Assigning another payment document to a cheque alredy assigned to pmnt doc.

Hi Gurus,
First let me explain the scenario which is as below:
An user did the wrong invoicing for $ 10000.00 instead of the the correct amount $ 11000.00 through TN FB60 and then he made the payment to the vendor through TN F-58. This way the system generated a cheque no. 12345. He picked up the same cheque no. 12345 from the cheque book and wrote the correct amount $ 11000.00 manually. In these processes he put the correct amount $ 11000.00 on the cheque but in the SAP system the drawn cheque is for $ 10000.00. The vendor banked the cheque and got cleared. When the user started bank reconciliation, he found two entry standing which are the above two entries $ 10000.00 in book entry in SAP and $ 11000.00 bank entry. Now as a corrective action he did the invoicing again through TN FB60 for left amount $ 1000.00 and made the payment through TN F-53. To reconcile the bank statement now he wants to assign the current payment document to the previous cheque no. 12345 but the system is not allowing him to do so.
How to fuifil the user's requirement? Is there any program / Tcodes which can make the chque no. 12345 non usable and thus we can reassign a payment doc to that or how to assign two payment docs to one single cheque.
Need urgent help.
Rgds,
BABA

Hi Yu JUNYI ,
For that you go through FBL1N vendor line item display there you change screen layout and select check number from field
Ofter that u will get check no documentwise
May be this information is useful to you
Regards
Surya

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How to assign a voided issued check to another payment document

Hi All,
My client issued a check to a vendor from wrong check lot. Now my client wants to reverse the payment document as well as the invoice. They want to use the same check information for another payment document for the same vendor.
We tried voiding the check and resetting the voiding data and then tried to assign it to a different payment document in fch5 but system throws the following error "Next free number in check lot 001 is 500030".
How can I rectify this error?
Regards,
Khudavand

Hi,
Think in the practical scenario once.
Once you have given a cheque to someone and understand thats the wrong name, you void the cheque.
Its cancelled. You can do whatever before giving it to him. Once given, you need to void and thats it.
The same will happen in SAP too.
Cheque once voided, its voided thats it.
There is no scope of adding this to another vendor/another payment document for the same vendor.
Caio
Raghu

Reallocation of void check. to another payment document

Hi Friends,
I have an isse.
Our customer has allocated the check to wrong payment document and she wants to reverse the document and allocate the same check number to another payment document number.
when i reverse the payment document sysytm is telling to cancel the check and when i cancel the check at FCH8 and when i
tried to allocate this check number to anotherpayment document number, system is giving the message that the next number is avalilble which means this is not availble for allocation.
can any one help.
Thanks
Ramesh

Hi,
Did you post the payment document using automatic payment run? In case of automatic payment run, check number is determined by the system from the next available number in check lot and it is linked to payment document.
I don't think it is possible to delink the check number and payment document number. The solution should to reverse the payment document and cancel the check. Subsequently a new payment document should be created.
Thanks
Murali.

Erroneous Receipt No assigned to payment document

Hi,
When generating an Official Receipt (OR) for the collection, the series number assigned by the system to the specified document number was erroneous.
Example:
Receipt Lot Number = 0158
Series Number = 02000001 - 02999999
I displayed the generated OR on Tcode S_P00_07000219, and here are the sample. The user generate the OR in batch, meaning they specified these 3 document number for OR generation.
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0158        0100000020      3500000008
0156        0200000005      3500000018 (correct series)
0158        0300000002      3500000005
Can anyone explain why the program behaves like this?
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Hi Sivakumar S
Thanks a lot for your Suggestions,
but i have made all these configuration for all the document status including the first status ie..WR
in my case iam able to see the X mark on the content version tab but could not view the original file.
it gives a message, no original is assigned to the document; message no 26276.
here particurarly the content version is not stored for the first status which i define.
if i have not done the said configuration it would have got a message, no content version can be displayed for this log entry.
please let me know weather a content version could be stored for the first status.
which we define in the DIR.
is there any extra provisions to be made to do this.
pls suggest.
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Sathish

How to assign voided cheque to the new payment document no.

Hi Experts,
A cheque no 11111 was manually assigned to a payment document no. created for a vendor X but physically another cheque no. 22222 was issued to vendor X by mistake. Later on the user issued the cheque no. 11111 phisycally lying with him to vendor Y but did not assigned this cheque to vendor Y's as this was previously assigned to vendor X. When the user came to know this, he reversed the payment document no. by voiding the cheque no. 11111 with void reason ''Inserting wrong cheque lot'' and created another payment document no for vendor X with cheque no. 22222. This way he corrected the vendor X payment document with cheque no. 22222. Now he wants to assign the cheque no. 11111 which is voided to vendor Y's payment document. Further he has issued many cheques from the cheque lot which contain the cheque no. 11111 and 22222.
Is there any way to assign the voided cheque to the new payment document no as the user wants it very desparately.
Hoping for solution.
Rgds,
BABA

Hi Shailesh,
Use FCH5 to create check information. Enter thr payment document , Company Code, Fiscal year and the house bank information to assign the check. IF the check lot having the check number has further checks assigned from it, this check lot has to be made non-sequential so that we could manually assign the check number.
Thanks & Regards
Preeju Susan

Manual cheque lot creation payment document no.

hi ,
when we work on FCH5, the first feild in payment document no. which we need to type the number, i tried, all the collective number, so that from where system will give the payment document number, or which number we use,
thnks,

Dear Nitin Mitra,
Payment document number is nothing but number of the payment made to vendor
Ex :
1.      invoice posting (f-43)
         Advt exp    account           dr         1000
                    to Vendor      a/c                           1000
System generates document number for ex : 30000010
2.       Payment document posting (F-53)
                   Vendor account              Dr      1000
                               To          bank account         1000
System generates document number for ex : 930000010
3. Manual Check assignment to payment document (FCH5)
Payment document no.=930000010
Paying company code= xxxx
Fiscal Year                 = 20xx
House Bank
Account ID
Check number
Enter and save it

F110 payments documents data modification

Hi Gurus:
I need your help, cause I have a solve a client requeriment quickly.
When I use F110 Tx (automatic mass payment), for pays via bank account, I need to copy some data from "invoices to pay" to payment documents asociated, because this data led me make a future correct bank account clearing. The relation between invoice and payment documents is one by one.
For example, I have to copy the baseline date of a invoice (BSEG-ZFBDT) into the value date of a payment document (Bank position), or the assignment field of the invoice (BSEG-ZUONR) into the same field on the payment document.
How I can do this?
BTE's?
User Exits?
Sustitutions?
How can use each solution?
I hope your answers,
It's very important for me find the solution to this problem.
Thanks a lot.
Rodrigo from Chile

Hi Gurus:
I need your help, cause I have a solve a client requeriment quickly.
When I use F110 Tx (automatic mass payment), for pays via bank account, I need to copy some data from "invoices to pay" to payment documents asociated, because this data led me make a future correct bank account clearing. The relation between invoice and payment documents is one by one.
For example, I have to copy the baseline date of a invoice (BSEG-ZFBDT) into the value date of a payment document (Bank position), or the assignment field of the invoice (BSEG-ZUONR) into the same field on the payment document.
How I can do this?
BTE's?
User Exits?
Sustitutions?
How can use each solution?
I hope your answers,
It's very important for me find the solution to this problem.
Thanks a lot.
Rodrigo from Chile

Reference of Internal Order in Payment document

Hi All,
Scenario:
PO Created with IO reference- (123123123).
MIGO: RM A/c
                    TO GR/IR A/c (IO u2013 123123123)
MIRO: GR/IR A/c Dr    (IO u2013 123123123)
                    TO Vendor (400000)A/c
Payment Doc (KZ): Vendor A/c (400000)
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The requirement is in FAGLL03, we want to add a column as Ref. IO, which should give the corresponding IO value against this Payment document(which should be picked from its MIRO Doc).
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Thanks and regards,
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Hi Gaurav,
Thanks for reply.
Yes I understand its not possible because in payment document we have line items which are balance sheet and IO is a cost object.
But can we get the values in any logical ways.
The other way around for FBL1n report, I have tried to get the IO and Cost object values posted against the RE (Invoice).
When I have executed, I could not find any values associated with this, which are actually existing in actual Line items.
I have tried to pick the special fields for Vendor line item display to get the values.
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Will any one help on this.
Thanks and regards,
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What is Account Assignment Model & Sample Document ?

Hi Friends
What is Account Assignment Model & Sample Document ?
Thanks
Neha

Hi,
Account Assignment Model:
Account Assignment Model is a reference for document entry that provides default values for posting business transactions. An account assignment model can contain any number of G/L account items and can be changed or supplemented at any time. In contrast to sample documents, the G/L account items for account assignment models may be incomplete.
Use
During document entry you can change, add to, or delete the proposed data. You can also call up any number of account assignment models and switch from a model to standard item entry procedure and back again.
You can also assign equivalence numbers to account assignment models. In this case, you simply enter a total amount which is then distributed to the items within the model according to set ratios.
Account assignment models can also be used across company codes and can include company codes from non-SAP systems. If you do not enter a company code when using an account assignment model, the last company code used is proposed.
Sample documents:
Sample documents are the data sources for an accounting document. Sample documents have a separate number range. Their advantage is that you can change or enhance them. You therefore use a sample document rather than an accounting document if you need a reference document for which you want to define the layout yourself.
When you enter and post a sample document, the system stores the document, but does not update any transaction figures. Your system administrator defines a number range for sample documents. The system assigns a number from this number range to each sample document.
I hope it will help.
If helpful, please assign points.
Regards,
Manju

2 Cheques assigned to 1 document - Vendor Payments

Hi all,
At our end, while posting one payment, 2 Cheques have been assigned to one payment document.
Doc. No.:- 150000577
Co. Code:- 3000
Fiscal Year:- 2011
Posting Date:- 09.01.2012
Amount:- Rs. 180/-
Chq. No. 305760 & 305763 have been assigned to Doc. No. 150000577. We have cross confirmed the same in T-code u2013 FCHN where both the cheques are showing the assignment against Doc. No. 150000577.
Originally document no. 150000574, posting Date - 09.01.2012, amounting to Rs. 728,797.00 have a Chq. No. 305760 issued against the statutory payment but by mistakenly in SAP System, user has assigned that to Doc. No. 150000577, posting Date - 09.01.2012, amounting to Rs. 180/-.
Secondly Cheque. No. 305763 again got assigned to Doc. No. 150000577, that is our doubt ? When document No. 150000577 has already have Chq. No. 305760, how system has assigned one more cheque. No. 305763 to the same document No. 150000577?
Actually one payment document should get assigned to one cheque No. only. We cannot void either of the cheques since paid for Statutory purpose.
Please suggest a suitable way.
Regards,
Shridhar

Hi Suresh,
Thanks for your reply.
We did the following things to resolve our issue.
1. We have not executed the program SAPFPAYM since not used by us.
2. With the T-code - FCH5 it is possible to assign more than 1 cheque (Std. SAP behaviour) to one payment document but with a warning messge - FS551.
We had implemented SAP in the year 2009 hence by default the Message No. FS 551 was included in the support package. We created a new entry via T-code - OBA5 for the message FS 551 - as an Error message with the option of Oneline as "E", Batchl as "E" and Standard as "W".
3. We have not customised Error Message No. FS 605 since that is for confirming the amount limit against issue of "N" of cheques. Not needed at our end since our requirement is to have one cheque = one payment.
4.We have not canclled either of cheques given to Vendors but kept a blank cheque already aside knowing that, that will be helpful. with the T-code FCHT we switched the Cheque No. between 2 documents and finally voided the cheque which we had with us via T-code - FCH9.
5. T-code - FBZ5 is for re-printing the old cheque or assigning the new cheque by voiding the old cheque. which as of now not required by us.
Thanks for your co-operation.
Regards,
Shridhar

Cheque number assign twice to same Document number

Hi
I have this situation whereby two cheque numbers are being assigned to one document number. Neither of the cheque is void as i check in FCHN. Unsure why is this happening.
During printout, the system skips one physical cheq and printed on the continueing cheque. (Means cheq A is clean without printout and chq B is printed with the amount).
My user uses F-58 to print out since is only one transaction.
I am puzzled. Need advice.
Many thanks
eddielim

HI Eddielim,
I think its not possible to assign 2 checks for a single payment document. Reasonably one check shall be voided and another check should be vaild one.
As you are saying the user is using F-58 as he making a single payment in the initial screen under "output Control" tell him to check the "Do Not Void any Checks" . I feel one check is getting voided and one is normal.
And also i would you to check the variant give in F110 tab " printout/data medium" under output control - number of sample printouts, Do Not Void any Checks.
I hope this solves your issue.
Regards,
Kiran Yelamarthy

Cheque numbers are not completely updated for all payment document

Hi,
In the Automatic Payment Program, system is not able to update cheque
numbers for some of the payment documents which were generated in one
APP run. This issue, we are facing only in Production Server. APP
The extraction of Payment details are not possible if the cheque has been
generated manually. Hence we want the system should update the cheque
numbers automatically without skipping some of the documents.
Please look into the issue and revert us.
Thanks,
Malathi Reddy.

hai,
Goto FCHU and give the doucment number and check number. then sytem will post the cheque number to that document in assignment filed. This will solve your problem.
FCHU is also one of the process to be done by the user.
award points.
govind.

FI-AP - (Automatic Payment Program - Vendors) - Cheque Re-Assignment

Hi Experts,
Can some help me on a real-time issue on FI-AP Accounts Payables - Vendors - Automatic Payment Program - Cheque Re-Assignment Problem - which I am facing.
I have assigned a wrong cheque No. to a payment document through automatic payment program. Actually, this Cheque No. should be assigned to some other payment document.
How, can I release / set free this cheque no. and re-assign it to some other payment document.
I will awards points with an open heart.
Thanks & Regards
Rajeev Sharma

HI,
As u r use the automatic payment program - and when u use the automatic payment program the check number are assign in automaticly.
So this are assign when u do the check printing. So once u think the wrong number are printed , u have to void the check number and write manual check and assign to the line item.
FCHE - Voided Checks
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hope this is clear Assign some points.
With regards
Krishna Singareddy

Payment Document to Cheque Number report

hi gurus,
I've created some cheque to payment document using FCH1 using BDC. Is there a report that can display which payment document is assigned to which cheque number?
Thanks in advance.

Hi Yu JUNYI ,
For that you go through FBL1N vendor line item display there you change screen layout and select check number from field
Ofter that u will get check no documentwise
May be this information is useful to you
Regards
Surya

Mapping 1 cheque (Transaction code FCH5) with 2 payment document

Hi Guru
I want to assign 1 payment cheque (print external SAP and input cheque no. in SAP) with 2 payment document by Transaction FCH5 when I update chque no. with the seconde payment document the system issue error "The check information alreay exists in check management" How I can do? Thank you very much
Methinee.s

Hello,
This is not possible.
One check number cannot be assigned to two payment document. Each payment document will have only one check.
Regards,
Ravi

Assigning another payment document to a cheque alredy assigned to pmnt doc.

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