Agent Assignment

Hi Guys,
I'm using WS14000109 workflow (N-step SC Spending limit approval). I need to restrict the approvers by the Manager role. I think the task involved here is TS 10008126.
So I tried the following:
1. Assigned the manager role in the WS14000109. Untick the general task. When user click on 'Add Approver' button and assign an employee (without manager role), system route the SC to the employee. When user click on 'Add Approver' button and assign an employee ( with manager role), system route the SC to the employee.
But it should not route to non-manager employee
2. Assigned the Manager role in WS14000109 and TS10008126 both. Now when I add a employee with Manager role, system DOES NOT route to the manager.
3. Assigned the Manager role only in TS10008126 but DON'T assign in WS14000109. Now SC DOES NOT goto the additional approver who has Manager role. Now SC DOES NOT goto the additional approver who does not have Manager role.
Can anybody assist me here.
My Query again: I want when a employee click on the Add Approver button in SC, system should only add those employee who has Manager Role
Thanks
Deb

Hi
Which SRM version are you using ?
<u>Please be sure that your workflow settings are correct. Are you using Item level workflow or stnadard Shopping cart level workflow. ?</u>
<u>Refer to the links as well, they might help you out.</u>
Back to basics.
<b>http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/af5f1185d011d2b42d006094b92d37/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/0b/247440116fd279e10000000a114b1d/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/ee/277e3c281f1817e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/a3/a6a34098022a54e10000000a1550b0/frameset.htm</b>
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

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    *& Report  YCRM_CREATE_REPBLT_AGENT
    REPORT  ycrm_create_repblt_agent.
    *Selection Screen
    PARAMETERS : p_rule TYPE pdtask-seark OBLIGATORY,
                 p_file TYPE rlgrap-filename OBLIGATORY.
    *Data Declarations
    TYPES : BEGIN OF ty_resp,
            short    TYPE p1000-short,
            stext    TYPE p1000-stext,
            category TYPE ro_expr, "EDIT_BIND_DEF-EXPR_LOW(02),
            END OF ty_resp.
    DATA : it_resp TYPE TABLE OF ty_resp,
           wa_resp TYPE ty_resp,
           p_file1 TYPE string.
    DATA : it_bdcdata    TYPE TABLE OF bdcdata,
           wa_bdcdata    TYPE bdcdata,
           it_bdcmsgcoll TYPE TABLE OF bdcmsgcoll,
           wa_bdcmsgcoll TYPE bdcmsgcoll.
    *Constants Declarations
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                c_tcode(4) TYPE c VALUE 'PFAC',
                c_mode     TYPE c VALUE 'A'.
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    File Upload
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      PERFORM bdc_to_create_rep.
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          text
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         -->P_0062   text
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                              fp_dynpro. "value(p_0062).
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      wa_bdcdata-program  = fp_program.
      wa_bdcdata-dynpro   = fp_dynpro.
      wa_bdcdata-dynbegin = c_x.
      APPEND wa_bdcdata TO it_bdcdata.
    ENDFORM.                    " BDC_DYNPRO
    *&      Form  BDC_FIELD
          text
         -->P_0066   text
         -->P_0067   text
    FORM bdc_field  USING    fp_fnam "value(p_0066)
                             fp_fval. "value(p_0067).
      CLEAR wa_bdcdata.
      wa_bdcdata-fnam  = fp_fnam.
      wa_bdcdata-fval  = fp_fval.
    *WA_BDCDATA-DYNBEGIN = C_X.
      APPEND wa_bdcdata TO it_bdcdata.
    ENDFORM.                    " BDC_FIELD
    *&      Form  FILE_ON_F4
          text
    -->  p1        text
    <--  p2        text
    FORM file_on_f4 .
      CALL FUNCTION 'KD_GET_FILENAME_ON_F4'
        EXPORTING
          field_name    = 'P_FILE'
        CHANGING
          file_name     = p_file
        EXCEPTIONS
          mask_too_long = 1
          OTHERS        = 2.
      IF sy-subrc <> 0.
    MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
            WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
      ENDIF.
    ENDFORM.                    " FILE_ON_F4
    *&      Form  UPLOAD_FILE
          text
    -->  p1        text
    <--  p2        text
    FORM upload_file .
      p_file1 = p_file.
      CALL METHOD cl_gui_frontend_services=>gui_upload
        EXPORTING
          filename                = p_file1
          has_field_separator     = 'X'
        CHANGING
          data_tab                = it_resp
        EXCEPTIONS
          file_open_error         = 1
          file_read_error         = 2
          no_batch                = 3
          gui_refuse_filetransfer = 4
          invalid_type            = 5
          no_authority            = 6
          unknown_error           = 7
          bad_data_format         = 8
          header_not_allowed      = 9
          separator_not_allowed   = 10
          header_too_long         = 11
          unknown_dp_error        = 12
          access_denied           = 13
          dp_out_of_memory        = 14
          disk_full               = 15
          dp_timeout              = 16
          not_supported_by_gui    = 17
          error_no_gui            = 18
          OTHERS                  = 19.
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          text
    -->  p1        text
    <--  p2        text
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        PERFORM bdc_dynpro      USING 'SAPLRHWS' '0600'.
        PERFORM bdc_field       USING 'BDC_CURSOR'
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    *Screen 0040
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        PERFORM bdc_field       USING 'BDC_OKCODE'
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                                      'Z99999999972'.
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        PERFORM bdc_dynpro      USING 'SAPLRHWS' '0040'.
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        PERFORM bdc_field       USING 'BDC_CURSOR'
                                      'DATESET'.
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                                      'SVALD-VALUE(02)'.
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        PERFORM bdc_field       USING 'BDC_CURSOR'
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       PERFORM bdc_field       USING 'P1000-BEGDA'
                                 '23.03.2011'.
       perform bdc_field       using 'P1000-ENDDA'
                                 '31.12.9999'.
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                                       wa_resp-short. "'PL-BK'.
        PERFORM bdc_field       USING 'P1000-STEXT'
                                       wa_resp-stext. "'Plan - BendixKing Team'.
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          PERFORM bdc_field       USING 'BDC_CURSOR'
                                        'P1000-OBJID'.
          PERFORM bdc_field       USING 'BDC_OKCODE'
                                        '=CHG'.
          PERFORM bdc_field       USING 'P1000-OBJID'
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          PERFORM bdc_field       USING 'BDC_OKCODE'
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          PERFORM bdc_field       USING 'DATESET'
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    **screen 0110
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          PERFORM bdc_field       USING 'BDC_OKCODE'
                                        '=CONT'.
    **screen 0100
          PERFORM bdc_dynpro      USING 'SAPLRHWL' '0100'.
    *perform bdc_field       using 'BDC_CURSOR'
                                 'PCHDY-SEARK'.
          PERFORM bdc_field       USING 'BDC_OKCODE'
                                        '=CONT'.
          PERFORM bdc_field       USING 'PCHDY-SEARK'
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    **screen 0120
          PERFORM bdc_dynpro      USING 'SAPMSSY0' '0120'.
    *perform bdc_field       using 'BDC_CURSOR'
                                 '04/03'.
          PERFORM bdc_field       USING 'BDC_OKCODE'
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    **screen 0400
          PERFORM bdc_dynpro      USING 'SAPLRHUA' '0400'.
          PERFORM bdc_field       USING 'BDC_OKCODE'
                                        '=INSE'.
    *perform bdc_field       using 'BDC_CURSOR'
                                 'PERIOD-BEGDA'.
          PERFORM bdc_field       USING 'PERIOD-BEGDA'
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          PERFORM bdc_field       USING 'PERIOD-ENDDA'
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          CALL TRANSACTION 'OOCU_RESP' USING it_bdcdata
                                       MODE c_mode
                                       MESSAGES INTO it_bdcmsgcoll.
          IF sy-subrc <> 0.
            MESSAGE i001(ymsg)."Error Message
            ROLLBACK WORK.
          ELSE.
            MESSAGE i000(ymsg)."Success Message
          ENDIF.
        ENDIF.
      ENDLOOP.
    ENDFORM.                    " BDC_TO_CREATE_REP
    Guide me on this.
    Thanks

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    E & F Reponsible for Company Code  DE30
    A, B, C, D, E, F (G is not maintained for instance) are possible agents I maintain for the task as we might use this task for any company code.
    For a workflow instance related to company code DE10,  I would maintain A, B & G as the responsible agents as they are the only who are supposed to work for DE10.
    Now the actual agents who can execute the task would be only A & B.
    G is not one of it because Though G is a reponsibel agent, He is not in the possible agents list.
    Hope this helps !!!!
    Regards,
    Simin Raveendran.

  • Agent assignment & Attribute for workflow template level.

    Hi Friends;
    As per my understanding we maintain Agent assignment at WF template level to provide security to WF task level so that the possible agents maintained there are only authorized for that task,
    and if we maintain it as general task then every one is able to execute it.
    But my concern is wht will happen if we wont do agent assignment at WF level and also not make it general task.
    Regards
    Dev
    Edited by: Dev on Jan 15, 2010 10:47 AM
    Edited by: Dev on Jan 15, 2010 10:51 AM

    Hi Dev,
    If you do not maintain the agent assignment at WF task level ( for the task which are not general task ), those users will not receive any work item.
    For example user XXX is determined by some rule but he will not receive  the work item until user XXX maintained at WF task level.
    Thanks
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  • Agent assignment procedure

    Dear Experts,
    I have made agent assignment in my workflow. But when I transport the workflow from development to quality server I see that I have to manually enable agent assignment by making tasks as general. Is this the right way to make tasks or general in each server or can it be handled via any transport request. Please let me know the best procedure for making tasks as general.
    KR,
    Bharath

    This is because the Agent assignment is client dependent, so you have one more option to come over this try to do like below.
    1. OPen Txn RE_RHMOVE30 and mention the Plan version as 01 and Object as TS/WS TS -  Standard task WS - Workflow template, mention the object key as the ID's of the task and templates.
    2. Select the check box Transport Objects at the botton of the screen and disable the Check boxes test and with Lock.
    3. Click F8, select all the entires and then click on the button Transport then system will prompt for a customizing req. please select the request and then again select all check boxes of all the entries and then select all entires in the list and then click the button transport & Delete.
    so now what you can do is yu can port this request to other system, once it is ported the agent assignment is also made general
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