ALV ( How to save the output as Excel file whenever we runs the Report )

Question

Hi,
      Can any one please let me know , how we can automatically save a ALV Grid Display report in Excel Format in presentation server whenever we execute the Report.
Regards
Avi.

Answer 1

Hi,
This report demonstrates how to send some ABAP data to an
EXCEL sheet using OLE automation.
INCLUDE OLE2INCL.
handles for OLE objects
DATA: H_EXCEL TYPE OLE2_OBJECT,        " Excel object
      H_MAPL TYPE OLE2_OBJECT,         " list of workbooks
      H_MAP TYPE OLE2_OBJECT,          " workbook
      H_ZL TYPE OLE2_OBJECT,           " cell
      H_F TYPE OLE2_OBJECT.            " font
TABLES: SPFLI.
DATA  H TYPE I.
table of flights
DATA: IT_SPFLI LIKE SPFLI OCCURS 10 WITH HEADER LINE.
*&   Event START-OF-SELECTION
START-OF-SELECTION.
read flights
  SELECT * FROM SPFLI INTO TABLE IT_SPFLI UP TO 10 ROWS.
display header
  ULINE (61).
  WRITE: /     SY-VLINE NO-GAP,
          (3)  'Flg'(001) COLOR COL_HEADING NO-GAP, SY-VLINE NO-GAP,
          (4)  'Nr'(002) COLOR COL_HEADING NO-GAP, SY-VLINE NO-GAP,
          (20) 'Von'(003) COLOR COL_HEADING NO-GAP, SY-VLINE NO-GAP,
          (20) 'Nach'(004) COLOR COL_HEADING NO-GAP, SY-VLINE NO-GAP,
          (8)  'Zeit'(005) COLOR COL_HEADING NO-GAP, SY-VLINE NO-GAP.
  ULINE /(61).
display flights
  LOOP AT IT_SPFLI.
  WRITE: / SY-VLINE NO-GAP,
           IT_SPFLI-CARRID COLOR COL_KEY NO-GAP, SY-VLINE NO-GAP,
           IT_SPFLI-CONNID COLOR COL_NORMAL NO-GAP, SY-VLINE NO-GAP,
           IT_SPFLI-CITYFROM COLOR COL_NORMAL NO-GAP, SY-VLINE NO-GAP,
           IT_SPFLI-CITYTO COLOR COL_NORMAL NO-GAP, SY-VLINE NO-GAP,
           IT_SPFLI-DEPTIME COLOR COL_NORMAL NO-GAP, SY-VLINE NO-GAP.
  ENDLOOP.
  ULINE /(61).
tell user what is going on
  CALL FUNCTION 'SAPGUI_PROGRESS_INDICATOR'
     EXPORTING
          PERCENTAGE = 0
           TEXT       = TEXT-007
       EXCEPTIONS
            OTHERS     = 1.
start Excel
  CREATE OBJECT H_EXCEL 'EXCEL.APPLICATION'.
PERFORM ERR_HDL.
  SET PROPERTY OF H_EXCEL  'Visible' = 1.
CALL METHOD OF H_EXCEL 'FILESAVEAS' EXPORTING #1 = 'c:\kis_excel.xls'
PERFORM ERR_HDL.
tell user what is going on
  CALL FUNCTION 'SAPGUI_PROGRESS_INDICATOR'
     EXPORTING
          PERCENTAGE = 0
           TEXT       = TEXT-008
       EXCEPTIONS
            OTHERS     = 1.
get list of workbooks, initially empty
  CALL METHOD OF H_EXCEL 'Workbooks' = H_MAPL.
  PERFORM ERR_HDL.
add a new workbook
  CALL METHOD OF H_MAPL 'Add' = H_MAP.
  PERFORM ERR_HDL.
tell user what is going on
  CALL FUNCTION 'SAPGUI_PROGRESS_INDICATOR'
     EXPORTING
          PERCENTAGE = 0
           TEXT       = TEXT-009
       EXCEPTIONS
            OTHERS     = 1.
output column headings to active Excel sheet
  PERFORM FILL_CELL USING 1 1 1 'Flug'(001).
  PERFORM FILL_CELL USING 1 2 0 'Nr'(002).
  PERFORM FILL_CELL USING 1 3 1 'Von'(003).
  PERFORM FILL_CELL USING 1 4 1 'Nach'(004).
  PERFORM FILL_CELL USING 1 5 1 'Zeit'(005).
  LOOP AT IT_SPFLI.
copy flights to active EXCEL sheet
    H = SY-TABIX + 1.
    PERFORM FILL_CELL USING H 1 0 IT_SPFLI-CARRID.
    PERFORM FILL_CELL USING H 2 0 IT_SPFLI-CONNID.
    PERFORM FILL_CELL USING H 3 0 IT_SPFLI-CITYFROM.
    PERFORM FILL_CELL USING H 4 0 IT_SPFLI-CITYTO.
    PERFORM FILL_CELL USING H 5 0 IT_SPFLI-DEPTIME.
  ENDLOOP.
changes by Kishore  - start
CALL METHOD OF H_EXCEL 'Workbooks' = H_MAPL.
  CALL METHOD OF H_EXCEL 'Worksheets' = H_MAPL." EXPORTING #1 = 2.
  PERFORM ERR_HDL.
add a new workbook
  CALL METHOD OF H_MAPL 'Add' = H_MAP  EXPORTING #1 = 2.
  PERFORM ERR_HDL.
tell user what is going on
  SET PROPERTY OF H_MAP 'NAME' = 'COPY'.
  CALL FUNCTION 'SAPGUI_PROGRESS_INDICATOR'
     EXPORTING
          PERCENTAGE = 0
           TEXT       = TEXT-009
       EXCEPTIONS
            OTHERS     = 1.
output column headings to active Excel sheet
  PERFORM FILL_CELL USING 1 1 1 'Flug'(001).
  PERFORM FILL_CELL USING 1 2 0 'Nr'(002).
  PERFORM FILL_CELL USING 1 3 1 'Von'(003).
  PERFORM FILL_CELL USING 1 4 1 'Nach'(004).
  PERFORM FILL_CELL USING 1 5 1 'Zeit'(005).
  LOOP AT IT_SPFLI.
copy flights to active EXCEL sheet
    H = SY-TABIX + 1.
    PERFORM FILL_CELL USING H 1 0 IT_SPFLI-CARRID.
    PERFORM FILL_CELL USING H 2 0 IT_SPFLI-CONNID.
    PERFORM FILL_CELL USING H 3 0 IT_SPFLI-CITYFROM.
    PERFORM FILL_CELL USING H 4 0 IT_SPFLI-CITYTO.
    PERFORM FILL_CELL USING H 5 0 IT_SPFLI-DEPTIME.
  ENDLOOP.
changes by Kishore  - end
disconnect from Excel
     CALL METHOD OF H_EXCEL 'FILESAVEAS' EXPORTING  #1 = 'C:\SKV.XLS'.
  FREE OBJECT H_EXCEL.
  PERFORM ERR_HDL.
      FORM FILL_CELL                                                *
      sets cell at coordinates i,j to value val boldtype bold       *
FORM FILL_CELL USING I J BOLD VAL.
  CALL METHOD OF H_EXCEL 'Cells' = H_ZL EXPORTING #1 = I #2 = J.
  PERFORM ERR_HDL.
  SET PROPERTY OF H_ZL 'Value' = VAL .
  PERFORM ERR_HDL.
  GET PROPERTY OF H_ZL 'Font' = H_F.
  PERFORM ERR_HDL.
  SET PROPERTY OF H_F 'Bold' = BOLD .
  PERFORM ERR_HDL.
ENDFORM.
*&      Form  ERR_HDL
      outputs OLE error if any                                       *
-->  p1        text
<--  p2        text
FORM ERR_HDL.
IF SY-SUBRC <> 0.
  WRITE: / 'Fehler bei OLE-Automation:'(010), SY-SUBRC.
  STOP.
ENDIF.
ENDFORM.                    " ERR_HDL
Please note that this example maybe slow at filling the excel table
(perhaps four fields per second on a 900 MHz machine - almost 30 seconds
for a short example).
To get the data on properties and methods - there is a bit of smoke and mirrors
going on here; they are EXCEL properties and methods, not sap ones - so you need
to look at excel help to determine how a particular function is structured. then
build the block in sap, as shown in the example.
If you only want to transfer the data to Excel like when you transfer the data from
ALV to Excel simply use the Function Modules:
XXL_SIMPLE_API
If you want more modifications when you transfer it to Excel use:
XXL_FULL_API
Hope this helps.
Reward if helpful.
Regards,
Sipra