AP to GL Transfer: How to have a custom Journal Header name in GL.

Question

Hi,
Does any one know how to have a custom Journal Header name while transferring the Journals from AP to GL?
Assume that I am transferring the Journals which belongs to a Single Invoice from AP to GL. When these Journals are transferred from AP to GL, Oracle will create a Journal Header with the default naming convention. The Oracle generated Header name will be as shown below.
*123456 Purchase Invoices USD*. Where 123456 is AE_HEADER_ID and USD is the Invoice Currency code.
Our requirement is, we want the Journal Header name something like *"Hello World"+TIMESTAMP*, where TIMESTAMP is the date when the user has ran the AP to GL transfer program.
I know that when building the AAD(Application Accounting Definition) we can define the Journal Header descriptions and Journal Lines descriptions. But, I did not see any setup option to have the custom Journal Header name in GL.
Any suggestions on this issue are highly appreciated.
Advanced Thanks,
Lokesh.

Answer 1

Hi Lokesh,
The best way to have a custom journal header name is using hook package.
When data move from XLA to GL, every time it creates a new dynamic table as GL_INTERFACE table but the name is different (XLA_GLT_XXXXX).
This table information stores in 'gl_interface_control' table but after use the record has deleted from 'gl_interface_control'.
So we can't see table information after finishing create accounting program.
What the modification you will made in this table it will affect GL base table. So to made custom journal header name, we need to change Reference4 column of dynamic table.
Here is the code to get the table name and through procedure you can update the Reference4 column.
FUNCTION pre_module_hook(run_id IN NUMBER,
               errbuf IN OUT NOCOPY VARCHAR2) RETURN BOOLEAN IS
chr_errbuf varchar2(50);
chr_retcode varchar2(50);
l_interface_Table_name varchar2(2000);
BEGIN
     SELECT interface_table_name
into l_interface_Table_name
FROM gl_interface_control
WHERE interface_run_id = run_id;
     BEGIN     
xxdb_gl_icaccntgdist_pkg.gl_int_jrnl_update (chr_errbuf,chr_retcode,l_interface_Table_name);
RETURN(TRUE);
     END;
END pre_module_hook;
Make these changes in GL_IMPORT_HOOK_PKG.pre_module_hook function.
You can make the changes through calling procedure using dynamic query under the function pre_module_hook.
Thanks,
Gaurav K
Edited by: 972729 on Nov 22, 2012 4:46 AM