Clearing open item

Hi gurus
A document for employee advance with spl gl has been created with poring keys 24E(dr) and 39S(Cr.)and then transferred the same to normal GL with posting keys 21(Dr.) and 39E(Cr.).
lastly on clearing the opn items,though all doc get cleared and total bal is NIL but individually,it shows as DR.(in spl gl-advance)to employee and cr entry in normal gl.Client does not want advance in spl gl,i.e to employee to be shown in employee vendor master
THx

Hi,
When ever you are doing vendor advance, follow the following steps,
1. Use T Code F-48, Entry
Debit Vendor a/c (SPL GL)
Credit Bank A/c
2. Adjustment, FB01 or F-02
Debit vendor a/c
Credit Vendor a/c (SPL GL)
or F-43
Debit Expenses A/c
Credit Vendor A/c
3. Do Down payment Clg., T Code F-54,
Debit Vendor A/c
Credit Vendor SPL GL A/c
In your case, you have debited vendor other receivable means Dr Vendor SPL GL 'E" and Credit SPL GL "S" vendor account, which is not advised by SAP.
and again posting the transfer entry by debiting normal vendor account and crediting SPL GL "E" vendor account.  Here SPL GL "E" has got nullified but your another SPL GL "S" is having balance and your vendor account also having balance which is not correct.
So, follow the above mentioned steps, it will clear SPL GL with vendor account and balance to be paid / received from vendor alone will be available.
Hope it clears your doubt.
Regards
A.Saravanan.

Similar Messages

  • Issue while clearing open items with a payment advice

    I have created a payment advice to clear open items on a customer. As part of testing, I have created 2 items in the payment advice. Both are short payments for the open items.
    In the first line item, I am short paying an open item by entering the reference number. (XBLNR) in AVIP-XBLNR.
    In the second line item, I am short paying an open item by entering the assignment number. ZUONR in AVIP-ZUONR.
    I am using F-28 for my clearing. I have noticed a very strange issue where in the program will place the residual amount in the residual amount column against the appropriate line item for the first item. Where as for the second item, it does recognize the open item and brings it in the clearing screen but does not put the residual amount in the residual amount column. Due to this, the new line item in the clearing document does not have a link to its original line item.
    This has started happening all of a sudden. I am unsure what might have caused this. Please let me know if you need additional information.
    Thanks

    Include - MF05BFO0
    FORM op_pruefen
    Context:
              WHEN 'K'.
               ENHANCEMENT-POINT mf05bfo0_02 SPOTS es_sapmf05b.
    Create an enhancement here and add this code
                   IF SY-TCODE = 'FB1K'.
                         T041A-AUGLV = 'AUSGZAHL'.
                   ENDIF.

  • Double booking when clear open item on G/L account

    HI!
    I use bank account 193200 as a clearing account to clear open items. I have made two postings on this account in different currencies. Now I wan't t o clear this items in f-03, and the difference of apprix 10 EUR is to be posted on an exchange rate difference account, 796201.  I have allocated this account to account 193300 in transaction OBY9 (account for echange rate difference) and I have also allocated this account in transaction OBXZ (create accounts for clearing differences)
    When I try to clear my twi items on account 193200 in transaction f-03 I get a posting looking like this:
    796201 Credit 10 EUR
    193200  Debet 10 EUR
    796201 Credit 10 EUR
    796201 Debet 10 EUR
    Why do I get this double posting on account 796201? It would be enough with a posting of the first two lines.
    Can anyone help?
    Many thanks in advance!

    Hi!
    Thanks for ypur reply! I checked the postings on profit centers now as you asked about it. All of the three P/L bookings (all the postings on account 796201) are on the same profit center and no bookings on profit center on account 193300.
    How can I go on? What did you mean by profit center posting in balance?

  • F-32 : Clearing Open Items

    Hi,
    There's a Z report which displays all open line items for a customer and company code. Records selected from the list are cleared using transaction F-32.
    The problem is, more than one document exist with the same document no. but in different fiscal years.
    Say, from the list, Doc X is selected for the year 2005, and Doc X exists in years 2003 and 2004 as well,Then all the 3 documents with this doc.no are selected in F-32.
    As it is, F-32 can select only based on doc.no as there is no filter based on the Fiscal year.
    I want to know if there's a method to clear customer open items based on both Doc.No and Fiscal year.
    Thanks in Advance!
    -Arthi.

    hi Arthi,
    You said that u have a Zreport which displays all open line items for mulitple customers and company codeand clear. Records selected from the list are cleared using transaction F-32.
    Can u please help me to provide the Zprogram which u have, so that it will be using for me.
    My client want automatic customer clearing for RTGS related items
    Process flow for RTGS in india is as follows,
    So now my client need a customized program for automate the clearing open items, (Last block which is marked need to be automated).
    Like as F-32 is used to clear open items for individual customers, my client needs a program to be for multiple customers, before clearing the open items they need a overview for all the customers and they need the program which will clear items which are related to only RTGS payments but not Cheques, that is main actually.
    Thanks In Advance,
    Nitin Kumar
    8095885285

  • Clear/Open Item Symbol Green Check Mark

    SAP Gurus,
    I am running report FBL3N, for a clearing account, under clear/open item symbols instead of seeing a red dot or green dot, i see a check a mark. Does anyone knows what this green check mark means, and how can I clear the items?
    Your help will be greatly appreciated

    Venkat,
    Right now client has the accounts set-up as Line Item Display ( ALL OF TEH G/L ACCOUNTS), if I check open line item, when I save I get an error, saying there are errors. When I pull the long text to see the message of the error, it tells me,the message below. It apepars I have to create new accounts and then transfer the items to the new account is that true? or is there another way to fix this. I thought that by just checking the open item management option was sufficient.
    You cannot change the open item management setting; (see long text)
    Message no. FH087
    Diagnosis
    This account does not have a balance of zero.
    System Response
    You cannot switch the open item management specification on or off with this transaction.
    *Procedure*If you want to switch this function on retroactively for a certain account, you should create a new account with the correct setting and use this to make a transfer posting of existing items.
    If you want to switch off the open item management function retroactively for an account, you must first clear all the postings currently on this account. You cannot make any changes to the account management method until this is done.

  • Cleared/Open Item Symbol not Green for Cleared Items

    F.13 process for clearing GR/IR matched items runs to tag documents as cleared. For some reason the Cleared/Open Item Indicator is still showing the status as "Red" for the items which are actually cleared, means the items are shown as "Open" while should be cleared and shown as "closed", this indicator should be "Green".
    Any idea in what instance it can happen?

    When I run the FBL3n, and pull the report for Open Items, I see these items as open while matching entry has been done manually through MR11 to clear the items. The balance shows up as zero. But for some reason the clearing document field alongwith the clearing date field is not being displayed when I display the line item. It looks like the clearing document is not being created at all. Let me know if you have some idea on that. It is GR/IR account so the account is managed as open item.

  • FINSTA Bankstatement does not clear Open Items

    Dear SAP guru,
    I am experiencing an issue where FINSTA bankstatement generated in IHC module does not clear Open items in reciving company code. I would like to get the system to search for the document based on the original FI document number and clear it. The situation is
    The bank statement successfully processed has an original document number and processed.
    In IMG for EBS, I configure as algorism used is 20 - Document number search and Bank Posting type 4: Clear Debit GL account
    Clearing account -  and have the posting with relevant document number matched with the bankstatement.
    It seems that the system does not find the matching at all.
    Could any of you shed some light on what I am missing???
    Kind regards
    Taro

    Creating or even using something like a data migration account is the best way.
    Are you saying that you have a GL account with say 100 line items and you want them all cleared. If that is the case you wont need a LSMW, make sure you know the amount, and then create a journal posting to your new GL account, and select all items in the GL account you want to clear.
    If there are various GL accounts, again no real problem, in F-03 which is what you would be using, you can enter more than GL account so that should not be an issue.

  • Clearing open items - F-03

    Hello!
    How to clear open items when in tr FBL3N I see that some of the open items are  showed with status "Posted" green tick. To clear with tr. F-03 they should be in status open items - red mark. How could I turn posted items into open item status?
    With all the best,
    Merlin

    Hi
    In report FBL3N, you see a check mark.This means the Open Item Management CheckBox in that Clearing Account is not selected.
    Go to FS00 and view that clearing account and see the open item management in the control data tab.
    If the Open item management is selected then you will get red dot for open items and green dot for cleared items.
    For every Clearing Account Open item management check box will selected not for other G/L Accounts.
    If there is balance you cannot change the settings of the account.
    so create a new clearing account and transfer the balance , but here you cannot see the individual open items , you can see only balance transferred.
    If you want you have other option.DOWNLOAD the open items of the A/C to an excel file.Create a new Clearing A/C with open item management selected and UPLOAD the open items in the excel file to newly created account. you can use the program RFSEPA02 to do this but you take the help of an ABAPER.
    This will solve your problem
    Regards
    Venkat

  • Can i use BAPI_ACC_DOCUMENT_POST for clearing open items of credit memo

    Can i use BAPI_ACC_DOCUMENT_POST for clearing open items of credit memo
    If yes kindly let me know the import parameters and what this BAPI returns

    Hi,
        Use this
    BAPI_PAYIT_POST_CLEARING
    <b>Reward points</b>
    Regards

  • EBS - Reference document number search for clearing open item

    Dear Experts,
    I am currently implementing EBS with MT 940 stattement for bank reconciliation.I want to clear open item, for out going cheque, during posting by reference field (XBLNR) where cheque number maintained.As per MT 940 statement this cheques number is mentioned in 86 line as follow
    :61:1102280228DR19961,NCHK682486          //51070
    :86:47558011XYZ ROAD
    But when I import bank statement, system recognise 682486 as reference field which is in 61 line and clears the open item.
    my requirement is for outgoing check system should recognise 86 line reference and other direct payment or inter bank transfer, system should consider  61 line reference.
    I have created different posting rule for Outgoing check and direct payment/Inter bank transfer.
    I tried to find such issue in forum but did not found any help.
    If need to use search string then how to configure for this and what algorithm to be used for the same.
    looking for solution
    Regards
    Sanjay D

    Hi,
    If you are talking about line item level, then it is called Allocation Number. At the header level, it is called Reference number.
    This is controlled using the copy control for billing - at the header level control.
    The reference number & allocation number once maintained in the configuration, will show up in the Accounting doc - header level & item level, respectively.
    For example - if the customer payment always refers to his PO number, then it really helps to use the allocation number for the accounting doc line items - which helps in clearing incoming payment faster. In this case, the reference number could be our delivery number. This is one of the examples for using both Ref & allocation #'s.
    Hope, this helps!
    S. Siva

  • How to stop clearing open items with manual payment block.

    Dear,
    Even though we have set "manual payment block" on payment block indicator in OB27,
    I can process to clear open items manually in F-44 though.
    Actually user wants to NOT allow to clear once payment block's set in an open items.
    SAP documentation says,
    "Indicator that documents which are flagged with the relevant blocking key cannot also be cleared during manual entry of incoming payments or outgoing payments.".
    Can you advise me why this configuration does not work ?
    Kind regards,
    Desperate FI con.

    Include - MF05BFO0
    FORM op_pruefen
    Context:
              WHEN 'K'.
               ENHANCEMENT-POINT mf05bfo0_02 SPOTS es_sapmf05b.
    Create an enhancement here and add this code
                   IF SY-TCODE = 'FB1K'.
                         T041A-AUGLV = 'AUSGZAHL'.
                   ENDIF.

  • Another modif  tcode clearing open item from MM without use F-51

    all Guru ,
    Please help. Is there any way for another new modif  tcode clearing open item from MM without use F-51. So i can use copy transparent from main table MM, for item like plant, vendor, material,price, oty, plus add new field for calculation method in order to post this result formula through FI posting without F-51 but also can clear open item dan clearing line item ? or only can clear open item ? ...it's oke. For line item can be done maybe can be run with F-03 ir F13E
    I am trying to observe table BSIK (open item) and relation with BSAK(clear item)...is it right way ?
    Case :
    i want to clear open item for GL account inv.of.promises from transaction MM, with jurnal :
    inv.of prom (Db)
             Inventory (Cr)
    Then this inv.of prom must be calculated again with raise price. And then this cummulate in the of month.
    After that we want to clear with posting FI by searching any open item for that GL with jurnal :
           Other receiv.(Db)
           Accrued exp (Db)
                      Inv.of.prom (Cr)

    Hi PK,
    1. Should we maintain OIM for all Excise G/Ls (BED, ECess, SHECess)?
    - Please DO NOT maintain OIM on BED, ECESS and HECESS, only to be maintained for Cenvat Clearing Account. Also note that clearing of Cenvat Clearing is not easy, as in standard SAP, the assignment field is not updated with the same information for the Dr. and cr. line items of Cenvat Clearing Account. You need to use an exit in Substitution for it to populate the P.O. no. and line item at the time of MIRO.
    2. How to clear the BED Excise GLs which is with OIM in our system, it is thru F.13 only?
    You can use F.13 only if the entries are matching not otherwise, else clear all of them manually if you have good control of your account balances.
    3. Can we activate or deactivate OIM any point of time, I mean can it be activated in case the G/L balance amount is not ZERO?
    OIM activation for a GL - Refer Note No.1356457.
    OIM Deactivation :  You can deactivate OIM after making the balance Zero on that Account and by changing the Message No. FH 190 to warning in OBA5.
    4. What is the use of T Code J2IUN, I have gone thru the SDN links, but I am not able to execute the screen. What parameter should we select while executing J2IUN, when we use Pay cenvat from ser tax cr and Pay ser tax from cenvat cr.
    J2IUN is to utllize Excise Duty. The liability of Excise duty is utilized from Excise balances of BED, PLA , Service tax etc.. as per business requirements.
    Hope this helps you.
    Regards,
    SAPFICO

  • Settings for Automatic clearing open item in BRS

    Hi Gurus,
    When i am running automatic brs clearing,for this any settings is there for clearing open item automatically.
    Pls very urgent.
    Raju.

    Dear Raj,
    Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
    http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
    http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
    Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
    Thanks and regards
    Praveen.J

  • Not clearing Open items in Automatic Clearing Program

    Hi all,
    I am trying to execute Automatic Clearing Program throug F.13 transaction, but it is not clearing the relavent open items. When  I have tried to execute in Test Run mode, it is displaying the open items, but in production run it is not clearing the relavent items. In OB74, I have selected the criteria 1, Criteria 2 and Criteria 3 as Vendor Number, Purchase Document and Assignment respectively.
    Please suggest me, what I have to do to clear open items
    Regards
    Chandra

    Hi,
    Please check whether the accounts you are selecting for clearing are either are subledger or maintained at open item level managed.
    Hope this helps, if yes, please assign points.
    Regards,
    Harish

  • BAPI for clear open item in FI module

    Hiu2026
    Anybody knows if there is a BAPI for clear open item in FI module?
    Manually we can use F-03 or F-04 for clearing open item.

    http://www.se80.co.uk/sapfms/b/bapi/bapi_ctraccontractaccount_clr.htm

  • How to clear open item (Cr) with the same GL code?

    Dear all,
    Can we clear open item (Cr) with the corresponding debit with the same G

    Hello,
    For few items use F-03.
    If there are number of items, do automatic clearing through F.13
    For automatic clearing, check your settings in OB74.
    Regards,
    Ravi

Maybe you are looking for