Combine Sales Orders into one invoice.

05.11.2008
Hi friends,
My invoices are order related. When I try to combine Sales Orders they are split because of different Assignment No., Reference No., Different Partners, Division and Payment Reference. The Sales Orders have same Payer, Payment terms, Incoterm.
What should be the routine to combine Sales Order into a single invoice if the Sales Org, Distribution Channel, Sold to Party, Billing date is same irrespective of the other fields. Please advise/.
Regards,
Udaynath.

05.11.2008
Thanks Lakshmipathi for the reply. I tried this option, now split analysis shows the following :
"Split due to different header data
Combination criteria in the bi   00341A27110000931 00341A2711000932
Referenece document number 4600000363    4600000362
Payment reference                  4600000363    4600000362."
How do i avoid the split due to these.
Please advise.
Regards,
Udaynath

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basically, this is what im doing and maybe someone can direct me in the right direction?
i goto vl10c, enter the shipping point and then goto the sales order tab and enter one sales order in sales document 1st field and then in the second field for sales document i enter the second sales order. it then opens up a list of the 2 sales order and i can check mark one or both sales order here. after i check mark both, im not sure what to do to combine the 2 sales order into one delivery document. anyone???
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I will suggest you to go through the link [http://help.sap.com/saphelp_erp60_sp/helpdata/en/38/c1853488601e33e10000009b38f83b/frameset.htm]
I request you to search the SD forum before posting the issues. You will get plenty of treads on this subject.
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Best Regards,
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Edited by: Bashir on Oct 16, 2009 8:58 AM
Edited by: Bashir on Oct 16, 2009 8:58 AM

Combined sales orders to one delivery

is there a way other than vl10c to combine delivery and make one bill, I mean this is background and when combine three sales orders and one delivery document and when in delivery document says "in process"
any foreground process?? if yes then what are the steps please tell me

Hi,
Split Invoice,in that case, please check the following in the two sale orders whether they are same.
1) Payer
2) Inco Term
3) Payment Term
4) Shipping Conditions
5) Exchange rate at header level
If either of the above differs in the two sale orders, then you will get invoice split.
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To display the split analysis for one of these screens, proceed as follows:
1. Enter the number of the first billing document that you wish to compare.
2. Choose Environment
--> Split analysis.
Enter the number of the second billing document which you wish to compare to the first in the dialog box.
3. Enter the billing document number and choose Continue.
The system displays the Billing document split analysis log. It is made up of three parts. The first shows the header partners and header fields which are different in the two documents while the second and third columns show the respective values for these fields...
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Merge sales orders into one document

can sales orders be merged into one sales order or even one AR invoice?

Hi Jonathan,
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SD scenario (collect few sale order into one delivery or TO)

Hi!
I am looking for following SD scenario.
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Hi,
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Payment Terms
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Combine sales orders of different division

Hi all,
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Hi,
In order to combine sales order into one delivery you need to check whether following parameters are same in all the sales order that you want to combine
Ship to party
Shipping Point
Route
incoterms
delivery date
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Payer
Billing Date
Payment Terms
Destination Country
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regards,
Sagar

How to convert More than one order into Commercial Invoice?

Dear All,
 I am facing one problem in Export senario, i have to create Commercial Invoice with reference to One or more than one order but PO no. in order are different. Is it possible?
 Also i have to create one delivery & one Tax invoice in reference to one or more order or Delivery, How?
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Hi,
This can be definitely done. There can be multiple sales orders of a single customer and the shipping address is also the same, so it will be logical to create a single delivery and thus a single invoice for the same.
For clubbing multiple sales orders into one delivery go through the following process:
Using transaction code VL10A we can club multiple sales orders into a single delivery provided the following details are the same in case of all sales orders:
1. Sales document type.
2. Delivery document type.
3. Division.
4. Sold to party.
5. Ship to party.
6. Goods issue Date.
Process:
1. go to VL10A - enter the shipping point, delivery creation date (automatically proposed) & "CalcRuleDefltDlvCrDt" - this is the rule for determining default value for delivery creation date. The following are implemented:
1. All documents due for delivery today
2. All documents due for delivery today and tomorrow
3. All documents due for delivery up until the end of next week (includingthose that were due before today)
4. All documents due for delivery up until and including tomorrow(including those that were due before today)
Below you have tabs for "general data", "sales orders", "material", "partners", "user role". You can select accordingly. It is not necessary to select from these. Now click on "execute" or press "F8".
2. Here in this screen you will see the sales order nos., the ship to party , the delivery priority. Select the required sales orders by simultaneously pressing the "shift key" and now clcik on "background". The system will now create a single delivery in the background.
3. Go back to the original screen and click on "collective processing logs". Just click on "execute" or press "F8". You will face a screen for "log of collective run" Here you can see how many documents were created for those sales orders and if there had been any errors those also can be seen.
If you see error then select that line and in the menu bar click on "go to" and in this click on "notes". or you can directly click "Shift + F8". You can see what exactly was the error.
click on the line and click on "documents" Here you will see the delivery document number - "copy this number/make a note of it". You will know the time when you clicked on "background". Just go through it to ge the correct delivery document number.
4. Go to "VL02N" - paste/enter the delivery document number and press enter. Now you can do the picking as per your requirement and do the PGI.
This is the way how the process works for VL10A and completing the delivery with PGI.
Now like this say you have "5" deliveries created by clubbing multiple sales orders for a single customer. Now you want to club all "5" deliveries to create a single invoice. The settings will have to be done in the copy controls from "delivery document" to "billing document". Go to transaction code "VTFL" - select the export billling document type and the export delivery document type select the line and double click on the same - here you have 4 fields:
Copying requirements - maintain "003" here
Determ. export data - "A"
Assignment number - "E"
Reference number - leave blank
Copy item number - "tick on it"
At the item level:
Select the item category and in
Copying requirements - "004"
Data VBRK/VBRP - "001"
Save the settings.
Now when you you clucb multiple deliveries into one invoice the following must be same:
1. Sold to party should be same
2. Ship to party should be same
3. Delivery document types should be same
4. Billing document type should be same
5. Incoterms should be same
6. Payment terms should be same
7. Shipping type should be same
Clubbing multiple deliveries into 1 invoice:
Go to VF01 - select the delivery document numbers - press enter - click on "execute" or press "F8". Here if there is no split criterias then the system will show you all the line items - save the invoice. If the system finds any data mismatch then it will show a button for the "split analysis" - when you click on it the system will show you why the split has occured.
Reward points if solution helps.
Regards,
Allabaqsh G. Patil
Message was edited by:
 allabaqsh patil

Combine selected Debit memo request Items into one invoice

Hi
The requirment is to select line items from multi debit memo request documents and combine those line items into one invoice.
So far, our ABAP developer is designing an selection screen to list all the line items met certain criteria (e.g. certain material number, or certain service rendered dates etc.) from multi debit memo request.
My challenge is how actually combine all these line items and push into one invoice ?
I see that in VF01 SAP provides the capability to combine multi sales documents into one invoice processing . ( forget about the invoice split rule for now.) , but the item selection is greyed out.
If I use VF06 do the collective billing, where to enter the line items ?
Is there some user exit / BAPI can push line items from different sales document into one invoice creation ?
Please let me know if my requirement is not clear.
Thanks
Edited by: Eric Y on Aug 25, 2008 6:04 AM

Reply to R.Janakiraman:
1.) As my understanding that debit memo is a billing invoice. Debit Memo Request is a sales doc. At least what I meant here debit memo and billing invoice is the same document.
2.) We would like create the debit memo (invoice) through "SD" not FI.
The challenge still exists, let me explain.
Let's say we have 50 Debit Memo Request (DMR) Documents ready to bill the customer and each DMR has multi line items.
e.g. DMR 001 has 20 line items and DMR 002 has 30 line items.
The customer would like to take the 10 line items from DMR 001 and 20 line items from DMR 002 ( by certain selection criteria) to combine into one invoice.
I was thinking use VF01 to combine the DMR 001 and 002 and let the program put billing block on those non-billed items, but in reality it doens't work; because some of the line items in the original DMR may have already been blocked the user. If the program put billing block, I can't tell whether the line item billing block is set originally by end user or the program.
What I am trying to search for is the solution to take some of the line items from different DMRs and combine into one invoice, not combine several DMRs into one single invoice.
Please help if there is any BAPI can do the job .
Thank you, Ashish Mohapatra , I will ask our ABAP developer to investigate the bapi
BAPI_SALESDOCU_CREATEFROMDATA1.
SNavaneetha
You said that "The line items being greyed out is due to the property of the Item category of the DMR". Does that mean I can config the item category to allow to be entered ? Which field in the Item category that I can do that ?
Great thanks for all
Edited by: Eric Y on Aug 30, 2008 7:13 PM

Combining 2 del. into single invoice

Hi frnds.
I want to make single invoce of two. del.
Every thing is same like payer, billing date,etc.
Is there any setting I have to do in copy control.
please help me.
Thanks
Sunil

Billing document consolidation
For collective/ consolidation of billing when all the relevant data is equal ,the system can conbine multiple deleveries or sales document into one invoice.
This is maintained by using factory calendar & copying rules.
To create consolidated invoicing for a customer,first define factory calendar the payer is using and then assign to billing view of the customer master record for payer. The billing calendar may indicate you one day of week is working day,thus system only propses only that day for billing but system will allow u for creating sales orders and deleveries on remaining days also.
Copy control from delivery type LF to billing type F2
Apart from regular setting the data that is important to an invoice splitting or invoice combination is the entry in the field data VBRK\VBRP.
To create splitting rule, proceed to VOFM and select data transfer,billing documents.
Copy the std. 001-Inv Split . This is done by overwriting the number such as type 900 over 001 and press enter.
For further reference you can take help of Williams SD book -Page No. 166
Consildated Invoicing & Copy Control for Billing Dcoument
I am sure this will resolve your problem.
Best Regards
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Cannot combine sales order item into one DN cause LC exchange rate differ

Our users want to combine all items into one DN(delivery notice) to save their effort on packing.
But it is not possible because some items were added(modified) into the sales order afterward and resulted in a situation where Exchange rate for letter-of-credit procg in foreign trade(vbkd-akkur) is changed. Which makes inconsistency between Header's vbkd-akkur & items' vbkd-akkur.
Is there any way to bypass this limitation and let those items combine into one DN?
Edited by: Chih-Chieh Chan on Dec 10, 2008 9:56 AM

Yes, all items share the same pricing date.
BTW, it made me wonder that (color:red)VBKD-AKKUR is something to do with exchange rate. I used TCode ob08 to check out all of the exchange rate users maintained. To my surprise, all exchange rate records exist no such identical value as shown in VBKD-AKKUR where that Sales Order number is under my concern. That's odd.

Combining two sales documents into one billing document

Hi Friends,
I need to combine two sales document into one billing document. Header data is same in both sales document.
I have set factory calendar in the payer master.
Tried for data transfer rotine at copy control of item level. But was not sure which routine to be set.
Please let me know, what all settings are required to create one combine billing document.
Regards
Suman

Hi,
Is it delivery based billing or order based billing?
2 orders / 2 deliveries and 1 invoice.
For the above situation you need to write a routine which eliminates document number difference for Reference and Allocation.
If you do not have different customer purchase orders for these two sales orders and in your copy control from delivery to billing your assignment and reference numbers are blank then system will club these deliveries and create one sales order.
Else you need to eliminate these by writing a copy control routine and assign it at the header level.
Hope this helps. Pl. revert in case of further clarifications.
Thanks
Krishna.

Multiple deliveries getting combined into one invoice automatically by job

Hello All,
I'm facing issue, multiple deliveries are getting combined in one invoice automatically. The invoices are created by background jobs. It should not combine the multiple deliveries into one invoice ideally as it is being created by background jobs. Could any one please share what might be the cause of it.
Thanks in advance.
Regards,
Sumit

Hi
When you run the dialog or batch billing job the prgram SDBILLDL is triggered.
It simply reads the billing due index (VKDFS) and retrieves all due documents
for processing (internal table V60P_INPUT_VKDFIF)
The program in the standard processes 1000 entries at a time as required
and if each entry processed passes the split criteria (outlined in note 11162)
The system could in theory create one invoice for all 1000 entries picked up.
You see this processing here:
CALL FUNCTION 'SD_COLLECTIVE_RUN_EXECUTE'
LOOP AT V60P_INPUT_VKDFIF WHERE SELKZ NE SPACE.
    ON CHANGE OF V60P_INPUT_VKDFIF-KUNNR OR
                 V60P_INPUT_VKDFIF-VKORG OR
                 V60P_INPUT_VKDFIF-V_FKART.
      IF COUNTER > 0.
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        DELETE ADJACENT DUPLICATES FROM XKOMFK.
              PERFORM RV_INVOICE_CREATE                         >>>>>
As you see above, the system tries to bill all entries together
where the customer, sales org and billing type are the same.
It will do this 1000 times before it forces a split.
(you will also notice user exits here which can be used to change this
outcome)
Check note 11162 for the details of what header fields will cause a split.
As outlined previously you could use an item data transfer routine and the field
ZUKRI to force a split on your own terms.
Hope this helps explain the system behaviour
Kind regards
        PERFORM RV_INVOICE_CREATE                                       >>>>>>

How to combine the line items of 2 Sales orders into 1 delivry

how to combine the line items of 2 Sales orders into 1 delivry
and their process, pre-requisites and tcode

The prerequisites are:
1) In the customer master sales area data, shipping tab, there is a field called Order combination. u must tick that.
2) for the two orders, the sold to party & ship to party must be same
3) both orders must have created from same plant & shipping points
4) the line items must have same loading grp.
5) the both orders sheduline line date must be same.
transaction code for the same is VL04.
enter the required data and select the order nos to be processed.
Do reward points if it is useful

Invoice number sales order number one to one relation

Hi all,
How to check the sales order whether open(invoice) or closed(invoiced).From VBFA table it is difficult to find.
Is there any other way to find. Ex. one sales order no is there 1014421. how to find it is open or not.
From Document Flow i can get VBFA table .But it it is not one to one relatation

Hi
In VA02 or VA03 after givinging the sales order number Press Document Flow (F5) button.
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Regards
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Combine Sales Orders into one invoice.

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