Automatic Fax to vendors.

Dear friends,
Please note, in senario i have to around 2000 vendors and i want to fax them purchase orders automatically.
Whick is the solution,
Thanks to come back to me with a proposal using the standard SAP.
Thanks in advance.
Suri.

Hi
You can fax the PO's to vendrs automatically by using the meassge output.
Use the appropriate out type , use medium 2, Time - 4 Immediately after saving.
Once you create the PO & after release the PO will be snet automatically to the Vendors.
Thanks & Regards
Kishore

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Automatic creation of Vendor in FI from Business Partner

Hi, experts!
We are looking into a process to automate the creation of vendor master data in FI Accounts Payable for our employees and to keep them in sync as employees' names, banking and address info change over time. We use concurrent employment, and we noticed that running PRAA as a mass-update job to create vendor records for all employees will create duplicate Vendors for employees who have more than one active Personnel Assignment.
We are now looking into the possibility of using the Business Partner as a means of pushing HR data into FI within the same ECC6 system. So far, we have been able to turn on the automatic creation of BPs when new employees are 'hired' into our test system via transaction PA40. We can also use the program HRALXSYNC to create the BP for existing employees. Once these BPs are created, master data updates flow from the employee master data in HR to the BP. However, we can't seem to get the system to automatically create a Vendor record for this BP and have that linked together at the same time.
Is this possible? If not, is there a transaction that can be run to do a mass creation of Vendor records for Business Partners that don't already have one?
I can see that our BPs have been assigned to the proper Role in table BUT100, and we have "define(d) vendor link for business partner roles" in V_TBC002 to be "vendor-based". What configuration step might we be missing?

Hi, Mahesh
Thanks for the response!! We have already created an entry in this table for Role Category = BUP003 (the SAP-delivered role category "Employee"). In this table, we have chosen the "Vendor Based" radio button, since we want Vendor master data to be created for all BUP003 business partners that are created.
Which function modules need to be activated via the SPRO path Cross-Application Components -> SAP Business Partner -> Data Distribution -> Activate Function Modules in order to have Vendors automatically created whenever a specific role of BP is created?
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Automatic Replication of Vendors from SAP R/3 Backend System to SRM System

Hi All,
I am searching for any existing standard configuration in SRM V 4.0 System for replicating Vendors of selected Purchasing Organizations from SAP R/3 Backend System to SRM System.
I have checked in the SPRO settings of SRM System and found/could make out from the documentation avalable in help itself, that there is a standard configuration by which you can automatically replicate the Vendors created in SAP R/3 by activating the following in SPRO: By putting a tick mark against the Check Box existing against "Create New Vendors also" under Vendor Synchronization with Make Global Settings I hope.
If the above statement is correct, then I hope we have to schedule a job ,since the above configuration is based on a job based execution which should run at least once a day.
In that case,which would be the relevant job which has to be created WITH A VARIANT in order to filter the Purchasing Organizations desired for.
Please help me out since we have to implement this asap.And if the above solution is not at all feasible,then please do reply at the earliest.
Awaiting for your early reply .
Regards
Annette

Hi
Please try this ->
<b>http://help.sap.com/saphelp_srm50/helpdata/en/56/54f137a5e6740ae10000009b38f8cf/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/bb/6c0e3b02616a42e10000000a11402f/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/62/fb7d3cb7f58910e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5e/88ef3bc8821d0de10000000a114084/frameset.htm</b>
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Automatic replication of vendor masters from SAP R/3 to EBP

Hi
For this issue I found the below program and steps to do the automatic replication of vendor master from SAP R/3 to EBP
PROGRAM BBP_VENDOR_SYNC
The program BBP_VENDOR_SYNC automatically synchronizes the backend vendors with the SRM system.
To run the program BBP_VENDOR_SYNC, you first have to make the following settings:
Path in the Implementation Guide (IMG):
Supplier Relationship Management --> SRM Server -->Technical Basic Settings -->Settings for Vendor Synchronization --> Make Global Settings
Supplier Relationship Management --> SRM Server -->Technical Basic Settings -->Settings for Vendor Synchronization --> Define Settings for Each Backend System
Then you have to make the following settings in transaction SA38:
· Enter program BBP_VENDOR_SYNC.
· Click on the pushbutton Background.
· Enter the report name BBP_VENDOR_SYNC.
· Either define a new variant or use an existing variant ( The new Variant as Test Vendor)
· Click on the pushbutton Schedule.
· Enter the job.
· Define the start date.
· Either schedule once or schedule periodically. Then you have to define the period interval.
I followed the above mention steps and I am able to setup the Schedule on timely basis and the job was completed successfully, but the vendors are not replicated successfully .
I am receiving the below error in transaction code SLG1.
1.The Specified Node does not Exist in the Org. Plan(Message no. BBP_VENR006).
2.No Vendor Replicated from Backend MD1CLNT(Message no. BBP_VENR017).
Please check and advice.
Thanks & Regards
Sada

Hi Sadasivam,
Make Global Settings
Use
In Customizing for vendor synchronization, you define between which mySAP or ERP backend systems and the EBP System you wish to automatically synchronize the vendor master data. This setting is necessary in order to start a job-based execution of the synchronization, so that the vendor master data that is newly created or changed in the backend is updated regularly in the EBP System.
Requirements
You wish to use the automatic vendor synchronization functionality.
In the Implementation Guide (IMG) activity Define RFC Destinations, you have defined the RFC destinations for your systems.
Under Define Backend Systems, you have defined the backend systems for your systems.
Activities
Customizing for Vendor Synchronization consists of two parts. In the first part you make those settings that are valid for all backend systems. In the activity Make Settings for Each Backend System you can define or display detail data for the individual backend systems.
Make Global Settings
By setting the indicator Create New Vendors Also, you can determine that those vendors newly created in the backend systems are also newly created during the synchronization. If this indicator is not set, the only data updated is that of the vendors in the Enterprise Buyer System whose data was changed in the backend systems.
Note:
If you have not yet made an entry here, an empty screen appears when you start the activity. To make the settings, choose New entries or press F5.
Further Settings:
Carry Out Address Check for Duplicates :
Organizational Unit in EBP for the Vendor
Enter the eight-digit number, for example, 50001234.
Vendor Number Assignment Type
In the dropdown box, choose the method with which the number is to be allocated when a new vendor is created, for example, internal number allocation.
Hope this makes you more clear. My mail i.d is [email protected]
Rgds,
Teja

Automatic clearing of vendor line after MR8M

Hi
When we reverse vendor invoice (MIRO invoice) using MR8M, SAP does not automatically clear vendor lines. It gives a message as "Invoice successfully reversed, Manually clear FI documents".
Automatic clearing happens successfully when we reverse FI documents or SD billing documents. Issue is only in MR8M.
Is there any solution to enable automatic clearing of vendor lines when MR8M reversal is carried out. I do not want to clear using F.13 or using other transaction like F-44.

Use t.code for F-44 for clearing openitems..There you can enter PO at line item level
u can give PO as reference to process Invoice which is gateway for Payment
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Problem abt automatic clearing for vendor

Dear all,
when we do automatic clearing for vendor with F.13, the system promoted that " Company code blocked by payment program (table T042X)"
whatelse need to do? Anyone know that?
Thanks in advance.
kathy

Hi All,
I am facing exactly the same problem.
I checked the table T042X, but the payment run which is mentioned there, is not visible in the drop-down menu for F110. May be it has been marked for deletion...
Let me know if there is some way to delete such Payment runs which are marked for deletion...May be that will slove the error in F.13.

Automatic clearing for Vendors F.13

Dear All,
I have done MR8M ie reverse for Miro document, it shows a msg that FI Documents shud be clered manually, Our client has N number of such documents So i tried to do F.13 Automatic Clearing , but a Msg says " Account was selected, but is not entered in table TF123 " So how am i supposed to do automatic clearing for vendor. Kindly Please Guide me
Regards,
R.Ramakrishnaraj,

Hi,
Table TF123 for Additional Rules for Running Programme SAPF124 (Clearing).So u just maintain that and proceed.
Hopes its usefull
R.Manigandan

Automatic Payment to Vendors

Dear All
We woould like to change the automatic payment to vendor through "X" bank with a payment method "N". Earlier we used to make the payment through "Y" bank with a payment method "S".
In the configuration, we have activated the payment method "N" & changed the vendor master too. Also we changed the ranking order through " OBVCU " and given "X" bank as Rank-1 with the following combinations.
Payment Method = N
Payment Currency = INR
Rank Order =1
House Bank = X
However, we are unable to settle the automatic payment through F110 un less we change the house bank manually. The system is not picking by default. Also, we have checked the bank balance in the respective GL, the same is carrying the enough balance
Kindly adivse, do we have missed any configuration steps.
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Anilkumar

Hi
Not only the Ranking order, but also check the entire Bank Determination as follows:
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Payment Method = N; Payment Currency = INR; Rank Order =1; House Bank = X
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House bank = X; Payment Method = N; Payment Currency = INR; Account ID = XXX Sub Account = 123456
- Available Amounts:
House bank = X; Account ID = XXX; Days = 0; Payment Currency = INR; Available for outgoing pmt = 99999999; Scheduled incoming pmt = 99999999
- Value Date:
Payment Method = N; House Bank = X; Account ID = XXX; Acount limit = 99999999; Payment Currency = INR
Hope this works.
Regards
Srini

Fax to Vendor

Hi,
I am trying to send an email and fax to vendor. The email is going through smoothly but not the fax. The error message that is coming is as follows:
Cannot process message, no route from 100025 (vendor code) to 033452787 (Fax no.)
Message no. XS826
Diagnosis
To continue processing, the system requires a valid route from sender 100025 to recipient 033452787 (FAX no.).
System Response
The action was terminated.
Error occurred in SAP in SAPconnect
Procedure
If this error was generated within the SAP system by SAPconnect, you have the following options:
Create a route (i.e. assign a suitable address area, which covers the above address, to a node).
1. Check whether the route exists, but the node to which it is assigned is not in operation. If this is the case, change the route or put the node into operation.
2. Change the recipient address if it has been entered incorrectly.
If the error was detected outside of the SAP system, please read the operator's manual for your communication software or contact the manufacturer.
Does anyone know how to create routes for SAP Connect (Tcode SCOT).
Thanks
Ritesh

Hi John,
I found out that the node that I am using for Fax is not active. I activated this and part of a problem was solved. The fax no. has to be in the format <country code><fax no.> while I was using only <fax no.>. This solved the remaining problem and fax can now be sent.
Thanks
Ritesh

Automatic update of vendor code during plant to plant Transfer

Hi all,
How to configure automatic update of vendor code during plant to plant Transfer.
Regards
KK

hi,
In transfer posting there is no buying/selling of the goods...there is only transfers may be from plant ot plant...or storage loc to st location...etc...
When you do plant to plant stock transfer, there is no role of the vendor...but the receiving and the destination plant/storage loc plays a big role...
Hope its clear...
Regards
Priyanka.P

Automatic criteria in Vendor evaluation

Can anybody tell me what is difference between automatic criteria and semi automatic creteria in vendor evaluation? can anyone explain me automatic criteria with some example?
Thanks and regards
sriram

hi sriram
vendor evaluation can be done
main criteria score from sub criteria
     sub criteria
           each sub criteria scores will be cal based
                1.maual
                2.semi auto
                3.automatic
if auto means u need to define points score for each sub criteria.once u define criteria for scoring based on that system automatically allot score for each sub criteria
if semi auto means u need to enter score manually at inforecord level for each subcriteria for each operation u do in purchasing.Here u r not defigning criteria for alloting score to sub criteria u need to enter manually for each operation.
ok
can u understand that
if ok assign points me
nani

Automatic multi backend vendor partial replication

Dear all,
we have a question around Vendor Replication:
Here is the scenario.
We are SRM 4.0 in Classic Scenario.
We have a Multi-Backend environment.
In addition we have a another R/3 serving as Central Vendor database (not MDM).
There the common vendors are created in a central (specific) number range but with minimal Purch Organization assignments.
Then the vendors are replicated to backends in a pull mode (via ALE).
Then there the additonal Purch Organisations are defined locally in the local Backends.
Then for SRM we want to replicate replicate same vendor for all BG's to be sure to have the correct Purchasing Organization assignments. And we want to have also all the vendors created in that range in SRM to give list of available vendors as preferred vendors to the requisitioners
However we don't want to replicate the local vendors that are Backend specific and are in another nr range.
To do all that we have available the transactions BBPGETVD and BBPUPDVD and the program BBP_VENDOR_SYNC.
The problem is:
a) BBPGETVD and BBPUPDVD have vendor nr selection but can not be set in a job.
b) BBP_VENDOR_SYNC is possible in a job but has no vendor selection and not choice only update or also new per system.
How can we achieve our goal?
Thanks
RD

Hi Sadasivam,
Make Global Settings
Use
In Customizing for vendor synchronization, you define between which mySAP or ERP backend systems and the EBP System you wish to automatically synchronize the vendor master data. This setting is necessary in order to start a job-based execution of the synchronization, so that the vendor master data that is newly created or changed in the backend is updated regularly in the EBP System.
Requirements
You wish to use the automatic vendor synchronization functionality.
In the Implementation Guide (IMG) activity Define RFC Destinations, you have defined the RFC destinations for your systems.
Under Define Backend Systems, you have defined the backend systems for your systems.
Activities
Customizing for Vendor Synchronization consists of two parts. In the first part you make those settings that are valid for all backend systems. In the activity Make Settings for Each Backend System you can define or display detail data for the individual backend systems.
Make Global Settings
By setting the indicator Create New Vendors Also, you can determine that those vendors newly created in the backend systems are also newly created during the synchronization. If this indicator is not set, the only data updated is that of the vendors in the Enterprise Buyer System whose data was changed in the backend systems.
Note:
If you have not yet made an entry here, an empty screen appears when you start the activity. To make the settings, choose New entries or press F5.
Further Settings:
Carry Out Address Check for Duplicates :
Organizational Unit in EBP for the Vendor
Enter the eight-digit number, for example, 50001234.
Vendor Number Assignment Type
In the dropdown box, choose the method with which the number is to be allocated when a new vendor is created, for example, internal number allocation.
Hope this makes you more clear. My mail i.d is [email protected]
Rgds,
Teja

Automatically populate the Vendor and tick SC Vendor box in the PO

Hello Gurus,
How can I automatically populate the Vendor and tick SC Vendor box in the delivery address tab in the Purchase order?
Thanks!

Hi
I am not sure what business process you would like to map .Is it subcontractor order or   the business would like to send the component specific address every time which is different then Vendor master address.
If this is the case then the SC vendor   should be ON. This is manual process there is no seting to update this selection automatic.
Also if the above process is repeated   process . you can do the checkbox customized in the 'Reference data, item' Field Selection Group as required field . Every time user has flag this field   before saving of PO. But this is also not correct solution it will affect all type PO.
Thanks
Dilip

Requirement for getting the VAT Taxes automatically from the vendor invoice

Dear All,
We Have a Requirement for getting the VAT Taxes automatically from the vendor invoice in to the Sales invoice after invoice verification process.Is this feasible?. Can anybody explain how this can be done to overcome this issue.
Thanking you,
Best regards,
R.Srinivasan

hi,
technically i do not think tht can be done. but even from functional part its incorrect in the sense tht the values on which tax is calculated in purchase may be very different from tht in sales. so we may never get the correct picture.
saurabh

Purchase order emailed or printed or faxed to vendor

Hi Team,
There is a requirement to have Purchase Orderu2018s emailed to the vendor ,if there is no email then it should be printed or Faxed to the vendor.
The Purchase Order email need to be generated automatically using output determination.Where if no email address is held in SAP, the Purchase Order should be printed or faxed and sent to the vendor (Order should be email, fax or print)
can anyone guide me the steps for configuring the above requirement.
Thanks

hi..
Message type for PO
Go to
SPRO- > MM -> Puchasing- > Purchase Order ->Forms for Messages ->Assign Form and Output Program for Purchase Order
Generally for mailing its MAIL output type..
open this and assign the programs name(if created) and form name(if created by ABAP otherwise standard program name will be there) for any particular output type which you want to use for your PO output
here set ur communication medium..whether u want to communicate with vendor through fax, mail, or different modes are there..
After that go to me21n. then Goto menu and messages..
here in the output column assing your output type and ente the communication method button...assign output device there..
It will work..
And if you using own defind output type then you have to do lot of congig like defien message type and message determination schema....
hope it works.
thanks...

Automatic Fax to vendors.

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