Cancelling GRN

Hi All,
I want to cancel the material document. Since the material is moved from Quality to unrestricted, system is not allowing to reverse. I cannot do GR w.r.t PO with movement type 102 also, the reason if I reverse by this way , system will not allow to cancel the excise invoice which was captured in MIGO transaction. I can not do return delivery also for the same reason.
Is it possible to move the stock from Un-res to quality and cancel the GR. How to do that.
Regards,
nr s

hi
1. MIGO > Return delivery > Material Document (Here refer GR doc, system will determine mvmt type "122" automatically)
2. J1IS u2013 Excise Invoice Other Movements
Here click on u201Ccreateu201D button to create an outgoing excise invoice and reverse the CENVAT Amount.
Here put all details as below and Press u201CEnteru201D.
Ref.doc.type - MATD
Doc Number - Material document No of 122 mvmt
Doc Year
Series Group
Excise Group
Vendor
Here check BED, ECS and SECess values to be reversed and click on u201CSaveu201D button to post the excise invoice.
3. J1IV - Post and Print Outgoing Excise Invoice.

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Identification for oroginal and cancelled GRN

Hi Friends,
                                  I have cancelled one GRN. But in the original GRN, Is there any identification? so that I can identify that it is cancelled...
Regards,
Sridhar

Hi
    If you check in MSEG table, the cancelled GRN record will show the original GRN number in field 'SMBLN'.
for e.g.
MBLNR                    MJAHR      EBELN                    SMBLN
5000007242     2009     9000040301
5000007264     2009     9000040301     5000007242
5000007265     2009     9000040301
The original Material doc was 5000007242, which was cancelled thru material doc 5000007264.
And again GRN was done with Material doc 5000007265.
Regards
Sandy

How to revert from wrongly do cancelation GRN

HI,
My user do wrongly cancellation GRN where by right he should no do that. Initially, PO status is open and done payment one time. What happened was, after he did cancellation delivered value become double and minus with amount first payment.
what step that i need to revert back that PO.
This is data from PO header. :-
Ordered                           3 EA            42,000.00 MYR
Delivered                         3 EA            71,400.00 MYR
Still to deliv.                   0 EA                 0.00 MYR
Invoiced                          3 EA            12,600.00 MYR
Down paymts                                             0.00 MYR
This is sample from one of line item
GR     101     5000019862     3     26.03.2008     1     0     EA     14,000.00
GR     102     5000019861     3     26.03.2008     1-     0     EA     4,200.00-
GR     101     5000018577     3     05.12.2007     1     0     EA     14,000.00
Tr./ev. Goods receipt                         1          EA     23,800.00
IR-L          5105624085     3     07.12.2007     1     0     EA     4,200.00
Tr./ev. Invoice receipt                         1          EA     4,200.00
thanks,
-rmd-

Hi anil,
Thanks for for idea. let me make clear the scenario. My user did t-code 'MIGO' and choose for action 'cancellation material". initially under PO status, value for ordered and delivered is same 42K and invoiced 12.6K
after he did cancellation material, value ordered remain 42K and invoiced 12.6K but delivered is changed 71.4K(i guess 42 times 2 and minus 12.6K). Plus each line item seems have reversal.
regards,
-rmd-

Problem in import Purchase Order GRN cancellation

Dear Experts,
I have a problem in related to import PO.
I have created an Import PO and made GRN, but due to the exchange rate not fixed at the time of PO creation, I got some difference in amount in local currency Vs Ord. currency at the time of GRN. So we cancelled GRN for all items (total 1000+ line items).
Now I have ticked exchange rate fixed.
I am facing two problems nowu2026
1. At the header level status I found the difference in Ordered value and still to be delivered value. Ordered value is greater than still to be delivered value in order currency. I found that it is because of delivery completion indicator is ticked for few items (around 100 items) even though GRN has been cancelled.
My question is why the delivery completion indicator is still ticked after GRN cancellation.
I tried to remove the delivery completion indicator tick mark by mass change PO (MEMASSPO), it is throwing the error u201CNo negative delivery costs allowedu201D. But for all the items the conditions are same, then why it is showing the error for those few items.
2. I checked the table entries through EKBZ and EKBE for the GRN and its cancellation entries with delivery costs; it is matching the value that exactly what we have made GRN (mvt 101) with cancellation value (mvt 102).
But if I check the table entries for the document in MSEG, there is a difference between 101 document and 102 documents for few items (around 400 items). What could be the reason for this?
Did anybody come across this problem?
Please give me the solution for both of the above points.
Thanks & regards
Ramesh
Edited by: ramesh varma on Jun 2, 2011 4:25 PM

Can you check if you have already done invoicing for any of the GR Items
In this case the system will not allow you to reverse the GR quantity.
Also check the Open quantity for all the items in the table EKET. It should be same as what you have ordered.
Regards,
Niranjan

Cancellation for service GRN

Dear Experts,
How to cancel the service GRN
Thanks,
Karthick

Hi
for cancellation of service GRN you have to cancel service sheet first then it will get cancel automatically
In ML81N give you service entry sheet number for which you want cancel GRN
then click on change mode and revoke you acceptance and then select item of service and click on delete icon and save
here you GRn will cancel and service sheet also will get canceled
Regards
Kailas ugale

Cancellation of UD of inprocess inspection lot

Hi all,
Can I not do cancellation of inprocess inspection lot ?....
partha...

Hello,
If you just want to cancel the insp lot then
GOTO QA12, enter your insp lot no.
Select usage decision at left top -> Functions-> Cancel lot. But in this case, if insp lot has been processed & stock have moved to unrest. then it will not show in insp stock after this process.
If you want to transfer stock from unrest. to insp. stock then you have to cancel GRN no.
GOTO MB01 enter PO no. & Mov type & select the option unrest. in stock type.
Try it & confirm back.
Thanks & Regards,
Anisha

All Part I entries have been canceled for excise invoice 1639 201

dear gurus
here the senerio:
excise material PO created and migo done through 103(gate entry),105(store entry)
While doing against store entry (105 mvt type) excise part1 captures
and part 2 captured in j1iex through the number generate at 105(store entry)
and posted in j1iex through internal doc number ( which generates while capturing:above step).
problem :
need to cancel the GRN.and the excise too.
grn is cancelled along with that part 1 gets cancelled.and part 2 be get cancelled while posting the
doc number (grn number 105 mvt ) in j1iex.
while posting it displays :
All Part 1 entries have been canceled for excise invoice 1639 201
plz suggest
Regards
bhanu
Edited by: Bhanu Y on Jul 12, 2011 2:28 PM

Mr,laxman
here the problem occuring
when the grn was cancelled and while canceling the part 2 problem arises.
here we will cancel grn and the internal documnet number to be posted in after grn cancelled
suggest here
Edited by: Bhanu Y on Jul 12, 2011 4:57 PM

Reverse GRN after invoice

Hi All,
The system is allowing to reverse GRN inspite of invoice verification. Please let me know what is the setting where in we can restrict the user for reversing (cancellation) GRN without reversing (cancellation) of invoice verification.
Rgd,
RB

Hi,
SPRO > Materials Management>Inventory Management and Physical Inventory>Goods Receipt>For GR-Based IV, Reversal of GR Despite Invoice --> Execute
In this step, you specify GR-based invoice verification, a reversal with reference to the purchase order or a return delivery can be entered, even if the invoice relating to the goods receipt document has already been posted. so uncheck here for movement type 102.
Regards.

Issue with GRN..

Hi SAP Experts ,
There is a Scenerion at the clients site...where in user has created a GRN for 2 line items
Line item 1 , 8 pieces , Quantity in delivery note Maintained against line item 16
line item 2 , 8 pieces
later line item was canceeled by cancelling GRN.
Issue is Second line iten is not Getting cancelled..
it's a Asset P.O , *Quantity in delivery note in P.O Is zero against Asset it shows..*
Thanks and Regards
Adarsh

Check in MB51 for cancel doc. Also check stock
Have u used Migo--cancellation..

Cancell Excise invoice

Hi,
I want to cancell Excise invoice.but first i have to Cancell GR with part1 entry.
But i cancell GR in MB0A directly from Unrestricted use stock beacase some problem in quality.
my querstion is after i cancell GRN how can i cancell Excise invoice.
Raghu

Hi,
I think in J1IH you can cancell out going Excise invoice.
If you want to cancell excise invoice in J1IEX,First you have to do Part 1 Entry and Excise invoice POST(Reversal)in J1IEX then only you can cancell excise invoice in J1IEX.
I allready reverse the document in MB0A without Part1 Entry problem is how can i cancell the document.
If i Capture Excise invoice w.r.t.Cancelled GRN number system asking for different Excise invoice number.system not allowing to enter same excise invoice number.
If i Create part 1 entry in MIGO there is no problem.
But some reason i want to cancell GRN in MB0A.
Pls suggest me.
Raghu

In the second leg STO GR and IR created withought doing Goods issue

Hi Guru's
Please can any one tell us user is created second leg STO withought doing good issue and Intercompany invoice, but he has been done GR and IR it is causing problem in MR11 report still outstanding.
i asked user to do GR cancelation or reversal, it is not possible because stocks released to QA. and GR and IR created with ref to PO

Hi,
We can not cancel GRN once it is released form QA or UD is made.

In the second leg STO GR and IR created without doing Goods issue and IV

Hi Guru's
Please can anyone tell us user is created second leg STO without doing good issue and Intercompany invoice, but he has been done GR and IR it is causing problem in MR11 report still outstanding.
i asked user to do GR cancelation or reversal, it is not possible because stocks released to QA. and GR and IR created with ref to PO

Hi,
We can not cancel GRN once it is released form QA or UD is made.

MB5B REPORT QUERY

Dear All,
I am facing the problem as said in the thread.
My two queries are as follows:
Query 1: In MB5B report When we select the valuated stock option ,We are unable to use movement type , storage location in the selection criteria nad getting the below messages.
M7284 - Storage location is reset.
M7298 - Movement type is reset .
Query 2 :In MB5B report total receipts and total issues is showing incorrect values.
Here say for example I prepared the grn, cancelled the grn and again made the grn. Here total receipts is considering in such a way that all the grn quantities are considered. and cancelled documents are considered as issues.
ie have received material = 100 Nos 01-12-2009
cancelled grn:100 Nos
Redo grn:100 Nos
Done transfer posting 415 Q = 10 nOS = 02-12-2009
Issued = 10 nos = 02-12-2009
In mB5B 01-12-2009 to 02-12-2009
We are getting Opening stock= 0 which is correct
Total receipts = 100(GRN IST TIME)+100(GR SECOND TIME) +10(TRANSFER POSTING)=210
Total issues = 100(CANCEL GRN)10(TRANSFER POSTING)10(GOODS ISSUE) =120
Closing stock = 90(CORRECT)
Here actual recipt: should be 100
actual issue should be 10
Here though the closing stock is correct , Cancelled GRN'S & 415 transfer posting are considered as issue and receipt.Becoz of this total issues quantity & total receipts report is going wrong.
Please give your valuable suggestions to the above two problems seperately.
Regards,

Hi,
Solution for Querry: 2
I also faced the same problem.
We need to give the selection dates (from - to dates) and system shows the opening and closing stocks (and values) on those dates.
But problem still persist with Receipt and Issue stock (and values).
For Receipt and Issue Qty (and values) you will nedd to develope the Z report, in which you can make logical correction.
for example: In Receipt Qty you can add all 101 movt types and on the same time subtract 102 movt type (which is not there in standard report).
Regards,

Problem in Capturing & Posting Excise Invoice

Dear Experts,
As my client is facing problem to post Excise Invoice.
User has done Import PO, Invoice Verification for custom duties(BOE) and GRN. When i am going to capture excise invoice reference with Material Document i found that Part I entry is already created but Internal Number and Year showing Zero i.e.not generated.
User already dispatched material so we cant cancel GRN and update RG23A Part I entry through J1I5. Now i need to Post excise invoice but i dont have Vendor Excise Invoice and Internal Excise Invoice Number. Please tell me procedure that how to Update RG23A Part II entry.
Immediate reply appreciated.
Sac

hi,
there seems to be some problem at the time of GR.
Since Part1 has been created , its a bit difficult to take part1 because as u told internal no. & year is bank.
How ever you can folow one of the paths below to serve your purpose of cenvat credit availament.
1. Capture against GRN -J1IEX and save. Check whether part1 link is available with the ID.
If not take the credit through J1IH->additional Excise & give ID no. as reference doc no there.
2. If Part1 tab is present after creation of ID but credit available is zero, try changing the material type & saving the ID which will trigger A part1 cancellation so that correct part1 can be done later & credit can be availed through j1iex itself.
These steps may involve a solution other possibility which is always open is debug but thats not suggested.

Serial Number error while posting UD

Hi all,
I am getting an error message "Serial number xxxx not suitable for movement type". "Serial number xxxx cannot be used here" while making usage decision for an production material. The error is happening only for the particular GRN. The GRN was done for 251 quantity and the problem is with 97 serial numbers only, for the 154 quantity system did not show any error message.
First I tried to change the status and update stock details for the serial number thru' IQ02 but there also getting an error message business transaction not allowed.
Could not change serial no. profile in material master as the particular material has open production orders. Tried to cancel GRN for the material but system is giving the same error "Serial number xxxx not suitable for movement type". "Serial number xxxx cannot be used here". Tried to do posting using the t.code MI10 but there also getting the same error "Serial number xxxx not suitable for movement type". "Serial number xxxx cannot be used here".
I tried to replicate the error message in development and quality system but could not as system is working fine. The problem occurred only for the select set of serial numbers and not for all.
When I checked in SCN got an sap note 1229108 in which it is mentioned that the error could be because issuing SL is not mentioned in the order.
I would like to know whether we can apply sap note directly in production system or not.
Regards
V. Srinivasa Ranganath

Hi Shyam,
The "97" serial nos are assigned to the same material only. The problem is when the 251 serial numbers were entered at the time of posting GRN, system is updating the stock details only 154 serial numbers only. So when we try to posting in QA32 for 251 quantities system is giving an error "Serial number cannot be used here", "Serial number is not suitable for movement type". Tried to reverse GRN but system is giving same error message.
Tried changing the status and then update the stock details for 97 serial numbers, system did not allow to enter the stock details. Checked for SAP notes, but they are all already updated in the system. Kindly let me know if I am missing any step or doing something wrong.

Cancelling GRN

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