Automatic clearing Error

Hi guys,
I have an issue where the user is running F.13.
He is giving a document number to clear and GR/IR clearing accounts in the select G/L account field.
The output generated is not selecting any items(vendors,customers or g/l accs).
The output says no clearing procedures are carried out in the error log.
The user says he wants to clear the GR/IR account and he is asking why he is not able to do that.
I am pretty new to F.13.
can anyone please explain.
thanks
srikanth.

Hi
Check the below mentioned all settings are done before you do F.13.
1) PREPARE AUTOMATIC CLEARING , PATH--Financial Accounting > General Ledger Accounting >Business Transaction >Open Item clearing >Prepare Automatic Clearing.
In this activity you enter the criteria for grouping an account's open items for automatic clearing. The clearing program clears the open items that are grouped together if their total balance equals zero in local and foreign currency.
You must enter the following standard criteria:
account type
account number or a number interval
2) Define Tolerance Group For G/L Posting.
3) Create Accounts For Clearing Differences.
( For G/L account clearing, tolerance groups define the limits within
which differences are accepted. In this activity you define the accounts
to which these differences should be posted.)
HOPE THIS WILL HELP YOU
REGARDS.

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MT940 -FF_5 Automatic clearing error

Dear Experts,
I have two payment documents with same value date and amount.
Ex: 200001415 31.08.2011   500 USD
      200001768 31.08.2011   500 SGD
In MT940 i am getting the payment document number in the reference 86:.
I am using serach string wil alogortihm 001 standard algorithm with payment document.
When i import the bank statement while clearing the above two documents are coming at a time and not clearing.
Ex: Using the searching string the system finding payment document number 200001415, then while clearing the system is prposing the above two items together.
200001415 31.08.2011   500 USD
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Pleasssuee help to awnser if any body face the same i

Dear Experts,
I have problem with the FF_5. When we are proccessing .txt file with same paid amounts to our clients, then all of them are not writed cause the identical amount when I check in FEBABS.
Example:
00000313923
00000313923
00000313923
00000313923
00000313923
00000370429
All identical amounts will not be posted. Someone can help me with this issue?
Thanks and best regards.

AUTOMATIC CLEARING FOR RECEIPTS실행시 PERIOD NOT OPEN ERROR

제품 : FIN_AR
작성날짜 : 2004-05-19
AUTOMATIC CLEARING FOR RECEIPTS실행시 PERIOD NOT OPEN ERROR
========================================================
Problem Description
AR에서 Receipt이 "Remitted" 상태임에도
"Automatic Clearing for Receipts"프로그램 실행시 아래와 같은
Error가 발생하면서 처리되지 않음
ARZACS module: Automatic Clearing for Receipts
MSG MSG-01000: DEBUG: Before_Report_Procs.Check_GL_Date.
MSG MSG-05000: DEBUG: GL_Date not within open period.
ERR REP-1401: 'beforereport': Fatal PL/SQL error occurred.
ORA-00000: normal, successful completion
Solution Description
Period가 open되어 있지 않아 발생하는 것으로,아래의 실제 Test과정을
참조.
Automatic Clearing Test step.
1. Trx 입력
GL_DATE 09-JAN-2004
2. Receipt입력
GL_DATE 09-JAN-2004
Maturity DATE 15-JAN-2004
(Payment Method는 Clearance Method가 "by Automatic Clearing"을 가진
Receipt Class를 입력)
3. Remittance 실행
Receipts -> Remittances 에서 Auto Create
4. Clearing실행
Receipts -> Clear/Risk Eliminate에서
"Automatic Clearing for Receipts" 실행
Parameter중 Clear Date 11-JAN-2004로 입력
5. 해당 Receipt이 Clearing안됨.
6. 다시 Clearing실행
"Automatic Clearing for Receipts" 실행시
Parameter중 Clear Date 16-JAN-2004로 입력
7. 해당 Receipt이 Clearing됨.
위의 Test결과에서 알 수 있듯이,
Clear Date는 Maturity Date보다 이후여야 함을 알 수 있다.
또한, Maturity Date가 같은 Period내가 아닌 그 다음 Period, 예를들어 2월15일이라고
해도 Clear Date를 2월 15일 이후로 입력해야만 해당 Receipt이 Clearing되었다.

hi,
pl go to OB52 and open the FI posting period for account type S.
you will find either 1000 or 0001 as the field status variant for which you can select the acccoutn type S. You need to know what is the field status variant for your comp code. You find out by going to OBY6 ( Comp code global settings ).
at OB52 you can maintain this way.
1000 S zzzzzzzzz 1 2008 12 2008 13 2008 16 2008.
regards
sadhu kishore

Automatic clearing of billing document error

Hi All,
When user try to cancel/reverse the billing document following error occurred.
"no accounting document created". but when user try to release to accounting in VF02. it gives following message.
"Automatic Clearing of Billing document 900000034 and cancel document 1000000070 not possible."
Message no.VF208
Diagnosis
The system cannot clear billing documents and cancellation documents beacuse, for example individual item updating is deactivated.
System Response.
The Billing Document can be created.
Precedure
The FI Documents are cleared manually.
Please help me
Thanks
Sap Guru

Dear Friend,
IMG - SD - Billing - Define Billing Types.
Go to your BIlling Document Definition (T-Code - VOFA) & remove the Tick mark (Check) In POsting BLock Check box.
This check box is located in General Control.
Hope this helps...
Reward if useful...
Thanks,
Jignesh Mehta
98700 10230

AUTOMATIC CLEARING FOR RECEIPTS PROGRAM 수행 시 ORA-1422 ERROR 발생 대처 방법.

제품 : FIN_AR
작성날짜 : 2004-11-09
AUTOMATIC CLEARING FOR RECEIPTS PROGRAM 수행 시 ORA-1422 ERROR 발생 대처 방법.
=====================================================================
PURPOSE
Problem Description
AUTOMATIC CLEARING FOR RECEIPTS PROGRAM 수행 시 REP-1401: 'beforereport': Fatal PL/SQL error occurred.
ORA-01422: exact fetch returns more than requested number of rows
ORA-06512: at "APPS.ARP_AUTOMATIC_CLEARING_PKG", line 739 Error 가 발생하여 process 가 진행이 되지 않는다.
Workaround
N/A
Solution Description
1. 다음 sql을 수행 하여 해당 record 가 있는지 확인한다.
select cash_receipt_id, count(cash_receipt_id)
from ar_cash_receipt_history_all
where current_record_flag = 'Y'
group by cash_receipt_id
having count(cash_receipt_id) > 1 ;
2. 만약 record count가 1이상이면 ar_cash_receipt_history_all table에 remitted 로 record 가 중복 발생하여 program 수행 시 error 가 나는 것이므로 아래 datafix 방법을 수행한다.
A. temp table을 생성한다.
create table temp1 as (
select
cash_receipt_id,
max(cash_receipt_history_id) cash_receipt_history_id
from
ar_cash_receipt_history_all
where
cash_receipt_id in
(select cash_receipt_id
from ar_cash_receipt_history_all
where current_record_flag = 'Y'
group by cash_receipt_id
having count(cash_receipt_id) > 1)
and status = 'REMITTED'
and current_record_flag = 'Y'
group by
cash_receipt_id);
B.중복 데이타를 삭제한다.
delete ar_cash_receipt_history_all
where cash_receipt_history_id in (select cash_receipt_history_id from temp1);
delete ar_distributions_all
where SOURCE_ID in (select cash_receipt_history_id from temp1)
and source_table = 'CRH';
commit;
C. Automatic Clearing Program을 다시 수행하여 문제가 없는지 여부를 확인하고, temp1 table은 drop해준다.
Reference Documents
-------------------

Error when using automatic clearing (F.13)with foreign currency valuation.

Hello all
below is our problem, please suggest us a solution
We are experiencing a problem when running the automatic clearing in SAP. Somehow, the system seems to clear (with no reason) open items created with the revaluation of foreign currency.
Let's say that we run the valuation of open items in foreign currency for December 31, and we run the program to post the reverse entry as of January 1 of the next year. As a result of this valuation, the system calculates a loss of 10 euros. Therefore, it posts a document with a debit entry of 10 into the Loss account, and a credit of 10 in to account where the valuation was carried out. This document has a posting date of December 31. The batch program also creates the reversing entry, this time a credit entry into the Loss account, and a debit into the original account.
If now, we try to run the automatic clearing (F,13) on December 31 for those accounts, the system will create (automatically) a document on December 31, similar to the reversing entry that the valuation created, clearing at the same time, the first document that the valuation originally created.
The final result then is that the valuation makes a posting, and we end up having two reversing entries. Does it make sense?
In our scenario in the system P70, for MX10, we have a foreign currency valuation run on December 31st, which posted the document numbers:
1) 5100004579/2008, for a total of 0 euros, and 240,483.17 MXN. Credit to account 11081108 Finavigate cash receipt bank collect.CMG MXN.Debit to account 18601000 Losses f.foreign curr.valuation on financial trans
2) In the same batch, the system also books a reversing entry (doc 5100000042/2009) with posting date 01.01.2009 with exactly the same opposite entries as in the previous document.
3) After this, we run the automatic clearing with posting date 31.12.2008, and now, the system creates automatically the document 5000003236/2008, which clear the original document, 5100004579.
The final result, as you can see, it's out of balance, there is an additional document that we need to reverse.
Thanks in advance
sujatha

To my knowledge you get do two things:
1. In F.13 transaction don't include both the GL accounts where the Dr. and Cr. posting from the valuation run have taken place. With this the system won't find the matching entry.
2. If you want to use all the GL accounts in F.13, then check the clearing procedure configuration and make suitable changes.
With the info provided, this is the only thing I can suggest.
Regards,
~Vishal.

Error in Vendor Automatic clearing

Hi
I did F.13 (automatic clearing for vendor)
I entered company code, fiscal year, ticked select vendor and gave posting date as 01.09.2010 and test run.
When i executed, its telling,
Account was selected, but it is not entered in table TF123. After this it gave vendor master number.
What may be the reason for not clearing automatically

Hi,
In OB74, you need to maintain the settings for the reconciliation account number of your vendor.
If you want to clear the open items in F.13 on account level, you can leave all clearing creterias as blank. The system will then group the items based on vendor number and then try to clear if the total for that vendor is zero.
Regards,
Gaurav

EBS Customer open items automatic clearing within tolerances

Hi Experts,
We have already implemented Elecronic Bank Statements automatic uploading functionality. As part of this process, customer open items need to be cleared automatically.
As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item). But general practical situation is that customers may under / over pay. For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000. In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15. And no tolerance group is assigned to the customer master. Also account determination is maintained for the differences with nil reason code.
Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement. Here the difference is only USD 5.
My doubts are:
1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ? I don't need to post the differences with reason code. That's why account determination is maintained with blank reason code as well.
2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS. Does that mean clearing of open items WITHOUT reason code is possible ?
3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits. Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
Could you kindly let me know your experience with these questions. I will be very glad to hear from you. Thanks for your time.
Warm regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Scheduling of Automatic Clearing (FPMA) of FI-CA Open Items in background

Hi,
I was trying to schedule daily runs of Automatic Clearing (FPMA) in background using SM36. I understand that running Automatic Clearing of Open Items on a periodic basis is a usual practice in the Utilities industry.
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Hi, i am using a program for schedule FPMA and in the output returns these error :
FKKKO table : incomplete data.
Missing Data : BLDAT or BUDAT or BLART or WAERS.
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Problem in clearing GR/IR clearing account thru' F.13 (automatic clearing)

Hello,
While clearing the GR/IR clearing account thru' F.13 (automatic clearing), the system is not giving any error in the test run.But, at the time of Production run following error is given " Account blocked - no clearing XXXX (GR/IR clearing a/c) XXXXXX(doc no)...No clearing procedure carried out"
The doc no which is coming in the error is the MIGO accounting doc no.
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Both MIGO & MIRO are correctly done
Kindly help.
Regards,
WNR

Hi,
You need to define the automatic clearing rule on Purchasing doc & amount combination and try once.
Thanks & Regards
Sarma Bhamidipati

AUTOMATIC CLEARING OF CENVAT ACCOUNT

Hi Fnds,
I am using F.13 for automatic clearing. In OB74, i have given Acc. Type as 'S' , given acct. number,
Criterion 1- EBELN-Purchasing Doc.
Criterion 2- EBELP-Item
Criterion 3- MATNR-Material
Criterion 4- XBLNR- Reference.
Still the items are not automatically matched and set-off when i run F.13
I checked the items. They got the same reference, same amounts, same currency. Still they remain without getting set-off against each other and turning green to indicate ready to be posted.
Pls advice
Thanks
Varsha

Hi
After execuring F.13, see the "error log" appearing at the end of the output.
This may give you a clue.
Sometimes, the error log may not appear in test run, but may appear in production run.
Regards

Problem abt automatic clearing for vendor

Dear all,
when we do automatic clearing for vendor with F.13, the system promoted that " Company code blocked by payment program (table T042X)"
whatelse need to do? Anyone know that?
Thanks in advance.
kathy

Hi All,
I am facing exactly the same problem.
I checked the table T042X, but the payment run which is mentioned there, is not visible in the drop-down menu for F110. May be it has been marked for deletion...
Let me know if there is some way to delete such Payment runs which are marked for deletion...May be that will slove the error in F.13.

GL Automatic Clearing

Dear All
I want to clear open items of a particular GL by Document Header Text. In customizing of automatic clearing I need to insert criterion BKPF-BKTXT(Document Header Text). But system is giving following message. How can I clear the open items with criterion of Document Header Text?
Field BKTXT is too long
Message no. FC221
Diagnosis
There are different maximum field lengths for the various criteria. The maximum field length is longest for the first criterion and decreases with each subsequent criterion.
The criterion BKTXT has a length of 000025. This field length exceeds the maximum permitted. The maximum field length for a criterion is 20.
System Response
Error message
Procedure
Select another field as the criterion.
Thanks & Regards
Shripal Bhavsar

Hi Shripal,
Accordingly you will have a OSS note. so once OSS note is done you have to check with your basis team if it will support your version or not. you will have to maintain fields in OB74. more importantly please check if the text field is assigned or not by using F4 option. if it is not assigned as per OSS note you have customize required fields and test in sandbox.
Hope this will help you to some extend.
Regards
Saketh

Automatic clearing using MRKO

I'm not sure whether this thread belongs in FI or MM but I just took a chance and posted it in MM.
We have our normal GR/IR account set up for automatic clearing via F.13 once the WE and the RE are in balance.
However, we have a different GR/IR account (211100) for our pipeline materials. However, on the G/L side, once an MRKO document is generated, there is no clearing. I tried to clear the WA docs against the MRKO doc,via F.13 but I was told that no clearing docs were generated.
Is there anyway to effectively use open item management on 211100 to show which goods movements go with which MRKO doc and therefore which documents remain "open" with no liability created to the vendor.
Any information you have would be greatly appreciated.
thanks
Josh

Hi
Can you send the steps for automatic clearing with tolerance limit
I have done the following configuration and still systems is showing error message difference is to large
Define Tolerance limit for GL Account
Define Tolerance Limit for Employee
Assign Tolerance group to GL Master
Define GL Account for Difference Posting
Define Clearing Rule ( Account Assignment Basis)
Regards
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Automatic clearing without Definition of Clearing currency-F.13

Hi SAP Guru,
I have a problem with Automatic clearing , when i execute the transaction -F.13 with GL Accounts its showing "NO GL Account docuemnts Selected " in Additional log but in Error Log "No Error Occurred during Clearing"
and i checked the GL Accounts but still open items are available.
Then I checked the transaction -OB74 configuration like Account type -S ,Account,Criterion-1=ZUONR, it seems fine.
but why that above message occurred and why the open items are not cleared ?
Please help me on this issue
Thank you
Viru

Dear Viru,
I believe that your GL account was not created with open item management.
Please check with FBL3N report, whether open item symbol is showing or POSTED symbol there.
OPENITEM POSTED
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Regards,
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