Commitments for a Blanket PO

Hi, I would really appreciate it if someone could take a few minutes out to try and explain in simple terms how to manage this business scenario:
Legal Fees - will be billed every month, variable value: can be 100, 1000, etc. but never more than 2000.
I assumed this would be a straight forward value limit Framework PO - limit 24,000 BUT - two problems:
i) The commitment of 24k is lumped into the first month of the validity period - i.e. not spread over the 12 month period
ii) You can't then seem to put restrictions on how much can be invoiced at any one time
Is this the case - have I got it right ... that being so, I can't see why you would ever want to use a value limit PO - but maybe I've missed something?
I then turned to an invoice schedule PO (standard framework PO) - here I can key in a 12 month schedule of 2000 per month which seems to work from a commitment point of view BUT I'm not clear about the implications of the actual monthly invoices varying widely from the set invoice value u2013 I can put a tolerance cap on at 2000 and leave tolerances off under-invoicing but what will happen to the PO u2026. If month 1 was scheduled for 2000 and I invoice 100 what will the system do with the 1900 that I now know not to expect?
What we want to do is set up a PO that after set up can be left and the incoming monthly invoices will consume and close automatically leaving the Actuals/Plans/Commitments reports looking sensible and reflecting the real world without having to revisit and adjust the PO in retrospect.
Any help with this would be much appreciated.
Regards.

Thanks Yosea Sibero but I'm not clear how this addresses my question. Managing the value tolerances on the Standard FO appears (on the face of at least) to be ok but that doesn't address my commitments issues or the fact that my actual monthly spend may be well below my maximum allowance.
There is no goods receipt - we want a process that allows us to set up a monthly maximum charge that will also appear as a commitment on plan vs actual reports and will not need continual (monthly) adjustments to the PO .... alldescrpancies cleared from MIRO.
Any ideas (anyone).

Similar Messages

API or interface table to create releases for a blanket purchase agreement

Hi
I need to know if Oracle provides a standard API or interface table to create releases for a blanket purchase agreement.
I tried using the release_num field in PO_HEADERS_INTERFACE, PO_LINES_INTERFACE. But this is not working.
I'm able to create the blanket purchase agreement using the open interfaces, but not the releases.
Regards,
Alister

Hi Alister,
You can't create a release of a BPA through API, there is no such APIs provided by oracle.
Where as you can create a BPA by using API. You need to dump/poplulate data in PO_headers_interface & PO_Lines_intreface table.. Then use Purchasing Documents Open Interface API to create a BPA.
Regards,
S.P DASH

REPORT ON COMMITMENTS FOR A WBS

Hi to all,
Can you please let me know if i can have a report showing the commitments for a wbs element. The report shall be in detail showing the Purchase orders, planned orders, prodcution orders etc...
Hope the above is clear.
thanks
N.Somesh

Hi,
CJI5 : Line item report for commitment.
S_ALR_87013584 : Budget/Actual/Commitment
S_ALR_87013581 : Actual/Plan/Commitment
S_ALR_87013546 :Commitments: Period Comparison
Hope this helps.
Regards,
Amit

Entering invoice for a blanket PO

Dear Experts,
please I need your assistance, as I have created a blanket PO , In the invoice for the blanket PO I entered the amount and the tax, the balance was still showing red, could not calculate the tax as it was giving me 0.00, since the blanket PO being referred to in the invoice has no amount, please I will need your assistance to resolve this problem.
Thanks for your anticipated assistance.

Hi
Please check following link
Blanket PO/invoice
Regards
Kailas

Reset commitments for expected delivery costs

Hi guru's,
after i have implemented note 733733 I finally got SAP to reset commitments after setting the 'Final Invoice' indicator in the PO.
Only it does not reset the commitment for any expected delivery costs that occur on the purchase order.
Can any one advice how to reset commitments for expected delivery costs when no delivery cost invoices are to be expected?
Kind regards,
Roel

Hi,
If you refereed the OSS Note 427944 correctly it explains how the shipment cost can be transferred to delivery cost based on some pre-requisite.
Like the value for PO should be >0
Like the service agent is involved during shipment liability, then there should be cumulative transfer for each value which will update based on shipment cost if PO value is "0".
The shipment cost will be delivered to all delivery items based on weight.
If you want to enhance this then you need to use the enhancement V54KSFRC to update the values as per your requirement.
Rgds,

Updating unit_price in PO_LINES for a Blanket Purchase Agreement

Hello,
In R11i, 'PO_CHANGE_API1_S.update_po' was the API we call to achieve the price update of blanket PO.
This api in turn calls 'PO_DOCUMENT_UPDATE_GRP'.
The api 'PO_DOCUMENT_UPDATE_GRP' has two overloaded procedures 'update_document'.
a. 'update_document' with 18 parameters is not suited for R12 as per oracle api documentation.
b. Thus, we have to call 'update_document' with 12 parameters for achieving the objective.
Thus, I tried to update price using the following sample code attached. But am hitting on few issues,
a. If I do not pass 'release' or 'shipments' or 'distributions' information as part of this api call, the api fails at the validation indicating 'Invalid Doc Id'.
b. If I do pass 'release' or 'shipments' or 'distributions' information, inside the api for 'some' reason, they reassign the po_header_id as 'NULL' and cause of that in another validation block inside the same API it throws an error indicating 'Releases have no lines'.
I have to admit my search in metalink/other forums has not really helped me to find out how to 'update a blanket purchase agreement'.
Please advise.
Thanks,
Santhosh
sample code (without shipment/releases/distributions):
DECLARE
lv_var            VARCHAR2(2000) := NULL;
lr_changes        PO_CHANGES_REC_TYPE;
x_api_error       PO_API_ERRORS_REC_TYPE;
x_return_status   VARCHAR2(4000);
dummy             NUMBER;
BEGIN
lr_changes := PO_CHANGES_REC_TYPE(21696 -- header id
+,NULL -- release id+
+,PO_LINES_REC_TYPE(po_tbl_number(54121) -- line id+
+,po_tbl_number(100) -- price+
+,po_tbl_varchar30(NULL) -- vendor product num+
+,po_tbl_number(NULL) -- quantity+
+,po_tbl_date(NULL) -- start date+
+,po_tbl_date(NULL) -- expiration date+
+,po_tbl_number(NULL) -- amount+
+,po_tbl_varchar30(NULL) -- request uom+
+,po_tbl_number(NULL) -- secondary_quantity+
+,po_tbl_varchar30(NULL) -- request sec uom+
+,po_tbl_varchar1(NULL) -- delete record+
+,po_tbl_varchar240(NULL) -- preferred_grade+
+,po_tbl_number(NULL) -- quantity+
+,po_tbl_varchar30(NULL) -- unit meas lookup code+
+,po_tbl_number(NULL) -- item id+
+,po_tbl_number(NULL) -- from header id+
+,po_tbl_number(NULL) -- from line id+
+,po_tbl_varchar1(NULL) -- has ga reference+
+,po_tbl_varchar1(NULL) -- cancel flag+
+,po_tbl_varchar30(NULL) -- closed code+
+,po_tbl_varchar30(NULL) -- value basis+
+,po_tbl_varchar30(NULL) -- purchase basis+
+,po_tbl_number(NULL) -- amount+
+,po_tbl_date(NULL) -- start date+
+,po_tbl_date(NULL) -- expiration date+
+,po_tbl_number(NULL) -- unit price+
+,po_tbl_number(NULL) -- from line location id+
+,po_tbl_number(NULL) -- secondary quantity+
+,po_tbl_varchar30(NULL) -- secondary uom+
+,po_tbl_varchar40(NULL) -- item number+
+,po_tbl_varchar240(NULL) -- preferred grade+
+,po_tbl_varchar1(NULL) -- from price break+
+,po_tbl_number(NULL) -- from line location id+
+,po_tbl_number(NULL) -- base unit price+
+,po_tbl_varchar1(NULL) -- manual price change flag+
+,po_tbl_varchar30(NULL) -- new secondary uom+
+)+
+,PO_SHIPMENTS_REC_TYPE(po_tbl_number(NULL) -- line location id+
+,po_tbl_number(NULL) -- quantity+
+,po_tbl_date(NULL) -- promised date+
+,po_tbl_number(NULL) -- price override+
+,po_tbl_number(NULL) -- parent line location id+
+,po_tbl_number(NULL) -- split shipment num+
+,po_tbl_date(NULL) -- need by date+
+,po_tbl_number(NULL) -- ship to location id+
+,po_tbl_date(NULL) -- sales order update date+
+,po_tbl_number(NULL) -- amount+
+,po_tbl_varchar30(NULL) -- request uom+
+,po_tbl_number(NULL) -- secondary quantity+
+,po_tbl_varchar30(NULL) -- request secondary_uom+
+,po_tbl_varchar1(NULL) -- delete record+
+,po_tbl_varchar240(NULL) -- preferred grade+
+,po_tbl_varchar30(NULL) -- payment type+
+,po_tbl_varchar240(NULL) -- description+
+,po_tbl_varchar25(NULL) -- new supplier order num+
+,po_tbl_number(NULL) -- po line id+
+,po_tbl_number(NULL) -- quantity+
+,po_tbl_varchar30(NULL) -- unit meas lookup code+
+,po_tbl_varchar1(NULL) -- cancel flag+
+,po_tbl_varchar30(NULL) -- closed code+
+,po_tbl_number(NULL) -- item id+
+,po_tbl_number(NULL) -- ship to organization id+
+,po_tbl_varchar1(NULL) -- drop ship flag+
+,po_tbl_number(NULL) -- quantity received+
+,po_tbl_number(NULL) -- quantity billed+
+,po_tbl_number(NULL) -- amount received+
+,po_tbl_number(NULL) -- amount billed+
+,po_tbl_varchar1(NULL) -- accrue on receipt flag+
+,po_tbl_varchar30(NULL) -- value basis+
+,po_tbl_varchar30(NULL) -- purchase basis+
+,po_tbl_number(NULL) -- amount+
+,po_tbl_number(NULL) -- price override+
+,po_tbl_number(NULL) -- parent quantity+
+,po_tbl_number(NULL) -- parent amount+
+,po_tbl_number(NULL) -- secondary quantity+
+,po_tbl_varchar30(NULL) -- secondary uom+
+,po_tbl_varchar40(NULL) -- item number+
+,po_tbl_date(NULL) -- approved date+
+,po_tbl_varchar1(NULL) -- encumbered flag+
+,po_tbl_varchar30(NULL) -- shipment type+
+,po_tbl_number(NULL) -- quantity shipped+
+,po_tbl_varchar240(NULL) -- preferred grade+
+,po_tbl_varchar30(NULL) -- payment type+
+,po_tbl_varchar1(NULL) -- from price break+
+,po_tbl_varchar1(NULL) -- manual price change flag+
+,po_tbl_varchar1(NULL) -- sec qty grade change only+
+)+
+,PO_DISTRIBUTIONS_REC_TYPE(po_tbl_number(NULL) -- po distribution id+
+,po_tbl_number(NULL) -- quantity ordered+
+,po_tbl_number(NULL) -- parent distribution id+
+,po_tbl_number(NULL) -- split shipment num+
+,po_tbl_number(NULL) -- amount ordered+
+,po_tbl_varchar30(NULL) -- request uom+
+,po_tbl_varchar1(NULL) -- delete record+
+,po_tbl_number(NULL) -- po line id+
+,po_tbl_number(NULL) -- line location id+
+,po_tbl_number(NULL) -- quantity ordered+
+,po_tbl_varchar30(NULL) -- unit meas lookup code+
+,po_tbl_number(NULL) -- item id+
+,po_tbl_number(NULL) -- quantity delivered+
+,po_tbl_number(NULL) -- quantity billed+
+,po_tbl_number(NULL) -- amount delivered+
+,po_tbl_number(NULL) -- amount billed+
+,po_tbl_varchar30(NULL) -- value basis+
+,po_tbl_varchar30(NULL) -- purchase basis+
+,po_tbl_number(NULL) -- amount ordered+
+,po_tbl_number(NULL) -- parent line location id+
+,po_tbl_number(NULL) -- award id+
+,po_tbl_number(NULL) -- project id+
+,po_tbl_number(NULL) -- task id+
+,po_tbl_number(NULL) -- distribution num+
+,po_tbl_varchar1(NULL) -- encumbered flag+
+,po_tbl_number(NULL) -- req distribution id+
+,po_tbl_date(NULL) -- creation date+
+)+
+);+
dbms_output.put_line('BEFORE API');
fnd_global.apps_initialize
+(user_id => 8171+
+,resp_id =>20707+
+,resp_appl_id => 201+
+);+
dbms_application_info.set_client_info(201);
mo_global.init('PO');
FOR i IN 1..2
LOOP
BEGIN
PO_DOCUMENT_UPDATE_GRP.update_document
+(p_api_version => '1.0'+
+,p_init_msg_list => NULL+
+,x_return_status => x_return_status+
+,p_changes => lr_changes+
+,p_run_submission_checks => NULL+
+,p_launch_approvals_flag => NULL+
+,p_buyer_id => NULL+
+,p_update_source => NULL+
+,p_override_date => NULL+
+,x_api_errors => x_api_error+
+,p_approval_background_flag => NULL+
+,p_mass_update_releases => NULL+
+);+
EXCEPTION
WHEN OTHERS THEN
dbms_output.put_line ('SQLERRM <'||SQLERRM||'>');
END;
dbms_output.put_line('value of x_return_status<'||x_return_status||'>');
dbms_output.put_line ('SQLERRM <'||SQLERRM||'>');
dbms_output.put_line ('get msg <'||fnd_message.get||'>');
dbms_output.put_line('value of message_name <'||x_api_error.message_name(1)||'>');
dbms_output.put_line('value of message_name <'||x_api_error.message_text(1)||'>');
END LOOP;
EXCEPTION
WHEN OTHERS THEN
dbms_output.put_line ('SQLERRM <'||SQLERRM||'>');
dbms_output.put_line('value of x_return_status<'||x_return_status||'>');
END;
+/+

Hi Alister,
You can't create a release of a BPA through API, there is no such APIs provided by oracle.
Where as you can create a BPA by using API. You need to dump/poplulate data in PO_headers_interface & PO_Lines_intreface table.. Then use Purchasing Documents Open Interface API to create a BPA.
Regards,
S.P DASH

In-correct commitments for WBS elements

Hi
The Service order has got account assignement as either projects or aux accts assignment. Theis split into two accounts assignments with two WBS elements with a percentage distribution. (say 60and 40%) with the same G/L account. Now GR, IR and service entry sheet has been done for the both. I can see all the actual costs in CJI3 report. Now, the commitments have been reduced only for the first WBS element/accts assgnt. The value remains appearing in the report as open commitment for the second one although I have exhausted all the amount from PO. Can anybody explore the reasons for this behaviour.
Thanks in advance.
Basavaraj T.

Hi
Thanks for your feedback. I did run program RKANBU01. But it did not correct the commitment.
Giving you some more details:
The Total service order value: 107030.00
1st acct assignment: 0.6 (60%)
2nd acct assignment: 0.4 (40%)
Both assigned to to two different WBS elements in service order.
GR/IR/Service entry done: 57796.00 and 38530.00 This comes total of: 96326.00
Balance as per above statistics: 10704.00
But in CJI5 report, it is showing up: 42812.00
This is exactly 40% of the order value. It seems while reducing the commitments, it has taken into consideration of first account assignment only. The second one remain as it is.
Any hint is most welcome.
Regards,
Basav

Reporting commitments for IO and Cost Centre

Hello Help!
I need your expertise please ..
When reporting on a cost centre's commitments in Y_DEV_17000159, the commitments posted to the internal order (which is also attached to the cost centre) does not appear in the report.
However, when I do a report on the cost centre only, it shows commitments except the IO. And when I execute a report on the IO, it shows all IO commitments.
Is there a way to report on both IO and cost centre commitments in the one report?
P.S. the order does have Statistacal Postings enabled.
Many thanks for you help on this!
? Vanessa ?

Hi,
When you post to Real internal Order, and Cost Center.
The Internal Order will take precedence always. Cost center posting will become statistical.
To your question "whether IO and Cost Center co-exists in one transaction?"
Yes, very much, many cases this happens normally for transactions related to marketting campaigns etc
Hope this would clarify your question
Best Regards
surya

Wrong commitments value for a wbs element

H Experts
I have a WBS element and entered a PO commitment with subsequent partial GR and IRs.
But my cooitment report does not get reduced with subsequent IRs and it got updated with first IR only.
Please suggest what would be the reason for wrong commitment report.
Thanks
ramSiva

run the programs RAKNBU01and there is a note for incorrect committments........... 1491430 Incorrect Commitments for Service Items and
1492317 Incorrect commitments after posting service entry sheet
Edited by: reena ghadge on Nov 25, 2011 12:54 PM

MIRO for blanket PO

Hi all,
I'm trying to make invoice verification and posting for a blanket PO.
I tried different combinations of item categoriy B:Limit and account assignments but, when doing MIRO with reference to the PO it only proposes the vendor account. There is an unbalance.
I tried also to make a manual posting on the stock account and it posts the invoice but there is no update on the PO and the actual value doesn't change.
Solutions will be rewarded.
Tnx,
Michele

Hi all,
to better explain the issue:
I make a blanket PO, with item category Limit (B), in which i set a validity period and a value limit.
then, i post the invoice for a delivery of the product (or service). It works.
But, if i check the PO after the invoice posting, i see that there s no change in the value still available for more deliveries under tha blanket PO (i.e., if I put a limit of 100, delivery is for 10, i should see in the PO that i have only 90 left).
Could you explain hot to fix this?
thanks,
Michele

Invoice entry for Blanket PO - Reg.

Dear all,
I can't able to enter invoice for a blanket PO. Because I have to enter G/L account number. But the optio to enter G/L account is greyed out in the system. I can't able to enter the G/L account no.
How to configure the same in the system. Plz do the need ful at the earliest.
regards,
Chandramohan.N

PO has to be created with item category B(limit).
item category B is usually allowed with account assignment U (Unknown) and K (Cost Center
if we want to use account assignment U, then make sure that this account assignment type allows Change in account assignment during Invoice Receipt.
I have selected the K then it will open automatically.
If u have selected U then u have to confirm in the customisation in
spro>purchasing->acct assn cat-> maintain acct assn cat-> U----> check the field IR changable is ticked.
If further doubts are there pl mail to [email protected] I can send the total presentation for the same.
pl reward if usable

Unable to create releases for Blanket PO in iProcurement -Urgent

Hi All,
Please clarify if we can create releases for a Blanket PO in iProcurement. If it is possible, one my customer has created a Blanket PO and it is with approved status, but not able to find the Blanket PO in iProcurement search window for creating the releases.
If it is not possible to create releases from iProcurement, please suggest the procedure to create the releases. And also please let me know when can we query the blanket PO to find in iProcurement?
Please share some important links on iProcurement if any.
Regards
Ram

Is your Blanket Agreement approved and its terms dates current? If the BPA has expired or future dated, it will not show up in the item details on the search in iProcurement. It is very much possible to generate not only releases, but also carry them all the way to their approval. You need to define a BPA. Then create an Approved Supplier List, Sourcing Rules and Assign them to the default assignment set.
Subsequently when the user selects an item referencing that BPA in the iProcurment and creates a requisition, the release will automatically get generated if you define the Release Method on the ASL to 'Automatic Release'. The only condition is that the Buyer on the BPA needs to have sufficient approval authority to approve the release generate out of the requisition.
Hope this helps.
Kind Regards

Commitment vs. Consumption for a PO

Hi,
Our scenario: ECC 6, Update profile 102, SRM 7.0., FY - July through June, AVC - warnings only (no errors)
We are creating future dated POs, i.e., the commitment will be created in the next fiscal year based on delivery date on the PO (override update profile for PO). For a small group of POs within this, there is a requirement that a part of the consumption for the blanket PO will take place in the current fiscal year.
For example:
Create a PO today with a delivery date of 08/01/2010 for $100k - this creates a commitment for 100k in the next fiscal year (period 2, FY 2011). Let us say in June an invoice is received and posted for 5000, then budget consumption happens in June (Period12, FY 2010).
This will cause a mismatch between the commitment and the budget consumption. Is there a way to fix this? Are there any user exits / badi that we can use to customize this requirement?
Please let me know.
Thanks.

Hi Mar, Eli or Minghong,
Please answer the question below if you can. It is related to the issue mentioned above, but is a slightly different question.
I am trying to understand how commitment and actuals are posted for a future dated PO. We have an override (of the update profile) in place for purchase orders, where in the delivery date is used for updating in FM.
So if i have a PO created with a delivery date of 9/1/2010, then the commitment is created in Sept 2010 (FM posting date as seen from the PO is in 9/2010). The budget consumption and actuals/commitment report match this - i.e., if i run the PO for FY10, this PO does not show up, but if I run the report for FY11, then the PO does show up in the report. So far so good.
a) When I post an invoice to the above PO in the current posting period and when I view the follow on funds management document, it shows the PO as being posted in the current period (May 2010).
b) However when I view the commitment (Environment -> AC commitment documents), the reduction is shown, but the FM posting date is blank.
c) Finally, when I look up the budget consumption report, commitments/actuals and FMAVCR01 reports, i can see the actual showing up only in the next fiscal year reports. Again, for the current fiscal year (the invoice posting date) in FM reports, I cannot see the actual posting.
Why is the data different between the FM reports and the funds management document (as seen from the invoice)? Is the invoice consuming the budget from the current period or in the future period? Can you please explain?
Thanks in advance,
PSM

Mis match in attributes of item category B and Blanket PO item details

Hi
I could not able to create a Blanket PO with document type FO and item category B (limit).
Normally for a blanket PO, GR is not allowed and IR is mandatory. So, I could able to see these checkboxes for GR (not set and grayed) and IR (set and grayed) in the item details of the PO in delivery and invoice tabs. But I end with an error message that 'GR is not set is used is not allowed' (exactly i don't remember but some thing like that)
Before creating a blanket PO, I found that in 'attributes of item categories', that for the item category B, GR is set and IR is not set (in customizing-OMH4). Of course, one cannot change the attributes of item categories.
I suppose due to this mis-match in the attributes of item categories and that in the PO, I'm getting an error message while creating a blanket PO and could not able to save.
Also I have checked all the system messages for the message displayed. No where(i.e. in any message class or category and for that message number) I found any such message defined with error in 'attributes of system messages' for purchasing, material master, inventory, invoice verification etc.
I suppose this error message is coming somewhere from the application program for the PO.
So, what can be the solution
waiting for your reply.
thank you

Thank you for your answer. I haven't mention this point in my thread but I have already tried this.
I have tried matching the GR and IR controls of account assignment category with PO GR, IR controls and also with item category B, GR, IR controls. Still i am getting the same error and could not able to save the PO
Also I have checked the field settings for PO for all categories like transaction relevant, item category relevant, etc in customizing.
Main problem is both GR and IR controls are being grayed in PO. Other wise I could able to change them as per my wish and could able to avoid the error even though the GR and IR controls in PO are correct as per the process requirement.
If possible, please check the GR and IR controls for item category B (in my system it showing that GR is set with binding and IR is not set with binding). But it should be reverse as per the process requirements and in limit PO it is showing correctly. i.e. with GR is not set with binding and IR is set with binding.
thank you

What is the diffrence between a blanket PO and a Framework order?

What is the diffrence between a blanket PO and a Framework order?

Hi
You have to use document type Frame work order for Blanket PO.
You can use blanket purchase orders to procure consumable materials or services for which it is not worth creating a separate purchase order for each procurement transaction.
Blanket purchase orders are usually valid for a longer period of time. You can directly post the invoices for the materials and services procured for this blanket purchase order.
Raju

Commitments for a Blanket PO

Similar Messages

Maybe you are looking for