Changing cross-reference formats - what do my options mean?

Hi all, using TCS2 on Win 7 64 bit.
I have a question about changing a cross-reference format. I have one that is "<paratext>" right now - the " included. So my xref says (for example):
For more information, please see "Appendix 1".
I want to change this to that it doesn't show quotation marks anymore. I know the HOW of doing this, my question is once I have made the change, a dialogue box appears asking me which cross-references this change should apply to. My options are:
Internal Cross-References
References to All Open Documents
References to All Documents
I don't know which one I should chose. I am working in a book structure that has a bunch of FM files imported to form chapters. Each file file uses this old style xref so I need to update the xref format in each file (I think I need to do this one by one) and in some instances my xrefs are within the same doc, sometimes they are to other files within the FM book. So I think I need to pick 'References to All Documents' but it says there is no undo so I'm seeking advice first!
Many thanks in advance,
Adriana

adrianaharper wrote:
Hi all, using TCS2 on Win 7 64 bit.
I have a question about changing a cross-reference format. I have one that is "<paratext>" right now - the " included. So my xref says (for example):
For more information, please see "Appendix 1".
I want to change this to that it doesn't show quotation marks anymore. I know the HOW of doing this, my question is once I have made the change, a dialogue box appears asking me which cross-references this change should apply to. My options are:
Internal Cross-References
References to All Open Documents
References to All Documents
I don't know which one I should chose. I am working in a book structure that has a bunch of FM files imported to form chapters. Each file file uses this old style xref so I need to update the xref format in each file (I think I need to do this one by one) and in some instances my xrefs are within the same doc, sometimes they are to other files within the FM book. So I think I need to pick 'References to All Documents' but it says there is no undo so I'm seeking advice first!
Many thanks in advance,
Adriana
Internal means only within the current document. All open, and all, are self-explanatory.
Your question shows that you're not sure what will happen when all instances of the cross-references that use the format are changed, either because you can't remember what you created in your own book, or because you're working on a book created by someone else, or that you collaborate on with others.
Don't let "no undo" scare you off. You can undo the result by saving all the files, before you do the changes. From within the book window, hold Shift while clicking the File menu - Save changes to Save All Files in Book. Or, from within any open file, hold Shift while clicking the File menu - Save changes to Save All Open Files. After you save the files, performing any non-undoable operation like changing the cross-reference format only makes the changes, but doesn't save the affected files. These actions are undoable by holding Shift while clicking the File menu again; from within a book window, Close becomes Close All Files in Book, and from with an open file, Close becomes Close all open files. When prompted to save, click Don't Save. Alternatively, from within each open and changed file, File > Revert prompts for confirmation, and if you choose to continue, the last-saved version of the file reopens.
If you want yet another safety layer, copy the whole file structure that will be affected to a safe location. If the set of assets is sprinkled all around the system, Bruce Foster's inexpensive FM plug-in "archive" will copy the whole collection into one place: http://home.comcast.net/~bruce.foster/products.htm.
HTH
Regards,
Peter Gold
KnowHow ProServices

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PamelaAnnG wrote:
Is it possible to create a list of used/unused cross-reference formats?
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