Budget exceeded error during delivery creation

Dear All,
We are facing a problem during delivery creation. Our business scenario is engineered to order and every customer order is created as a Project in PS module. the sales order is linked to the WBS element. While creating an outbound delivery for the sales order the system gives error message that "Budget exceeded for the WBS." This is for first time such error has occurred during the delivery creation. Logically delivery creation and PGI indicates negative incurrence on the WBS elements so even if the budget is not there or exhausted still then system should allow to create the delivery.
Please let me know if anybody has face this problem and solved it.
regards'
Preetam

Preetam,
What you are saying is correct. Delivery creation and PGI indicates negative incurrence on the WBS elements, the system should not check budget of the WBS.
Just for checking manually, read the details of the error and note the amount. Check budget availability of wbse and compare this amount with available budget.
Regards,
Amol Sarode

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Budget Exceed Error during creating of Purchase order in reference to PR

Hi,
I am getting the subject error (Budget Exceed Error) every time when I want to create a purchase order related to purchase requisition of my project.
Issue is that after release the project when the purchase requisition has created for non stock item under activity I found in transaction CJ31 the assign value has already updated.
Let say my budget is 400 US$, and the purchase requisition has created for 380 US$. Now when I check with CJ31I found the assigned value is 380. Now If I create a purchase order it throws an error that budget exceed.
The tolerance limits are following:
SA     ZSA01     Budget Profile Overall AVAC     ++     1     90,00
SA     ZSA01     Budget Profile Overall AVAC     ++     3     100,00
SA     ZSA01     Budget Profile Overall AVAC     01     1     90,00
SA     ZSA01     Budget Profile Overall AVAC     01     3     100,00
Please advice what will be the proposed solution for the above issue.
Thanks in advance.
With Regards,

Your budget is 400$ and PR value is 380$ but you have not mentiond what is the tax value ?
when u r creating PO at that time system will check the budget against PO value considering taxes also.
eg. 380$+tax value.
after considering taxes your total PO value imay be getting updated more that 400$.
Explre you error by clicking on error information you get the exact diffrence in budget and PO value.
Hope this will sove your problem, reply after doing this.

Error during delivery creation

Hi Friends,
I have created a PO, now when i am trying to create its delivery through VL10D, system is showing error message " delivery from plant XX for material YY not possible" and "shipping from shipping point X and plant Y is not possible".
Although, shipping point is assigned to plant code.
Plz suggest if any other config needs to be checked.
Regds

Hi,
Check the Customizing properly:
If stock balance is available in supplying plant, then goods issue (outbound delivery) should get created.
Please check whether that material blocked in issuing plant.
If this doesnot work then
1. You must assign a delivery type to the purchase order document type/supplying plant combination.
You can do this in the IMG for purchasing under "Purchase Order > Set Up Stock Transport Order> Assign Delivery Type and Checking Rule". NL (Replenishment delivery) is provided for intra-company-code stock transfers and
NLCC (Replenishment delivery cross company) for cross-company-code stock transfers.
2. You must assign sales and distribution (SD) organizational units to the supplying plant. They are a sales organization and a
distribution channel. Purchasing > Purchase order > Set up Stock Transport Order > Plant.
3. You must assign a customer master record to the receiving plant. IMG Purchasing > Purchase Order > Set Up Stock
Transport Order > Plant. You require a customer master record for the receiving plant. This customer master record must be
created for the organizational units of the supplying plant.
(point 2) (Logistics > Sales and Distribution > Master Data > Business Partners > Customers > Create -> sales and
distribution VD01 or total XD01).
For the intra-company-code stock transport, it is sufficent to create the customer master record as a goods recipient (VD01).
For the cross-company-code stock transport with shipping and billing documents, a complete cutomer master reccord is required
(XD01).
4. For the material to be transferred, you must create the sales organization data for the sales organization/distribution channel
of the supplying plant (point 2), and you must maintain the sales view (general plant data) for the supplying plant.
5. If there is a cross-company-code stock transport, you must create a vendor master record for the purchasing organization of the receiving plant. You must assign the supplying plant to the vendor master record. The assignment is executed in the vendor master record from the purchasing organization screen using "Extras > Additional Purchasing Data".
6. You must enter a shipping point for the combination of shipping condition (from the customer master record of the
ordering plant, see point 3) - loading group (from the material master) - supplying plant, IMG: Logistics Execution > Shipping
> Basic Shipping Functions > Shipping Point and Goods Receiving Point Determination > Assign shipping points.
Regards,
Prashant

Error During Delivery creation with reference to Sales order

Hi all,
I am confused while creating delivery order with reference to sales order as this error *" Number of copying routine for table VBKD is missing in Table TVCPL"* is coming again and again.
I have perhaps made all possible things in VTLA ( Copy sales doc to delivery doc) but still i m finding it difficult to remove it
Please guide me in it.

Hi,
You will need to make assignment from So item to Delivery item please check if copy control is maintained at item level. Also make sure that Copy controls are maintianed for the billing document from the SO & Delivery both as this would be the next step.

Error during PO creation "Total BED % rate exceeds 100 % "

Hi.
Its concerned to Indian Excice.
Error during the creation of PO is " Total BED % rate exceeds 100 % " ,
( Message no. 8I453).
And you pls note in J1ID its 16% maintained for that perticular chapter id and its 100% for BED in tax code.
Can you pls tell me the reason for this error.
Regds

Hi Santosh,
362 is not maintained for BASB,but its maintained for condition type JMO1(IN:A/P BED Deductable) & JMO2(IN: A/P BED non deduct )in <b>AltCTy</b> field.
And For BASB 605 is maintained in the field AltCBV.
Can you Pls explain the significance of this alternative calculation type.
Regds

"Budget Exceeded" error not appearing at the time of changing PR but appearing at the time of PO change.

Dear All,
At the time of PR value change after creation of PO budget exceeded error is not appearing even though the PR value exceeds the budget. But at the time of changing the same value in PO, budget exceeded error is appearing.
List of steps:
PR created.
PR released
PO created with reference to PR and released.
PR value changed to a value more than the available budget - No budget exceeded error.
PO value changed in accordance with the PR - System throwing the budget exceeded error.
Now the issue is why the system bypassed the budget exceeded error at the time of PR value change and only giving the error at the time of PO value change. Also, we observed that while changing the quantity in PR which results in exceeding budget, system is giving the error. But while changing the value system is not giving the budget exceeded error.
Your inputs will be highly appreciated. Thanks in advance.

Hello Saurabh,
Thank you for your inputs. Below is the output of CJI5.
Ref,Doc Category Debit Date     Oty       Object    Cost Elem.   Val/CO Area Crcy   Total Qty.     UM
PREQ                  28.05.2014    WBS     XXXXXX    XXXXXX           0.00                         0            EA
POrd                    28.05.2014    WBS                                       14,000.00                1000          EA
From the above output i think system is not capturing the PR commitment. I'm not sure as i'm basically into MM and dont know much about PS.
Why the system is stopping with budget exceeded error at the time of PR creation and not giving any error while changing the PR value after PO creation. System is giving budget exceeded error if quantity is changed in PR. Please explain the standard system behavior and suggest how to enable control at the time of PR value change.
Thanks in advance.

Budget Exceeded error with message No BP 602

Hi Experts,
I am facing a budget exceeding error: Ntwk actvty 6000001 0020 budget exceded year 2009.
following is the settings
Availability control against: Overall
Availability control against: Budget
Availability Control in the Controlling Area Currency:
Activation type: Automatic activation during budget allocation
Usage level in %: 0,00
The project is P.0001
Top lvl P.0001
WBS P.0001.1
Network Activity (External services) 6000001 0010 PR-($40000) PO($20000) & Service entery done with same amount($20000).
Network Activity (External services) 6000001 0020 PR-($1)
Actual   $20000
Commitment 20001
Assigned 40001
Available $49
Now we updated the budget as below:
The original budget was 40050 in IM then modified to 45050 and distributed in CJ30.
When we try to update the Service PR with 49 or more dollars, gives error in commitments and when the log checked, the budget exceeding message is there, if the PR updated with 48 USD, it gives the budge is exhausted.
40050(Old Budget)-40001 (assigned) = 49 USD. Which means, the supplement of the 5000USD is not considered.
Run the CJEN and CJBN to reconstruct the project but no use.
Please help me out where to check and what went wrong. its in client prd.
Regards,
Ganesh

Hi,
You said in reports and in CJ31 , it is showing 60049 as available. I am confused here......including additional budget , total budget you gave is 45000. Then how it can show 60049 which more than Original Budget ?
Have you distributed additional budget to the WBSE for which Service P.R is being raised ?
What is distributable budget at the level of the WBSE for which P.R is being created in CJ30 ?
What Is available budget against the WBSE for which P.R is being created in S_ALR_87013558. ?
May be it will be of saome help for you.
Thanks
Saikishore.Ganga

Budget exceed error while unreleasing the service entry.

Hi experts,
My problem is the systm generating budget exceed error while unreleasing the entry sheet in current fiscal year.
Entry sheet is released in privious fiscal year. User want to reverse this in current year. All budget(actual/commitment) are carryforwarded to current year. While unreleasing the entry sheet, system throwing the budget exceed error. There is suficent budget in current fiscal year.
Request you to pl suggest what might be the cause of problem.
Regards
shrikant

Hi
Thanks for reply
For WBS element A-101.01
For year 2009
current budget is 100000
Distrubutable budget is 100000
Assigned budget is 100000
For year 2010
current budget is 300000
Distrubutable budget is 300000
Assigned budget is 200000
Service PO created in 2009 year for amount 20000/-. Service Entry sheet created and released in 2009 .Vendor invoice has not be generated. Error budget exceed is raised for year 2009 while reversing the service entry sheet in current posting date.(privious posting period /year closed).

Serial Number validation during Delivery Creation itself(PGI-system checks)

Process:
Sales Order PR(Purchase Order) GR( New Serial Numbers are created automatically or manually keyed in)
Once the Goods Receipt is received, we do the (SO) DELIVERYu2014SERIAL NUMBER ASSIGNMENT Post Goods Issue
Issue:
Current Serial Number Profile Management does not do a valid serial number check during DELIVERY CREATION where we do a SERIAL NUMBER ASSIGNMENT.
Only during POST GOODS ISSUE, the check happens for valid serial numbers; this is too late in the game for business as there is a time lag of 3 days from the DELIVERY CREATION and PGI.
Reason being--- We donu2019t check the following u201C Existing Stock Checku201D( which does a serial number validation during delivery creation as well)
SPRO>Plant Maintenance and Customer Service>Master Data in Plant Maintenance and Customer Service>Technical Objects>Serial Number Management>Define Serial Number Profiles
If we check this option, the business requirement to do a valid serial number check does happen during delivery creation, however we cannot create new serial numbers during Purchase Order- GOODS RECEIPT.
QUESTION:
Can we have the system check the valid serial numbers from stock during delivery creation and serial number assignment.
And Also create new serial numbers during Purchase Order- Goods Receipt.

Hi
1.In std SAP its not possible to check the serail number during Delivery creation, through enhancement it can be done.
2.During GR for PO serial numbers can be created.
Rgds
Ramesh

Automating Goods issue during Delivery creation

Hi all,
We have a requirement to automate the Goods issue creation for certain type of orders when the Delivery is getting created. The orders that need to be automatically Goods issued during delivery creation are identified based on certain plants. These plants are linked to certain output type and in the output type routine is the standard program RVADEK01 with one additonal code for automating the Goods Issue creation.
We have a custom table that holds the status of orders and there is a code in user exit userexit_save_document_prepare which changes the status of the order as closed when the goods issue is done.
But when the delivery is saved, in this case when an automatic goods issue needs to happen, when the flow reaches this user exit, the output type code dosenot get executed and the Goods issue is not done and so the custom table will not be updated with the closed status. So we are in need to findout a place where we can update the status of the order in that table.
The output type code is not executed even before the other user exit userexit_save_document. The output type code gets executed and goods issue is done after the this userexit_save_document when the COMMIT statement is executed in the subroutine BELEG_SICHEN_POST in the include FV50XF0B_BELEG_SICHERN.
I need help in finding out if any user exit or badi is called after this commit statement, so that I can add my code to close the status of the order in my custom table. Just after this commit the Goods issue happens and the VBFA table gets updated with the 'R' records for goods issue.
Please let me know if anyone has any idea on this. The ultimate goal is to find some place after the goods issue is done to update the status of the order as closed in the custom table we have.
Thanks,
Packia

Dear Siva,
As informed yesterday I changed the language from DE to EN, to match the other shipping points settings in table V_TVST, this did not bring the solution.
Please let me summarize, I am really desparate here:
This is only IM related, Not WM.
Picking lists are not printed for any Shipping Point from this warehouse, this is just a small subsidiary of my customer in Finland.
Issue is not Aut. PGI.
VP01SHP has not been configured for any shipping points, still there we do get the PR except for the new shipping point.
In the deliveries of correct processed shipping points I do not find any picking output type.
Item category in new shipping is equal to Item category in already existing shipping points, so no need to config here.
There is no picking block active.
PR creation happens once I enter the pick qty in the delivery in VL02N. This is the part that we need to have automated.
Can you please try to help me out?
Tnx & regards,
Chris

Hard Check During Delivery Creation

Hello Experts,
Need your advice. I am stuck up in a enhancement issue during delivery creation. i am working for passenger vehicle company.
Back ground Info.
the company procures chassis from vendor & builds bus body over it. there are various types of chassis & each is uniquely identified in SAP by Material No. & also mentioned in BOM created for bus. when chassis is received , equipment is created using T-code IE01. After this one more equipment is created for bus which is called BBD Serial No. The equipment for BBD serial no holds chassis serial no. My issue is at the time of creation of delivery using T-code VL01N the user puts the BBD Serial No manually in a dialog box provided, This BBD Serial No is not capturing in the importing structure IT_XLIPS of BADI "LE_SHP_DELIVERY_PROC" Method "Delivery_Final_Check".
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Best Regards
Priyesh Shah

Hi Priyesh,
Below steps may help you to get the value of the standard dialog box provided in the screen.
1. Find the field name of the standard dialog box provided in the the screen for BBD Serial no.
2. Implement below code in the BAdI "LE_SHP_DELIVERY_PROC" method.
FIELD-SYMBOLS: <fs> TYPE BBDFIELDTYPE.
ASSIGN ('(SAPMV50A)BBDFIELDNAME') TO <fs>.
Now the field symbol <fs> will hold the value passed in the dialog box.
Please try and let me know if it is working or not.
Thanks
Gangadhar

New planned goods issue date during delivery creation due to changed route

Hello All,
I have defined 2 routes with different values for transit time and transporation lead times. I have configured routes such that in order creation - route A is determined and while delivery creation due to weight group - delivery B is determined.
Now for Route A i have maintained transit time of 3 days and Transportation lead time of 4 days and for Route B it is 1 day each.
Delivery scheduling is active for the order type.
Now when i create the order with a delivery date of say 05/24/2010 then (route A with transit time of 3 days) is determined and the planned goods issue date of 05/21/2010 is in the order.
Now while creating delivery (Route B which has transit time 1 day) is determined due to the weight group. But the planned goods issue date is still the same 05/21/2010 as in order.
I am assuming that since the route B has a route of 1 day so the planned goods issue date should be re-determined to 05/23/2010? IS there no scheduling done during delivery creation even though route and subsequently transit time has changed?
Please let me know the answer to this...
Thanks
Shobhit

Hi ,
You can use TA - MASS . Enter object type - BUS2032(for sales orders) on initial screen and select sales item data.
Next screen enter selection fields like sales order no and items. After giving order no and item range , execute and enter all new values for any item data fields. After pressing button "carry out mass change", don't forget to press save button.

Throw error during PO creation if a material is not extended to storage loc

Hi,
Users require for SAP to throw an error during PO creation if a material is not extended to the storage location that is entered on the PO.
Presently it neither gives warning or error message.
Please advise.
Regards,
Pratap

SAP does not validate that, if you want it, then you have to do such check in a user exit.
SAP can be customized to create the material master storage location segment itself when posting the goods receipt, so it is not necessary to check this in the PO.
Further this design speeds up the process, you can already order before others have finished the material master maintenance.

BPM Error during delivery of message

Hi All,
I am working on BPM Scenario, to collect the files based on Correlation Id.
Its working file in PROD, Last 2 days back we processed 20 message, 4 was not processed. Data looks good, and i am trying to process those 4 records.
I am getting the below error in SMQ2.
SysFAIL - >Permanent error in BPE inbound processing -> Display Trace: 193 385 20091008225338.6300000 DATA SWF_INB EXCEPTIONS WF-BATCH X Error during delivery of message BDAAD94EA8454FA005F1A2C9416843DC to receive processes WS90100038 XBQO$PE_WS90100038 BDAAD94EA8454FA005F1A2C9416843DC
I cleared the SMQ2 and SWWL, and reprocessed the file, still i am getting same error...
SXMB_MONI_BPE - > Continoue Process flow after error nothing is displayed...
Any cause, i am getting the error???
Thanks,
SR

Hi Siva,
Normally this error occurs when your data not sufficient,check your data its correct or not,i think its not satisying your condition / corealtion what you defined in BPM.
Regards,
Raj

Error while delivery creation

hi,
i am getting an error while delivery creation for qty 2.The error is "Only 0 EA of material xxxx available".
The schedule line cat in this case is cp and avalibility check is carried out and confirmed qty is given on some date ahead.
User then runs the MRP and PR is created .
Then the user creates a PO but not with ref to the PR created from above,instead the user creates a SO assigned PO and then creates GR which is SO assigned.
Now when the user is trying to create delivery the erroe is "Only 0 EA of material xxxx available".
Pl tell me why am i getting this error inspite of having the qty against the SO?
Is it because a PR is generated from the MRP run for tht order and we have no GR agaist tht PR?Where do u i check this setting

Hi,
In SAP there is no stock available for that material. That is the reason it is showing that message..
Please check MMBE t.code stock overview for that material. I think sales order scheduleline date is showing some other date.becuase today there is no stock so u will be not able to create any delvery. So please create delivery only on confirmed schdulines date....
Other wise do stock posting and then do availability check then try to create delivery...
Regards
sankar
Edited by: sankar sankar on Jul 1, 2008 1:10 PM

Budget exceeded error during delivery creation

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