Cancel credit memo genarating wrong accounting document

Hello,
We are facing when we Cancel sales credit memo credit memo genarating wrong accounting document entry in production system.
I have checked the billing type for credit memo s1 and cancel credit memo in production system configuration
Cancel credit memo is hitting document type RV instead of AB in production system
I have checked the oba7,vofa.
Please provide the clarification.

Hi,
In Billing type defination, VOFA, if the document type is left blank, then system by default picks up RV.
Please check your billing document type and check if document type is left blank, this could be a reason why system picks up RV instead of AB.
If you want system to pick up AB then in Cancellation billing type document, enter document type as AB, this should work.
Regards,
Malini

Similar Messages

Cancel the Credit memo genarating wrong accounting entry

Hello,
We are facing when we Cancel sales credit memo credit memo genarating wrong accounting document entry in production system.
Same scenorio i have replicated in quality system and working fine.
I have checked the billing type for credit memo s1 and cancel credit memo in quality system and production system configuration is same why it' hitting wrongly.
Cancel credit memo is hitting document type RV instead of AB in production system but same it's correctly in quality system.
I have checked the oba7,vofa.
Please provide the clarification.
Regards,
Satya

Hello,
For document type RV we have maintained reverse document type AB.
For document type AB we have maintained reverse document type AB.
S1 is billing document type we can not map in OBA7 with documen type RV.
Please give me your inputs.
regards,
Satya

Cancel credit memo request

Hi,
Please note that we have the following document:
5509991721, that is a Cancel credit memo request. This document was not released for accounting from August 2009, but now is released and we don´t have any other document to clear it. The claim was paid to the customer on August 2009 as well. So, we need to cancel this document or clear it in order to have the correct account statement for the customer.

Hi,
For your problem description it seems that the relevant document for credit memo is already cleared. In this case you have to reverse the wrongly cleared document. If it is not possible due to period close or any other issue,then create one rectification entry for wrongly cleared document & clear credit memo against it.
Regards

Error during Cancelation Credit memo document in trasaction MR8M

Hi experts,
I have a problem in the transaction MR8M during cancelation credit memo document. The error message no. F5808 occured: The value for field "Part. Bank" in the interface to Financial Accounting is an initial value but you are required to make an entry in the field selection for G/L account "160000" in company code "XXXX" linked to the field selection for posting key "31".
I checked the field status group for the G/L account 160000, but there is no mandatory field for "Part. Bank". In the posting key 31 is mandatory field "Part. Bank", but problem is, that for the posting key 21 - Credit memo should system use the Reversal posting key 32, which is adjusted in the transaction OB41. I don´t know why the system want to use posting key 31 by reversing credit memo intead of posting key 32, which is in customizing.
Moreover, I tried to post simple document in FI module with posting key 21 and by reversing this document system used the correct posting key 32, where the field "Part. Bank" is suppress field.
Do you have any ideas?
Thanks a lot
Miroslav

we just had the same error message F5808 giving the same wrong posting key 31 for credit note cancellation instead of 32.
We solved the issue like this:
-access the follow-on document in accounting by FB02
-complete the field which is said to be mandatory as per the error message
The change in the FI document is of course not transferred back to the original LIV document but after having "completed" the follow-on document we were able to cancel the LIV document with MR8M without the error message we had before.
I'll keep Pablos breakpoint (thanks!) in mind if this happens again with a field that cannot be accessed in FB02.
Regards
Mark

Cancel Credit Memo Not passed to Accounting

Hi, All
My client have a Issue there raised Credit memo request with reference to billing document later there convert into Credit Memo, later there found amount there given is wrong credit memo request, there cancel credit memo the problem is that system not generate any accounting document Due to the Number range Issue and we fix the issue ( Same Series of number ranges RV and accounting ) previous it was the other Series of number ranges
The problem is Cancellation of credit memo not passed to accounting and credit memo already passed to accounting
Can we delete Billing document not passed to Accounting So i can again Cancel the Credit memo
it very urgentt
Thanks
Rajesh

Hi,
to cance a cancellation document, check note 388489.
But the status of the original document won't change thus you cannot cancel it again. The solution is creating a debit memo.
Balazs

ERROR MESSAGE M8 534 during MR8M, Cancel CREDIT MEMO PROCESSING

Dear Experts,
Kindly explain me what is the actual meaning for the message "Balance not Zero: 4,487.00 - debits : 54,487.00 Credits : 50,000.00"
The above message has been received during cancel Credit memo document through MR8M.
Kindly help me out to proceed further..Thanks in advance..
Regards,
Kumar

Hello Kumar,
This problem usually occurs due to differences in tax amount
The source document was posted in a previous period.After this, the tax rate was changed (this is allowed in countries with tax jurisdiction code).The reversal document should be posted in the current period.When canceling the source document, the tax is calculated on account of the entered posting date and differs from the original tax amount.
If the posting period of the source document is opened:
-   Post the reversal document with posting date of the source document.
If the posting period of the source document is closed:
- Open this posting period and post the reversal document with the posting date of the source document. If you do no   longer   want to open the previous period, you can only post   a credit memo in this case.However, a different tax amount is calculated here if, as described above, the tax rates have been changed in the meantime.
Hope this can help
Regards,
Mauro

Purchase Credit memo - G/L Account is missing

I purchased some items (not the service) from a vendor, but i like to return it so I wants to create a A/P Credit Memo. I am copying all the information into the A/P Credit memo from Goods Receipt document. When I click add button the system throws an error saying the G/L account is missing. What could be the problem.
Thanks
SV Reddy
Edited by: S V Reddy on Apr 3, 2008 11:55 AM

Hi Rakesh, thanks for the reply
This A/P down payment clearing account is already defined. Also I tried to enter the G/L account for Purchase Credit account , still the problem is exist.
if I am raising a A/P credit memo for an item type is Purchased item and Fixed Asset , in this case would be the scenario be different? I am copying all the information into the credit memo from is A/P Invoice. Please reply
thanks
SV Reddy

VF11 - cancel credit memo

Hello sap gurus,
I have a problem with cancel credit memo in transaction VF11. In the log I can see an error message " Delivery does not exist" Can I delete this credit memo in other transaction or what I have to do for cancel this credit memo?
Thanks a lot

Hi,
Can you please tell
1.Are you receiving any material from customer side? if yes
Have you done the PGR?
what are the Transactions you have done ?
2. Are maintaining the new price ?
That is the case i think you don't required PGR directly you can raise the Credit note
In this check the copy control VTFA
Regards,
Prasanna
Edited by: prasanna_sap on Jul 13, 2011 5:02 PM

Cancelling Credit memo not reverse the accounting document

Hello,
Hello,
We are facing pecular problem in production system when we Cancel the sales credit memo system is not genarating the reversal accounting document and it's genarating the entry same way credit memo.
When we do the credit memo it's passing accounting entry in the following way.
Posting key 11 with customer (credit entry)
Posting key 40 with revenue (debit entry)
Posting key 40 with tax (debit entry)
When we cancel the credit memo system is not passing the reversal entry and once again it's passing the same entry.
Posting key 11 with customer (credit entry)
Posting key 40 with revenue (debit entry)
Posting key 40 with tax (debit entry)
Could you some body explain me what is the problem
Regards,
Satya
Regards,
Satya

Dear senthil
As I said earlier, once the accounting document is generated, the respective amounts will flow in debit / credit entry of the document flow.
Once you cancel the billing document, for this cancelled billing, one more accounting document will be generated and with this, the above entries would be vice versa. That is debit entries get credited and credit entries get debited and you cannot hide this from SAP
thanks
G. Lakshmipathi

Error in Posting of cancelled credit memo to accounting...

I have Credit for Returns which is posted to accounting & accounting document is cleared.
Now i have created Cancellation of Credit for returns which is not getting posted to accounting.
Credit for Returns(Acoounting Doc generated & Cleared) -->Cancellation of Credit for returns(Accounting Doc not getting generated)
Error is
Automatic clearing of billing document 812001224 and canc. doc. 812001230 not poss.
Message no. VF208
Diagnosis
The system cannot clear billing documents and cancellation documents because, for example individual item updating is deactivated.
System response
The billing document can be created.
Procedure
The FI documents are cleared manually.

Dear Amol,
Check the billing docuemnt date, Posting date and posting peirods
Regards
Chandu

A/R Credit Memo -- G/L Account

Hi All,
when i am adding an A/R Credit memo into the B1 system the error message appearing as follows :
"A/R Credit Memo - Document Number, G/L Account is missing"
What could be the reason ?
thanks
Venkat

The G/L Account the Credit Memo transaction looks for is the Sales Credit Account
Please check if in Admini > Setup > Financials > G/L Account Determination > Sales Tab...Sales Credit Account has been defined.
This G/L setting is copied to the Warehouses Accounting Tab / Item Group Accounting Tab depending on how your Set G/L Accounts By is set in System Init > General Settings > Inventory Tab
Based on this, if it is Warehouse based you will need to chech the warehouse definition accounting tab of the warehouse you are creating your Credit Memo on or if it Item Group then check the Item Groups Accounting tab of the Item group of the Items on your your Credit Memo.
Suda

Cancel credit memo created via MR8M

Hi,
My user cancelled an invoice via MR8M & it created a credit memo.
Now, they would like to reset the credit memo.
Please advice.

HI ,
You can pst again Invoice with MIRO on PO as PO is now opened . Now cann't reset the Credit as MR8M is reversal of MM document .
Many Thanks

Unable to cancel Billing due to cleared accounting document for Free Goods

Hi,
I have a case as described below:
I.                    SALES ORDER CREATION
Transaction VA01 à Sales order is created for the following details:
1.       Material Normal (TAN) : 100 CAR
2.       Free Goods (TANN) : 10 CAR
II.                  Subsequent processing of sales order
a.       Delivery(1) and Billing (1) creation for the SO with the following details :
Material Normal (TAN) : 100 CAR
Free Goods (TANN) : 5 CAR
Status of accounting document after releasing billing document to Accounting: Not cleared
                Accounting Journal:
                A/R                                                                     xxxx
                Sales discount                                                     xxxx
                                General Domestic Sales                                        xxxx
                                VAT u2013 Out(TAX)                                                    xxxx
b.      Delivery (2) and Billing (2) is then being made for the leftover item of the Sales Order:
Free Goods (TANN) = 5 CAR
Status of Accounting document after releasing billing document to Accounting: CLEARED
Accounting Journal
Dr. Sales Discount                                        xxxx
                        Cr. General Domestic Sales                  xxxx
III.                Reversal of Billing (2) needs to be done
Activities conducted:
a.       Go to VF11 and enter Billing (2) document number
b.      Execute!
System response:
Error Log:
1)      Data inconsistency during processing of document xxxxxxx
2)      The Billing Document xxxxxxx is already cleared
From the error found, we tried to reverse the cleared accounting document by using t-code FBRA:
System response:
Document xxxxxx IS NOT a clearing document
Question:
We have to reverse the clearing document first in order to cancel the related billing document but we keep finding this error, do Anyone have any advice to solve this issue?
We have simulated similar transaction in IDES and no problem is found, is there any specific setting in customizing that can allow cancellation of billing document regardless of its accounting document status (Cleared or Not Cleared) ?
Thanks in Advance,
Indro

Thanks a lot for the reply,
It answers my question, I found the copying requirement using routine 029 was defined in the cancellation document section of the Billing type to be cancelled
After removing, the billing document can be cancelled
Thanks,
Indro

Creating a credit memo by referring Billing document

Hi All,
 I am creating a Credit memo Say CM by reffering a Billing document say B.The Billing document has been created from a Contract say C.
 Now while creating the CM the contract dates need to be copied from C to the contract data screen of CM.
 I have used Copying control Billing Document to Sales Document for achieving this.
 I have edited the VEDA(Contract data) in the routines 302,303,402 etc. but its not reflecting in Contract data of CM screen.
 Please help me in resolving this.
Thanks and Regards,
Siva

Hi,
Create a new pricing procedure without the condition type you donot wish to appear in the credit note. create/ use a different document pricing procedure for the credit note, do the required assignments.. this will meet the requirements
Regards,
Ajit

Invoice cancellation leading to creation of accounting document with partial items

Hi All,
I faced an issue wherein there is an invoice created for items delivered (tangible goods as per the delivery document ) and services rendered ( intangible items).
After doing an RTA for the invoice , when I cancel this invoice , the cancelled invoice document is created. But , the accounting document created wrt the cancelled document has only the items for the delivered items and not the services rendered. Why is this discrepancy in the accounting document when the complete billing document (having both delivered items and services ) is cancelled ?
Regards
Samarth Gupta

Hi,
The original accounting document did have all the items as in the billing document. Even the cancellation invoice document created after cancelling the billing document also had all the line items. Surprisingly, the accounting document created wrt the cancelled invoice document did have only the delivery items(tangible goods) and not the services rendered.
Please revert with more inputs.

Cancel credit memo genarating wrong accounting document

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