Cannot update new field through SharePoint properties on re-pubished InfoPath form
Hello,
I would truly appreciate any help with this problem. I've searched the forum for answers to this issue, but none of the ones I've found seem to
apply.
We are using SharePoint 2007.
When I re-publish a form with a new field, I am unable to modify that new field through SharePoint properties on older forms. I have tried re-linking the old forms but that does not resolve the issue. I can re-create this problem consistently in new
and old InfoPath form libraries.
Here are the latest steps I have taken to re-create the error:
Created Form Library called Error Testing.
Created new form (from blank template) with three data fields in the data source: name, occupation and address.
Added section and all fields onto the form.
Published form to Error Testing library. All fields were promoted and selected the “Allow users to edit data in this field by using a datasheet or properties page” option.
Created and saved Form 1 in library with no issues.
Opened edit properties and was able to modify and save the content in all three fields.
Added a new field to the form template: City.
Published form to Error Testing library. The original fields, and the new field were promoted and selected the “Allow users to edit data in this field by using a datasheet or properties page”
option.
Created and saved Form 2 in library with no issues.
Opened edit properties in Form 2 and was able to modify and save the content in all three fields.
Opened edit properties in Form 1, modified all fields and got the following message when I tried to save:
"Changes could not be saved into the document. The property to change is read-only for the document's content type, or the document is missing XML elements or attributes where
the changes would be saved. Try editing the document in a Windows SharePoint Services-compatible XML editor such as MicroSoft Office InfoPath."
Modified each field one at a time and determined the field I could not edit and that was causing the error message was
the new City field.
I re-linked Form 1 and got same error message when I tried to modify the City field.
I opened Form 1 entered the city and saved.
The content of the city field appears in the SharePoint column and I am able to edit the content through the Edit Properties field.
This is an issue when we run a workflow that tries to update the new field on an old version of an InfoPath form.
You can certainly add the fields manually by using SharePoint Designer, but a more effective way to Open the form template in "Design Mode" Click "Tools" and then "Form Options" Choose "Versioning".
InfoPath defaults to not Upgrade forms automatically. If different versions are not a historical issue for this solution, then Change the default to "Automatically Upgrade Old Forms". Then republish form... The Next time you open a from in
the library with this content type it will upgrade the old forms in the library.
Have a look at this post on the same topic:
http://social.msdn.microsoft.com/Forums/en-US/cffd3fa0-0a53-4ef2-8c62-0764cbe9f0e2/adding-new-fields-to-existing-infopath-form-template?forum=sharepointcustomizationlegacy
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