Balance Upload at golive with WBS or Cost Centers

Hi Gurus,
Appreciate if you can tell me what should be cutover strategy related to initial customer/vendor and GL balances at the time of GO live, specially related to lines related to WBS and Cost Centers?
The current live projects which client is having in the system, how we give those wbs elements in balances templates? How that data will go to cost centers? Will we do project settlement just after uploading data to WBS so that real picture can come in cost centers?
Appreciate if you can please share strategry if we are going live in mid year which is may? and also how to enter p&L items for jan, feb march and april in system, so that client can see their profit and loss?
Thank You
Regards,

Hi,
Please do recording through transaction code SHDB and enter the available WBS element.
Once recording has been done include function module ALSM_EXCEL_TO_INTERNAL_TABLE in that so whenever you download file your flat file will have all those fields taken into consideration while recording.
Mr Ajay is right some companies don't take P& L items into consideration as they are not carry forward to the next month, but my advise is that you take into consideration P& L items accountwise as you will need to match legacy Trial Balance and SAP Trial balance i.e. it should be 0 (Debit and Credit). If y ou post entire amount to retained earnings account you will not get individual balance in future GLwise which will result no TB individual G/L wise.
Regards,
Tejas

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You have pointed out a valid concern.. There is a solution to it as well, however, very cumbersome and less practical
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We have Data source that which upload Actual data for CCA (0CO_OM_CCA_1 - Cost Centers:cost and allocations). Every time it is full upload before loading the data deletion of previous load request will be done.
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I have a questions concerning the overall release procedure. I was told that we cannot have mulitple Cost centers on the same PR when using the overall release strategy. Is this true? If not how do you get around this problem. The release procedure is working but when I enter in two items with two different cost centers I receive an error. Please let me know

Hello every company is facing this problem. To avoid this create a Characterics value as BLANK in the CT04. Input thsi BLANK in CL24N for the particular release strategy.
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Hi Gurus,
Appreciate if you can please share some knowledge on taking opening FI balances including open vendor and customer invoices with wbs elements..
We are going live in mid year and p&l items should reflect data of prior periods in the fiscal year...
Now question is how can we see project wise details in finance of already running projects?????
If we enter wbs in gl, customer and vendor lines then how will data come in cost and profit center, as project settlement is required to settle on cost center????
Whats is ideal way to handle such situation??
One more thing to add that we have activated document splitting on profit center.....
Please reply back
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Hi,
if those WBS are statiscall there will not any settlement even if you pass the WBS in docuemnt level if you don't maintain settlement rule it won't settle it. one more option pass the WBS in a/c doucment text filed or assignment then you can easily find it out .
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Balances have been found in 1 currencies with the following details:
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40 0.04 USD
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Hi gurus,
Can we enter wbs in customer/vendor and gl documents lines during upload of opening balance upload?
What is the impact of this?? Do we need to run project settlement on 1st day after go live to get data in cost center from ar, ap and gl????
Thanks

Hi Mohit,
Why do you want to udpate WBS element for vendor and customer line items. Basic concept of said cost object (WBS element) is transfer values to Fixed assets or GL accounts or any other cost objects like cost center ,Internal order,sales order like that.
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Cost Object in FI document with WBS Settlement

Hi,
I'm testing WBS settlement to G/L account which is cost element. I made some substitution rules because I met an error message saying that "Cost Object is needed"
As a result I can settle WBS to cost elements such as COGS etc. I got a FI document, CO document and PCA document. Everything looked so nice.
Suddenly I noticed, however, that there is no such a thing like cost object on FI document. When I look up the FI document using FB03, I found that the PS-POSID was empty. Of course, CO documents have Cost Object.
What I wonder is as follows
1. Is this standard? Is it natural that FI document with CO doc has no cost object on it?
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Thank you for your kind advice in advance.
Message was edited by:
Namseok Kang

Kang,
In the message which you got, the word 'Cost Object' refered to a cost center, or order, or any other cost object.
However, there is another account assignment object with the name 'Cost Object', which was not filled in the FI document. That is normal.
Right now I don't have much information in the a/c assignment object 'Cost Object'.
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Vishal.

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Hi gurus,
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Please let me if there is any issue with above mentioned solution which will give p&l details for this year in sap....
Thank you

Hi Collet,
We have configured it this way because our users told us that they needed to adjust the current period profit / Loss account after all the interunit eliminations were made, so when having to reclassify it between minority interest - Retained earnings amount and the group retained earnings, only the net balance in that account should be considered and not the one calculated in FI.
Example: FI Balances:
1.000,00 u20AC       4300 - Accounts receivable
100,00 u20AC          5720 - Banks
-1.000,00 u20AC       7000 - Income
-100,00 u20AC         7000 - Income intragroup
-1.100,00 u20AC       1290 - Retained earnings current year
1.100,00 u20AC        8000 - current year income
IC:
100,00 u20AC      7000 - Income intragroup
-100,00 u20AC     1298 - P&L clearing account
100,00 u20AC      1290 - Retained earnings current year
-100,00 u20AC     8000 - current year income
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1.000,00 u20AC        4300 - Accounts receivable
100,00 u20AC            5720 - Banks
-1.000,00 u20AC       7000 - Income
-100,00 u20AC          1299 - Clearing account for P&L
-1.000,00 u20AC       1290 - Retained earnings current year
1.000,00 u20AC        8000 - current year income
So, while reclassifying the net retained earning for current year (minority interes 20% share):
1.000,00 u20AC     1290 - Retained earnings current year
-800,00 u20AC       1291 u2013 Retained earnings current year consolidation group
-200,00 u20AC       1230 - Retained earnings current year minority interest
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Hi,
I agree with ajay.
I think you want to know how this will effect u r Balnce Sheet. This is only a intermediary account for balance upload. In sap u uplaod u r trial balance in part using different transactions. For this u devide total transactions in gl, materials, ar, ap, assets etc and use different balancing account which in turn in total is having dr= cr as u r trial balance is having dr= cr.
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Hello,
We are in process of trial balance upload for our implementation project. We have already identified Offsetting accounts for Balance sheet type of accounts. But Client wants us to upload the P&L items also.
Please let me know if we have to use P&L items also then what type of P&L offsetting account should be used (B/S type or P&L type with Retained Earnings account assigned to it?).
We need not upload any P&L items details but just the YTD balances. Are there any major concerns for the same? One concern observed by me is that different P&L accts will have different requirements like for some Material or Internal Order, etc. might be compulsory fields.
Waiting for the replies.
Thanks,
SP

Hi,
You can have the offestting accounts as B/S type itself. That should not be an issue.
As you said, you can upload the balances and not the line items.
In case the P&L accounts are created as cost elements also, you may have to assign a cost object to that upload item.
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Mike

AR01 balance is not matching with FAGLL03 balance between the segments

Dear Consultants
I am facing one problem in Assets Reconciliation. I.e, the balance which is showing in AR01 report is not matching with FAGLL03 report for P & M Assets.
In my client I have two segment . 1000 and 2000.
As per that reports of both AR01 and FAGLL03 effect is as follows.
1.     GL value is showing more by Rs.54,13,516.34 with AR01 in 1000 segment in P &M at
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2.     GL value is showing Less by Rs.54,13,516.34 with AR01 in 2000 segment in P & M at
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After uploading the legacy balances as on 30.06.2008,
1.SAP Segmental Trail Balance has been tallied with Segmental Trial balance as 30.06.2008
2.Except this P & M balances, remaining all assets were tallied between FAGLL03 and
AR02 segment wise.
3.acquisitions during the year also tallied and Over all at company code level balance from 01.04.2008 to 31.03.2009 also tallied for all Assets including this P &M.
Cross check points:
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3. No Manual Entries has been posted
So pls suggest me what could be possible reasons for this
any how. my client maintained the legacy system till 31.03.2009 along with SAP. now as per Oracle we are matching this values. so ,what I am thinking is ,to match the balances in P &M between the segments, Shall I post the JV between these gment? because , as on 31.03.2009 legachy value is matching with AR01 values.
--Only problem between Legacy value and GL Value.
--Depreciation not yet posted.
--client is ready to pass required adjustement entries after posting the depreciation as on 31.03.2009 to
match with legacy balance
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--Over all Comapny code level plant and Machinery values is tallied with Legachy value
early reply will be very highly appreicated
Regards
Edited by: Ramatulasi Marivada on May 27, 2009 10:33 AM

Hello,
Run ABST2 to know the difference between GL and Asset Accounting.
Hope you must have reset the reconciliation accounts of assets OAMK and posted all the relevant GL asset balances. Note that initial asset balances loaded in AA will not automatically be transferred to GL. You need to pass the JVs.
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Ravi

Problems after transfering Cost centers with LSMW

Hi,
I have a problem after transfering Cost Centers with LSMW.
The first Batch input run created all cost centers in one CC Group erroneously - cause they should be placed in different CC groups.
I changed LSMW settings and made another batch input run - now the Cost centers were created in proper groups. I think that I deleted all CC's created in previous batch input run, but now I am not too sure, because there is a problem...
Cost centers exist both in their proper groups and in the one group mentioned by me before. So there is such situation that Cost center appears in Standar hierarchy twice at the same time.
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When I run the batch input again - the same cost centers appear in proper groups and at the same time they become active in the one group. The standard hierarchy group is not UNIQE.
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Hi,
Always recommended before loading into live system: upload in test system and check. check again just to make sure all is correct before real load.
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Vendor balance upload

Dear all,
could any one pls tell me in templet what we have to prepare,
Thanks & regards,
satishkumar.m

Hello Satish,
For any uploads first you need to prepare excen sheet consisting of 1.Field name 2.Description 3.Type and 4.Length. Then after, take all fileds/inputs (say F-43 or F-22) and prepare excel sheet.
Ex: For uploading you need to create 5 GL masters you create one account group for upload accounts. In which you create 5 GL masters with following data Tax Category:* Line Item Display: Yes, Open Item Display: Yes, Sort: 0001(Gl), 012(Vend),031(Cust)018(Asst) etc, FSG: g001.
Under that grp you need to create all 5 accounts. All are balance sheet Accounts. GL Balance Upload Ac, Customer Balance Upload Ac, Vendor Master Upload Ac, Asset Master Upload Ac, Material Upload Ac. You should take the trail balance of the company and chose all gl accounts with balances. Use LSMW upload GL balance upload.
Thanks
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Balance Upload

Dear All
I want to Upload the balances from the Trial Balance such as Vendor Balances, Customer Balances, P&L Balances,B&S Balances, SGL Balances in the SAP. I have developed the following strategy.
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1     Vendor Balances        31          100
     Vendor Balance Upload A/C   40                                                        100
2     Customer Balances                      01                            500
     Customer Balance Upload A/C           50                                   500
3     P&L(Debit) Items     40                            100
     P&L(Debit) Upload A/C     50                                      100
4     P&L(Credit) Items     40          200
     P&L(Credit) Upload A/C     50                                                        200
5     B/S Debit Items     40                            100
     B/S(Debit) Upload A/C     50                                         100
6     B/S Credit Items     40          100
     B/S(Credit) Upload A/C     50                                                            100
7     SGL Items Vendor     29                           100
     SGL Vendor Uplaod A/C     50                                                     100
8     SGL Items Customer     19          100
     SGL Customer Uplaod A/C     40                                                                  100
Please guide me.
Thanks and Regards
Kanwaljit
Edited by: Kanwaljitsap on Jun 27, 2009 12:31 PM

Hi
Your strategy is correct, but please note for balancesheet account like customer/vendor only transfer the open items i.e. which are still not knocked off, so you will control the number of lines to be migrated.
Balance can be uploaded on summerization basis or line item basis . Ideally for GL accounts you can post monthly summerized balances and for subledgers open line item wise,
However you can use LSMW with the help of ABAPER by extracting data direct from tables.
cheers
Mukta

Balance Upload at golive with WBS or Cost Centers

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