Better management of multiple accounts on Mail.app

When using multiple accounts on Mail.app, it is possible to have different colors for each account, so that it is easier to avoid sending email from the wrong account?

You're undoubtedly better off to set the mail on the server to forward to your central account, and only maintain one account in Mail. Trying to set up rules in Mail to download mail and then forward it is just going to become cumbersome, and runs the risk of creating some kind of infinite mail loop. (For example, someone sends something to one address, it gets forwarded but for some reason your primary account's mailbox is full. The other address gets the bounce notification and forwards it back to the primary, which generates another bounce... you see where this is going, I'm sure.

Similar Messages

Managing multiple accounts in Mail.app

I would like to be able to send from an email address (e.g. [email protected]), have all of the email sent to that same address ([email protected]), and not get double downloads of the message from my email client (Mail.app).
So if I get an email to [email protected], I want it forwarded to [email protected] I use the email forwarder...no problem...works great.
If the account [email protected] is not "active" in Mail.app, then I cannot send mail from that account, but if it is active, then I get the same message downloaded twice, once on the [email protected] and once at the [email protected] where it was forwarded to.
How do I solve this problem? I want to send from an email address but not get incoming messages downloaded twice b/c of the email forwarder.

You're undoubtedly better off to set the mail on the server to forward to your central account, and only maintain one account in Mail. Trying to set up rules in Mail to download mail and then forward it is just going to become cumbersome, and runs the risk of creating some kind of infinite mail loop. (For example, someone sends something to one address, it gets forwarded but for some reason your primary account's mailbox is full. The other address gets the bounce notification and forwards it back to the primary, which generates another bounce... you see where this is going, I'm sure.

Multiple gmail accounts in mail.app via IMAP - how to delete messages

multiple gmail accounts in mail.app via IMAP - how to delete messages so that they are not stored on gmail and not in All Mail therefore either.
i know that dragging messages to the GMail.Trash folder deletes it in Gmail, but doing that for multiple accounts is a hassle!
anybody else struggle with this, solved it?

i have still not figured out a solution to this. very painful - the fact that messages iwill not be using ever again and with large attachments, just sit there in all mails and slow down mail.app for me, fill up search results with stuff i don't want to see and fill up space on the HDD. the attachments as a result often are stored 3-4 times on the HDD!
some geek here must have solved it - come on!

Multiple instances of Mail.app must be possible

I've seen many questions regarding the possibility of running multiple instances of Mail.app as separate processes. There seems to be much good reason to be able to do so, i.e. separating work and private mail, and very little bad reason to do so (maybe some problems when doing upgrades or backups, but I'm not yet sure of this). It also seems that it should not be so hard to do.
So far, using some web acquired wisdom, I've done the following:
1. Duplicate mail.app:
sudo ditto Mail.app WorkMail.app
2. Rename the executable:
mv /Applications/WorkMail.app/Contents/MacOS/Mail /Applications/WorkMail.app/Contents/MacOS/WorkMail
3. Use Property List Editor to set the following values in/Applications/WorkMail.app/Contents/Info.plist (Apple-S to Save changes!):
Root/CFBundleExecutable=WorkMail
Root/CFBundleIdentifier=com.apple.workmail
Root/CFBundleName=WorkMail
Root/NSServices/0/NSPortName=WorkMail
Root/NSServices/1/NSPortName=WorkMail
Root/NSServices/2/NSPortName=WorkMail
Root/UTExportedTypeDeclarations/0/UTTypeIdentifier=com.apple.workmail.emlx
Root/UTExportedTypeDeclarations/1/UTTypeIdentifier=com.apple.workmail.emlx.part
4. Create the following directories:
mkdir ~/Library/WorkMail Downloads
mkdir ~/Library/WorkMail
4. Launch the 'new' application 'WorkMail'.
5. Create mail accounts using the application's 'wizard'.
Here is where the first problem is encountered. The new account directories and files are still created at ~/Library/Mail. Navigating to Mail->Preferences->Accounts->[account_name]->Advanced seems to offer the option to change the mail store account directory, but nothing can actually be changed here. So...
6. Quit WorkMail.
7. Move newly created account(s) directories (where [newaccountdirectory] is a directory named with the format: [mail_type]-[user]@[domain].[tld]@[pop].[domain].[tld]]) to the correct location:
sudo mv ~/Library/Mail/[newaccountdirectory] ~/Library/WorkMail/
8. Use Property List Editor to set the following values in ~/Library/Preferences/com.apple.workmail.plist (Apple-S to Save changes!):
/Root/ActiveViewers/0/AttachedMailboxListExpandedItems/[0to_#_ofaccounts]/=~/Library/WorkMail/Mailboxes/...
/Root/CurrentTransferMailboxPath=~/Library/WorkMail/Mailboxes/...
/Root/MailAccounts/[0to_#_of_accounts]/AccountPath=~/Library/WorkMail/[new_accountdirectory]
/Root/MailDownloadsPath=~/Library/WorkMail Downloads
9. Relaunch WorkMail.
Everything at this point seems to work okay, **BUT** when I launch Mail while WorkMail is launched, I find that I cannot navigate into any mail folders within Mail. I receive an error message indicating that a necessary directory is locked. It seems that the locking mechanism used by the application may be hard-coded to lock ~/Library/Mail, and both instances of the application continue to take this action when launched, making it impossible for both to work harmoniously at the same time. I will conduct more testing and experimentation, but I am not yet capable of editing the application itself. If anyone can take us this last step, I'm sure there are many who would also like to be able to take advantage of the potential functionality.
Thanks for any input!
Steven Stromer

Hopefully, there is someone with a programming background who
can take me and other who have posted similar questions through
the final mile on this...
Well, I do have a programming background, and I must say that it amazes me that someone might want to do what you did to “solve” a problem that IMO doesn’t exist.
What exactly is it that you expect to accomplish by running multiple instances of Mail, and for which neither (1) organizing your mail using multiple mail accounts, custom mailboxes, rules, and/or smart mailboxes, nor (2) setting up separate user accounts, are acceptable solutions? I just don’t get it.
I've seen many questions regarding the possibility of running multiple
instances of Mail.app as separate processes.
I haven’t. Could you please provide a link for such a question, preferably one asked by someone who knew how Mail and Mac OS X work, i.e. a link for a case where there really was such a need?
There seems to be much good reason to be able to do so
I know of no such reasons, neither good nor bad.
i.e. separating work and private mail
I don’t see how that’s a reason to want to run multiple instances of Mail. Could you please elaborate?
Maybe if you tell us what exactly is the problem that you’re trying to solve, instead of focusing on a convoluted “solution” that doesn’t work, we could propose a solution that does...
and very little bad reason to do so
Well, if the fact that it’s so convoluted and doesn’t even work aren’t bad enough reasons, I don’t know what it is...
It also seems that it should not be so hard to do.
I wonder what makes you think so. It does certainly seem hard to me, so hard that I don’t even think it can be done without breaking something, if at all...

Multiple accounts and Mail 3.5 (Leopard)

I've been trying to get Mail to get and send e-mail from multiple accounts using a single ISP (in this case, my Verizon DSL account). My older app, Eudora Pro, can easily do this (for both POP and IMAP), as it has a system called "Personalities," where you can setup a main personality (i.e., your primary ISP account), yet allow other personalities/accounts to use that ISP for the outgoing mail server. It seems that in Mail though, while getting incoming mail from multiple servers isn't the problem, sending mail from multiple accounts through one outgoing server (which requires what Eudora calls "relay SMTP authorization") is problematic. I've set up multiple accounts in Mail and can get incoming mail from them, but can't seem to send outgoing mail except from my main ISP account.
Any suggestions?

I have the same problem - My kids each have their own email account within their own user profile, and while they can receive mail, they cannot send it. Sending from my (admin) account is fine, and their outbound accounts are set up identical to mine. I love having separate accounts because I can control how much time each of my kids get (6 of them!)and I get to supervise content on the web but this issue and itunes does not allow them to play back any DRM purchased itunes - acts like they are on a separate computer, not a separate user on the same machine - all itunes are in the shared folder...

I need a multiple message voice mail app for Iphone 4S that also provides an auto-attendant, e.g the caller can dial 1 for one of business's or 2 for the other. Each of these options will need to have a different voice mail greeting. Help please?

I need a multiple message voice mail app for Iphone 4S that also provides an auto-attendant, e.g the caller can dial 1 for one of business's or 2 for the other. Each of these options will need to have a different voice mail greeting. Help please?

There are no alternative voicemail apps - the core functionality of the phone can not be replaced.
You'll have to look for an external service, that can then forward calls for each caller onto the correct phone.
At our business we use Voipfone.co.uk which allows multiple phone lines to come into one VOIP account.

How to setup email account on mail app?

I currently have an ".edu" account that I usually log-in through a browser.
I usually place my email username in mail.office365.com then redirects me to adfs."school here".edu
Then I usually do the actual login username and password for the organizational account.
We are currently using the Outlook Web App on our school email.
So, I don't know how to use this .edu account for the mail app in Windows 8.1.
Is there any manual settings to add a microsoft account in windows 8.1?

Hi,
Did you mean that you want to add a “.edu” account to Mail App (Tile)in win8.1, if so, please open mail app, move mouse to the right edge, click Settings>Accounts>Add an account>Other Account.
But to get started with Mail app, you need a Microsoft account, see detailed information in this link:
Mail app for Windows
http://windows.microsoft.com/en-in/windows-8/mail-app-tutorial
Microsoft accounts
http://windows.microsoft.com/en-in/windows-8/microsoft-account-tutorial
Regards,
Yolanda
Yolanda
TechNet Community Support

Configuring mail account in Mail App with restriction account on

Hi there,
How is possible to create an account in Mail App with the restriction Accounts enable?
I explain myself. I configure all the iPads of my business with the restrictions enabled and select "Don´t Allow Changes" on the Accounts tab.
Settings > General > Restrictions> ( Enter Passcode ) >Enable Restrictions> Accounts > Don´t Allow Changes
It suppouses to prevent any change or create an account on Mail App, but I´ve found a couple of iPads with a Yahoo and GMail account configured in the Mail App while the restrictions still enabled.
Of course, users doesn´t know the Passcode and any of the general setting where modified.
Is there any other way ( via web perhaps, no high tech at all ) to configure an account in a restricted iPad?
I´m using iPad 2 ( iOS 5.0.1 )
I can´t figure out how, and it´s driving me crazy.
Thanks in advance.

Thanks gyrhead for the answer.
I do have Installing and Deleting Apps turned on so users can´t install or delete anything.
Guessing a four digits passcode in 10 attemps is very dificult, I discard that option.
There is somehow to add a Yahoo o Gmail account with account Restictions Enable.
Safari has no restriction indeed, except "private brownsing", so it might come from that way, but I can´t figured out how you might configure a Gmail o Yahoo account straight to the Mail App using just Safari...

Multiple account in mail mail id

How can i remove Multiple accounts in mail mail id?

Signatures must be created for each account. If you create one sig in one account and a second in the other account, then each account has only one signature. You need to create the signatures you want independently in each account.

Only 1 of my Mail accounts in mail.app won't show up in itunes!?

Hi,
So I have three email accounts in mail.app. 1 mobileme, 1 IMAP, and 1 Exchange. The MobileMe and the IMAP will show up in my mail accounts list in itunes, but my Exchange account doesn't show up. I was able to manually create the exchange account on my iPhone, so it's not a huge deal, but still... any ideas?
Thank,
Lou Teti

lou tetl,
The list in iTunes under the Info tab is the list of accounts you can transfer the settings for from your computer directly to the iPhone.
It is not a list of the accounts on the iPhone, or a list of all accounts on your computer.
Hope this helps,
Nathan C.

Help With Hooking Up A Google Apps Mail Account With Mail.app v 4.4?

I'd really appreciate it if someone could help me out with this, basically I'm at university, and my university E-mail account is set up through google apps. It looks like this "[email protected]", and I'd like to be able to access this account through Mail.app, but I'm struggling to get the two to play nice, does anyone know what incoming and outcoming settings I need to use to get it to work, or if there's any settings I need to alter in Gmail itself first?
Thanks a lot in advance for any help anyone can give me.
Sam

Sorry, sorted it, just had to fill it all out like a normal IMAP Gmail account but fill out my entire email address anytime it asked for a username.

Exporting Entourage Account to Mail.app

I'd like to export my Entourage settings for an Exchange email account into Mail.app. When I open Mail.app and try the "import" option, it doesn't do anything. I have tried copying the information under the settings for this particular Entourage email account into Mail.app, but am unable to connect to the Exchange server.

I'd like to see this too. I got a new job and CAN NOT get MAIL to work, but the account settings work in ENTOURAGE. I ONLY NEED TO IMPORT THE EMAIL ACCOUNT - NOT the contacts, calendar, etc.
CAN I IMPORT AN EMAIL ACCOUNT - (NOT a "Mailbox")
HELP & THANKS!

Cannot delete accounts in Mail.app

Title states the problem. I cannot delete accounts in Mail.app whether in the Mail preferences or Internet Accounts tab of the System Preferences. I have dead e-mail addresses and when I click the minus, in Internet Accounts, the account flashes off and comes right back, complete with a fancy little animation. When I do it in Mail, it tells me "The operation couldn't be completed." and I should try going to Internet Accounts.
How do I purge these accounts from the system? I've already deleted the mailboxes in ~/Library/Mail/V2.
Thanks.

Launch the Console application in any of the following ways:
☞ Enter the first few letters of its name into a Spotlight search. Select it in the results (it should be at the top.)
☞ In the Finder, select Go ▹ Utilities from the menu bar, or press the key combination shift-command-U. The application is in the folder that opens.
☞ Open LaunchPad and start typing the name.
The title of the Console window should be All Messages. If it isn't, select
SYSTEM LOG QUERIES ▹ All Messages
from the log list on the left. If you don't see that list, select
View ▹ Show Log List
from the menu bar at the top of the screen.
Click the Clear Display icon in the toolbar. Then take the action that isn't working the way you expect. Select any lines that appear in the Console window. Copy them to the Clipboard by pressing the key combination command-C. Paste into a reply to this message by pressing command-V.
The log contains a vast amount of information, almost all of which is irrelevant to solving any particular problem. When posting a log extract, be selective. A few dozen lines are almost always more than enough.
Please don't indiscriminately dump thousands of lines from the log into this discussion.
Please don't post screenshots of log messages—post the text.
Some private information, such as your name or email address, may appear in the log. Anonymize before posting.

Can't manage the mail accounts in Mail App

The Windows 8.1 has a build-in mail app-Windows Live Mail. I set up my email accounts at the first time I run it without any issues. However, I can't find any way to manage these accounts. The interface doesn't look like the traditional mail app in Windows 7 which has a ribbon on the top. There is no ribbon, no function key for the account management. The windows 8.1 manual instructs to use the function key in the ribbon. How can I bring the ribbon show up or any way to manage the email accounts?
Thanks.

Hi,
This tutorial should help you find the settings and account management in Windows 8 or 8.1 Mail App:
http://www.eightforums.com/tutorials/38235-mail-app-add-account-windows-8-1-a.html
http://www.eightforums.com/tutorials/23084-mail-app-email-notifications-turn-off-windows-8-a.html
Regards
Visruth
++Please click KUDOS / White thumb to say thanks
++Please click ACCEPT AS SOLUTION to help others, find this solution faster
**I'm a Volunteer, I do not work for HP**

How do I set up an IMAP Yahoo! Beta mail account in MAIL app?

Hi there!
I would like to know how do I set up an IMAP mail account from Yahoo! Mail Beta in Mail app. Can someone help me?
THX!

Please disregard my post above. It appears that Yahoo does now indeed have IMAP access. From Wikipedia:
"Free IMAP and SMTPs access
It is possible to get direct IMAP access. Yahoo! operates IMAP and secure IMAP servers (imap.mail.yahoo.com in particular), which are globally accessible. However they require a specific, non-standard IMAP command to be sent before login is done, namely: “ID ("GUID" "1")”. This non standard command is not required if accessed from mobile networks, typically those used by smart phones on mobile carriers such as AT&T, T-Mobile, etc... For regular internet users, it is feasible to modify an open-source e-mail client to send the ID command, and there are modified versions of Mutt and Mozilla Thunderbird available to download.[25] Alternatively, one can connect an unmodified e-mail client through an IMAP proxy that adds the ID command. A commercial software package that accomplishes this is called 'Yahoo IMAP Connector',[26] available here. Mutt-dev (1.5) works without any modifications.
It is also possible to send mail through mail clients as Yahoo! also operates an SMTP server (smtp.mail.yahoo.com). It is necessary to enable SSL through port 465. For IMAP and SMTPS access the username is the user's Yahoo! Mail address and the password is the same as for webmail access.
Mac OS X users can directly set up an IMAP account in Apple Mail 4.4. After entering a full name, email address and password, hold down the Option key. The Create button will change to Continue, allowing one to manually configure the account settings."

Better management of multiple accounts on Mail.app

Similar Messages

Maybe you are looking for