Audit questionnaire to Vendor's e-mail ID

Dear Experts,
I have created Audit Plan and Audit questionnaire.
My client's requirement is to send this questionnaire to 50 Vendor's in one go.
Kindly suggest where should I link this questionnaire with vendor's e-mail ID.
Thanks & Regards,
Sumedha

You mean to say by sending e-mail attachments separately out of SAP one by one to each vendor?
Is there any tab or transaction code through which we can send this questionnaire from SAP to Vendor's e-mail account ?
Can we select multiple vendors while sending the questionnaire.
Regards
Sumedha

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Thanks in advance.
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Hi,
Are you sending the Payment Advice print in the form of smartform?
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Hi All,
while sending the PO to vendor through e mail, some POs sent to vendor. but some are not. I have seen the in the vendor master address screen the e mail is correct.
And i have seen the messages in PO , the medium 5 (external send) is also maintained for the all POs which is sent and not sent.
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with regards
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Follow this
Basically there are two mail types: Internet mail (external mail) and SAPOffice mail.
Mail is sent via the output determination in both cases.
If you use the external mail, the message for the purchasing document is converted into a corresponding text file which is sent to the vendor via the Internet.
SAPOffice mail is sent only within the R/3 System and has mainly the function of providing information.
In particular, it is not possible to attach a message (form) for a purchasing document to a SAPOffice mail.
When using external mail, the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
o Note that it is not possible to change the e-mail address of the vendor
o You can use a temporary email address in Transaction ME21N.
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail.
You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define
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5. In the condition records for the output type (for example,Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been
carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
To use the SAPOffice mail, the following basic settings are required:
1. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail.
You can branch to the maintenance of the communication strategy via the input help.
2. Use the SAP standard environment (program "RSNASTSO" and FORM routine "SAPOFFICE_AUFRUF") as the processing routines.
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Problem:
How can you both change the mail title and text for the sending of a mail message and maintain a replacement parameter, for example a document number.
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Program: SAPMM06E
FORM routine: TEXT_SYMBOL_REPLACE
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o Note that the values from the mail title are used to create the description for the attachment.
3. The replacement parameters must be enclosed by &. Example: You want to enter the title 'PO number '. For this you have to enter the following in the Document Title field (Message Customizing ->
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Table : ADDR1_DATA (Structure)
Field : EXTENSION2
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Hello,
You have to join two tables LFA1 and ADR6 (ADRNR and ADDRNUMBER respectively) in SQ00 or FQUK
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XS826 Cannot process message, no route from to
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Payment information to vendor through E-mail

Presenetly using SAP ver 4.7. How to automate this procedure that as soon as a payment is made, an email is generated and sent to vendor.
thanks
anu

Hello Anu, take a print out and go through the below documentation. Hope it helps.
Suresh
Process Flow for ERS
Use
Created goods movements can be settled without receipt of an invoice. The system can create and post the appropriate invoices itself. This makes transmitting an invoice from vendor to customer and the consequent invoice verification unnecessary. You can send the information contained in settlement documents to the vendor as printed documents, by fax, EDI, or the Internet.
Prerequisites
Master data
You have created a material with a Purchasing view, or you are settling purchase orders with account assignments.
The purchase order price for the materials ordered must not be an estimated price.
In the vendor master, you have flagged the GR-based Inv. ver. and Auto GR Setmt fields.
Movement data
You have created a MM scheduling agreement or purchase order. If you select the GR-based Inv. ver. and Auto GR Setmt fields in the vendor master, the system automatically selects them as a default in the purchasing document. At least one schedule line exists for your scheduling agreement.
A tax code must be maintained in the scheduling agreement or purchase order.
The goods receipt must refer to a purchase order or scheduling agreement.
To send settlement documents to the vendor, make the settings for message determination.
You can deselect the GR-based Inv. ver. field in the purchase order item if required. For single purchase orders you can also deselect ERS in the purchase order item, or exclude them from ERS in the info record of the material.
Process Flow for ERS
Use
Created goods movements can be settled without receipt of an invoice. The system can create and post the appropriate invoices itself. This makes transmitting an invoice from vendor to customer and the consequent invoice verification unnecessary. You can send the information contained in settlement documents to the vendor as printed documents, by fax, EDI, or the Internet.
Prerequisites
Master data
You have created a material with a Purchasing view, or you are settling purchase orders with account assignments.
The purchase order price for the materials ordered must not be an estimated price.
In the vendor master, you have flagged the GR-based Inv. ver. and Auto GR Setmt fields.
Movement data
You have created a MM scheduling agreement or purchase order. If you select the GR-based Inv. ver. and Auto GR Setmt fields in the vendor master, the system automatically selects them as a default in the purchasing document. At least one schedule line exists for your scheduling agreement.
A tax code must be maintained in the scheduling agreement or purchase order.
The goods receipt must refer to a purchase order or scheduling agreement.
To send settlement documents to the vendor, make the settings for message determination.
You can deselect the GR-based Inv. ver. field in the purchase order item if required. For single purchase orders you can also deselect ERS in the purchase order item, or exclude them from ERS in the info record of the material.
Messages
Use
You can create messages when posting an invoice in ERS. You can send messages externally to vendors by printout, fax, EDI, and email. This includes PDF documents. The messages can be sent as follows:
explicitly, using the function Output messages
immediately on posting the invoice or credit memo
in the background, at a time specified by you
You define corresponding jobs for the program MM70AMRA. If you start one of these jobs, all messages that correspond to the selection criteria are outputted.
If you do not want to generate any messages, select the field No message creation on the selection screen. Your messages are not transmitted to the vendor.
Prerequisites
Maintain the EDI partner profiles using the SAP Easy Access Menu : Tools ® Business Communication ® IDoc Basis ® IDoc ® Partner Profile. For more information on maintaining EDI partner profiles, see in the SAP Library Basis Services / Communications Interface (BC-SRV) ® The IDoc Interface (BC-SRV-EDI) ® IDoc Interface / Electronic Data Interchange (BC-SRV-EDI) ® Defining Partners.
Function
Settings in the IMG for Logistics Invoice Verification:
Define the messages that are to be created when an invoice is posted.
Message Determination ® Maintain Message Types
Define the text modules that the form should contain.
Message Determination ® Define Forms
Message Determination ® Define Sender Details for Forms
Define the time and medium to be used to send the messages.
Message Determination ® Maintain Conditions
Maintain the EDI partner profiles.
EDI ® Enter Program Parameters.
Features
Define text modules for form
You save standard texts per company code, which are then outputted at fixed points in the form MR_PRINT by the print module. The form MR_PRINT is used by the ERS settlement document. The following text modules are processed:
Text type
Position
Example
Header text
top right of the form
Logo
Footer text
on every page of the form as footer text
Information on the company
Sender
above the address
Sender of company code
If you work with various languages, you must create the texts in all of the languages.
Activities
If you have created messages in ERS that you want to send explicitly, proceed as follows:
Select the menu path Logistics Invoice Verification ® Environment ® Messages ® Issue.
Enter the message that you want to issue. You can enter the following criteria:
Message data
Message type (ERS, ERS6)
Sending medium
Creation date
Processing mode
Invoice document data
Invoice document number
Fiscal year
Company code
Invoicing party
User
Choose Execute.
The system displays a list of the messages that correspond to the criteria.
Select the message that you want to issue.
Choose Execute.
The system issues the messages and updates the list of messages. The system tells you how many messages were sent.
Customer exit for changing output
In the standard function modules for issuing print documents or creating IDocs for EDI, SAP enhancements exist in the form of customer exits. The enhancement MRMN0001 contains the following components:
EXIT_SAPLMRMN_001:
You can create additional IDoc segments for issuing an ERS document.
EXIT_SAPLMRMN_001:
You can change the structure and content of the print documents for the ERS document.
Suresh

Smartform: Sendig PO to vendor by e-mail.

Hi all,
I need to send my own Smart forms of purchase order to vendor, but I don´t know what drive program use. Somebody could send documentation to me about configuration ??
I´m using the version Enterprise (4.7)
Best Regards.

Hello Alan,
Please refer the first thread of this forum which contains information on sending purchase order using email.
Hope this helps.
Regards
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Hi Friends
Pls provide me the information or related documentaion for FICO Audit Questionaire procedure and process flow
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Edited by: Srinivas A on May 8, 2009 5:07 PM

Hello,
http://www.auditnet.org/sapaudit.htm
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The is a free site providing the information on audit. You can register and go throgugh the materials.
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Receiving mail with questionnaire and upload to evaluate vendor

Hello,
I have a little problem using ROS. The auto-register is ok, the questionnaire is sent to vendor but we dont know exactly how to link the sending of the questionnaire by vendor with the upload to ROS system.
I mean, can someone send me a screen-capture of the SO50 transaction? Or tell me how you configure sapconnect or if you implement the exit CL_UWS_FORM_RUNTIME_MAIL to upload the questionnaire to ROS?
Regards,

Hi,
Questionnaire is sent to SRM by email attachment. Inbound Processing program in SRM side gets the attachment and store information to SRM. You should configure incoming email setup and inbound processing configuration in SO50 transaction. SO50 entry is like this.
Internetmail [email protected] * CL_UWS_FORM_RUNTIME_MAIL 1
Create a user MAILADM in SU01 and assign email address.
Regards,
Masa

Creation of Vendor Registration Questionnaire

Hi SRM Gurus,
We need to Customize the questionnaire. We are able to Create the Questionnaire with some simple options like Question group, Question. However, We are unable to control the alignment.
Can anyone send some documents for How to Create a Questionnaire?
For your information, I referred the following, http://help.sap.com/saphelp_nw04/helpdata/en/ad/65decfcdc544799a92a9cea8e21b5c/frameset.htm
please send other documents.
Thanks in advance,
Ramkumar

Hi
Please go through this ->

Supplier Registration Questionnaire
error send questionnaire in srm Ros
Supplier Registration Table
Re: ERROR during supplier self registration
Vendor Evaluation questionnaire problem
Re: Modify text mail sended supplier in ROS
Re: Questionnaries in supplier registration
ROS Questionnaire Recipient Email in So50
Including validation in questionnaire
Supplier Registration
Re: Supplier Questionnaire Preview
http://help.sap.com/saphelp_srm50/helpdata/en/43/9e81410d23c37de10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/b2/a298403de08368e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/be/09283486c9ac42a20156c345f2a3fc/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/70/d394418ecead5fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_erp2005vp/helpdata/en/60/7386c8ad664924bc81ffc7e24083a6/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/77/a498403de08368e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6d/0f343e47fd6b2ee10000000a114084/frameset.htm
http://help.sap.com/saphelp_erp2005vp/helpdata/en/de/2fd938c6fba936e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/cf/35074152aff323e10000000a155106/frameset.htm
http://help.sap.com/saphelp_erp2005vp/helpdata/en/6c/477b38ff08c939e10000009b38f842/frameset.htm
Some useful SAP OSS Notes to refer ->
Note 996810 ROS Prescreen error message correction
Note 827172 ROS: Questionnaire language
907258 ROS: Answered questionnaires are not displayed
889963 ROS: Questionnaires are not updated
867551 SRM VE: Questions/Questionnaires not in grouping
836781 ROS: Questionnaire language dependency => hidden links
836929 Consulting Solution: Survey Cockpit for Vendor Evaluation
829081 ROS: Repair report for additional language information
799937 ROS: General questionnaires after registration fails
797746 Display of category text in VE questionnaires
798654 ROS: No update of new completed questionnaire for CCMS
799302 ROS: Update deletes product category assignment and quest.
795335 ROS: Product categories or questionnaires are not sent
791624 Reading of product categories
783774 ROS: Several questionnaires for one product category
781906 ROS: Incorrect name of questionnaires in detail view
776530 ROS: Anewed sending of questionnaire incorrect
768059 Vendor evaluation: Evaluations from BW not extracted
766707 Vendor evaluation: Too many questionnaires to be filled in
764451 Questionnaire determin.: F4 displays too many questionnaires
167128 Only 15 entries are displayed in questionnaire pulldown
Hope this will help.
Regards
- Atul

Vendor account group sensitive field mail trigger

Dear All,
We have configured the sensitive field in vendor master so that whenever someone change the sensitive field mail get trigger to that users.
Here problem is for employee vendors also that mail gets triggerd.
So we want excluse those vendor account groups from this sensitive field.
Is this possible?

thanks for your quick reply.
i have wrongly said in above mail. pls ignore mail triggering..
Whenever we are changing the sensitive field it will go and sit inthe FK08 transaction.
then some one has to confirm or reject then only it will get update that field.
Edited by: madansiva on Sep 29, 2010 10:22 AM

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Please advise me how I can send mail to other departments.
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Nagi Reddy

Thanks for your replay,
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Now i am maintaining 3 email ids. But system will send PO to only one mail id (which mail id is having standard number is activated.)
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Payment Notices to vendors sent by outgoing mail

Hi
I need to implement the following functionality in ECC 5.0
My client wants to send to each vendor a payment notices after each payment run (F110) by outgoing email.
I am not aware about the standard functionality in order to:
- create a payment notice for each vendor. I guess it could be somekind of correspondence but I do not know how to configure and create it.
- send the payment note created (I guess SAP will create a SPOOL order) to vendors by e-mail.
Thanks in advance. I'll rewards points to useful answers
Rafael

Hi Rafael,
For this you will have to do the following.
Frist check with the ABAPer that whether there is any std. Program or function module in the system that can sends mail.
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Regards
JS

Audit questionnaire to Vendor's e-mail ID

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