Archivelink   (archive spool documents)

Hi  experts ,
We  want  to  archive  spool  request  . Spool request can be divided into two documents categories 
Outgoing documents and  print list .
Outgoing documents (PDF , OTF) are created using the SAP word processing system (sapscript or smarforms). Typacally examples are order confirmations , invoices ,paystub ,... . Outgoing  documents have a unique link to an applications business object.
Print list (abap list) are the output results of reporting programs that do not use smart form / sapscript.
We need to customize both archiving scenario .
Did you what are the steps ?
Thanks  all   for  your  hep
Soufiene

Hi
Could you please tell me about the pre processing run?
I'am facing the same issue.
Also please look into my query:Archiving related doubts
Thanks in advance
Anshuman

Similar Messages

  • Archiving spool  documents

    Hi  Gurus,
    We  are looking  for  a solution how we can download and archive spooled document  into  an  easily  accessible and secure directory.
    Issue is  with  spooled  pdf  jobs  that  contain thounsand of pdf   files , non sequential , that need to be downloaded and archived in area where these files could be consulted by any business users.
    I found a program RSTXPDFT4 , but  i 'm not  sure  there is a solution with archivelink , because there is no business object for spoolfile . Is it possible  to  do  it  with  archivelink ?  or  other solution
    custom objects and a bespoke method to call standard functionality for the actual storage of the data ?
    or  to get the PDFs archived and linked to the belonging SAP business documents.
    I have no idea and experience zero in archiving.
    Thanks in advance for  any  information
    Soufiene

    Hi Soufiene,
    From your question, my understading is that you are looking for something lke archiving outgoing documents. With this scenario, you can send the documents, which is sent to spool for printing, to archive also. So you will have the choice to either 'Print' or 'Store' or 'Print and Store'.
    There are many such archivelink scenarios available based on the module and the business object.  The following link explains one such scenario of archiving outgoing SD documents.Have a look at this link which might give some idea.
    Link: [http://help.sap.com/saphelp_erp60_sp/helpdata/en/33/5cd7345a238045e10000009b38f83b/frameset.htm]
    Hope this helps,
    Naveen

  • Archiving spool document  (.pdf,.otf,...)

    Hi  Guru,
    We  want  to  archive  spool  document  , is it a solution with archivelink  ?   what are the steps .
    Spool  document are stored in external storage ! 
    Do we need to install and customize a SAP certified content server  for  external storage ?
    - Do we need to do basic customizing with archivelink  (create content repositories , outgoing document,..)
    Can someone have experience with archiving give me steps ?
    Thanks in advance
    Soufiene

    Hi Soufiene,
    From your question, my understading is that you are looking for something lke archiving outgoing documents. With this scenario, you can send the documents, which is sent to spool for printing, to archive also. So you will have the choice to either 'Print' or 'Store' or 'Print and Store'.
    There are many such archivelink scenarios available based on the module and the business object.  The following link explains one such scenario of archiving outgoing SD documents.Have a look at this link which might give some idea.
    Link: [http://help.sap.com/saphelp_erp60_sp/helpdata/en/33/5cd7345a238045e10000009b38f83b/frameset.htm]
    Hope this helps,
    Naveen

  • Archive Link Documents

    Hi Experts ,
    I am currently working on the Web UI component GS_CM . The requirement is to display the name , description and the  created by fields entered by the user during the upload process correctly on the web UI. The user would click the advanced button and then click the attachment button in the advanced assignment block to upload documents. These documents are added as archive link documents.  In the current state only the extension name ( E.g. xls ) is displayed. The data entered by the user is being populated correctly but I am not able to figure out where the attributes are being set and where wrong information is being picked up . Could anyone with experience in attachments and who has worked with the component GS_CM please help me out? Could this be a standard issue? Any reference to SAP notes would be really helpful.
    Also is there an API that would fetch the information directly from the database?
    Thanks.
    P.S: These attached documents are added within a single folder within the Archive link folder. Hence the view for the advanced assignment block has a context node with a tree structure. It is this mode which holds the name , description and the user name.

    I assume you have read http://scn.sap.com/docs/DOC-27791 ?
    First you must have Services for Objects enabled. Then you will need further enhancement to "Store Business Documents" if yo are truly using "archivelink" documents. If you use create attachment you will just be writting to the SOFFCONT1 table in SAP.
    You are spamming all the old threads on this site. This is considered very bad form.
    Please be more specific in what you have attempted to implement and you are more likely to get truly helpful answers.

  • Using DMS Content server for Archiving HR documents

    Hi SAP Gurus,
    with the details gathered from the forum we could suggest the client to go for Archiving there Documents for storing there HR related Documents, like Resumes, salary hike litters, leaves etc....
    but as we do have DMS here and intending to get a Content server for DMS, can we use the same content server for archiving the HR documents also,
    or the other way round if we go a Big archiving server, can we store DMS documents there using it as Content Server,
    Thanks and Regards,
    Priya S

    Yes, you can use the content server. Just create an ArchiveLink Repository on the server and you can use it for HR.

  • Archiving fi documents

    FI Friends,
    Let me know how to archive fi ducuments.
    regards
    srinivas
    < PLEASE SEARCH FORUMS BEFORE POSTING -- Moderator >

    Hi,
    Archival is done with tcode SARA
    Configuration
    In SARA tcode,
    Object : FI_DOCUMNT (For archive FI Documents) and press enter
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    Maintain account type life
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    Select Write Option.
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    Enter Company Code, Fiscal Year / Period and all Document numbers, Remove Test run button and Click on Attributes
    Enter meaning text and Save.
    In Main screen again click on SAVE and click on BACK.
    Go to start date run it immediately. Then,
    Go to spool parameters and check it.
    Click on Immediate
    Click on Save.
    Go to Spool Parameters. Click on ok.
    Execute the same now job is scheduled.
    Go to SM37 and check scheduled job.
    Click on job log and note session number for archival
    Now to delete the documents:
    Object : FI_DOCUMNT
    Click on Delete
    Click on archive selection, select session number and schedule background job.
    Regards,
    Kiran Varma

  • Archiving MM documents

    Hi Gurus,
    I need help in archiving SAP documents. By T.Code ABOJ, I am directed to Archiving object MM_EKPO. After that, how will I archive POS and STOs? I need to extract them from SAP database and put those documents as flat files in the computer. Is this possible? If yes, then how?
    Thanks,
    Kumar

    Hi,
    SARA is a general transaction where you can archive all types of records using respective archiving object
    Go through the follow steps to archive the material master.
    Archiving the Material Master
    Before Archiving the Material Master the materials need to be flagged for deletion in T Code MM06/MM16.
    Archiving the materials is done thro T Code SARA. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown.
    When a material is no longer required in a company or plant, you can archive and delete the material master record.
    Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
    Archiving object MM_MATNR for archiving material master records.
    To archive the material master, first go to transaction SARA
    Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
    Save the variant.
    Maintain the Start date and Spool parameters and click execute.
    Click Go to Job Overview to check the archive status.
    To do a permanent delete, click Delete button.
    Maintain the Archive Selection, Start date and Spool parameters.
    Click Test Session for testing or click execute to start the deletion program.
    Click Go to Job Overview to check the delete status.
    This need to be done carefully and better to first do it in testing client.
    After archiving those materials will not be displayed in reports unless categorically selected

  • Archive Print Documents

    Hi
    I am trying to archive print documents for the first time in our system. Rention period is passed for these documents.
    When I am running the Print Document Line Item Archiving write job it is coming back with no data. I checked these documents are printed no other event is implemented to stop these documents from getting archived.
    Below what I have in the spool at the completion of the job.
    Selection screen
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    Contract Account
    Portion
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    End Time                        152603
    Runtime Restriction Active
    Archiving                       X
    Snapshot
    Data Destruction
    Test Mode
    Production Mode                 X
    Delete with Test Variant
    Detail Log                      X
    Log Output                      2
    Archiving Session Note
    Production Mode: Statistics on Written Data Objects
    Summary
    Archiving Session Number                                  000161
    Number of Written Data Objects                                0
    Size of Archiving Session in MB                           0.000
    Proportion of Header Data in %                              0.0
    Log (Summary)
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    Any suggesion? I know I am missing some small thing but not sure what?
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    Hi
    Could you please tell me about the pre processing run?
    I'am facing the same issue.
    Also please look into my query:Archiving related doubts
    Thanks in advance
    Anshuman

  • How to get Status of Archived Delivery Document line item

    Hi Folks,
    I want read the Status of line item of archived delivery document.
    As delivery is archived, it is not found in LIKP/LIPS. So I got the archived delivery document from VBFA table.But this does not contain the status field.
    Is there any program or Function modules which reads this status.
    Please help.
    Thanks in advance.

    Check field VBUK-GBSTK (Overall processing status of document).
    regards,
    srinivas
    <b>*reward for useful answers*</b>

  • Transaction MB5B takes not into account the archived material documents

    Transaction MB5B takes not into account the archived material documents . Is it possible?

    Hi
         It is not possible to see the archieved materials. Once archieved it will remove from the registry. Cannot be retrieve back.
    Thanks
    Ganesh

  • Creation of DMR and CMR from the archived billing document in EHP3 system

    Hi all
    I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
    If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

    > If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.
    I suggest you open that question in an SD forum together with the support package you run and if you have an industry solution or any business function sets activated or not.
    Markus

  • Creation of sales document (DMR, CMR) from the archived billing document

    Hi all
    I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
    If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

    hi,
    the help says:
    You can use this business function to further optimize your electronic Sales and Billing Processes.
    Electronic data archiving regulations result in a high volume of data for sales documents and require invoices to be archived at an early stage. You can integrate archived billing documents in your business processes more easily. Since you still have electronic access to archived invoices during the sales process, you can manage archiving without delay and execute further sales processes electronically.
    You can more efficiently use the rebate agreements from SAP ERP for your marketing activities. In particular, customers who use SAP CRM (Trade Promotion Management) with a large volume of data for campaigns, target groups, and product segments can define a custom-made logic for their rebate determination and thus avoid potential database problems.
    Integration
    To implement the logic for rebate processing in SAP ERP, you use the Enhancements for Rebate Processing Business Add-In (BAdI). For more information, see the Implementation Guide (IMG) under  Sales and Distribution  Billing  Rebate Processing  Business Add-Ins (BAdIs)  Enhancements for Rebate Processing .
    Prerequisites
    You have activated the Logistics: S&D Simplification (SD_01) business function.
    Features
    You can integrate archived billing documents in your business processes as follows:
    Create sales documents with reference to archived billing documents, such as credit memo and debit memo requests.
    Display archived billing documents.
    When you do either of these steps, the system first looks for the invoice in the database and then in the archive.
    For the sales employee, the processing steps are identical, regardless of where the sales document is stored. As soon as the sales employee processes an archived billing document, they see the relevant information in the message line as well as in the title of the function.
    For rebate processing, you can store your company's check logic in the interface of the Business Add-In (BAdI) Enhancements for Rebate Processing.
    So check if you have activated the business function.
    I hope this helps.
    Balazs

  • Command "Payment Usage" in Archived Accounting Document does not works.

    Hi,
    I can't use command "Payment Usage" in FB03 to drilldown from the document to its related invoices if this is the archived payment/clearing document .  Is there the other way to find this relationship between the payment/clearing document and invoices?  Thank you very much..
    Anek

    when you have archived the document the document is not available in SAP. In that case how you find out the invoice and relate?

  • Archiving EHS document with ADK

    Dear all,
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    The status you enter does not exist
    The status you enter does not exist
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    Job finished.
    I just wonder have anyone using CV_DVS to archive those MSDS reports and would like to know how do you configure 
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    Hi,
    As you experienced all DIALOG function modules will not work in Batch because the is no connection with a frontend (PC).
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    Maybe you can than use the FM: ALINK_DOCUMENTS_CREATE_FILE
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    Rob

  • Can't display archive change documents for agreement (COND_B)

    Hello,
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    (Archive Objetc = CHANGEDOCU
    Archive info structure = SAP_CHANGEDOCU2 (is active))
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    THEN SUBMIT RSSCD100
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    THEN the program reads only from DB
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    May be I forgot some customizing ( SARA,, AOBJ )?
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    Hi,
    As I understand, the change documents archived using the CHANGEDOCU archiving object are no longer available using the application object.
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    Hope this helps,
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