Backing up to external drive, and questions about "clearing up" hd space..?

iPhoto 6. Specs are below.
I have about 7,000 photos, and I have to clear out my hd to create more space.
I have "backed-up" my hd using "super duper" and an external firewire seagate pro drive and now need to clear out space on the internal drive on my G4.
Here are my questions/concerns:
How do I go about deleting my photos off of my internal hd?
I want to continue to use iphoto, but need to delete my current photos from it, in order to free up space.
Will I be able to get access to this drive in, say 10 years from now?
Will it be safe to store in the closet?
When I go to back-up iphoto, will it add my "new" pictures to the old pictures I saved?
My concerns are longevity, and to be able to access these in the future.
Should I be looking at another process? Back-up to DVD?
Thanks for your help!!!!
Feel free to ask me questions as well. These are very important photos, actually ANYONE'S photos are important......just want them safe for the future.

jp6940
You can run an entire library from that external disk:
1. Quit iPhoto
2. Copy the iPhoto Library Folder as an entity from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
Now, when you add new pics, that's where they will go - obviously, as long as the disk is attached to your Mac and not in the closet
The longevity of storage is a matter of some debate. Optical media (CD & DVD) are rated in years, but none have been around long enough to know if those ratings are accurate. My solution to that problem is to burn a copy of my library to DVD twice a year, so that gets renewed every six months or so. I also upload my library to FLICKR.
I guess the point of backing up is that it's an ongoing process, not a single event.
Regards
TD

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Here's a very basic question about 2 TB external drives and Time Machine.

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Ihave a Mac Pro with a .75 TB and 1 TB drive. It also has a 1 TB 2ndinternal drive. My current external drive is too small so I'll begetting a 1.5 TB or 2 TB drive.
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Question about 2 TB external drives and Time Machine.

Here's a very basic question about 2 TB external drives and Time Machine.
I have a Mac Pro with a .75 TB and 1 TB drive. It also has a 1 TB 2nd internal drive. My current external drive is too small so I'll be getting a 1.5 TB or 2 TB drive.
Obviously the new larger 2 TB drive will backup everything on the Mac Pro internal drive with Time Machine. But there will be 1 TB of space left over going to waste.
Should I partition the external drive so that the TM portion will be 1 TB and the use the remaining extra partition for additional file backups with Carbon Copy?
Thanks for any insights.
I tried searching around on the new Apple discussion forum, but I find it much harder to use than the old forum I used to use.

John,
I'm not sure why you posted in the iMac forum so I'm going to attempt to get you to the correct spot. I would recommend reposting in the Time Machine Forum, this is part of the OS X forums (Leopard or Snow Leopard) because you are using Snow Leopard (your profile indicates you are) please click Apple Support Communities and type Snow Leopard. Then you can narrow the search down by clicking Refine this List.
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Sorry folks, I did something bad, I was looking how to save my current iphoto library to my external drive and I hit a wrong button, lost my current iphoto and now have only the backed up version from 2007, Woops I never was the quick witted one... PLEASE

I switched my current iphoto library out for the saved one on my external drive by mistake. It said, Switch Libraries.... Do you want to switch the current iphoto library from AAA iphoto library (what I called the old one I guess - in my OWC) toOWC Mercury on-the-go and relaunch iphoto? cancel or relaunch
Sorry, I was looking for a way to save my current iphoto images to my hard drive. Yeah, I guess just drag something over right? Anyway, now I cannot retrieve my last 2 or 3 years of photos, Can You HELP me?
Mac os X version 10.6.8
2.66 GHz Intel core 2 Duo
etc

Depress the option key and launch iPhoto = use teh select library option and select the correct one
yes to move your library to an external drive
Moving the iPhoto library is safe and simple - quit iPhoto and drag the iPhoto library intact as a single entity to the external drive - depress the option key and launch iPhoto using the "select library" option to point to the new location on the external drive - fully test it and then trash the old library on the internal drive (test one more time prior to emptying the trash)
And be sure that the External drive is formatted Mac OS extended (journaled) (iPhoto does not work with drives with other formats) and that it is always available prior to launching iPhoto
And backup soon and often - having your iPhoto library on an external drive is not a backup and if you are using Time Machine you need to check and be sure that TM is backing up your external drive
LN

I'd love some help trying to figure out why my 2008 MacBook no longer recognizes my external drive and now is not downloading photos from my iphone....?

After many years of having no problems at all on my Macbook, I recently figured I should finally upgrade my OS. I did that about three weeks ago, updating to Snow Leopard (10.6.8). I used Time Machine at least once after the OS upgrade but now Time Machine no longer recognizes the external drive I have used for all these years to back up. The MacBook does not "see" it. (Disk Utility does however.) The computer then also stopped recognizing another La Cie back-up that I have and now... my iPhone cannot download photos? Yikes.
I have, of course, shut down numerous times, used different cables (that worked for some) and the two USB drives. I even used a firewire. Nothing worked. I also tried to "Repair disk" on Disk Utility. It didn't work either, giving me an error (that I didn't save, sorry).
I read many other discussions on the file format of the external drive and of course I'd be happy to reformat the external drives--however, it is obviously a tad nerve-wracking to reformat drives before having an accessible back-up. Suggestions? I do not remember what file format they have but am pretty sure it's not the Mac file system someone mentioned. The drives are a 2009 WD "My Passport Elite" and La Cie 2007 d2 Quadra,
In terms of other hardware available, we do have another MacBook Air but it has started rejecting both drives as well (without the Snow Leopard upgrade). We have an old Dell but it wouldn't have the disk space to help out much.
Any thoughts on the process involved would be welcome. Any ideas on the iPhone rejection would be helpful as well! It is a 30gig iPhone 4 that has 20 or so gigs free (not clear as iTunes says that there are abour 18 Gigs on the phone but 24 free gigs? I may be bad at math but that's 40 gigs...).
I am checking out iCloud but apparently there are only 55 gigs available?
Will be glad to hear any thoughts. Thanks!

Good afternoon Lyssa,
Phew. First of all, thanks in advance...these blogs are always comforting help!
So, to answer your questions: For the age of the hard drive.Well, I added memory a couple of years ago (RAM and hard drive). Being a mom leads me to eat up a fair amount of gigs with photos of my kids and, in fact, I think I entirely replaced the original drive, so it is a couple years younger than 2008 since I did that in March 2010. If there is some way to verify that (whether or not I replaced the entire drive), I'm all ears. I have 311 Gigs free, so it is not a space issue. I verified the startup disk on Disk Utilityand nothing showed up.
Question 1- What formats...
The La Cie is format Windows NT Filesystem 3G ....At the time that I bought it I was still using a PC as well as a Mac and was told by afriend to use this format...
The WD is Mac OS Extended (Journaled). I again tried to repair the WD last night and this is the error message: "Error: DiskUtility can’t repair this disk. Back up as many of your files as possible, reformat the disk, and restore your backed-up files."
Also, Time Machine tried again to back-up and gave me this error: "Files can't becopied onto the backup disk because it appears to be 'read only'. You may needto repair or reformat the disk using Disk Utility. If the disk can't berepaired, you must use a different disk for backups. Open Time Machinepreferences to select a different backup disk."
Question 2. Other cables...
I used two other cables with the WD and that didn't change anything.
Question 3... Fire Wire from the La Cie
Yes, I used the Firewire cable from the La Cie and it is indeed present, though still not visible in Finder. Since it is not Mac OSExtended I know that I can't use Time Machine with it.
So, in summary...
I can plug in the La Cie and it is functional on the MacBook, visible on Disk Utility but not visible in Finder. The WD drive is not visible and not functional. So we can think it is indeed the WD that is not working.... Also, the iphone photos did, in the end, get downloaded, so it is not something more general.
Causes...
I forgot to mention that there is a "lost+found" file on the WD which apparently points to a UNIX /OS issue?
Some kind of "insurance"?....
I'm curious about how people avoid this kind of issue. You just regularly replace back-up drives and hard drives before problems come up? Time Machine is great and saves many of us from disasters, however, knowing that your Time Machine back-ups are vulnerable makes the whole system insecure. No way to have alarms ring before the drive goes out?
As for ways ahead...
It seems that I ought to be able to copy off of the WD to the MacBook then erase it and reformat it and start over again. However, I haven’t been able to see its contents except on random occasions. If you have any ideas on how to copy the Time Machineback-ups from the WD, again, I'm all ears!
Good afternoon Lyssa,
Phew. First of all, thanks in advance...
So, to answer your questions:
For the age of the hard drive. Well, I added memory a coupleof years ago (RAM and hard drive). Being a mom leads me to eat up a fair amountof gigs with photos of my kids ….and, in fact, I think I entirely replaced theoriginal drive, so it is a couple years younger than 2008 since I did that inMarch 2010. If there is some way to verify that, I'm all ears. I have 311 Gigfree, so it is not a space issue. I verified the startup disk on Disk Utilityand nothing showed up.
Question 1- What formats...
The La Cie is format Windows NT Filesystem 3G ....At thetime that I bought it I was still using a PC as well as a Mac and was told by afriend to use this format...
The WD is Mac OS Extended (Journaled). I again tried torepair the WD last night and this is the error message: "Error: DiskUtility can’t repair this disk. Back up as many of your files as possible,reformat the disk, and restore your backed-up files."
Also, Time Machine tried again to back-up and gave me thiserror: "Files can't be copied onto the backup disk because it appearsto be 'read only'. You may need to repair or reformat the disk using DiskUtility. If the disk can't be repaired, you must use a different disk forbackups. Open Time Machine preferences to select a different backup disk."
Question 2. Other cables...
I used two other cables with the WD and that didn't changeanything.
Question 3... Fire Wire from the La Cie
Yes, I used the Firewire cable from the La Cie and it isindeed accessible, though still not visible in Finder. Since it is not Mac OSExtended I know that I can't use Time Machine with it.
FYI...
So, in summary... I can plug in the La Cie and it is “functional” on theMacBook but not visible in Finder. The WD drive is not visible and notfunctional. So we can think it is indeed the WD that is not working.... ALSO,the iphone photos did, in the end get downloaded.
As for ways ahead…
It seems that I ought to be able to copy off of the WD tothe MacBook then erase it and reformat it and start over again. However, Ihaven’t been able to “see” its contents except on random occasions…
Any further thoughts are welcome!

Taking the plunge - external drive and exclamation points

Okay...
I have cried for help on this forum before about the somewhat common problem of iTunes 7 having a strange relationship with music on my external drive. The drive in question is a Lacie 250 GB Firewire drive.
A few months ago, out of the blue, one day I opened iTunes to find a sea of exclamation points. Though all the music I had added after a particular date was there, most of the music I had added prior to that was tagged with the exclamation. When I'd try to play one of these songs, iTunes would say it could not be found, though I could manually locate it and things would work fine. I tried a few fixes recommended on this forum by well-meaning but misguided people that resulted in a few sets of duplicate playlists but no fix to the problem. Then, one day, out of the blue again...it started working fine.
I don't even recall having restarted the computer. iTunes had just fixed the problem somehow.
Well, now the problem is back, and I've dealt with it for about a month. But I'm not convinced that it will just go away this time. So, even if I destroy my painstakingly cultivated hundreds of playlists, ratings, play history and comprehensive information (artwork, composer, etc.), I am determined to fix this problem without manually locating over 10,000 songs.
I am posting my attempts here as a record that will hopefully help those struggling with this problem in the future. Though I would welcome any and all comments or questions, I have frankly come to expect very little assistance or even the willingness to assist from this forum (that is to say, I imagine my unresolved question will languish for awhile as a monologue until I either fix the problem or die).
The first thing I will do (after doing a final backup, of course) is to determine whether it makes a difference if an updated version of my iTunes library file and .xml are in the Music folder (on my hard drive) or in my Musica folder (on the external drive). The latest edition of the file is currently on the external drive.
So, here we go...
Grant
Dual 1GHz G4, 1G RAM, 80G HD Mac OS X (10.4.9) iPod (1st Gen), iPod Shuffle (1st Gen), iPod Mini, External HD

Well, I've made quite a mess of things. So I have 14,000 songs. Most were added years ago. Looking at the date added in correlation with the exclamation points, it seems as though iTunes forgot the location of most of the songs added before 5/9/06. Mind you, iTunes worked fine (with the exception of doing this whole thing once before) until about a month ago. So, in May 2007, iTunes forgot most of what happened before 5/9/06.
(For reference purposes, the gap seems to exist between two songs I downloaded. "Help Me, Ronda" by the Beach Boys is the last song with an exclamation point in the date added list (see two exceptions below). "Proud Mary" by Ike & Tina Turner, on the other hand, is exclamation point free and only a couple of songs added after "Proud Mary" have exclamation points. They are:
Freedom, by Richie Havens, added 6/3/06.
Slow Free Bird, by Geesekey, added 12/17/06, a song I made in Garageband.
Now, don't let me give you the impression that there is a solid wall of exclamation points up to "Help Me, Rhonda." Maybe about every 10/20 songs, there is a song with no exclamation point that plays fine. Following Jase's lead before (his advice to another user), I have investigated some of these songs that work fine, but can't find any reason why these work and others don't (any difference in the iTunes Library.xml, files created with/without track number, etc.).
So, here's what happened in the past couple of days: I dragged my "iTunes Music" folder (located in my "Musica" folder on the external drive) into the iTunes source list). Most everything was duplicated, with the new songs playing just fine but lacking ratings and play history. Also, the new songs were not included on any playlists.
What I did next was poorly executed. I sorted iTunes by the Date Added and selected the first few thousand (roughly, A-J; seeing them according to the Date Added reveal that they weren't added in exactly a linear fashion). I hit the delete button and selected "Remove", but I then told iTunes to "Move to Trash." What I should have done, I imagine, is told iTunes to "Keep Files". So, my A-J songs are now deleted off the External Drive and gone (though I have backup DVDs generated by the iTunes "Back up to Disc" feature).
What should I do next? is the pressing question. Should I rip everything out and start from scratch with my backup discs? I guess the question I would have with that approach is this: if I restore from backup discs made three months ago, will I still have all my playlists, ratings and play history as they were when I made the backup? If that's the case, that'd be fine with me...I just want to make sure that's what will happen. Also, I have a backup of my iTunes Library file before I've done all this crazy stuff of the past few days, so if that enters into the equation, let me know.
Otherwise, let me address your comments, Jase.
Anyway, here's a question. Can you export your
playlists, even though they're made up of songs with
exclamation marks? If so, you could try exporting one
of them as an XML file. Then import it--you'll
probably wind up with duplicates (playlists, not
songs). Does the newly imported playlist play, or
does it still have the exclamation mark problem? I
wouldn't know what to expect, but it might be worth a
try.
My playlists themselves are all still the same as they were (though there are exclamation marks all over the place). From what I can tell, they look fine when exported to an .xml (the music folder seems to have the correct path). When I import it, it's the same deal: exclamation points at the same places.
If your playlists are exportable, you might want to
export them to XML files, just so you'll have those
little databases of them. Then, if worse came to
worse and you had to give up on your current Library
file and reload your Music folder into a new library,
at least there's a chance you could import your
playlists and not have to build them again from
scratch (assuming nothing has changed in terms of the
organization of your Music folder).
I'm not willing to export every playlist, because I have hundreds and it would just take too long. Is there a way to export all or a lot of playlists at once? Anyway, I figured that my playlist data was stored somehow in the iTunes Library file, so I felt I had a backup already. I could be wrong about this, though, as I really don't understand much about the iTunes Library file and .xml and the like.
Can you drag songs that have exclamation marks into a
playlist? Somehow, I doubt it. But if you can, you
could use new playlists to make a record of some
information that you might want to save if you had to
start all over again with a new Library.
Believe it or not, I can add songs with an exclamation point into playlists and they're added just fine (though, they still have the exclamation point). How this works is: I can't drag and drop them into a playlist. However, I can control-click and select "Add to Playlist" and it works. There's another mystery for you.
Have you looked at your iTunes Library.xml file --
specifically at the location information for
individual songs -- to see if the location
information exactly matches the information you see
in the Finder? I have found mismatches when
investigating some exclamation marked files. I didn't
know how that happened, and I didn't know what to
about it, but it was intriguing to see evidence of
some iTunes mischief.
Is the iTunes feature to start music file names with
the track number turned on? To my mind, fewer missing
song file problems occur when this is on.
Yes and yes. Based on what you told others, I have looked at the .xml of some of the problem songs and the working ones and could find no difference, but I didn't really know what I was supposed to be looking for. I also use the Add Track Number feature and always have.
If you still have the 28,000 songs in your Library
and want to go back to the 14,000, you could sort all
your songs by Date Added and delete the ones you
added on June 21. Or, if you saved a copy of your
iTunes Library file before you dragged your iTunes
Music folder into the library, you could just throw
out the more recent Library file and reinstitute the
back-up copy.
I probably should have done the latter (just restore the backup of the iTunes Library file). Oh well...
Some advice for future experiments. Try them with a
small sample if possible unless you're absolutely
sure they will work the way you want them to. For
example, drag one album in your Music folder into
iTunes rather than the whole Music folder.
This is a great idea. I wish I would have checked my sample more closely or done more tests before I plunged off the cliff.
Back up your iTunes Library file, as well as your
Music folder. (You might already do this.)
Check.
Those are a few things to think about. They probably
will not be helpful. Like I said, I don't think there
are clear answers to this problem. The best I can
wish for you is that iTunes will magically fix the
problem, like it did once before. Then, maybe there
are some preventive measures you can take.
Since iTunes did fix it once before, I would not
throw your current iTunes Library file away, no
matter what. If you decide to start a new library so
that you can actually listen to your music, rename
this Library file and keep it around, since it has a
lot of your metadata in it. You can try it every now
and then and see if iTunes spontaneously revives it.
Okay, I will post what I do next, provided that I don't hear any compelling advice and make my own decision (though I should be even more gun-shy after my recent blunders).
Grant

Backing up to external drive, and questions about "clearing up" hd space..?

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