AR Down Payments - Not yet Fully applied

Hello
I am a SAP user (purchasing manager) of 2 companies, one in USA and one Colombia. in Both we run SAP Business One. I like the software and that is why I take time asking employees their user experience to pass it on to SAP developers.
We receive down payments from customers, but we have encounter problems some times that even our SAP partners have not figured out a way of solving appropiately.
Situation:
We receive a down payment of 1,000 and right click on a sales order to add it as down payment. Then our customer changes his mind and he needs less items. So we just invoice 700, so those 300 ends up being in a limbo. We have not have an appropiate solution to refund those 300 to the customer.
If there is a solution, please let me know. But we have passed many hours trying to find it without any success. Our workaround is either wait until the customer orders again an apply that balance to the new invoice, or cancel the adv pmt in the incoming payment window and adjust payment again, but some times this is impossible on our accounting.

Hi Douglas,
as Suda says above, it is a system definition that all documents that may be paid with an inconming payment are available for selection in that window.
Since your sole requirement is to print a document from the DPR, have you considered saving it as a draft document & then print it? That way you could make all necessary changes & reprint, yet the document would not appear in the incoming payments window.
You can remove the 'Draft' watermark in the print preferences.
All the best,
Kerstin

Similar Messages

  • Down Payment Not affecting the party Account Balance

    Dear All,
    When I am posting any down payment invoice (A/P or A/R) then the party account is nullified after the payment is posted against it. Now for Advance payments the down payment option is used but then the BP Account Balance does not reflect the down payment balance. How to resolve this issue with a work around. I do not preffer to use the "Payment On Acount" option.
    For Example:
    Advance paid to Vendor: Down Payment Invoice: Rs 10000
    Outgoing Paymnet for the D/P invoice: Rs 10000
    A/P Invoice raised for the Vendor: Amount Rs 4000 and adjusted with the Down Payment (Rs 4000 drawn from DP)
    Now The System shows the BP Account Balance as 0 where as it should hold a debit balance of Rs 6000
    Please suggest me a work around
    Regards
    Raj

    Him
    Inorder to keep the advance amount as debit balance,you must define control account in the BP Master Data(Under Accouting tab->General tab-Control account indicated by ...->Define a account in Downpayment payables.
    Here is the differece in AP Downpayment Request and AP Downpayment Invoice
         AP Downpayment Request                                   AP Downpayment Invoice(Proforma Invoice)
    --   Must be fully paid                                                 can be partially paid
    --   No accounting transactions made                        Accounting transactins are made
    --  Track the payments paid to vendors(AP)              Issue & Receive invoice(Including tax) for advances paid or received
        or payments mad by cusotmers(AR)
    Similarities in them
    --No stock postings are made
    --Can be created from a base document
    Now in your case as i suggested to make use of AP downpayment Request for advances.The full cycle will be as follows
    1.Create PO(No acounting transactions are made)
    2.Create AP Downpayment request based on the PO(No acounting transactions are made)
    3.Create Outgoing payment by selecting the AP Downpayment request.
    AccountingTransaction
    Db-BP(Control account-Downpayment payables)
    Cr-Bank account
    4.Create a AP invoice
    AccountingTransaction
    Db-Stock
    Cr-BP Account(Sundary creditors)
    5.Apply downpayment request to the AP Invoice
    AccountingTransaction
    Db-BP Account(Sundary creditors)
    Cr-BP(Control account-Downpayment payables)
    Cr-Bank Account
    Note:Do test the full cycle in the test database and see the results and get confirmation from the clients accounting person
    Hope this method suits for your requiremet !

  • A/R Down Payment not posting to A/R Invoice

    We are having trouble with the a/r down payment process. We have open invoices even though we have already received payment.
    For example, a customer mailed in a check to order items. We added the items on a sales order. We clicked on the Money Bag (Payment Means), and entered the check as a deposit on the order. SAP added a note that the order was linked to down payment. Through a batch process, we delivered the order and it became an a/r invoice. Because the A/R Invoice is created in a batch, we can't apply the down payment at the time of invoice creation. When we go back into the a/r invoice, the down payment money is not available to apply to the invoice. If we select the box with the triple dots next to total down payment to apply the down payment, it says u201CNo matching records found.u201D
    When I click on the Business Partner, I can't see the down payment in their account balance to close it manually. What I do see is three entries. The first is a DT, debiting customer account for the a/r down payment. I donu2019t understand this entry, because this sounds like itu2019s u201Cchargingu201D the customer for their deposit. The second is an RD, crediting the customer account for the incoming payment. These two entries are reconciled against each other and closed. The third entry is an IN, for the open invoice.
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    Hi,
    The Downpayment functionality is the advance payment recieved and the same needs to be assigned to the Invoice.
    If possible, please test the compete scenario which you have and make the target document from the Sales Order to Delivery and from Delivery document to Invoice.
    The Invoice automatically assigns the Downpayment created based on the Sales Order. (Check in 8.8 version).
    If it is not helping then you can check the option of creating a Reserve Invoice to book the advance you get against the Sales Orders prepared.
    Hope it helps.
    Kind Regards,
    Jitin
    SAP Business One Forum Team

  • Down Payment not showing in PS Reports S_ALR_87013537

    I am executing the ps report S_ALR_87013537, but i am not getting the Down Payment information.
    Down Payment are released from Finance against the Purchase Order Account assignment WBS.
    In Report  S_ALR_87013537, Project  Cost Plan, Actual Cost & Actual+Down Payment is showing but Down Payment Column having no figure...
    rgd
    rkp

    Sorry ...Correct T-Code is S_ALR_87013536
    I am executing the ps report S_ALR_87013536, but i am not getting the Down Payment information.
    Down Payment are released from Finance against the Purchase Order Account assignment WBS.
    In Report S_ALR_87013537, Project Cost Plan, Actual Cost & Actual+Down Payment is showing but Down Payment Column having no figure...
    rgd
    rkp

  • How to calculate  Payment not yet due based on payment terms

    Dear All
    i need to calculate the payments which are not yet due based on payment terms in the ageing report of payables.
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    SELECT ail.amount amt, ail.corrected_inv_id inv_id,
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    FROM ap_invoice_lines_v ail, ap_invoices_all aiv
    WHERE 1 = 1
    AND ail.invoice_id = aiv.invoice_id
    AND aiv.invoice_type_lookup_code IN ('DEBIT', 'CREDIT')
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    WHERE 1 = 1
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    AND to_char(to_date(aida.accounting_date) + due.due_days) BETWEEN to_date(:p_invdate) - 90 and to_date(:p_invdate) - 61
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    Regards
    Shaizy
    Edited by: user11298424 on Aug 7, 2012 7:53 AM

    sorry Francis,
    this will run:
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    TABLES: faede, bsid, bsega, t052.
    PARAMETERS : p_zterm LIKE t052-zterm DEFAULT '1400'.
    PARAMETERS : bldat TYPE sy-datum DEFAULT '20060801'.
    SELECT SINGLE * FROM  t052
           WHERE  zterm  = p_zterm.
    CLEAR faede.
    MOVE-CORRESPONDING t052 TO faede.
    MOVE: t052-ztag1 TO faede-zbd1t,
          t052-ztag2 TO faede-zbd2t,
          t052-ztag3 TO faede-zbd3t.
    MOVE bldat TO faede-bldat.
    faede-koart = 'D'.
    CALL FUNCTION 'DETERMINE_DUE_DATE'
         EXPORTING
              i_faede = faede
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    Message was edited by: Andreas Mann

  • F-29 Down payment not clearing down payment request

    Hello,
    I'm working to configure milestone billing plans in our sandbox environment. I'm able to create a sales order with the new order type that's linked to the billing plan, and I have successfully created the down payment request. I can see the two FM postings for value type 83 (the negative to 0100 and the positive to 0200). Then I post the F-29 down payment. I've referenced the sales order in the down payment. But I'm not seeing an FM posting for value type 58 to reduce the down payment request. The down payment request is not being cleared by the down payment. Do you have any suggestions for any of the following:
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    I can see the uncleared down payment itself when I pull up the customer account of the payer. Did I miss a step to match up the F-29 to the down payment request? I've configured the step for automatic down payments in public sector management, and I made sure that the sales order type is the one indicated in that step and the document type of the F-29 is the down payment document type indicated in that step. Any guidance would be appreciated.
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    Check what is the accounting doc type for the down payment request.
    If it is RV then use tcode F-28 to receive payment for the transaction, as you are receiving payment against invoice.
    Hope this can assist you. Or contact your FI team member for understanding.
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  • AuC Down Payment not clearing

    Hi Gurus,
    The scenario is that we are using WBS elements to collect costs for AuC. So project Consumption POs were raised and down payments were made against them. Now at the year end some of these need to be settled to AuC.
    This we did and down payments appeared on AuC through a default cost element mentioned in PS  IMG u2018Define default cost elements for down paymentsu2019. This vendor down payment element 7XXXXXX has no Company code segment.
    We understand that these down payments are to be cleared but since the account assignment object in actual vendor down payment line item has WBS element and when we clear it through F-52, clearing doesnu2019t update (FI AA) asset data since no asset number is mentioned in actual vendor down payment line item. So it keeps throwing following error message.
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    Message no. AW605
    Diagnosis
    All downpayments were not cleared for the asset under construction for the receiver 7011000002 0 in area 01. An amount of        2,200.00 was not cleared, or too much was cleared.
    You can only completely transfer an asset under construction if you reverse the down payments in the current fiscal year beforehand.
    Procedure
    Clear the downpayments that you want to settle to receiver 7011000002 0.
    Please help how to settle this without reversing downpayments as checks were issued to vendors already.

    Hi
    Reverse the settlement of WBS to AUC, first of all....
    Clear the downpayments, which would again post to WBS...
    Now settle WBS to AUC and AUC to Final asset...
    br, Ajay M

  • Down payment not cleared with invoice trans f-54

    Hi All,
    I need help with down payment clearing with invoice. Purpose is to have open residual item for not paid invoice part.
    I made such steps:
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    2. Make down payment, trans F110, 90Eur
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    I will be very thankful for your help.

    Hi,
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    If you do so, there will be a link between  the invoice & down payment document no. During F110, system will select both the documents together.
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  • TDS down payment at teh time of vendor down payment not working

    Hi All
    Can any one suggest why TDS is not getting deducted at the time of vendor down payment.
    TAx type and tax code has been created for payment and GL account assigned for this for paid over. These codes are assigned to company code and vendor master data as well. In vendor masterdata it has been ticked on 'liable' also.
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    Can anyone suggest if any more settings is required.
    We are in ECC6, and using extended withholding tax for India.
    Refgards
    Mukta

    Hi Venkat
    Actually all the mentioned steps already followed. I removed tax code from vendor master , but it doesn't help.
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    Accumulation type-
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    Control data-
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    Manual w/tax amnt- checked
    w/tax for pmnts- checked
    No cert numbering- checked
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    w/tax code level- selected
    withholding tax amount-
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    Central Invoice
    No cent invoice - selected
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    Minimum check at item level- selected
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    Can you please check why at the time of advance payment it is not asking for any withholding tax.
    Regards
    Mukta

  • With Holding tax On Down Payment not picking

    Dear All,
    I have configured with holding tax on Payment posting, assigned to vendor,company code it is working fine for invoice positng and vendor payment.
    When I am trying to post down payment f-48 the with holding tax codes selection screen is not pop-up or it calculates with holding tax.
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    B.S.Rao

    Hi,
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  • Down payments not considered in APP

    hi all
    whle running APP there 20000/- dowwn payment exists for a vendor, but it is making payment for entire balance instead of duducting down payment, how to solve the issue,  is it required to transfer all down payments to normal gl (using F-54) which istime consuming.
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    Hi,
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    A--down payment
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    ran

  • Down payment not hitting WBSE budget

    Dear all
    i have one business Scenario is like.....
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    Hi Rajesh,
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    also refer below links which is relevant with above subject.
    https://forums.sdn.sap.com/click.jspa?searchID=26791360&messageID=6106780
    https://forums.sdn.sap.com/click.jspa?searchID=26791360&messageID=5393744
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    Sandeep

  • When making vendor down payment, not allowing to enter bank charges

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    Mouryan

    Hi,
    check in FBKP whether bank charges gl assigned or not, if not, assign it.
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  • Down payment not shown in CJIA

    dear all
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    Dear Judy,
    when you post a down payment via transaction F-48 with reference to a PO which is assigned to a project-related object (e.g. WBS element) then I would expect that an entry with value type '61' will be created in table COFP (table for line items in the Project Cash Management).
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  • Down payment not reflecting in report

    Dear All,
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    Mandar

    Hi Mandar,
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    kishore

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