Adding custom properties to a File system Repository

Hi KM-Experts
I have integrated a local file server in the portal, and need to attach some custom properties to the files located on the server.
The documentation for a File System Repository displays that this task is not possible. Is there some kind of work around?
I can se that you can attach standard meta data like ratings etc.
Cheers
John

Hi Robert
Thanks a lot; I think that this will solve most of my problems.
Can I create a CM repository based on an existing fileserver, without deleting or changing any files?
What will happened when files are changed manually on the fileserver, will the repository crash or will a lot of dead links occur?
If you add some files directly on the file server, will they not be visible through the portal?
I was hoping that there was some kind of incremental update, which could run during the night. I know that its not the best solution, but I am interesting in the limits of this repository solution, because the employees access the fileservers directly during the portal implementation period.
Cheers
John

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How export permisions of a file system repository

Hi Forum
How can i export the permissons and more properties of a file system repository that i had exported with WebDav ?
Thnks

Ji Josue,
The KM content export can be done using ICE and WebDAV.
We normally transport the KM content and configurations.
The KM content will be transport using ICE and configuration can be transfered using WebDav.
Please go throguh these series blogs and you will get very clear Idea on KM Tranports:
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Hi,
I have create a folder on KM using File system Repository access a network path, but facing a problems that the folder can't support custom property and can't classifiable.

hi
http://help.sap.com/saphelp_nw04/helpdata/en/69/d96b83a84611d5993600508b6b8b11/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/43/2e6868c6ce72408d982213e314fda1/content.htm.<b>please don,t forget points</b>
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Showing Custom File System Repository in portal

Hello,
We have defined a local shared file system repository in Portal. I can see the repository under CA->KM Content->root -> ourlocalRepository.
My question is that how we should provide access to this repository to end user who can access the this through portal and manage the content within it? I don't want to give CA access to user otherwise user can see/manage everything under root folder. We just want to show user only our local repository to end user.
regards,
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HI,
Are you needed to provide the permission for particular repository then you can give that through context menu nearby repository name.
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Regards,
Kathiresan R

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Hi all,
when I create a file system repository in the following solution:
System Administration → System Configuration→Knowledge Management→Content Management→Repository Managers → File System Repository
There I input the name and the URL which is available on the server.
Then I go to Content Administration → KM Content to check the content of the repository I have created , I can find the folder in the first level directory, but why I can't find the text file I create under the second level .
such as: URL C:/kmtest
        on the server   C:/kmtest/1
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(I can see the folder 1, but when I click this fodler on the portal , I can see nothing.)
When I use System Administration → Monitoring → Knowledge
Management → Component Monitor to check the status of the repository , I find it was not in green light .
Then what is the reason ? Thank you if you can help me !

Check permissions of that folder give full permissions.
Create a File System Repository
You map a network drive from the Portal server and create the file repository in the Portal.
Procedure
To map a network drive from the portal server
1.     Log on to the Windows Server of the Portal.
2.     From the Microsoft Windows Start menu, open Windows Explorer.
3.     Choose Tools  Map Network Drive.
4.     Specify the drive letter for the connection (say V :).
5.     In Folder, enter the path of the shared folder, (
kmtest)and choose Finish.
Create the File Repository in the Portal
1.     Choose System Administration  System Configuration  Knowledge Management  Content Management  Repository Managers  File System Repository.
2.     Choose New.
3.     Enter a prefix that describes your folder.
4.     Enter the value of the drive letter you mapped previously with a forward slash.(/kmtest)
5.     (optional) Select the checkboxes for layout and properties from Repository Services.
6.     Choose OK.

Unable to create File System Repository manager

Hello,
I would like to create File System Repository manager to this path: I have mapped a certain Network drive "
main-uni-fs1\pictures$" to the Portal Machine and under this machine it appears as drive "N:\", inside it there is a picture folder which I would like to create the mapping to. I tried setting the "Root Directory" value to "N:\" and to "
main-uni-fs1\pictures$" but I keep receiving an error message at the Repository Component Monitor (see below).
10X,
Roy

Hello Roy,
1> Create a new path that points to the pictures directory on the system. Enter the path lik
mypc.myorg.com\pictures
Under Sys admin -> Sys Config -> KM -> Content MGT -> Global Services -> Network path
Under the user name and password, enter your username and password
username whould be entered like domainname\username
2>Then create a system in for the mypc.myorg.com server under
Sys admin -> Sys Config -> KM -> Content MGT -> Global Services -> System landscape definitions -> System -> Windows Sytem.
(Assuming u are acessing a windows sytem from a portal running on windows platform).
You need to enter system id and description . Kindly remember the system id, since it would be useful in two places while usermapping and creating the file system repository.
3>create a file system rep mgr under
Sys admin -> Sys Config -> KM -> Content MGT -> Repository Managers > File System Repository
Following properties are most important.
Name , ACL manager cache, Security manager(which you would have to set to W2kSecurity manager)
prefix(this is the folder name that you will identify your repository with) Widws landscape System (this is the sytem id of step 2) and root directory (network path of first step only in this case enter it like this //mypc.myorg.com/pictures)
4>Then under user mapping section, you will find you system (the system id of second step) , enter your name as password.
Initially when you configure your rep manager, you dont need to start ur servlet engine. If you modify any property then you need to re start ur servlet engine.
These are the steps for creating repository
If this still does not get resolved. Then kindly read the limitations of creating the file system repository manager in the link that I had posted in my earlier post.
Thanks and Regards
Pradeep Bhojak

File System Repository Index

Hi all,
I´m trying to create an index wich data source is a file system repository (the file system is remote). Surfing trough help.sap i found this:
http://help.sap.com/saphelp_nw04/helpdata/en/e3/92322ab24e11d5993800508b6b8b11/content.htm
And then in SDN i found this post: File System Repository can't be assigned to Index and I already add the "properties" service to my repository, but it didn´t work, Any other idea?
Regards,
Orlando Covault

Hi,
For creating index u must configure TREX
<a href="http://help.sap.com/saphelp_nw04s/helpdata/en/a9/4a6642161d0f53e10000000a155106/frameset.htm">TREX Configuration (SAP Library - Search and Classification (TREX))</a>
<a href="http://help.sap.com/saphelp_nw04/helpdata/en/26/eeb73975a4e94b85c70de1c020b2f1/frameset.htm">TREX Configuration (SAP Library - Search and Classification (TREX))</a>
<a href="http://help.sap.com/saphelp_nw04/helpdata/en/73/66c090acf611d5993700508b6b8b11/content.htm">Creating an Index</a>, <a href="http://help.sap.com/saphelp_nw04s/helpdata/en/69/d96b86a84611d5993600508b6b8b11/content.htm">Repository Services</a>, <a href="https://www.sdn.sap.com/irj/sdn/km?rid=/webcontent/uuid/709664d2-2276-2910-429d-b6a1f5977c8d#IDAQZINE">Knowledge Management, TREX and Collaboration How-to Guides for SAP</a>
Regards,
Beevin.

File System repository manager

Hi All,
I am working on configuring a File System Repository Manager. I followed the documentation at
http://help.sap.com/saphelp_nw70/helpdata/EN/e3/92322ab24e11d5993800508b6b8b11/content.htm
and
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/284
I made all the configurations and also restarted the portal still do not see the repository in the KM content under root. We are on Netweaver Portal 7.0 on AIX 5.3/DB6, Shared drive is on Win 2003 OS.
Here are the some details on the configurations I made:
Network Path:
jCIFS Protocol: Active
Description: Documents on Shared Drive
Network path:
<IP Address>\public\temporary
password: ***********
USer: Domain\User
File System Repository:
Description: Documents on Shared Drive
Prefix: /abcdef
Root Directory: //<IP Address>/public/temporary/FileShare
Security Manager:AclSecurityManager
ACL Manager Cache: ca_rsrc_acl
Read Only: Not Active
Please advice - thanks -sm
Edited by: sm on Oct 24, 2008 4:34 PM
Note: EP and Share Drive are on the same domain.

Hello sm,
You can monotor your repository manager cofiguration, whther it has been activated or not.
It should show in green symbol if it has been correctly configured and active.
Goto system Admin>monitoring>KM>Component monitor>Repository managers-->Check ur repository.... Green color indicate is working fine...
Red color indicate error...
you can check your configuration for the repository.
Example configuration of a UNIX file system repository manager:
Name                = fs_rep_unix
Localroot           = /usr/company/share
Prefix              = /company-share-unix
Read Only           = deactivated
Send Events         = activated
Repository Services = properties, rating
ACL Manager Cache   = ca_rsrc_acl
Security Manager    = AclSecurityManager
You can check your Local root i.e. your Root directory. The format should be correct as given in the example.
Don't foget to appreciate, if helpful!!!
Regards
Manisha

File System Repository limitations

Hi everyone
I'm currently involved in a SAP Enterprise Portal project where we among other things are utilizing KM.
One of my customer's requirements are that we integrate an existing fileshare into KM. This fileshare is currently at ~200 GB and is still growing.
Since this is an existing fileshare we are planning on creating a file system repository manager for integrating it into KM.
To verify that this will actually work I have been trying to find any information regarding limitations of file system repositories in KM, but thus far without any luck. It would be greatly appreciated if anyone could point me in the direction of such documentation.
Additionally it would be great if anyone could share their experiences with large file system repositories.
Thanks in advance
Best regards,
Svein Gunnar Standnes

Hello Svein,
Namespace Restrictions for Resource Names
·         Maximum length of resource names:
FSDB: Restrictions of the file system are valid (Windows: 255 characters)
DBFS and DB: 448 characters
·         Maximum length of path (URI without prefix):
FSDB: Restrictions of the file system are valid (Windows: 255 characters)
DBFS and DB: No restriction
·         Permitted characters in resource names:
FSDB: Restrictions of the file system are valid (Unicode or Windows)
DBFS and DB: All Unicode characters, but restrictions may exist for some components of the repository framework.
Do not put a full stop/period at the end of the resource name.
Database Restrictions
There are the following restrictions for the databases used:
●     Maximum number of resources (folders, documents) in a repository instance:
FSDB: No restriction (possibly limited by file system restrictions)
DBFS and DB: 2,147,483,648
●     Maximum size of an individual resource:
FSDB: No restriction (possibly limited by file system restrictions
DBFS: 8 exabytes (MS SQL Server 2000), 2 GB (Oracle)
DB: 2 GB
Maximum length of large property values (string type): 2,147,583,647 bytes (2 GB).
Hope this helps,
Axel
please keep rewarding points to helpful answers

File System repository error in component monitor

Hi,
I created a file system repository in our portal server which will connect to windows file system and display the folder structure.
I created a File system repository manager with the following properties mentioned below
Prefix (must start with /): /FMICDelaers
Lookup mode: caseless
Root Directory:
fendercorp\FMICDelaers
Repository Services:
Property Search Manager:
Security Manager: W2kSecurityManager
ACL Manager Cache:ca_rsrc_acl
Windows Landscape System: B2B_Windows
I have given full acees to everyone for FMICDealers folder on fendercorp server.
We have created a networkpath called B2B_windows as mentioned below
jCIFS Protocol: yes
Description:
Network Path:
fendercorp\FMICDelaers
Password:xxxxx
User: insidefender\ssayneni
When i am checking the repository in component monitor i am getting the below error
Startup Error: The localroot does not exist: /usr/sap/EPD/JC61/j2ee/cluster/server0/
fendercorp\FMICDealers
Thanks
Sushanth

Hi
A general recommendation would be to use small letters in all ID's regardring network drives, repositories etc. See https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/002fb447-d670-2910-67a5-bfbbf0bb287d for advice on how to optimize performance of KM.
Other than that, you could check the documentation mentioned here:
https://www.sdn.sap.com/irj/sdn/message?messageID=6398301#6398301
It seems as the root directory in your File System Repository Manager is not defined correctly. It should be forward slash instead of backslash.
Go through the settings again and see if the startup error changes or disappears. The startup error indecated that it is a configuration error.
Best regards,
Martin Søgaard

Crawler Error when indexing file system repository

Hi all:
I am configuring an index of File system repository.
The version of my ep is EP 7.0 sp12, installed on HP-UX
My Trex is 7.0,installed on Win 2003
Some of the properties of my repository is:
Services:    properties,rating
Property serch Manager:    SimplePropertySearchManager
Security Manager:     AclSecurityManager
The states of repository is green.
When I create an index, the index can't index any of the files. Please help me to see the problem. Thank you!
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Logon failure: account currently disabled.
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Hi Lou,
Please go though the following thread and check your configurations according to that. I think it will help you.
https://www.sdn.sap.com/irj/sdn/thread?threadID=403393&messageID=3429730#3429730
regards,
Chamkaur

Cm repository manager (FSDB) vs File System Repository

Hi folks,
I want to access the documents in a folder using portal and manage it using KM iviews. I was going through a list of repository managers avaialble and got confused with the cm repository manager in FSDB mode and File System repository manager. would like to know which one is suitable for my scenario and why.
Please help me in this regard.
Regards...

Hi Yogi,
the File System Repository Manager has following restriction: You can not use Predefined Properties, versioning, lock documents and create links.
With the CM Repository in FSDB mode you could use metadata like locks and predefined properties, which would be then saved in the DB, but you have to make sure that you don't allow access on FS level (so without portal). Furthermore you can use resource properties like Description, Read-only, and Hidden which is not supported by the file system repository manager.
Hope this helps,
Robert

File System Repository Errors

Hello All-
I'm having a puzzling time trying to set up a file repository. My portal (EP6, SP14) is sitting on Unix box. I am attempting to connect to a NAS as a windows share. I've added the windowsKM system in system landscape and I've added the corresponding KM landscape. I then added an network path pointed to
<IP>\Share, set jCIFS and used Domain/User as my password. I've then set up my repository, making sure the localroot matches the network path. To minimize variables, I'm just using ACLManager, not Windows ACL, to keep things simple.
I believe I've followed all the steps as specified in the manual. But no luck. I keep getting the following types of errors. Either "Startup Error: The localroot does not exist: /usr/sap/EPD/JC02/j2ee/cluster/server0/
15.233.66.264\portshare" or "getting mapped math - java.io.IOException: Canonical path not available for portshare." (I'm getting that when I use the UNC).
Does anyone recognize these errors and can point me to where I'm going wrong? I've dug through the logs and message board and I can't find anything obvious.
Plenty of points awarded for any and all helpful answers!
Thanks-
Jim Orbin

Hi James,
Would like to clarify few points..
a. Does your share "
15.233.66.264\portshare" refer a different unix machine or the same machine ?
Same Machine: If this is the case, you need not provide the "IP Address" and other stuff. You can directly provide the actual path eg: /usr/docs
Different Machine: Pointing the repository to other unix systems gives some problems. Does your Unix box have GUI mode. If so, a way to solve this..
You will have a NFS (Network File Share) tool available. Use this tool and create a Network file share.
Steps:
1. Launch the NFS Server link from NFS tool and create a share in the Machine which hosts the docs. This machine is to act as the "NFS Server"
2. Now go the Portal server.
3. Here, launch the NFS Client link from the NFS tool and create a link to the share in the source machine which hosts the docs.
4. Now, all the source docs from the host machine will be available in your portal server as a network share folder .
ie.Documents under //machine 2/docs will be available in portal server under /usr/docs as a link.
5. Now give the local path ie. /usr/docs in your repository config.
The File System Repository will now work fine with no trouble in locating the folder in the same machine.
Hope this helps. Pls get back if you still face issues.
Regards,
Venkat.
[Reward points for useful answers]

Creating File System Repository for a remote system

Hi Experts,
My requirement is that I need to create a KM repository in EP from where I need to upload documents into the BW system. Is File System Repository the right type of repository which I need to create for this purpose?
If yes, then in what format do I have to specify the value of the Root Directory property of the repository? I have a folder /data/docs created in the BW system within which I want to upload documents using this repository. But since this folder is located on the BW system which is a remote system for EP, I am not sure how I have to enter the path to this folder.
Can anyone give me any hints on this?
Warm Regards,
Saurabh

Hello Saurabh,
I don't think an FS repository is what you are looking for in this scenario, you could instead use a BI Repository Manager, for more information see:
http://help.sap.com/saphelp_nw70/helpdata/en/43/c1475079642ec5e10000000a11466f/frameset.htm
Kind regards,
Lorcan.

Access Denied when access to File System Repository

Hi,
Our SAP Portal install in Windows 2003, and access to a unix's file system that created from File System Repository of Portal. When I access it in KM content, SAP Portal return the following message:
System Error
An exception occurred during the program execution. Below you will find technical information pertaining to this exception that you might want to forward to your system administrator.
Exception Class: class com.sapportals.wcm.repository...
Exception Message: Access denied
If I double-click any file,
IE return 403: The requested operation is forbidden for this resource.
Please help me to fix this problem?
PS: The unix's file system mode is 777.
The permission of folder in Portal File System Repository is everyone full control.
Message was edited by: Jeff Lien
Message was edited by: Jeff Lien

Hi,
to my knowledege, this combination is not supported. You can integrated Windows-File-Shares in a Unix-Portal: http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm but not the other way round
Kind reagrds
karin

Adding custom properties to a File system Repository

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