Auto Clearing of Part of Cutomer invoice against Down Payment Received

Hi,
I am working for a construction company project. The scenario is -
At the time of contract customer pays the down payment e.g. USD 100,000. During the execution of the project customer will be billed every quarter. The invoice will be generated for USD 10,000. The requirement is to adjust 25% of the invoice amount against advance received & for the remaining amount customer will pay by check.
Can this process be made automatic?
Thanks & Regards,
Ajay Gupte

Hi,
I would Suggect to Create a Payment Term by installment method. by this the invoice amount will be splited and the downpayment amount can be adjected accordinglly.
Thanks
Goutam
Edited by: Goutam78 on May 25, 2011 5:40 PM

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Actual Invoice against Down Payment

Hi Expert,
I have an issue where business raised an AP invoice with special G/L indicator 'U' as downpayment. Then business cleared the invoice/downpayment via F110. Then business raised an actual invoice, how to knock off the value in the actual invoice against the downpayment as the downpayment already cleared?
Kindly help to advice.
Thank you.
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Izzat

Hi,
The accounting entries are generated as follows
1. You create an invoice
Purchases A/c Dr
To Vendor
2.Down payment
Vendor A/c Dr
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Now you want to clear down payment against invoices do following steps :
1. Go to transaction code F-44
2. Click on Click on Process Open Items.
3, Next Screen
Select all
Deselect all
Select Credit amount (invoice) and Debit amount (down payment)
4. Click on Residual Item
5. Double click on the item which has more balance (this is applicable only if Credit amount (invoice) is more than Debit amount (down payment)
6. Click on Document - Simulate and if entry found O.K. click on Save
Hope, this solves your issue else revert.
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Excess Payment to vendor against Down Payment

Dear All,
This is case of excess payment to one vendor for one material PO against down payment.
After allowing advances to this party, our purchase department has changed the prices substantially by negotiating with vendor which resultant into reduce the purchase order value by Rs. 10 lakhs, and due to that our ledger shows Rs. 10 lakhs excess payment.
Our accounts department is not aware about the subsequent change in Purchase order; and they made balance payment to vendor of said amount has to be recovered on account of excess payment over purchase order. But now as per reconciliation, the excess amount recovered on account of subsequent changes in prices in purchase order.
All changes made in the PO has been reflected in the header changes and Item changes as well as version management.
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Edited by: Rajesh Jadhav on Feb 17, 2009 12:54 PM

HI Raj
When you physically receive the cheque payment from vendor, do the transactions through T Code:F-52 like any other customer receipts.
Regards
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How can I make invoice when down payment is bigger than item value ?

Dear all,
please, I need make invoice with bigger down payment than the item value.
How can I make invoice when down payment clearing value is bigger than the item value ?
When I do Release To Accounting, I have got a massage:
"Total of down payment to be billed too high. See billing document item XXXXX"
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Peter

Hello,
I would like to underline that this is not a problem, but a standard, and in my opinion rightful behaviour of SAP: in a dowpayment process, when you create the invoice document, you should deduct only an amount less or equal to the invoice amount. And in the following invoices you will deduct the remaining downpayment amounts still open.
Also under al legal and fiscal point of view, I guess how would you print the invoice? With a minus value?
Best regards,
Andrea

Internal Reconc. against Incoming payment made against down payment request

Internal Reconc. against Incoming payment made against down payment request
Dear Experts,
Scenario: An incoming payment made against down payment request and create an A/R invoice when i try to reconcile both of them using Internal Reconciliation. It gives an Error: "Payment tranaction applied to down payment requests cannot be reconciled here".
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Thanks & Regards,

Hi,
You cannot reconcile the Incoming Payment and the AR Downpayment Request in the Internal Reconciliation window.
AR Downpayment needs to be paid through the Payment window.
There is a Note as well explaining the working. Note No. :1121093.
Kind Regards,
Jitin
SAP Business One Forum Team
Edited by: Jitin Chawla on Dec 7, 2011 2:15 PM

Proforma Invoice for down payment

hi,
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H,
An invoice that is created on paper for exported goods to provide the customs authorities with evidence of the cost of the goods.
When you deal in export, you may need to print pro forma invoices. They are used to give the importer or the responsible authorities in the import country details about forthcoming shipments.
A pro forma invoice appears exactly the same as a customer invoice. The difference is that this invoice does not need to be paid. Therefore, the system does not forward data to Financial Accounting (FI). No statistical data is created on the basis of pro forma invoices.
http://help.sap.com/saphelp_47x200/helpdata/en/4a/ac853478616434e10000009b38f83b/frameset.htm
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My Dear Friends,
I have a problem with Clearing Vendor Invoice with Dwon payment.
I have a down payment of 50000 made to a vendor
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I do not have any clue why it is taking the Global company currency in the first place.
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Hi,
I think if you see the below entry while clearing the Down payment with Invoice, you might get an idea.
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   001 39A      0003012265 BMW                                       720.00-
   002 26       0003012265 BMW                                         720.00
   003 40       0021611000 TDE Interest                                72.00-
"Balance in Global company currency CNY is too large for automatic correction"
Message no. F5580
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39A   BMW     A/C    CR 5000
26      BMW     A/C    DR 4500
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How to deal with Invoice after Down Payment

HI ,
I am testing Down payment for vendor and We have activated withholding tax in our company code . I was just wonder how system will behave if we have suppose 50 % of down payment   .
Complete process is as below
Create a request in F-47 for 50 % of Invoice before Invoice comes
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Hi Preeti,
The process is as follows:-
1. 50% Down Payment on Invoice - F-47/F-48/F110
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          To TDS A/c                          5
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          To TDS                              10
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Cancel Payment - Invoice vs Down Payment Request

Hi,
When I cancel the payment for a AP invoice, it voids the check, reverses payment document and resets clearing of invoice. But when I cancel the payment for a down payment request (noted item), it voids the check, reverses payment document but it doesn't reset the clearing of down payment request. Can anyone please suggest me what could be the reason? I am using FCH8 for canceling the payment.
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Dear Nguyen,
As i understand your process you created Downpayment Request from SD.
Then created Downpayment with reference to that request.
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After that you cleared the downpayment with the Billing document.
Now you want to cancel all this.
First cancel the downpayment by FBRA reset and reverse.
Then cancel the billing document.

Post Vendor invoice with Down Payment via BAPI_INCOMINGINVOICE_CREATE

Hi Experts,
We have configured downpayment functionality for PO's. We have below process
Create PO with down Payment request -> Create down payment request -> Run payment program for paying down payment -> Post GR -> Post invoice with BAPI (considering down payments against invoice)
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Hi experts,
any suggestions?
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Can't add A/P Invoice after down payment

We had a PO wich was paid 100% from a Down Payment Invoice. The Goods Receipt PO was copied from the PO - all items were received. Now we are trying to copy the GRPO to an A/P Invoice. The invoice correctly shows the applied payment, and the document total is zero. There are no additional taxes or freight. When we try to add the invoice, we get an error which says "Invalid total". The documents are in a foreign currency and the exchange rate has changed in the time since the PO was entered, but the document totals are all the same. This type of transaction occurs frequently and does not usually cause a problem. What can we do to add this invoice?
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Marcia

Dear Ms Weissman,
I have tested the scenario you explained us in a demo in version 8.8 and I could not reproduce it.
I have created the Purchase order, created a Down Payment Invoice with 100% in DMP field. I paid the document in full through the outcoming payment in the banking module.
Then I have targeted the Order to the GRPO and finally I have targeted the GRPO to the AP Invoice.
Can you please tell me if these are the steps you took?
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Marcella Rivi
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Partial Credit Memo for A/R Invoice with down payment

Dear All,
I am confusing how to perform partial credit memo for A/R invoice that has down payment inside. Is it possible ? would you please share your solution to me ? Thanks so much

Hello,
I am afraid there is no solution yet for this problem. You must create fully quantity credit memo. Maybe, others can have solution yet, so try to do not mark this message answered. The related notes number is 966038. let me know if you need it.
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Clear only part of credit memo in a payment run?

Hi Experts,
My customer needs the functionality to only use part of a credit memo in a payment run.
Example:
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Helene Norell

Just wanted to let everyone know that it appears the problem is caused by the Yahoo toolbar.
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Invoice no for payment received.

Hi,
I have found all payment entries made today against customer.
But I want to find out the related invoice no for the same.
how to get this and from which table.
Thanks

Hi,
Goto TCode FB03 and view the payment document. Now goto environment - Payment usage, the system will show the documents against which the payment has been made.
A second way is to view the cleared line items using FBL5N and doing a subtotal on the clearing document column. Thus the invoice documents and the payment documents get clubbed together.
A third way way to view the cleared line items using FBL5N and performing a subtotal in the assignment field. But note that for this to work the sort key in the customer master, account assignment tab, must be the reference field (You will have to create this sort key in TCode OB16) .
Rgds
Shivram.

Invoicing Plan - Down payment issue

Hi
I urgently require help on Invoicing plan,
I have created an partial invoicing plan with downpayment (Billing Rule 4 ) I want system to consider this downpayment date and release the payment automatically on the due date.
As of now I am unable to get this downpayment request ,when I am running the Invoicing plan settlement , is there any setting in FI or in any other place so that system considers downpayment during payment runs?
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GKK

Dear Ganesh,
Plz Post as well as in SD Forum
You will get Quick response
Regards
kumar
Edited by: kumar kumar on Oct 24, 2009 10:18 AM

Auto Clearing of Part of Cutomer invoice against Down Payment Received

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