Budget Check/Overrun

Hi All,
I have maintained the tolerence limit for this budget profile with as transaction group"++" and message type 2.
But i get warning message only when i make a posting to the WBS element and not when i make posting on the network corresponding to the same WBS element.
Can Anyone help me why system is behaving this way.
Warm Regards,
Jatinder Bansal

Hai
A network describes the time sequence and dependencies of events and activities in a project, and thereby represents the course of the project and consists of fundamental elements: activities and relationships. Networks and their activities
form the basis of planning, analyzing, and controlling dates, costs, and the personnel, capacity, materials, resources, and services that are required for carrying out a project and its tasks.
The assigned funds are checked against the budgets of the controlling elements. The assigned funds can be found in the budget-bearing WBS element itself and in the lower-level assignable WBS elements (account assignment elements).
While assigning the budget to a project using Cj30 - the budget is been distributed to the WBS using top down method
which means WBS as hierarchical structure is the basis for planning, monitoring, and controlling your projects.
To budget a project or an order, you can:
1)Transfer the values from cost planning as a budget.
2) Enter the budgets directly in the WBS elements or order.
ENJOY SAP PS
Regards
PP

Similar Messages

  • Changes in Budget checking during creation of purchase requisition

    Hi Experts,
    My client wants changes the current  Internal Order BUget checking. Currently Budget checking happens with availability control ie. 105% Suppose current budget is 8000. It will add 5% and Purchase reqn checks the fund available with 8400 less budget utlised, but client wants 8000 less budget utilised as they want to keep 5% aside for the unforseen cases.
    Cilent does not want to change the current availability setting i.e 105%, retaining that availability check, client wants to check the availability excluding tolerance. What is the solution for this.
    Appriciate your immediate response.
    Thanks & regards
    Veda Pandit

    Hi,
    I think you shall set 100 % limit for purchase order and purchase requisition and 105% for good receipt.
    You can do so in customizing "Define Tolerance Limits for Availability Control" , using the activity group.
    Paolo

  • Can any body tell me the transaction for budget check in SRM ?

    HI,
    Experts,
    As i want to check the budget of a business partner / customer i am new to that can u please tell me basic information about budget check and pass the Standard transaction for budget check.
    Thanks in advance,
    Shabeer Ahmed

    Hi    Dinesh,
    Thanks for your reply and can u send me the Budget check standard transaction and related tables and how he going to check his budget.
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    1    In which table Amount is maintained for BP
    2   How we have check the budget.
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  • PO being posted without budget check

    In our organisation, Funds Management has been activated from the year 2007 onwards. Budget check has been defined at the time of creation of PR else if a PO is created without the PR then the budget checks at PO level.
    The fund center is defaulted from the cost center entered as the cost center is mapped 1:1 with the fund center. The comittment item is also defaulted from the GL entered.
    BUt for the fund center and comittment item combination no budget has been defined for the current year 2009. Yet the PO and GR is happening without the budget check.
    This is happening only from the last month. But no configuration change has taken place.  What cud be the possible reason?? Currently we are on ECC6 version.
    Kindly help.
    Thanx
    Shivaji

    Availability control has been activated for the current year 2009 also.
    Yet there is no check for budgets at either PR or PO level. But for a financial transaction thru F-02 it checks for the budget for the same Fund center and Commitment item combination.
    IS there some other check too??
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  • Error occurred during budget check

    Good Morning PS Gurus<
    We are unable to increase the quantity of the matearil
    in project & save. It’s throwing error
      Error occurred during budget check, see cost protocal
      Message Number :IW172
      Diagnosis:
      An error occurred during budget availabilty check
      Procudure:
      Display the cost determination log for the order or network plan for more detailed information.
       We do’t have budget in our project. I checked budget TL ( it said warning message:1)
    Please throw light on this issue.
    Thanks
    PY

    Hello Team,
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  • Problem in Commitment line items & Budget check

    Hi Experts,
    I am facing a problem in my system for Commitment line items & budget check.
    I followed the below steps:
    1. Created Project & structured the same.
    2. Allocated the Budjet for WBS Elements.
    3. Released the project.
    4. The PRs are created for material and external services.
    5. When I check in the report S_ALR_87013558 the commitments are not showing in the report.
    6. After I performed the PO & GR (the PO value is more than the budget), still it is not producing any error message.
    7. I have even consumed the material, for which the cost is more than the budget, still there is no error message from the system.
    8 . I tried to perform transfer posting of the material from other plant or initial posting of the goods using 561 Q, at that time the system is producing the error message.
    9. When I check the above report after GR & GI the actual line items are showing.
    The problem is that why system is not creating the commitment line items.
    In customization I have maintained as below:
    1. Budget profile
    2. Assigned the Budget profile to Project profile.
    3. Maintained the tolerance limits for the controlling area and budget profile combination.
    4. I have created the B/S G/L accounts as cost elements with category 90 (statistical).
    5. AVAC for the WBS elements is active for the WBS elements
    My doubt is:
    Why system is not writing commitment line items?
    Even after writing the Actual line items why the error message is not produced?
    I am understanding that since the GR from PO is being done, probably this GR is not producing the error message as it is linked with the PO commitment. But at the time of GI the error message should be produced.
    Can any one help me for solving this issue?
    I tried searching the forum before posing, but couldnot get a relevant one.
    Regards,
    Praveen

    Dear Nitin,
    Yes I have checked it and the commitment management is active.
    I also checked the table RPSCO table as well, there is no entried with the value key 21 or 22, the entires are available with 41  only for my project.
    Also, I was maitaining the WBS element in a maintenance order. When I am trying to enter the materials in componenet tab, if the value is exceeding the budget value it is producing the error message.
    Praveen

  • Components to be activated for Budget check in the table TRWCA

    hi,
    I want to know the components to be activated for budget check in the TRWCA table. I want to check the budget at the time of  PO creation , Goods reciept/Invoice receipt creation  using Network account assignment in PO  which is having WBS element and Project in its higher level.
    Thanks
    Rao

    ok well!
    Brother system will only check the budget, when your availability control is active.
    Further, as per your configuration, system will only prompt error  message when your budget exhausted 100%. ok
    please follow the same then  let me know
    check your WBS status is there avaiablity control active, when you entered the amount for budget/release.
    also check the transacion "CJBV - Activate Availability Control "
    Note: when ever you change the setting of your budget profie, must reconstruct the availability control transaction code is :CJBN/CJEN
    Thanks

  • Budget checking for Purchase Order

    Hello All Experts,
    Project Availability control: Tolerance limits
    on All activity groups - warning message for 101%
    on Purchase requisition - warning message for 101%
    on Purchase Order - error message for 101%
    1. Now we created a project with 5000 budget and Availability control activated.
    2. We assigned material to activity and created Purchase requisition for 6000. Here system issued message there is error in commitment and allowed us to save the project.
    3. We created Purchase order for 6000, system is allowing to create, that is any thing less then PR value, even though it is more than 101% and suppose to give the error.
    How do we over come this situation and make the system to look Budget value not the PR Value.
    Thanks,
    Karthik

    Hi,
    you have maintained activity groups ++ so system is considering All activity groups first for budget check instead of individual activity groups(PR,PO...). remove the ++ activity group and maintain individually(PR,PO,GI...) and check.
    regards

  • Budget Check based on PO Delivery Date

    My users are currently facing an issue with PO creation. They are unable to save their POs as the Delivery Date for the line items in the PO has been set to next year. It would seem that the budget check is based on the Delivery Date in the PO, not the Document Date. The company I work for does not does not allocate budget beyond the current year. We perform annual budgeting.
    Is there a workaround or some configuration setting for this? Your assistance is much appreciate.

    Hello Susee,
    Delivery date for material is calaulated from No.Of days maintained in inforcord and your PO date
    Please check inforecord
    BR
    Diwakar

  • Why budget check does not work with account assigment distrib. by quantity?

    Hi Gurus,
    I have an issue in the budget check for Purchase Order (PO).
    I'm using the FM B31I_ACC_PURCHASE_ORDER_CHECK.
    The case is next:
    1 Item with 21 account assignment type AS and distribution by quantity:
    ASSET_NO QUANTITY
    1           1
    2           1
    3           1
    4           1
    5           1
    6           1
    7           1
    8           1
    9           1
    10          1
    11          1
    12          1
    13          1
    14          1
    15          1
    16          1
    17          1
    18          1
    19          1
    20          1
    21          1
    All account assignment are for the same G/L account, fund, functional area...
    The price for each item is $2,499.14, then total price is $52,481.94 (2,499.14 * 21).
    I debugged the FM B31I_ACC_PURCHASE_ORDER_CHECK and found that in FM BBP_PD_COMMITMENT_FILL_BAPI it's making a rounding with percentage:
    The system assume next:
    Each item is 4.76% of total (result of divide 100% / 21 = 4.76190476...) but the percentage is rounded to 2 decimals.
    Then it makes the conversion by the amount corresponding to each item:
    ($52,481.94 * 4.76) / 100 = $2,498.1403
    Finally the budget is checked by $52,460.95 (2498.1403 * 21).
    But available budget is $52,481.90, the check pass, but really there are 4 cents missing (total price is $52,481.94).
    Can somebody say to me if this is a standard behavior?
    It can be fixed with configuration?
    The problem is for multiple account assignment with distribution by quantity and:
    (100 / quantity) = not integer (or have more than 2 decimals)
    For example: with quantity 20 it works because 100% / 20 = 5.00%, then the budget is check exactly.

    1503317 - System Behavior for Account Distribution between SRM and R/3 system
    When using distribution by Value in a SRM document this value is not correct and a rounding occurs once this document is transferred to ERP system.
    Cause
    It is not possible transfer documents to the back end system with distribution by value, due to a back end restriction.
    Resolution
    The following information is the system behavior in R/3 / ERP:
    in R/3, there is accounting distribution only by quantity or percentage. So when distribution by value is used, a rounding will always take place.
    in R/3, the use of value based distribution in SRM will lead to rounding differences.
    Distribution by quantity is allowed in SRM and MM side. However MM do not accept is distribution by value. This is internally converted to distribution percentage based.
    Keywords
    Distribution by Quantity, Distribution by Percentage, Distribution by Value

  • Error occured during budget check while planning in network activity

    Dear All,
    i have created a project with 4 WBSE. i have assigned budget to one of these WBSE and released that project. than i want to do planning in next WBSE this is giving error while saving this planning as Error occured during budget check, see cost.
    i have created user status for budgeting like if we have not budgeted than WBS is not able to release. i have added availability control as Forbidden while not budgeted but this not effective.
    please suggest me some thing to remove this problem
    thanks
    Sunil

    hi,
    In WBS you can Plan and budget to group WBS , the below wbs will consume budget form top.
    Proj>WBS1(Group WBS- Plan/Budget) it is applicable for below all wbs elements say WBS2>WBS3
    When you are determining Hierarchy you should create WBS in same levels then only you can allocate Budget.
    If you wan to allocate budget for WBS2 and WBS3 separately.
    Proj
    WBS1
    WBS2                    WBS3
         WBS2A                   WBS3A
              WBS2B                    WBS3B
                   WBS2C                         WBS3C
    Proj>WBS1 (it will no more act as Group wbs element) then  you can directly plan and budget for below wbs elements WBS2 and WBS3.
    Below hierarchy will consume budget from as displayed above.
    Note: In you case as per my understanding return budget make zero, then plan and budget the same it will work.
    Thanks and regards
    Sadiq

  • IW172 : Error occured during Budget Check see Cost Protocol

    Hello Guru's
    While creating Capital Reservation in the Network i am getting the error " IW172 : Error occured during Budget Check see Cost Protocol" In making reservation we don't book any cost in the reservation.The Resv  is charged by making SR.The amount is still available against the WBS Element.Please suggest what needs to be done.
    From
    Aashutosh

    Check whether the following note helps you:-
    Note 551677 - Process order: Availability control against WBS element
    G. Lakshmipathi

  • Budget check in PM Orders

    Dear Experts,
    When I am trying to save Maintenance Orders  after including reservations (in PM Module) which are raised against WBS Elements , I am getting an error specifying u201CError occurred during budget check, see cost protocolu201D.
    Need your guidance to sort-out this issue.
    Thanks in advanced,
    Dileepa,

    Hi,
    Check in CJ30 whether any budget is allocated. And if it is, try to increase budget amt.
    Check the assignment of WBS element in the order. Just try to remove WBS element assigned in order & try to save.
    Regards,
    Rajesh

  • How to excluse some of g/l accounts from budget checking - BCS

    Dear Experts
    We are implementing Funds Management -  BCS.
    We request you to clarify that  how to exclude some of g/l accounts from budget checking. (Here we need to give budget for all commitment items/fund center for variance calculation, but system should not stop when actual values exceeds budget values for SOME of g/l accounts only in BCS). 
    Kindly post your valuable replies to help us.
    Thanks and Regards
    PVSRG
    Moderator: Please, search SDN

    Hi.
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  • Budget checking during proucerment and consumption

    Hi  experts
    My client is having two budgets. procurement budget and consumption budget.Both are having different figures.
    PR,PO,GR,Inv and Payment is related to procurement budget.and Goods Issue linked to Consumption Budget.
    While Issuing Goods they asking budget check.
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    Hi alex
    thank a lot for your reply. i need some sugestion i configured the derivaion like this. i used only fund center and commitment item
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    thanks
    soraj

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