Automatic creation of the Cost Object Owners in WorkFlow

Hello Experts,
Business requirement background is
SREQ Contact person just enter cost object and submit for approval.In all cost object cases he can save the service order and submit. After SREQ FRA reviewer approval, before workflow notification mail is sent to cost object owner, system will check if the user exist in X92 system or not. If user is not exist, based on GDDB id, automatically the user will get created in X92.
And The solution will be as follows:
1). Once the SREQ FRA reviewer approves the SO, then the notification mail be send to the Cost Object Owner
2). Here system should check GDDB ID of the Cost Object Owner, is it exist in X92 system or not.
3). If GDDB ID is not there in X92 system, then on the basis of the GDDB ID, the system should automatically create the SAP user ID for the CO Owner and an email is to be send to the CO Owner for the approval of the SO along with the user id details.
4). If GDDB ID exists in X92, the SO will be submitted for further approvals.
How to Customize the steps 2 & 3 that i mentioned in the solution?
Any help form experts will be appreciated and rewarded
Thanks in advance....
Regards
Satya
Edited by: gsnreddy on Mar 24, 2011 2:14 PM

Hi,
You have to do two settings:
a) for chart of account switch the flag for automatic creation (OB13)
b) maitain the logic for defining of cost element category (OKB2)
Regards,
Eli

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" Automatic creation of Cost object owners"

Hello Experts,
I am working on a rollout project, for "Inter Company Service Invoicing (ICSI)"
Presently my client requirement is " Automatic creation of Cost object owners"
First of all i will explain the process
In ICSI there are two parties one is Service Requestor(SREQ) and other one is Service Provider(SPROV)
Depending on SREQ requirement SPROV will create a SO and send it to SPROV
It will reach SREQ contact person, he will updates Cost objects, and send it to SREQ reviewer person, he will check the cost objects and send it to Cost object owner of the SREQ.
He will approve the SO, once all approvals hasbeen done, then system automatically converts SO to IV, and post entries on both sides automatically ata the same time.
Here my requirement is on SREQ side the Cost Object Owner should find automatically.
And we done this proces in Portal itself.
Your suggestions will be great help to me, and are appreciated.
Thanks in advance
Any inputs please...............
Regards,
Satya.

Hello Ajay,
Thank you for the response.
But my requirement is not to populate cost objest.
It is the approval flow. The reviewer person will check and add the cost objects to the service order and send that Service Order for the final approval i.e.. Cost Object Owner.
So here my requirement is the System has to create that Cost Object Owners Automaticlly
How can i achieve this?
Regards,
Satya

Automatic creation of Cost Object owner in work flow

Hello Experts,
Business requirement background is
SREQ Contact person just enter cost object and submit for approval.In all cost object cases he can save the service order and submit. After SREQ FRA reviewer approval, before workflow notification mail is sent to cost object owner, system will check if the user exist in X92 system or not. If user is not exist, based on GDDB id, automatically the user will get created in X92.
The folw of Service Order is as follows:-
Service order creator----> Service Provider (SPROV) FRA reviewer -
> Service Requestor (SREQ) Contact Person -
> Service Requestor (SREQ) FRA person -
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And The solution will be as follows:
1). Once the SREQ FRA reviewer approves the SO, then the notification mail be send to the Cost Object Owner
2). Here system should check GDDB ID of the Cost Object Owner, is it exist in X92 system or not.
3). If GDDB ID is not there in X92 system, then on the basis of the GDDB ID, the system should automatically create the SAP user ID for the CO Owner and an email is to be send to the CO Owner for the approval of the SO along with the user id details.
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How to Customize the steps 2 & 3 that i mentioned in the solution?
Any help form experts will be appreciated and rewarded
Thanks in advance....
Satya

Hello Ajay,
Thank you for the response.
But my requirement is not to populate cost objest.
It is the approval flow. The reviewer person will check and add the cost objects to the service order and send that Service Order for the final approval i.e.. Cost Object Owner.
So here my requirement is the System has to create that Cost Object Owners Automaticlly
How can i achieve this?
Regards,
Satya

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Hi All,
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Hi,
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Shashi,Samal

Hi Shashi,
If it is getting assigned to a TR then it can't be local object.
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Cost assignment-Multiple cost objects being selected by default from the EP

Hi,
I have created an expense report from the Portal and entered the cost object - a WBS element and saved the report. Now, when I check in table: PTRV_SCOS, it shows me the cost object assigned are - both - the WBS Element as well as the Cost center. This is incorrect as there should be only one cost object - either the cost center or the WBS element. However, when I book the expenses from the backend, it works fine. Only the WBS or cost center is displayed in the table mentioned above. Anyone has any idea as to why this is happening?
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Cheers guys.
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Edited by: Tanmay Dhingra on May 17, 2011 10:05 AM

Hi All,
First of all, thanks for your responses..
Right, about the issue, what I explained here was that I am indeed assigning only one cost object: the WBS element. The issue was that even though I am assigning only the WBS element, it was also assigning the cost to the cost center by default. I did some R&D and found the solution to the issue (I was also asked to look for OSS notes but was not satisfied that this issue needs an OSS note to be applied so tried my solution). The issue was in table: T788M (allocate costs to variable account assignment). Here, I created an entry and called it USERGROUP_2 (just a random name) and assigned the variable cost objects (only the WBS and the Cost center) to be displayed. In the next step, I assigned this usergroup to the country in quesion feature (TRVCO). By doing this, I tell the system that only these cost objects are to be considered when an employee wants to assign the cost object. If the system sees that there is no value from the drop down to choose from, it picks up the default cost object (cost center). This was a simple issue that I had to rattle my brains on... but the solution I mention above worked like a hot knife going through butter...
If you guys face this issue, please try this else feel free to get in touch with me on my number below.
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Best regards,
Tanmay Dhingra
+91 880 6666 606

The performance of Distribution of Cost Object Hierarchy Costs.

Dear SAP Gurus.
I am checking the function and the performance about Cost Object Hierarchies distribution with Control Through Variance Key.
The number of production orders assigned to COH is about 100,000 per month.
All orders will be closed at current month and new 100,000 production order will be assigned to COH at next month.
My concern is about performance of Distribution of Cost Object Hierarchy Costs
because a huge number of orders will be accumulatedly assigned to the Cost Object Hierarchies.
I think that the COH will be distributed with not bad performance.
(Actually I want that to be OK.)
What's your opinion about that?
Sincerely.
Mahnkwi.

Hi Mahnkwi,
Sender-/receiver-relations should definitely be below 1:1000 or even below 1:500. This depends on other factors like general size of the hierarchy and data to be processed as well. This hierarchy needs to be restructured. In case you do this the
distribution needs to be reversed first.
Below are some other hints on performance in KKPX
- Parallel processing should be used.(note [386508|https://css.wdf.sap.corp/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=0000386508])
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whether a distribution of the cost elements according to their origin is required; if not, the corresponding indicator should not be set in the costing view of the materials.
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Declan

Cost object derivation in MM invoice through CO substitution

Hi Gurus,
As per a new requirement default cost object (from PO line item) should not be derived at AP Invoice and instead cost object should be derived from Equipment record which is related to this PO line item. It can not be changed manually at invoice level as invoice will be generated automatically through T code MRIS.
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How I can substitute cost object at MM invoice level.
Any response from your side will be highly appreciated at this end.

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In the message which you got, the word 'Cost Object' refered to a cost center, or order, or any other cost object.
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Error in Distribution of Actual cost in Cost Object Hierarchy

Hi,
I am getting an error while doing the Distribution of Actual cost from Cost Object Node to the assigned Order.
Cost element/origin 630000 could not be distributed
Message no. KZ468
Diagnosis
The cost element/ origin 630000 could not be distributed because there are no target costs for this cost element/origin or for cost element group CO-PC-TOT.
Procedure
Check the calculated target costs and cost element group CO-PC-TOT assigned to the target cost version.
Procedure for System Administration
Proceed
Although the Cost element is Present in cost element group CO-PC-TOT.
One more information, the order that is assigned in Cost Object Hierarchy is of CO-Product orders.
I have searched in the forum but I havent got any solution.
Kindly help.
regards
Kami

Hi,
Concerning error message KZ 468, it has the following origin: In the customizing of the cost object category (transaction okz5), check if the 'single object selection' is set to 'Control through variance key'. If you consider the F1-Help for this option you will find the following explanation:
if the indicator Control through variance key is turned on, the production order, process order, or product cost collector can only be assigned to the cost object hierarchy if:
-> The material is assigned to the lowest node of the hierarchy
-> No variance key is specified in the order
The important point is, that orders that have a variance key are excluded from the cost distribution.
In transaction KKF8 you will find that all these orders do indeed have a variance key. Hence, all of these orders are included, there are no target costs from the orders and the costs cannot be distributed. Thus the error message kz 468.
Please consider that and check the customizing again.
Not having target costs in the distribution indicates either a wrong set up of the hierarchy or, more likely, no valid cost estimate for a certain material of a production order or product cost collector could be found.
Did you check whether for this cost element/origin target costs exist, and also for the cost element group? If not the message KZ468 is correct and probably the cost element group has to be maintained properly.
The distribution of actual costs calculates target costs on-the-fly and the variance calculation does not have to be carried out before. Quite the opposite than the variance calculation requires the distribution as a preceding step. Furthermore it is not sufficient that one cost element is in a cost element group but the interval where the cost element has been assigned to has to have some target costs. Otherwise this won't work and message KZ468 is issued.
regards
Waman

Automatic creation of the Cost Object Owners in WorkFlow

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