Cash receipts

Question

In a simple example, I create a receipt for $1400 and apply $1500 against a transaction. I'm therefore left with a negative -$100, does anyone know how to apply a negative amount using the on-account feature. If there was just one invoice I could do a chargeback, but there are usually hundreds of invoices and I receive a lump sum for a group of invoices.

Answer 1

First of all system allowed this because the transaction type you choosed to create transaction has allow overaplication check box checked. When you check this check box you can overapply the transaction. In your example even thought the transaction balance is $ 1400 you could apply $ 1500, by doing this your transaction will show balance of -$100. To adjust this -$100 aginst any other invoice you can select this invoice while applying transaction to any other reciept. By doing this your unapplied amount of the receipt will get increased. But if U have not received any money but u want to adjust this -$100, U create Zero Receipt and in application you select this transaction so that unapplied amount will be $100 and transaction balance will be Zero.
<BLOCKQUOTE><font size="1" face="Verdana, Arial">quote:</font><HR>Originally posted by neil ([email protected]):
In a simple example, I create a receipt for $1400 and apply $1500 against a transaction. I'm therefore left with a negative -$100, does anyone know how to apply a negative amount using the on-account feature. If there was just one invoice I could do a chargeback, but there are usually hundreds of invoices and I receive a lump sum for a group of invoices.<HR></BLOCKQUOTE>
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