Close open Purchase order

Dear Experts,
My client has change the release procedure, but they have not closed the open Purchase orders, now we are trying to close the open PO system is not allowing us to close the Open Po , complete delivery indicator is in grey mode , Can any body help me How i wll i close the Open Purchase orders
Thanks
Hirwani

Hi Hirwani,
I have seen this a few times before.
I found other customer has similar problem as the release strategy has changed
after creation of the SES please review the explanation from developer
:(whose release code is 03 )
When you try to revoke the acceptance of the service entry sheets
in ML81N or ML81, the 'Enter release code' pop up window appears, but
entering the code that is determined via the menu path Goto -> Entry
Sheet -> Release Strategy (which is the 03), the SES remains the same.
Nothing changes. The status does not vary and no error or warning
message is issued.
Checking the customizing for the release strategy, the release code
03 should have never been assigned to the SES 800024272 as the values
for the relevant characteristics were not included under that code.
I do not know how it was managed to accept the SES.
Now, when you try to revoke it, it seems that no release
strategy can be determined, not even including the values RCARESANO
and 012 between the valid values for the characteristics of the release
code 03 (RCARESANO as valid value for SUPERVISOR_SERVICIOS
(CESSR-ERNAM)and 012 as valid value for GRUPO_COMPRAS (CESSR-EKGRP)).
The only Possibility is to change now the SES so that the release
strategy can be re-determined by the system.This is the Only possible
way that the system can redetermine the Release Strategy , but it will
not be possible to do so as the SES is already accepted with the Old
strategy and it does not admit any further changes.
To be able to change it you would need to revoke the SES first,
but this Will also not be possible as the Release Strategy was changed
and the system still applies the old rules for determining the Release.
Solution to our Problem
The Only way to revoke the SES is to Restore back the Old Strategy that
was prior to 03 in the customizing.So now what will happen is that by
applying the Old Rules the System will be able to revoke the SES that#s
using the Old one. Once the necessary SES are revoked then go back to
customizing and apply the new strategy as it was did now, and
Change the SES and save , the new value of the Release Strategy will get
updated in the table ESSR and the field frgsx will now have 03.
Problems associated if the Release strategy is changed
Actually the release strategy is not supposed to be changed when there
are some documents in the System that uses it and even if you change the
Strategy the Old records will not get AUTOMATICALLY UPDATED by the
system.The Release Strategy routine has to run again to update the
values. This is Possible by changing the document SES ,
This change will happen only if the SES is not accepted and if its
accepted then you need to revoke and to revoke you need to restore the
old strategy , revoke and then change the SES , and have to go back to
customizing and Start using the New strategy from now on by doing so the
Routine will update the old record with the new strategy.
You may want to use CEKKO-BADAT(Requisition Date) or any other
structure in CEBAN or CEKKO and create a new release strategy
to differentiate the old release strategy.
Alternatively using the corresponding user exit to redermine the BAdI might help but my first suggestion would be the best.
Purchase requisition
                       M06E0002 - for item wise release
                       M06E0005 - for overall release
External purchasing document
                       M06E0004
Hope this is of help to you,
Kind Regards,
Matthew

Similar Messages

Does anyone know how to close open Purchase orders

Here is the scenario, GR has been generated, Invoice has been paid , and Po is still sitting open in the system. I would like to know what steps and if you wouldn'y mind what transactions are needed to close these PO's. Pls bear in mind I'm new to SAP so i may need some hand holding.
Thank you

Based on your statement, i am guessing the IR i.e the invoice was entered without reference to the PR or is it like the IR and the payment was done in an external system ??
If the IR and the payment are done in an external system, you can use MR11 to close the POs.
If only the payment is done in an external system, you can use F-44 to clear the vendor account balances and the POs.
Hope that helps..
Thanks,
Nandita

Unable to cancel - open purchase order where all items are removed

Hi all,
When We try to cancel/close open purchase order where all items are removed from item master ?
It showing error message,
"No matching records found 'Items' (OITM) "
Purcahse order was created on may-2007.
As purchase order showing in open item list.
Any solution for this problem ?
Jeyakanthan

SAP does allow items to be removed from the item master with open documents, but only if the documents have not created journals.
It does create headaches though, and this situation is one of them.
If there are not many items, I suggest you recreate the items, close the PO and just cancel the items rather than remove them.
The other workaround is to change the items on the PO to something different that is in the item master, then close it.

How to close an open Purchase Order?

Hi Gurus,
What is way to close the Purchase Order?
Our normal practice is to tick on the delivery completed indicator.
I am looking for a solution to solve the problem of having to amend the outstanding PO quantity and price at the end of the year to match the final invoice value which is lower than the PO value. This is because these POs are usually sent out with an estimate value and the final value can only be confirmed upon final invoice receipt. Reason we have to amend the PO is because if we just tick on delivery completed, when OPC runs the report to track the invest status, the remainder will appear as open in that report. However, this PO will appear as closed in MM report, as it should be.
Many thanks in advance.

Hi,
Have you thought about making the report read the delivery completed indicators so that it knows which ones are closed.
The DCI is the approaved method of closing a PO and so I would make sure that the report is correct rather than changing the process.
Steve B

Report to display open purchase order by vendors

Hi all,
Please let me know the report that displays the open purchase orders by vendors
Thanks in advance
sunil

Dear Sunil,
Added to erlier reply, you can get by ME2L/ME2M...., inselection parameters select WE101. Which gives all the POS that are open. You can restrict y giving the vendor number.
If your proble is resolved, please close the issue
With Regards,
krishna

Open Purchase Order quantity in SC PO

Hi,
Can anybody tell me open purchase order quantity in case of Subcontracting Purchase order.
what happen in case of subcontracting po with open quantity of po
Thanks and Regards
Anil Patil

Hi
Can you please more specific
1) Normally in subcontracting if ur PO is open then it means that still the assembly stock is with vendor
2) in some case if the vendor consumes more components/qty than the original BOM qty in the received
Finished Goods then you need to do subsequent adjustments
3) If u dont have any assembly components in hand for issuing the same to vendor then adjust the PO qty and close it
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Amuthan M

MRP not considering open purchase orders when planning for open sales order

Dear Experts,
1.I have open sales orders as well as planned Independent requirements for finished goods for the current month. Also I have open puchase orders for raw materials which is part of the Bill of material of the finished goods for the current month.
Please what do i need to do to make MRP consider my open purchase orders when the system is planning for the open sales orders.
2 what tcode can I use to delete all purchase reuisitions in the sytem

There was no response to these questions so i had to close it to make space for another

HOW WE FIND OUT OPEN PURCHASE ORDER AND CLOSED PURCHASE IN THE TABLE?

HI,
PLZZ HELP ME.
what are fields names for open purchase order and closed purchase order
thanks

Hi param,
Go to mseg table, pass the purchase order number and purchase order item. if the mseg-menge = ekpo-menge for the corresponding purchase order then consider the purchase order is close, else it is still open. even check if the entries are not there for corresponding purchase order in mseg table then also it is open.
select mblnr zeile matnr menge from mseg into it_mseg where ebeln = it_ekko-ebeln
and ebelp = it_ekpo-ebeln.
if sy-subrc <> 0.
then consider the purchase order is open.
This is the first case.
even u can consider like this
if sy-subrc = 0.
if it_ekpo-menge > it_mseg-menge.
then also the purchase order is open.
Regards,
Santosh Kumar M.
Award points if it is useful.

Open purchase orders problem

Hi all,
I want to close all open purchase order . MEMASSPO transaction doesnt allow me to close partial open POS ie PO is of 10 QTY & I received 5 qty .Remaining 5 QTY. there are around 1000 PO's are like that .
Going into me22 & delivery completed tick, I can do it manually .but its very hectic due to large no of PO's. Can I write a BDC for that ? I have a doubt whether that BDC will work properly or not because In each PO line Item Nos are different. which item is received completly & which not this is also to be considered.
Plz reply .
Thanks in Advance.
Atul

Hi,
you can uses BAPIs instead of BDC. You can get details of PO from BAPI BAPI_PO_GETDETAIL1 and then change it using BAPI_PO_CHANGE. Both BAPIs have table POITEM with field NO_MORE_GR. This field corresponds to your flag. So you can easily see which items has not this flag set and then easily set this flag.
Cheers

Short close of Purchase order

Hi All
i want to close the Purchase order for which very small % quantity is open.
Ex:
PO qty is     :     100 kgs
GRN Qty is :      95 kgs
inovice Qty is :   95 kgs
i want to close this PO becose , i am not expecting an GRNs.
How can we do this, can any tell me.
Regards
M S K

Hi,
You can give delivery completed indicator in PO, but it will not control further GR. So you can block the line item, so that further processing of PO will be avided.
Regards,
Prabu

Auto closing of open Purchase Orders

hai all
My requirement is to find all the Auto closing of open Purchase Orders which donu2019t have any more use in business transaction
using BAPI.pls send me one sample report
regards
Asish.

Hi Lebogang
Go to the open items list under sales or purchasing reports, select PO's on the top right and then highlight all the PO's you want to close. Then right click on the grey area on top of the report and select close. This will close all at once.
Kind regards
Peter Juby

Process to CLOSE-OUT Purchase orders.

Hi,
Would anyone be able to share the process they follow to close-out Purchase orders which are open ?
Thanks,
RB

Allen,
Thanks for your inputs. Below
1. Goods receipt the total quantity for all lines - this would be the normal way that the PO is closed - Agree with you on this.
2. We do not use the last delivery checkbox on the confirmation document because eventually if a PO needs to be opened for some reasons we cannot later on.
3. Incase of partial confirmations and closing open PO's there have been issues in the past with deleting the line. For some reasons, the PO had to be opened again, line item had to be undeleted and this did not seem to work quite well.
4. Another way to close a PO is -Go to the PO line items and flag the 'No further confirmations expected' indicator for every line and re-order the PO.
This will remove the commitments in backend. If a PO needs to be re-opened later (for some odd reasons) it is just a matter of unchecking the indicator (for that line) 'No further confirmations expected'. Would be nice to get your inputs on this.
Thanks
RB
Edited by: Rajeshree Bhatiya on Mar 15, 2010 5:17 AM
Edited by: Rajeshree Bhatiya on Mar 15, 2010 5:20 AM

Open Purchase Order UPload Using the BAPI 's

i need to upload the open Purchase Order using the BAPI function BAPI_PO_CREATE1., below is the given fileds blod are for Header, header will Repeat for the line items,can any one help me out using the BAIP's for upload the PO, i need sample code for this ........
Thanks & Regards
Raghu
Field Name Field Description Type Length
EBELN Purchasing Document Number CHAR 010 X
BUKRS Company Code CHAR 004 MN10 C
EKORG Purchasing Organization CHAR 004 MN00 C
EKGRP Purchasing group CHAR 003 X
BSART Order type (Purchasing) CHAR 004 X
LIFNR Account Number of Vendor or Creditor CHAR 010 X
BEDAT Purchase Order Date DATS 010 X
ZTERM Terms of payment key CHAR 004 X
WAERS Currency Key CUKY 005 X
INCO1 Incoterms (part 1) CHAR 003 X
INCO2 Incoterms (part 2) CHAR 028 X
EBELP Item Number of Purchasing Document NUMC 005 X
EMATN Material number CHAR 018 X
WERKS Plant CHAR 004 X
LGORT Storage location CHAR 004 X
EPSTP Item category in purchasing document CHAR 001 X
KNTTP Account assignment category CHAR 001 X
EINDT Item delivery date DATS 010 X
MENGE "Purchase order quantity (direct input, transfer of POs)" CHAR 013 X
MEINS Order unit UNIT 003 X
NETPR "Net price: Document currency (direct input, transfer of" CHAR 011 X
PEINH "Price unit (direct input, transfer of POs)" CHAR 005 X
BPRME Order Price Unit (Purchasing) UNIT 003 X
BPUMZ Numerator: Conversion OPUn into OUn (direct input of POs CHAR 005 X
BPUMN Denominator: Conversion OPUn into OUn (direct input of P CHAR 005 X
SAKTO Cost element CHAR 010 X
KOSTL Cost Center CHAR 010 X
VBELN Sales and Distribution Document Number CHAR 010 X
VBELP Sales document item NUMC 006 X
WEMPF Goods recipient CHAR 012 X
WEBTH "Amount in local currency (direct input, transfer of POs)" CHAR 013 X
WEBTF "Amount in document currency (direct input, transfer of P" CHAR 013 X
WEREF Flag for treatment of GR/IR (direct input of POs) CHAR 001 X
SPINF Indicator: Update info record CHAR 001 X
WEPOS Goods Receipt Indicator CHAR 001 X
REPOS Invoice receipt indicator CHAR 001 X

i need to upload the open Purchase Order using the BAPI function BAPI_PO_CREATE1., below is the given fileds blod are for Header, header will Repeat for the line items,can any one help me out using the BAIP's for upload the PO, i need sample code for this ........
Thanks & Regards
Raghu
Field Name Field Description Type Length
EBELN Purchasing Document Number CHAR 010 X
BUKRS Company Code CHAR 004 MN10 C
EKORG Purchasing Organization CHAR 004 MN00 C
EKGRP Purchasing group CHAR 003 X
BSART Order type (Purchasing) CHAR 004 X
LIFNR Account Number of Vendor or Creditor CHAR 010 X
BEDAT Purchase Order Date DATS 010 X
ZTERM Terms of payment key CHAR 004 X
WAERS Currency Key CUKY 005 X
INCO1 Incoterms (part 1) CHAR 003 X
INCO2 Incoterms (part 2) CHAR 028 X
EBELP Item Number of Purchasing Document NUMC 005 X
EMATN Material number CHAR 018 X
WERKS Plant CHAR 004 X
LGORT Storage location CHAR 004 X
EPSTP Item category in purchasing document CHAR 001 X
KNTTP Account assignment category CHAR 001 X
EINDT Item delivery date DATS 010 X
MENGE "Purchase order quantity (direct input, transfer of POs)" CHAR 013 X
MEINS Order unit UNIT 003 X
NETPR "Net price: Document currency (direct input, transfer of" CHAR 011 X
PEINH "Price unit (direct input, transfer of POs)" CHAR 005 X
BPRME Order Price Unit (Purchasing) UNIT 003 X
BPUMZ Numerator: Conversion OPUn into OUn (direct input of POs CHAR 005 X
BPUMN Denominator: Conversion OPUn into OUn (direct input of P CHAR 005 X
SAKTO Cost element CHAR 010 X
KOSTL Cost Center CHAR 010 X
VBELN Sales and Distribution Document Number CHAR 010 X
VBELP Sales document item NUMC 006 X
WEMPF Goods recipient CHAR 012 X
WEBTH "Amount in local currency (direct input, transfer of POs)" CHAR 013 X
WEBTF "Amount in document currency (direct input, transfer of P" CHAR 013 X
WEREF Flag for treatment of GR/IR (direct input of POs) CHAR 001 X
SPINF Indicator: Update info record CHAR 001 X
WEPOS Goods Receipt Indicator CHAR 001 X
REPOS Invoice receipt indicator CHAR 001 X

OPEN PURCHASE ORDER

DEAR ALL,
WHETHER WE HAVE A STANDARD REPORT IN SAP TO GET QUANTITY AND VALUE DATA OF BACK DATED OPEN PURCHASE ORDER?
PURCHASE ORDER HAS BEEN PREPARED IN JANUARY, DOWN PAYMENT IS MADE IN THE MONTH OF MARCH, MATERIAL IS RECEIVED (GRN MADE) IN AUGUST
IN ABOVE CASE WHEN I GENERATE A OPEN PURCHASE ORDER REPORT AS ON 31.03.2008 IT IS NOT SHOWING ME THE QUANTITY & VALUE DETAILS OF OPEN PURCHASE ORDERS.
PLEASE LET ME KNOW THE WORK AROUND.
WAITING
AMIT

Dear,
Enter ME2N, Select WE101 in selection parameter field.
Then enter other required detail and click on execute button.
So system give you list of open purchase order.
Then click on change layout button.
Transfer Still to be invoiced (qty) field Column Set to Display column set mode.
And click on continua button.
Duse to this field you can track for how many quantity good receipt is created of purchase order.
Regards,
Mahesh Wagh

Open Qty and Received Qty for Open Purchase Order.

How to Fetch the open qty and received Qty of every Open purchase orders in EKPO table where ELIKZ = SPACE OR LOEKZ = SPACE. What are the table and field used? Kindly help me.

Hello Senthilramkumar,
Use ME2L/ME2N/ME2M with selection parameter WE101.
Hope this will help.

Close open Purchase order

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