to proceed.
Thanks in Advance.

Hi,
I got your email.. Here is the answers..
Do i need to maintain 1 or 3 process level at Config? 3 level is maximum or will determine based on SC line item value?
is it possible to check the Line item value at the Evaluation ID itself by copying the FM /SAPSRM/WF_BRF_0EXP000
, if so how to to know the for which line item(item guid) the Process level is been called?
YES
There are three conditins to be checked for triggering the workitem
1.Ship to party check
2.Total value Sc check
3 Line item value check
Which conditions can be maintinaed in the Evaluation Id?
you have to build the logic to consider all these three conditions..
Which conditions can be maintinaed in the BAdi?
once you implement the condition in the evaluation expression then use the same codition in BADI

Automatic approval workflow does not work anymore

Hi,
Our automatic approval workflows configured via standard business configuration sets (process controlled) do not work anymore. They did work previously.
After changing the BUS objects 'automatic approval' workflow into the 1-step manager approval workflow it does work.
- The 'automatic approval' workflow does not seem to generate a workitem, the bbp_pd 'workflow' part is empty. In addition previously approved documents via 'automatic approval' do not contain workitem details via bbp_pd either anymore.
- We applied a new SP (SP07) not that long ago.
- These documents go into status: 'awaiting approval', the documents 'approval' details tell us the following:
001 Automatic Approval Valid (Can be Started) Open (No Decision Made) SYSTEM system
However the system does not execute the task, how come? What normally ensures the system executes these 'automatic approval' tasks (report?)?
Any input is very much appreciated.
Kind regards,
Tim

Hi Balaji,
In SRM 7.0,
Our automatic approval workflows configured via standard business configuration sets (process controlled) do not work anymore. They did work previously.
- The 'automatic approval' workflow does not seem to generate a workitem, the bbp_pd 'workflow' part is empty. In addition previously approved documents via 'automatic approval' do not contain workitem details via bbp_pd either anymore.
- - These documents go into status: 'awaiting approval', the documents 'approval' details tell us the following:
001 Automatic Approval Valid (Can be Started) Open (No Decision Made) SYSTEM system
However the system does not execute the task, how come? What normally ensures the system executes these 'automatic approval' tasks (report?)?
Any input is very much appreciated.
Regards,
Shears

BADI n-step SC approval - Approval Index and Data Change Problems

Dear forum gurus,
We are implementing SRM 5.0 (SRM SERVER 5.5 SP 9) in Extended classic. I am developing the BADI's to use the n-step SC approval workflow WS14000133.
Our approval process is as follows:
1. Cost Centre approver (based on CC with the largest value in the SC)
2. Financial approver (based on the total value of the SC)
I have done this now and it works as long as every step is approved!
I have implemented the BADI 'BBP_WFL_EMPL_WI_BADI' - method 'CHECK_REQUESTER_WI' to send back any changes to the cost centre to the shopper to review. The standard also sends back total value changes to the shopper in the same way.
My problem is that if the main CC or the total value of the SC are changed, the logic goes back to the shopper and then if the shopper 'Accepts changes', the logic skips the first apporver again and goes directly to the second (financial approver).
I think there are 2 options:
1. After the shopper accepts chnages, to restart the WF so a new WF template is generated. Then my logic will show the new CC and FI approvers again.
2. I change my logic in the 'GET_REMAING_APPROVERS' method so the apporval index is not assumed to be 1 or 2 only. I guess I will have to work with logic to read the history and apporval index, but this seems very complex.
Option 1 - I can't get this to work. After the shopper accepts changes I can't get the WF to restart in the 'BBP_WFL_SECUR_BADI'.
Has anyone fixed this?
Option 2 - The logic for checking apporval index and apporval history tables seems to me very complex. Has anyone done this and can they explain the logic to me if so? The problem here is that the sample code for this BADI assumes the approval indexis always 1 for the first step and 2 for the second step, but this is not the case!
Thanks in advance,
Best regards,
Nick

Hi,
I feel setting the parameter BBP_WFL_SECURITY for the Approver should do the trick.i.e. Restart the workflow adn the same approval process should be followed again.So plese adjust the value of this parameter for the Approver role in trascn PFCG.Also if you want to overwrite the settings of this paramtere(as maintained in PFCG),you can implement the BADI "BBP_WFL_SECUR_BADI".
For more info,refer the foll links:
http://help.sap.com/saphelp_srm50/helpdata/en/37/830b3b7e7ef74de10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
BR,
Disha.
Pls reward points for useful answers.

N-step approval workflow for Shopping Cart-WS14000133

Hi Experts,
We have 5-6 levels of approvals for Shoppoing carts.All the SC needs to be approved by 5-6 managers based on their approval limits.All the approval limits are assigned at the Role level .(We have created Z roles)
Please let me know how and where to define the roles in BADI to activate the N-step approval workflow for Shopping Cart-WS14000133
Thanks,
Venky

To add to Masa's reply.
This Badi is well documented by the online help and it even comes with example implementations AND it is mentioned in full detail at help.sap.com
Kind regards, Rob Dielemans

Step should not be executed in PO approval workflow..

Hi Guys,
The PO approval workflow has a sub-workflow for the series of approval levels to be approved.
Now the very first step is "Get DeadLine Dates" where we calculate three deadline lines date to send reminders to approver on 2, 7,14th day.
Now when the deadline date has reached the flow goes to a branch where input is the workitem id... and it execute fine there..
but when the mail has been sent the user opens it to approve it... but there either the system hangs or gets stuck in the mail or it doesnot approve it ...
But when user opens the original mail... i.e. the first mail sent for approval .. he can open and approve it successfully...
Now that client wants to stop sending reminders for sometime so that meanwhile i can work on the above issue..
1)So I am confused that how will I stop this branch by executing.
2) is it that my first step "get Deadline dates " binding should be removed..
3)How will I stop sending reminders ..
Next point is: what had happened before why was the approvers not able to approve it..
Regards,
raj

It seems that you are trying to execute a workitem from the emails that has already been executed. Please note that you cannot open a workitem that has already been completed by others. I dont think email gets deleted from Lotus Notes or outlook when you process the workitem.
Reward points if useful

Shopping cart's One step approval workflow activation

Hi Gurus,
Please reply me for, how to create a shopping cart with One step approval workflow activation?
regards,
George.

Hi George,
The creation of the SC stays the same. Only the event linkage and the start conditions determine which workflow will be started.
Regards,
Martin

One step approval workflow

Hi All,
I have added a step in one step approval workflow to check shop on behalf.
When a person shop's on behalf of a manager, and 1 step approval is triggered, i want the approver to be the manager.
But what is happening is that Manager's Manager is getting the workitem!
My query is that :if A shop's for B, the approver should be B for the shopping cart. How can i achieve this????
Anybody knows what needs to be done in this scenario?
Thanks & Regards,
San

Hi San,
In addition to Usman's views also look at the below mentioned points :
1. In your org. structure if you have named somebody else as the head of the department for that org. unit, it will go to that person for approval.
2. And there is no point in taking approval from the same guy for whom you are shopping on behalf. In such a case that guy can himself create a shopping cart.
Looks like there is some mis / lack of understanding about the correct client requirements.
But there are few work arounds you define this guy as the substitute for his manager.Then either of them can approve the shopping cart.
Or.. don't make any body as H.O.D of org. unit and define the approval agent in the work flow builder using SWDD txn and let the approver will be taken from there.
Hope this makes you more clear and helps in resolving your issue. Clarifications are welcome.
Award points for helpful answers.
Rgds,
Teja

2 step approval workflow

How to create a 2 step approval workflow in CLM system. The scenario is like this- The contract first craeted by owner goes for internal review (legal or business as collaborators) and then goes to Product category manager (first approver) and once all stakeholders including supplier gives go-ahead on acceptance of contract, it will be signed off by Financial authority (value based approval)(second step approver).
Appreciate if someone guide on this....
Cheers!
Amit

Dear Pras,
I've a similar requirement.
Credit / Debit Note Generation
Credit note:
A credit note is a document that decreases the company's receivables and decreases the customer's liability.
Debit note:
A debit note is a document that increases the company's receivables and the customer's liability.
Both the above cases, system generate notes msg. and transmit to the concerned authority.
Criteria
Less than Rs 1,00000 - workflow only to User1
Between Rs, 1,00000 - Rs, 2,00000 - workflow to User1 and then to User2.
Please help me ... I'm new to Workflow.
Regards,
Abir

Standard n-step approval workflow for Purchase Order in sap 4.7?

Hello friend,
In SAP 4.7 there is any standard template for n-step approval workflow for Purchase Order.
thanks in advance.

Hi AM,
there is no std template for n-step approvals but for Single Release.
What you could do is create a custom one as per the number of approvals for PO.
Also note a PO Release Strategy can handle only 8 levels of approval.
Hope it helps.
Aditya

Add Approved Date to 2010 Approval workflow

Hello
I have copied the globally reusable workflow Approval - SharePoint 2010 and will apply it to a document library.
However, this approval workflow does not have an approval date column (only in the history list).
We really need to have a date in the corresponding Tasks list to say the date it was approved, for our audit trail. I don't want to use the Workflow History list.
Your detailed response would be much appreciated as I am only new to modifying workflows.
Thank you so much.
Mel

Hi,
I understand you need to get the “Approved Date” and display it in the Task list.
As we can tell, there is a OOB column in the Task list named Outcome which shows the Approved status of Approval workflow. When it turns into “Approved”, then the current date is the “Approved Date” you want. So I use the workflow
to get the current date i.e. “Today”. Then we can create a new column in Task list (in my demo, it is Date) to display it.
Could you please have a test per my steps in my first reply? Any question, let me know.
Regards,
TechNet Community Support
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Add extra step to approval workflow

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