Approval workflow of purchase requisitions after EhP4

Hi all,
After implementing a new support package installation (Ehp4), there are some purchase requisitions that get their approval workflow started again even after purchase order has been created.
Is there someone that could give me some help on this topic?
Thanks a lot.
Sílvio Galery

Hi,
Please see note 797775 Entry in Transaction SWEC hinders workflow.
1. Delete the entry 'EINKBELEG BUS2012 RELEASESTEPCREATED On Create'
from SWEC.
2. Activate the linkage between BUS2012 RELEASESTEPCREATED and
WS20000075 in Txn SWE2.
This will help you.
Kind Regards,
Suneet

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Delete Purchase Requisition after PO created

Hi,
I want to know if is possible to configure the system to delete automatic the purchase requisition after the PO is created with the PRequistion in reference.
Best regards

Hi,
We have a workflow overall setting for the PR and in the PM module each order have a PR associated. So every time our people create a operaton the systeme create a new line in the PR and the global price change and the workflow restart. If the PO is not created is ok to restart the workflow but if the PO is create for those line I want to be out of the next process.
Best regards

Workflow for purchase requisition release strategy

Hi all,
I need an urgent help on Workflow for Purchase Requisition Release. The requirement is that when a purchase requisition with a given combination (Purchasing Group, Material Group and Account Assignment Category) is created and saved, it should trigger a workflow for approval of release or rejection to one specific business manager. If he dont responds in 2 days, it should be sent to other business manager. If any one of them releases the requisition, it should send a mail to the requestor that the requisition is released. And if it is rejected, then also a mail to be sent to the requester informing that his requisition is rejected...
Can anyone take some pain and guide me step by step procedure to implement this or to use any existing one.... I know its BUS2009 thats used in this but really dont know how to implement it properly.
Its urgent...
Edited by: Hima on Apr 11, 2008 12:45 PM

Check this link
http://help.sap.com/saphelp_47x200/helpdata/en/04/92762546f311d189470000e829fbbd/frameset.htm
Thanks
Arghadip

NO Approved found for Purchase Requisition

HI,
we have a case, employee belongs to company B and raising the PR for company A. when he / she was initiating the PR. it says "NO Approved found for Purchase Requisition". we are following the Position Hierarchy. we have only one hierarhy for the two companies Can only please let me know how to sort the issue.
regards

Hi,
Are you using positional Hierarchy for approval for your Purchasing? Please check what is the final approver's approval limit/Position
and how much he can approve ?
You will get "No approver found" when system failed to find a approver based on the amount/position in your PR/PO.
Moreover, Please review the following MOS doc.
How To Diagnose Deferred Purchase Order And Requisition Workflows? [ID 884391.1]
How to Diagnose No Approver Found (Document Status Remains Incomplete with No Action Taken) and Build Default Approval List Failures in the Purchasing Approval Workflow [ID 295153.1]
HTH
sd

Ability to Change Overall limit in Purchase Requisition after PO creation.

Hi,
I have created a Service Purchase Requisition and released it.Then, I created a Service Purchase Order with reference to the above created Purchase Requisition and released and saved.
Now, when I go to the Purchase Requisition after creating a Purchase Order, I want to change the values for the Overall Limit and the Expected Value but they are greyed out.
But what I have noticed is that if I create a Standard Purchase Requisition and release it and then create a standard Purchase Order with reference to the standard PR and release it and save it, I am able to edit the values even after the PO has been created.
Any help is appreciated.
Thanks and Regards,
Puneet Jhari.

Hi ,
I need to change the Accoun assignment category in back end not in fore ground.
Is there any EXIT or BADI available for the same.
Thanks,
Ranjit

SAP workflow for purchase requisition and purchase order

Hello Sap Workflow,
Can you please help me on building workflow for purchase requisition and purchase order with the necessary screen shots ?
your quick response will be greatly appreciated.
Thanks in Advance

Hi,
Please check http://help.sap.com .
http://help.sap.com/erp2005_ehp_04/helpdata/EN/04/92761846f311d189470000e829fbbd/frameset.htm
http://help.sap.com/erp2005_ehp_04/helpdata/EN/04/92775546f311d189470000e829fbbd/frameset.htm
Configuration guides are available in SAP Solution Manager.
Regards,
Masa

Standard n-step approval workflow for Purchase Order in sap 4.7?

Hello friend,
In SAP 4.7 there is any standard template for n-step approval workflow for Purchase Order.
thanks in advance.

Hi AM,
there is no std template for n-step approvals but for Single Release.
What you could do is create a custom one as per the number of approvals for PO.
Also note a PO Release Strategy can handle only 8 levels of approval.
Hope it helps.
Aditya

Facing 'No Approver Found for Purchase Requisition' error when using AME

Hello All,
I am trying to test one simple rule in AME. Below are the the details of the rule.
Rule name - VO Category = SUPPLIES.FACILITIES
Item Class - Header
Rule Type - List Creation
Conditions
1. ITEM_CATEGORY in (SUPPLIES.FACILITIES)
Condition Type - Ordinary
Attribute - ITEM_CATEGORY
Data Type - String
Item Class - Line Item
String Value - SUPPLIES.FACILITIES
2. TRANSACTION_SET_OF_BOOKS_ID is equal to 1
Condition Type - Ordinary
Attribute - TRANSACTION_SET_OF_BOOKS_ID
Data Type - Number
Item Class - Header
Details
TRANSACTION_SET_OF_BOOKS_ID is equal to 1
Actions
Action Type - approval-group chain of authority
Rule Type - Chain of Authority
Order No - 1
Ordering Mode - Serial
Voting Method - Serial
Action - Require approval from Facilities Approver Group
Approver Group Details
Name - Facilities Approver Group
Type - Static
Voting Method - Order Number
There are two member in this approver group
Approver Type Approver Order Number
HR People HR People: akshay7 1
HR People HR People: akshay8 2
Now when i create a requisition with akshay7 as preparer then following notification is displayed
To akshay7
Sent 21-May-2013 16:55:08
ID 4681179
Approval workflow database error occurs while approving Purchase Requisition 14315
Contact your system administrator to identify the problem and to use SQL*Plus or Workflow Monitor to reactivate the approval workflow where it left off.
Give your system administrator the following information:
PL/SQL procedure: POR_AME_REQ_WF_PVT.GET_NEXT_APPROVERS
Error: ORA-20001: The procedure getNextPosition could not find parent position for : HR Positions: 01.Jrbuyer
Both the employees have one supervisor.
How to reslove this error?
Thanks in advance.

Hi Everyone,
The problem is solved now. The cause was that the test requisition that I was making was satisfying more than one rules and hence I end dated the remaining rules which solved the problem.
Thanks!

Error While Creating Workflow for Purchase Requisition Rejection

HI Experts,
Purchase Requisition No is not Displaying in the Business Workplace Inbox after my Work flow got triggered.
In Work flow i am Using the Task 97600004 which i copied from the Standard Task 65400032. This Task i called in the Activity Step having Work Item Display Tab. In this Tab while i am checking at Work Item Text for Identification of Work item in work flow inbox level it is Giving Error "Container element '_WI_OBJECT_ID' does not exist and also Insert Expression is in Disable Mode.
In Business Workplace Inbox i am getting message as "Purchase requisition 00000 rejected".
Please Suggest where i am Committing Error.
Thanks in Advance
Srikanth Kumar

HI.
I Have Checked the work flow as suggested Dheepak
In Start Event of Work flow i declared BUS2105 as BOR Object . The Task which i copied contains BUS2009 as default.
As Raj Suggested In Task i have Created a New Element BUS2105 at Container Tab and set binding in task and set the Binding between Work flow and Task. Now it is working fine and i am getting the PR No in the Message of SBWP inbox.
But i Having one more doubt regarding this issue only Why BUS2009 BOR object Type is not working which is the Task as default even though its binding is set between work flow and task?
Thanks Dheepak and Raj for Your Valuable Suggestions. My gmail id is srikanth537. Can u add me In your Friends list.
Thanks
Srikanth Kumar
09937876902
Edited by: Srikanth Kumar Talasu on Dec 23, 2008 11:59 AM

Get the approver for a purchase requisition

Hello
I am trying to retrieve who approved a purchase requisition. I have the PR number. Is there a bapi or FM returning this info. If not please let me know how to do that
Thanks

Hi Bobby,
For example, PR 10002620
(1) Browse table CDHDR (Change document header), specify:
Change doc. Object = BANF
Object value = PR number (remember to add first 2 zeros) i.e. 0010002620
Transaction = ME54N (release manually) and/or ME55 (collective release)
The result showing the user who has run transaction ME54N and/or ME55 for the PR, then user may be the approver of the PR. If multiple records found for a particular PR, it may be approve/reject several times. You may only extract the latest record.
(2) Because transaction ME54N can either approver or reject PR, it is necessary to further check table CDPOS (Change document items), specify:
Change doc. Object = BANF
Document number = <found in step (1)>
Table Name = EBAN (Purchase Requisition)
Field Name = FRGKZ (Release Indicator)
In the result, if field FRGKZ (Release Indicator) changed from Old value 'X' (blocked) to New value '2' (PO creation allowed), we know that the user found in step (1) is the PR approver.
Regards,
Donald

Release approval procedure and purchase requisition

Hello gurus,
just now I discovered a strange behaviour (in my view) in one of our client's system:
There is a release strategy for certain purchase requisitions. When I create one of those, the release strategy is applied and the Requisition Processing State is set to "In release" automatically.
But now comes the strange part: I can create a PO and copy that same purchase requisition item into it and save the PO! I.e. I can order the item, even though there was no prior release of the purchase requisition.
Unfortunately I cannot try myself right now, but this is not standard behaviour, or is it? Where is the sense in having a release strategy when the item can be ordered anyway, even without release?
Thanks in advance
Alicia

Hi Alicia,
Go to transaction OLME -> Purchase Requisition -> Release Procedure
-> Procedure with Classification -> Set Up Procedure with
Classification -> press button 'RELEASE INDICATOR', make
'double click' in your last release indicator and check if the flag
'REL.FOR ORDENING' is set or not.
Go to transaction OLME -> Environment Data -> Define Attributes of
System Messages, and see if you have defined the message
06 055 as warning or error?
Please check additionally if you have in EBAN (for the requisition) the fields FRGKZ, FRGZU, FRGST filled with entries.
Also deactivate your user exits and check the behaviour again (see note 365604).
Regards,
Edit

Delegation of Approvals (Approval Workflow in Purchasing Module)

Hi,
I am using AME(Approval Management Engine) to generate the list of approvers for all the requisitions.
My requirement is:
If a requisiton requires approval of 'ABC'. But ABC is not able to approve it because he is on leave. So the workflow should automatically be delegated to another approver.
This situation also comes when ABC didn't approve the requisition for a fixed time. After that time limit it will be delegated.
Regards,
Sambit

Sam wrote:
ABC is not able to approve it because he is on leave. So the workflow should automatically be delegated to another approver.Setup vacation rule for the leave period to delegate the approval notification to someone else.
This situation also comes when ABC didn't approve the requisition for a fixed time. After that time limit it will be delegated.Setup timeout in the workflow.
Thanks,
PS.

Workflow for purchase requisition?

Dear all;
I would like to know if there is any standar workflow for MM that can map this requeriment: user A creates a purchase requsition, the WF sends a mail to the user B to release it, user B releases it and then the WF sends a mail to user A to let him know the event.
The WF should know how many approvals (if any) the purchase has, so it can adapt to any type of purchase
Thank you very much!

Hi f_mont.
Workflow don't need a design with a loop because it is created a new workflow to each step of aproval. Standard program will trigger other workflow to next level and will trigger terminator event to already running.
It's automatic and transparent to user and you. This follow the sequence of each aproval sequence depending of functional configuration about it.
To get it ready to start and be triggered, ask to functional fill field in SPRO, with 1 (users of viwl T16FW) or 9 (EXIT). --> SPRO --> Materials management --> Purchasing --> Purchasing req. --> Release procedure ... --> Define Release procedure for PR...Release Codes --> Field workflow = 1 or 9.
Configure the same number in rule PFAC in workflow step task to 20000027 and it will get automatic depending on configuration in 1 or 9. 1 is automatic and needs previous functional configuration and 9 needs that you encode some line codes in user exit EXIT_SAPLEBNF_005 (enhance M06E0005 in CMOD).
I need to do the same here (for PO, contract and requisition), but here will be type 9 and I need to get users by profile in user exit.
best regards.
Glauco
Edited by: Glauco Kubrusly on Jun 14, 2011 9:58 PM

Strategy of approval of the purchase requisition

Created solicitation 13982826 - item 10 with price R$ 4,723, 32 that is, in the current strategy Head and Manager must approve.
Head and Manager had not yet approved the solicitation and the strategy was modified:
Of:
Head - 0,00 the 500,00
Head and Manager - 501,00 the 3,000, 00
Head/Manager and Director - > 3.001, 00
To:
Head - 0,00 the 1,000, 00
Head and Manager - 1,001, 00 the 5,000, 00
Head/Manager and Director - > 5.001, 00
But verified that after the update of the strategy did not modify in the solicitation automatically.
It is necessary to modify any information in the solicitation in transaction ME52N and after to only save the solicitation is brought up to date with the new strategy.
Verified in the border strategy, after the modification of the value the strategy moved only for Manager as below.
What we would like is to check if there is and after the change of strategy in customizing the SAP longer automatically assume the new strategy set for release. It is possible?

SAP automatically takes new strategy. But if you see the requisition in display mode, you will see the old strategy. If you go in PR change mode & refresh PR , then you can see new strategy.
While releasing PR , you have to release as per new strategy.

Block purchase requisition after purchase order created

Hi,
We have the requirement that users cannot modify a PR after a PO has been created.
Do you know if there is a standar message or someway to do it?
Some message similar as 06 648 but not only for quantity.
Thanks in advanced

hi..
System can be configured in such a way that after PO creation with reference to PR, user will not be able to change the PR Quantity. In this case system will issue an error Message no. 06608 saying that Requisition already converted into purchase order
This will be done under path: - SPRO > MM > Purchasing > Environment Data > Define Attributes of System Messages > System messages
hope it works..
Thanks

Approval workflow of purchase requisitions after EhP4

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