Approval of appropriation request BUS2104

Hello,
i have a problem with workflow of appropriation request approval. The problem is with background jobs. Are there any other settings about applicant and responsible person, because when the messsage for approval, rejection, posponding is triggered the system status is Error and no agent assigned. In the log file have errors WL821 and SO023.
Work item 000000394366: Object 000000394366 method SWW_BI_EXECUTE_S cannot be executed
Document <Appropriation request 4000000008 is rejected> could not be sent
Work item 000000394298: Object SELFITEM method SENDTASKDESCRIPTION cannot be executed
Object element 'RECEIVERS' has invalid internal state
Method container for work item cannot be created
Can anybody help me.
Thank's in advance!

Hi, -->> "Work item 000000394298: Object SELFITEM method SENDTASKDESCRIPTION cannot be executed
Object element 'RECEIVERS' has invalid internal state"
It seems, there is a binding issue in your email step. Just check in the workflow log for the correpsonding workitem

Similar Messages

Workflow for Approval of Appropriation Request

Dear experts,
I have been working on Workflow for Approval of Appropriation Request.
Even after carrying out all the required configuration, the process is not working. Following are the symptoms:
When appropriation request is submitted for Approval, I am maintaining user ids of approvers in the Partner field.The moment I click For Approval status the Approve Button is deactivated.Even when I log in from the Approver's user ID the button is Deactivated.
When I check the Business Workplace Inboxes of Approvers there are no Workflow related mails.
please help me out
Regards,
srikanth

srikanth,
Have you maintained all the configurations related to Work flow in IMG? like activating event linkage, assigning agents, approval schema etc...
Also, have you maintained the workflow automatic configuration in transaction SWU3,
you have to maintain the following:
1. create a user id WF-BATCH, user type system and maintain a password for this user (seek BASIS team help for doing this)
2. Assign SAP_ALL & SAP_NEW in user profile tab.
3. in SWU3, under Maintain Runtime Environment --> Maintain Workflow System Administrator , select line and click on execute button, select user - WF-BATCH, save and back.
4. then in the same screen select *Configure RFC Destination * click on execute, system prompts with the user id mentioned in the above step, you enter the password mentioned in the first step, click OK.
5. now select *Maintain Runtime Environment * click on perform automatic configuration button (f9).
6. Ensure that the option Maintain Runtime Environment turns to Green tick mark.
7. select Classify Tasks as General click on perform automatic configuration button (f9).
8. Ensure that the option Maintain Runtime Environment turns to Green tick mark.
Now can go to transaction SWDD, on the left side of the screen, in the field WORKFLOW enter this value* WS00300022* press enter. Click on test (F8) button.
In the Test Work flow screen select BUS2104 line, it shows a new line at the bottom of the screen with the following options:
Object type: BUS2104, Key:
You enter the appropriation request number in the field key (you cannot directly enter value here, choose drill down option (f4) then a new window pops up, enter the approp request number, click ok.
then click on execute (f8).
Now you can check in the approver's business work place under Inbox - workflow.
Praveen

Approval levels appropriation request

Hi guru,
for my appropriation request, I have 3 levels of approval.
I want to know, which is the level of approval in every time.
For example, I set my appropriation request with status " For approval" and the workflow starts.
If i see the appropriation request the day after, I want to know if the appropriation request is to 1st level, 2nd level o 3rd level.
Is it possible to know this information?
Thanks in advance
Regards

Hi Raffael,
There is no report for exact use your mentioning. But yes you can develop a quick report based on SWWWIHEAD and SWWUSERWI. Where as SWWWIHEAD will give you details of workitem and SWWUSERWI wil give you details about possible or actual agents for a given work item.
Theer are some standard transactions as mentioned by other forum members. But by my experience users need to be more advanced than basic level users to understand it. if it is for your self then thos might be ok. But still if you need a report for regular monitoring i would recommend a bespoke report.
Warm Regards,
Anuj Nagpal

Appropriation Request Workflow Not Working

Dear Friends,
I have been working on Workflow for Approval of Appropriation Request.
Even after carrying out all the required configuration, the process is not working. Following are the symptoms:
1) When appropriation request is submitted for Approval, I am maintaining Ser ids of approvers in the Partner field.The moment I set the For Approval status the Approve Button is deactivated.Even when I log in from the Approver's user ID the button is Deactivated. I believe that, it is so because once workflow is active one can not approve in master data transaction, approval has to be done thru workflow only.
2) When I check the Business Workplace Inboxes of Approvers there are no Workflow related mails.
3) I have also checked in IMA11 that the Work flow has been created.
Ne suggestion on the would be of great value.
Regards,
Seemant

I checked all these.
Still there is no success.
In the appropriation request I have maintained different users as partners ( excluding myself) partners. As per the Workflow the mail should go to inbox of these users. Work flow is getting activated but still its not geting updated in the inboxes of users.
Are there any Basis settings that I may be ignoring.
Also the object type BUS2104 is being used. In forum I have read that this object type is obsolete. May be I can change the object type to BUS2204 ( the new one). If I need to do the same, what are the settings I need to do?
Regards,
Seemant
Edited by: Seemant Parth on Sep 4, 2008 10:44 AM

Appropriation Request: Status 'In process' after all approvals (IMA11)

Hello,
We are using IMA11 and associated workflow tasks to create and approve a appropriation request. Occasionally, the status of the appropriation request wouldn't change to 'Approved' even after all the approvals. When we look at the corresponding workflow, the status of the task "New status for appropriation requests" would be 'In process'. There would be no error messages shown in the workflow log and there won't be any short dumps.
The same appropriation request, when restarted for the second or third time, would complete without any issues and the status of the appropriation request would change to 'Approved'.
Can someone let me know what could be the reason for occasional failure of the appropriation request workflow?
Thanks,
Surya

Here is another issue for the same workflow approval process.
There are 4 approval levels. Identifying the agent and the approval happens in a loop.
Occasionally, the workitem fails with the message 'Work item XXXXXXXX locked by user XXXXXXX (enqueue error)' The workitem is getting locked by the previous approver. Is there any specific reason for this lock or do I need to add a wait step for each loop?
The approver, approves the workitem from his Business Workplace. I checked other threads, but I am not able to figure out a reason. These are all synchronous processes.
Thanks,
Surya

BAPI/Function Module for approve Appropriation Request?

Hi Friends,
Please guide me for
BAPI/Function Module for approve Appropriation Request?
Regards
Ricky

Hello
Check these BAPI
BAPI_APPREQUEST_ADDVARIANT     Add a Variant to an Appropriation Request
BAPI_APPREQUEST_CHANGE         Change an Appropriation Request
BAPI_APPREQUEST_CHANGEVARIANT Change Appropriation Request Variant
BAPI_APPREQUEST_CREATE         Create Appropriation Request
BAPI_APPREQUEST_DELETE         Deletion of an Appropriation Request
BAPI_APPREQUEST_GETDETAIL      Display of an Appropriation Request
BAPI_APPREQUEST_GETSTATUS      Display Status of an Appropriation Request
BAPI_APPREQUEST_REMOVEVARIANT Delete an Appropriation Request Variant
BAPI_APPREQUEST_SETSTATUS      Setting System and User Status of Appropriation Request
BAPI_APPREQUEST_SETSTATUSVARNT Setting of User and System Status on Variants

Number of Appropriation request submitted for approval

Hi Friends,
There are around 14000 appropriation request (AR's) are created in my system. And we have developed workflow for AR approval. And AR should be submitted for approval via only Control tab in IMA11 but some of the AR's are submitted via Variant Tab ( causing problem in work flow)
Now I would like to know the number of AR's which are submitted via variant tab. I can find out this by selecting AR's from IMAK table and then checking IMA11 for each AR but it is very time consuming.
Can I get the number of AR's submitted for approval via variant tab by using any table or any report available for this purpose.
Any pointers.
Regards
Ashutosh

The problem sounds more like a business area problem rather than workflow problem. From the workflow side you can look into the user who created the workflow but I'm not sure that would be helpful. What you might want to do is to check with your DB admin as they might be able to find out a way.

Workflow approval appropriation request by value

Hi,
my customer wants for the appropriation request various workflow dependent from the value.
For example, if the value is less 100K euro, then the workflow have two step of approval, if the value of investment is more than 100K the workflow must to have 4 step of approval,
Is there anyway for do this?
Thanks in advance
Regards

Hi,
Pl try Substitution and this is the only option. If you need some more inputs, please revert back.
Trust this helps much!
Cheers,

Workflow approval appropriation request

Hi guru,
is it possible to creta a workflow for approval appropriation request based on amount of the investment?
For example:
if amount of appropriation request is less of 100k euro then approver is A
if amount of appropriation request is more of 100k euro then approver is B
Could you help me?
Thanks in advance
Regards

Hi,
Pl try Substitution and this is the only option. If you need some more inputs, please revert back.
Trust this helps much!
Cheers,

IM - Appropriation Request approval authorization based on Budget Value

Hi all,
Can someone help me confirm the following?
I'm implementing Investment Management module and use appropriation request (AR) to approve budgets where AR statuses can be approved only by certain authorization groups, and we do not use Workflow. The problem is that we want the status change not only based on authorization but combined with the budget value. For example, for budget <50,000 then Superintendants can approve the AR but if it's >50,000 then only Managers can approve the AR.
As far as I've looked, IM module does not provide this functionality where authorization can be restricted based on budget value. Can someone confirm this?
Thx very much in advance!
cheers,
-Ri-

The standard AR workflow sends a notification (document once approved) to the applicant and workflow to the approver (for approval). For details refer the link below:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f542493111d182b70000e829fbfe/content.htm
Standard reports under Investment Management>Appropriation Requests>Reports on Appropriation Requests>Master Data Lists ex.,T Code IMR5 - Appropriation Request Without Distribution Without Variants with changed layout to include system status would show you the required information.
Regards
Sreenivas

Appropriation Request(IMAK-POSNR) is 'Approved' or not?

How can we know that the System Status(RAIA1-SYSST1) of an Appropriation Request(IMAK-POSNR) is 'Approved' or not? I mean in what table I can found this or if you can give the name of a functional module that will be also great.

to change the status by user, he can modify the hours in the application and resubmit
For administrator purposes, you should cats_appr_lite, you can reject the all time and do it,
Do not make any changes directly to CATSDB< it might cause inconsistency
So better use standard transaction like cats_appr_lite or cats_da

Re: Approving two plan variants in an appropriation request

Hi All
I have created a variant 01 for appropriation request and approved it. I want to supplement the same appropriation request with a new budget. So , I created a new variant , and assigned it to a new plan version...But the problem here is I was unable to approve the new variant...The approval button is grayed out...Can anyone help me out please...Why the system is not letting me to approve the new plan variant.

Hi ,
as I said variants are like quotations, so you have to maintain it...........
in case of rolling up plan values you have to select respective status profile before rolling up respective variant version or variant version range....... (IM34)
1. approved status profile...
2. created status profile..
3. released status profile...... like that
- give both CRTD & APPRD versions in IM34... select status profile for approved & roll up
then check in IM36 ...
Regards,
Venkatesh

RE: Approving supplement to an appropriation request which was already appr

Hi All
we will create an apropriation request with an initial budget and we will approve one of the different variants of the appropriation request....But in our business process we have to add supplements to the current appropriation requests every quarter ....And the supplements also have to go through the approval process( It is a requirement).....Can any one help me telling the different solutions. Pleaseeeee

Hi Ravi,
I saw your post and scenario 2 that you mentioned in your reply to Steve, is the scenario I am faced with. I would really like your input...
I want to be able to create a budget supplement using AR process and workflow, but instead of replacing the approver AR with WBS(measure) I want to allocate the approved funds to an existing WBS as supplement...
then do rollup and budget distribution...
can you please advice me?
thank you

Basics: Appropriation Requests and WBS elements (3/3)

Hi,
Last question I promise!
1) Is it possible for more than one appropriation request to point at the same existing project without creating new different project.
As a solution, I though to create empty projects from AR in order to use the values of the program position they are linked to. Is this correct or are there other solutions?
With regards to the link reported below, am I right in assuming that not even the top WBS element (namely InfoSys, refer to graph in link) can be related to a program position in order to exploit the function.. or is it that only the WBS elements directly above and below it (refer to WBS:"software", in the graph) in the hierarchy should not be assigned to a program position to use the function.
Investment Management (IM) - SAP Library
This question refers to <<SAP IM ECC 6.0 SP 16>>
Grazie!
Jessica

Hi Jessica,
Can you point different AR to same project If its the same WBS answer is NO. if these are two separate WBS within the project Yes you can.
so assume you have two Level 1 WBS A and B within project XYZ. Then A can point to AR 1 and B can point to AR2.
But WBS A cannot point to AR1 and AR2. Hope it clears your doubt on 1st Question.
Why you want to do that? Whats the business rationale behind it? Usually AR is used to approve a business investment plan and it will be associated with that particular project. So the best practice in SAP is to have a one to one relationship between AR and SAP Investment Project.
On your understanding of the Graph. You are 100% correct. Neither Inf. Sys nor Software can be assigned to a Program Position ID as the WBS Application is already assigned to a Program position ID.
Hope it helps..
Regards
Sammar

Assigning of Appropriation request to Work flow.

Hi Guys,
I am checking work flow for appropriation request, i am getting error WF is not assigned to AR, could you plz guide me where to assign AR to WF in IMG.
Regards,
Bhanu

Hi,
SPRO> Investment Management> AR>Approval>Activate Event-Linkage for Workflow Tasks
Refer:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f294493111d182b70000e829fbfe/frameset.htm
Regards,
Amit

Approval of appropriation request BUS2104

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