Cash journal - Sub ledger

My client wants to create subledger (he is in the opinion that if One GL accoount is plitted / classified then it is treated as Sub ledger) to split the Amount in GL Account employee wise, by creating Emplopyee vendor master.
I heared Document Splitting but is it possible, splitting one GL account? (say Printing & Stationary account is to be splitted according to Emloyee vendor/ employee)... i.e..
if you take one GL account (Expenses) he wanted to generate a report of GL account based on the employees who expended a part of amount? when...?
That means, if you open any Expenditure account, it also give a detailed report that the transaction done by whome? ofcourse you may say "Text can be maintained"... but based on text we cannot generate rport naa?
Is it possible GL Splitting like document splitting? i think no... please correct me / guid me in a possible way
if yes, Please let me know how it is to be done? and what is different between Document Splitting and GL Splitting?
Dasu

Hi
It is correct that you can get a list for every employee. if you create the as vendors. For all expense GL which have been created as Cost Elements in CO, there is a standard report, which would display the offsetting account number and name. The T Code for the same is KSB1. It basically gives you the details of expenses per cost element and cost center combination. However, the same would not be available for balance sheet account, say for eg, cash Journal. For that you need to modify a structure to display the offsetting account number in FI reports. Refer the link
Re: adding a field to FBL3N
Hope this solves your issue.
Regards
Sanil Bhandari

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Difference in Cash Balance in Cash Journal and Cash GL Account

dear friends,
Can somebody tell me the reason and solution to following problem -
1. User entered on Cash Payment ( FBCJ ) entry for Vendor with TDS activated.
2. Due to some mistake in amount , he reversed the same ( FB08 ) , however amount reversed in Cash GL and TDS GL was wrong / was not same as per original document.
3. Since it give the rise to difference in balance of Cash as per GL Account and Cash Journal , we passed 2 more entries ,
1. FBCJ - Cash Receipt ( for differential amt )
                      Cash Journal .... Dr. ....
                                To intermediate account
2. F-02 - Journal entry - for differential amt.
                      Intermediate account .....
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However still problem persists. Can anybody find out reason and solution for this.
Thanks....

Hi P S,
Firstly, In cash journal the entries flow FI-BL (Bank Accounting - Sub-module) to FI and gets updated in GL Account. That is why in the GL master master record of cash journal account, you see the "Post automatically only" option ticked.
The solution for you problem is that
1. First reverse the f-02 entry by fb08. This will reverse the entry which has effected only FI-GL.
2. Go to cash journal wrong (original) entry (FBCJ) and select the entry and delete the transaction through delete icon on left hand bottom.
3. This will reverse the entry in FI-GL.
4. Pass fresh entry in FBCJ with correct amount.
Hope this will help you... Pls assign points if helpful.
Regards,
Vinay

Current Day Bank Statement post to GL and Sub-Ledger

Hello SAP Friends,
I need help on Current Day Bank Statement. Appreciate your input/help/opinion.
My client wants to update Current day bank statement to G/L and Sub-Ledger so that any electronic payment received from customer updated in real-time. As the sale cycle is very short about a week, they do not want to wait to update book with prior day bank statement.
SAP standard functionality allows creating memo record from current day bank statement to reflect Correct Cash Position.
Can someone share there experience for Current day bank statement posting and how process has been managed technically?
Thanks for all help.
Suresh

Hi,
When Manual bank statement is run, a JV gets posted knocking of subledger with debit or credit (Payment/Deposit) and one line item will be posted in the main bank account.
In you scenario, take the document available in the main bank account and reverse it in transaction code FBRA. This will knock off all the balances and the ledger will be zero.

Difference in balance as per Sundry creditors account in TB and sub-ledger

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I am front end user in SAP B1. When i generated the trial balance and the Creditors sub-ledger account i found there was a difference as per the TB and the total of the Creditors sub-ledger account. This difference is appearing inspite of ticking the box add journals, can anyone pls tell me why the difference is occuring. Urgent
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Hi Poornima,
The best way of determining what the correct figures are is to query the jdt1 table (journal entry rows).
The business partner can be found in the field shortname and then sum debits and credits to get the true balance of each Business Partner. Please note that the figures in jdt1 should be the true value in case there is a difference.
To work in the right direction it is important to break down the figures and that way identify where the difference is coming from. The break down can be by BP and date period. Also please check if the BPs are using multiple Control accounts if some figures are hidden there.
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Dear Friends,
Can any one please explain about the Petty cash in sap.
I did the set up in petty cash like creation of Branch account.
Please help me to understand the actual concept of petty cash in sap. how its works in the system.
Thanks in advance.
Regards,
Mahendra

Hi,
Concept of Cash Journal:
You can use the cash journal to manage cash transactions in your company. You can post cash receipts and cash payments, print receipts, and print out a cash journal. The cash journal in the R/3 System is a subsidiary ledger, which contains documents that are transferred from the cash journal to the general ledger in SAP FI. A cash journal is kept in one currency.
The cash journal does not include functions for accepting and depositing checks.
Each cash journal is assigned a G/L account to which the documents in the general ledger are posted.
When a posting is made to a cash journal, the documents with the following document types are posted:
Business transaction                                   Document Type
G/L account postings                                      AB
Vendor: incoming/outgoing payments     KZ
Customer: incoming/outgoing payments     DZ
You can create your own business transactions that have to be posted. In the cash journal transaction FBCJ, you can create, change, and delete business transactions.
We can provide the following business transactions for cash journal accounting:
Business transaction type
E = Expenses
D = Customer posting
K = Vendor posting
B = Payment to ICBC bank account
B = Payment to BOC bank account
C = Payment from bank account
C = Payment to bank account
R = Revenue
Cash Journal Configuration steps:
1. Create GL Account for Cash Journal (Post Automatically): FS00 or FS01
2. Amount Limit: Path: IMG/FA/Bank Accounting/Business Transactions/Cash Journal
3. Define Document Types for Cash Journal Documents - Tcode: OBA7
4. Define No. Range Intervals for Cash Journal Documents- CJC1
5. Set up Cash Journal - Tcode: CJC0
6. Create, Change, Delete Business Transactions - Tcode: CJC2
7. Set up Print Parameters for Cash Journal - CJC3
8. Cash Journal Posting : FBCJ
Hope this helps you,
Regards,
Kannusamy S

Cash Journal transaction FBCJ

Good Day All,
When we posted Cash Journal transaction FBCJ and do a split transaction of 7 lines on the cash receipt. The system only posted the first 4 line items, but with the amount of the total transaction. The other three transactions were not posted and the system showed that the transaction is not completed. Therefor we cannot revers the transaction via FBCJ.
Kindly see example
Split transaction the way the user split the money.
1) Customer receipt           5.383,18 Customer Account
2) Customer receipt           5.960,05 Customer Account
3) Customer receipt          25.798,85 Customer Account
4) Customer receipt         32.070,27   Customer Account
5) Unallocated receipt      44.142,49 General Ledger Account
6) Unallocated receipt        2.348,52 General Ledger Account
7) Unallocated receipt           247,21 General Ledger Account
          Total Amount R 15 000,00
SAP post as follow.
1)Customer receipt R 15 000,00 15 Customer Account   40 Cash Journal
2)Customer receipt R 15 000,00     15 Customer Account   40 Cash Journal
3)Customer receipt R 15 000,00     15 Customer Account   40 Cash Journal
4)Customer receipt R 15 000,00     15 Customer Account   40 Cash Journal
Please Help
Martie

Good Morning Marssell,
Thank You very much for your reply. Sorry for the long explanation, but hope this will give you a better understanding of my problem.
I do not understand you question. Are these 3 line items changing account balance?
The system did post to the offsets G/L accounts (Cash Journal posted G/L accounts) for the customer accounts.
I did the same scenario in the QA client and its working fine see transaction below.
The splitting was entered as follow.
1)Customer receipt       5.383,18    Customer Account
2) Customer receipt       5.960,05    Customer Account
3) Customer receipt      25.798,85    Customer Account
4) Customer receipt      32.070,27    Customer Account
5) Unallocated receipt      44.142,49    General Ledger Account
6) Unallocated receipt       2.348,52    General Ledger Account
7) Unallocated receipt          247,21    General Ledger Account
The total amount of all the line items is R 115.950,57
The system posted the transaction as follow
1     40     115122     5.383,18     Petty Cash Account
2     40     115122     5.960,05     Petty Cash Account
3     40     115122     25.798,85     Petty Cash Account
4     40     115122     32.070,27     Petty Cash Account
5     40     115122     44.142,49     Petty Cash Account
6     40     115122     2.348,52     Petty Cash Account
7     40     115122     247,21     Petty Cash Account
8     15     80930051     5.383,18-     Customer Account
9     15     80930033     5.960,05-     Customer Account
10     15     80930037     25.798,85-     Customer Account
11     15     80930065     32.070,27-     Customer Account
12     50     800030     38.721,49-     GL account
13     50     805550     2.060,10-     GL account
14     50     805120     216,85-     GL account
15     50     175000     5.739,78-     Vat Output Account
                                                                                But in the production its posting the transaction incorrect see transaction below.
The splitting was the same as above but the system did not post the GL lines, and it used the Total amount of the splitting. In other words the system post a total of R 463 802,28 into the Petty Cash account instead of a total of R 115.950,57
1     40     115122     115.950,57     Petty Cash Account
2     15     80930051     115.950,57     Customer Account
1     40     115122     115.950,57     Petty Cash Account
2     15     80930033     115.950,57     Customer Account
1     40     115122     115.950,57     Petty Cash Account
2     15     80930037     115.950,57     Customer Account
1     40     115122     115.950,57     Petty Cash Account
2     15     80930065     115.950,57     Customer Account

Cash journal splitting problems

Dear experts,
I can't understand cash journal splitting principles and how does it work. Because documentation in help.sap.com is very poor about this.
I have entered one line item in FBCJ, and then press on "Split" button. System shows me splitting screen and there I see my just entered line item with all my account assignements. I don't want to add more line items for splitting, so I press on the button "Copy". And nothing heapens!!! After document posting to general ledger I don't see (in document General Ledger view) account assignements to Cash Journal line item... (!!!)
What I am doing wrong?

Hi
The spiltting functionality in FBCJ is for posting more than one line item,
Say for Exapmle for a employee vendor we have to pay Travel expenses,Medical Exp and so on, this point of time the splitting functionality is being used.
Once you click on the split it will show you only one line item in edit mode and the others will be in display mode but once you complete enetring one line item and press enter the other line item will become in edit mode and so on.
Hope this helps you..
Good Luck
Hari

Cash Journal Accounting Document Generation

Hi All,
I had configured cash journal settings, the entry is getting posted but am not getting the Accounting document, when i click the accounting document am getting run time error.
The document type assigned is AB and I had given the same number range for OL Ledger and NL Ledger, I could not understand why accounting document is not generated? Can anybody throw light on this Issue?
Full marks will be assigned.
Regards
P.Ravishankar.

Check if you have only saved the entry (yellow mark) or posted the line item (green mark)
Thanks and Regards

Unable to post cash receipt in cash Journal-FBCJ

HI All,
I am unable to post cash receipt in cash Journal-FBCJ. It is showing below error.
Also i have created Number ranges for 01. Please advice.
"For object CAJO_DOC2 AMZN, number range interval
01 does not exist"

Hi Venkat,
The steps involved in cash journal configuration are defined at one configuration area
The steps are :
1. Create general ledger account for cash journal
Spro > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal >
Define gl account for cash journal
2. Define Document type for cash journal
spro > Financial Accounting > Bank Accounting > Business Transactions > Cah Journal >
Define document type for cash journal
3. Define Number ranges for Cash journal
Spro > Financial Accounting > Bank Accounting > Business Transactions > Cash journal >
Define number ranges
4. Set up cash journal
Spro > Financial Accounting > Bank Accounting > Business Transactions > Cash journal >
Set up cash journal
5. Define business transactions for cash journal
Spro > Financial Accounting > Bank Accounting > Business Transactions > Cash journal >
Define business transactions for cash journal
6. Run cash journal
FBCJ transaction code to use the cash jounal.
You should first have the opening balance to carry out any transactions.
Please try this, this should help you. Any updates please let me know.
Thanks & Regards

DIFFERENCE BETWEEN CASH JOURNAL AND F-02

Dear All,
Kindly let me know the difference between Cash Journal and F-02
Best Regards,
S Balasubramanian
Moderator: Please, read basic SAP material

Hi S Balasubramanian,
Any transactionn which is related directly with Cash is done in Cash journal(Petty Cash).
Example:Cash withdrawal from Bank,Cash deposit in Bank, Vendor payment in Cash, Customer payment in cash, small expense payment in cash, revenue through cash.
Using cash journal we can identify the exact cash receipts and cash payment and cash balance.
Regarding F-02, This transaction is used to do general ledger posting.
Using this transaction we can do General ledger posting, customer invoice, customer payment, vendor invoice, vendor payment,
we can post any transaction using F-02 and combination of the posting keys.
Regards,
Bhushan

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Hi All,
The client is in Belgium & uses format BE for bank statements. in postprocessing of EBS (FEBA), there are a few items with a posting rule 0002 (for Eg) that need to be posted manually. The posting rule is as below:
0002 1 40 BE INTERIM 50 BE BANK ZR 1
0002 2 BE OUTGOING BE 50 BE INTERIM ZV 4
As you can see the posting type is 1 & 4. The user's contention is that this should knock off items in sub-ledger i.e., vendor & customer open items but the system is posting to the GL accounts that are assigned to the account symbols shown above.
My question is... Is it possible with such a posting rule to clear items in sub-ledger? If yes, is there any setting that needs to done to ensire that in FEBA, on manually trying to post the system should direct to the screen where you can enter the customer or vendor number & select open item?
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Lakshmi

I found the answer in Customizing new G/L. thanks anyway.
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We need to develop a function module to display cash journal opening balance line item entries and closing balance of specific period.
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AAR

Hi,
check FM FCJ_GET_DATA_FOR_SCREEN. Next time you can try to figure out by yourself. The program for transaction FBCJ is not that complicated and you can easily find this FM used there.
Cheers

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When I print cash journal it does not display Cash Journalwise Opening and Closing Balances. It displays the Op. and Clg. Balances for the entire Company Code. How we can see the balances for each Cash Journal.

Hi,
At tr.code FBCJC3 you can set up the printing program for each company code. It's better to use print.program RFCASH20 without a variant.
If you find the answer useful, please assign reward points.
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