Config Template to create/modify Work Schedules

I created Excel Configuration Template to gather Tech Information from users to create work schedules:
Config Template included PSA Groupings, the ESG Groupings, the Calendar Groupings, the Daily Work Schedules, Breaks, the Periodic Work Schedules etc.
When I presented this config Template to the user, sounded overwhelmed e,g, had questions like what holiday calendar grouping or PSA grouping.
What information or form of information can I expect from the user so I can interpret to fill the above fields?

When we are gathering the information from the user, its usually the business terms that we use rather than the SAP terminology. For example, if we have to create a work schedule (in SAP language) we will ask the user what are the working patterns in the organisation which involves working time, working days etc., holiday calendar, breaks etc followed by the organisation basis which we create our DWS and PWS. The groupings part is something for the HCM consultant to decide and users will not be able to provide an input on that.
Hope this helps.
Thanks
Ranjeeta

Similar Messages

Looking for an app that is easy to create a work schedule on PC and download to phone.

We have a small group of managers who have blackberry's and were wondering if there is an app that would allow us to easily download our individual schedules to our phones. We currently use excel to create the work schedule and even though we can view it through email it would be nice be able to plug it in with our calendars. Any help would be Great!

Are you all using BES or BIS? If you're not on a BES then you can use a program called Google Sync. If you all have a gmail account you can use this program to wirelessly sync between your BlackBerry calendar and Gmail calendar. Read more about it here
http://www.google.com/mobile/blackberry/sync.html
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Error "No entry in table T551A" while creating set work schedule rule.

Dear Team,
I am getting following error while creating set work schedule rule.
Error "No entry in table T551A" for key 22 BBB [ here BBBB is my period work schedule]
The actual prob is i configured all the necessary steps but when i tried to create work schedule rule im getting this error. Also, in the same screen there is one field DWS grouping initially value in this is 00 and gread mode. But after giving ES grp, holiday calander ID etc etc when i try to save that screen that value is chainging to 22 from 00.
My ES grop=2 and PS grop=2 . Is that value is my ES and PS grouping..?? or some other thing.
Request you to please help me out.
Regards
Shab.

HI, there are 8 steps you need to do below:
1. Group Personnel Subareas for the Daily Work Schedule
2. Group Personnel Subareas for the Work Schedule
3. Define Break Schedules
4. Define Daily Work Schedules
5. Define Period Work Schedules
6. Define Employee Subgroup Groupings
7. Define Groupings for the Public Holiday Calendar
8. Set Work Schedule Rules and Work Schedules
All of them belong to TIME MANAGEMENT. I think you miss some steps above.
Please check it again.
Regards!
Minh

How can we create a work schedule number

Dear pp masters
i have one issue in our client side, we are in repetitive manufacturing(with mrp),how to create the work schedule number,,,, ,in that we have see only semifinished not finished,what is the t-code pls reply back
thanks in adavance
devendra

Hi,
Please check the below link ;
http://www.sap-img.com/production/commonly-used-tcodes-in-pp-module-part-1.htm
Regards
Sreedhar reddy

Error message while Creating Work Schedule

Hi,
While Hiring an Employee, and creating a work schedule, using the work schedule rule NORM, the error message "No work schedule rule for key 2 00NORM 20100501 ##"
How do I rectify this issue?
Regards,
Arvind
Please Type the Error in the search forum ............ feild you will find lot of threads related to this issue

check your PSA grouping in V_001P_ALL

How to create/maintain individual work schedule instead of employee subgr.

Res.all.
We want to create a work schedule for every employee as they may come in any shift.we are implimenting negative time mgt.
As in sap we have to group our employees for work schedule,can anybody guide on this.
Regards
sammeer

Hi Sameer,
Y u Want to go with Individual WSR its impossible to configure.
Do one thing Create all types of shifts and in Period Work Schedule normally u assign it in normal rotation.
Now In your scenario maintain for each employees IT2051 in which his WSR from IT0007 will be maintained directly. Now when an employee changes from the proposed shift then you can directly maintain in IT2051 his actual shift.
Now daily Time administrator should run a report where in he must have all employees actual shift and tell him to directly upload each employee's IT2051.
Try this
Regards
Pavani
Remainder: Reward points if answer is helpful.

Define Work Schedule Rule when Period Work Schedules are created

Experts:
I am trying to configure a DWS and PWS for a given plant. I am aware from a different network thread that this is a 11 step process. I have created the following:
PSG= 03
DWS = 1
Breaks were defined
Created DWS of 1stI, 2ndI, and WNDI (ist shift, 2nd shift, and weekend shift)
Verified day types are correct
Created the following period work schedules:
     WK     1     2     3     4     5     6     7
1STI     1     1STI     1STI     1STI     1STI     1STI     FREI     FREI
1STI     2     1STI     1STI     1STI     1STI     1STI     FREI     FREI
1STI     3     1STI     1STI     1STI     1STI     1STI     FREI     FREI
1STI     4     1STI     1STI     1STI     1STI     1STI     FREI     FREI
2NDI     1     2NDI     2NDI     2NDI     2NDI     FREI     FREI     FREI
2NDI     2     2NDI     2NDI     2NDI     2NDI     FREI     FREI     FREI
2NDI     3     2NDI     2NDI     2NDI     2NDI     FREI     FREI     FREI
2NDI     4     2NDI     2NDI     2NDI     2NDI     FREI     FREI     FREI
WKDI     1     FREI     FREI     FREI     FREI     WNDI     WNDI     WNDI
WKDI     2     FREI     FREI     FREI     FREI     WNDI     WNDI     WNDI
WKDI     3     FREI     FREI     FREI     FREI     WNDI     WNDI     WNDI
WKDI     4     FREI     FREI     FREI     FREI     WNDI     WNDI     WNDI
How do I define the rules to determine variant for monthly work schedule rule generation??
I am aware that X stands for that it is relevant to the calendar and that 1 = Monday - 7 = Sunday.
Can someone help define the work schedule rules I need and what each code means??
Thanks,
Bobbie

Hi Bobbie,
1 . By Using variants you can make changes in normal working timings.....and these changes made in Table         V_T550X...conditions can be applied by using
         ......... Holiday Class
         ......... Holiday Class for the next day
         ......... Weekday
         .........   Variant
Holiday Classes :
Blank stands for -
Not a public Holiday
1 stands for        -
Public Holiday
2 Stands for       -
Half day Holiday
3-9 stands for    -
Customer specific Public holiday Classes
Variants of daily work schedule Selection rule 01 stands for :
   --- Standard variant Blank
   --- variants A for work on Fridays
Variants of daily work schedule Selection rule 01 stands for :
   --- Standard variant Blank
   --- Variant A Work on Friday
   --- Variant B work on Public Holidays of Public Holiday Class 2
   --- Variant C work on days preceding Public Holiday Class 4
For ex: if ur company wants to treat second week of Saturday is half day holiday for employees..then u can do this by fulfilling the fallowing conditions..
            ... Select holiday class 2 in Holiday Class field by putting X
            ...   Holiday Class for the next day select each holiday class
            --- Weekday - select workday as Saturday (6)
......finally create daily work schedule and attach the daily work schedule variant to Daily work schedule (V- T550X to V-T550A)..then u assign ur daily work schedule to period work schedule,period work schedule to work schedule....
.......You can configure these rules for any type of weekdays or weekends ...its depends on the requirement of client to client
........X represent applicability of holiday class in Holiday class and Holiday class next day & weekday...
2 . Come to selection rule.....In selection rule u can treat ur holiday class by using day type...ex ....if u want ur managerial category people won't get paid if they work on public holidays or Sunday...u can do this by using selection rules...
3 . Personnel Time Management :
        --- Work Schedules
                        --- Define Public Holiday Class
Personnel sub area grouping for the work schedules and daily work schedule
daily work schedule .... Break schedule , Define rules for variants & daily work schedule
Define Period work schedule
Day types - Define day types,selection rules & Special days
Work schedule rules and work schedule
           .... Define employee sub group grouping and groupings for public holiday classes
           .... Set work schedule rules and work schedules
           .... Generate work schedules
Please take care of the grouping...
i think now u could the understand the concept now ....
Thanks & Regards,
Avanthika.k

Doubt Regarding Creating Work Schedules

Hello People,
I have recently started taking SAP HR training and currently in Time mgt module...I am stuck up in the creation of work schedules.
I have created a scenario /requirement where i have got 3 shifts in a day and i want my production people to work 24/7 in the factory as i dont want the manufacturing machine to be idle.I have created 3 shifts namely
Shift 1- 7 am - 3 pm
Shift 2- 3 pm - 11 pm
Shift 3- 11 pm - 7 am next day
I dont want the machine to be idle on any day ,so i want people to keep on continously working on the machine.Each shift has got 2 breaks.There are 3 batches of people(say 30) who are in the prod dept.
Batch 1 will work from Mon - Sat(sun day off)
Batch 2 will work from Tue - Sun (Mon day off)
Batch 3 will work from Wed - Mon(Tue day off)
Remember all the 3 batches will have one day off.i have not gone more further in time mgt(so wont be aware of shift planning ,dynamic work schedules) so will it be possible to create thework schedules for the above requirement.
Please advise me how to create DWS,Period Work Schedules and how many should i create.If anybody can clear the basic concept of creating /how to create the work schedules .
Help/Guidance would be highly appreciated.

Hi,
As Ravi said, I'd like to explain in more detail:
3 DWS needed as follows:
Shift 1: 7 am - 3 pm
Shift 2: 3 pm - 11 pm
Shift 3: 11 pm - 7 am next day
Also create a DWS for the OFF day.
Then apply these DWS' in PWS as:
001- Shift A Shift A   ShiftA   Shift A   Shift A   Shift A    OFF
002-   OFF    Shift B    Shift B ShiftB    Shift B    Shift B   Shift B
003- Shift C    OFF      ShiftC   Shift C   Shift C    Shift C   Shift C
While creating Work schedule Rules, we need to assign the 'Start point in PWS' field as 001 keeping 'Ref. date' field as any day which comes as Monday
Use this Period work schedule in creating your Work schedule rule and generate the WSRs.
Thanks,
GowthamR

Work schedule display in capacity leveling cm25

Hello,
In our company we have created a work schedule (tcode OP4A) and have associated to a work center (tcode IR02).
However, capacity leveling (tcode CM25) doesn't display the work schedule associated to our workers in the graphical planning table.
Do you have any idea how to solve this problem?
Thank you very much,
Óscar

It could be issue with your over all profile..
Use - Over all profile SAPPM_G001
Overall prof: SAPPM_G001           PM: Ind.cap/tab/day/avail.lab./norm.schd
       Select.profile:                     SAPPM_S001      PM: Tab/work center/lab/
       Control profile:                    SAPPM_C004      PM: Capacity planning table individual
       Time prof:                          SAPPM_Z0T1      PM: Tab. short-term (1 month)
       Evaluation prof.:                   SAPPM_A001      PM: Plant maintenance
       Strategy prof.:                     SAPPM_T002      Lead time sched. backwards
       Capacity planning table (tab.form): SAPPM_R001      PM: Plant maintenance/Individual caps.
Note: Don't modify the Standard profile .

Time Management - Work Schedule /Absence Quota / Part-time quota generation

Hi Experts,
Need your help!
We have a requirement where we need to create distinct work schedules for each irregular / part-time work pattern and the number of work patterns we have identified is more than 1000. We are using report RPTQTA00 to generate quota. We have used work contract, employee sub-group & employee payscale group in the QUOMO feature to get the base entitlement picked up. We have defined base entitlement for the full time workschedules with 37.0 / 38.5 hours and there is a reduction rule which reduce the absence entitlement for part time employees as per the employement percentage in IT0007. Now we have a scenario where we have created a work schedule with different no of hours for each day of week (M-4, T-6, W-4, TH-6, F-4, S-OFF, SU - OFF); this work schedule is treated as full time work pattern by the system and quota is generated as full time work schedule refering to the QUOMO settings, but as per my client employees with this work schedule have reduced hours of working hours (24 hours, not 37.0 or 38.5 hours)and hence it should be treated as part-time employees, and the quota generated should be proportionately reduced. I have very limited scope to create any ESG or PSG as we do not have any distinct emplyee sub-groups maintained for full-time and part-time employees and the project has already gone-live with payroll/time. It is worth mentioning over here that we are recording absence through ESS and it takes into account the daily planned working time maintained in IT0007, so we are very particular to keep it as accurate as possible.
I would really appreciate if somebody can please suggest any possible solution for the above issue, or guide me on what would be the best way to tackle it. I can give more details in case anybody need to have a better understanding of the issue to suggest a solution.
Thanks in advance
Sujit

Hi Kathy,
Yes, i have found the solution to it. I do not know whether it will fit into your situation or not, but i got two solutions for my issue mentioned above, please check it may help:
1) To use capacity utilization field in IT0008 to get the FTE hours and defining the reduction rule of absence quota based on the capacity utilazation percentage.
2) There are three user exits available in the standard report RPTQTA00, i have used one of them to write my own rules for the calculations (deduction rule)
Do let me know if i can help you in any respect. Thanks.
Regards,
Sujit

Issue with respect to Daily work schedule creation for employees in UK Shif

Hi Experts,
We are implementing neagtive time management for our client . there are a set of employees who work in UK shift.
Th shift timings are a bit odd.
Timings 11:30 to 18:00 is the time when employee has to work at his Office
and 21:00 to 22:00 he has to work from home
Please make a note the above given timings is for a single day.
Please guide me how to go a head.
Regards,
Smitha

Smitha
Create break schedules as below first
01     UKBK     01     18:00     18:30               0,50
01     UKBK     02     18:30     22:00     2,50
then create daily work schedule as below
DWS grouping         01                                       Start         End
Daily work schedule UKDW   UK daily Work       01.01.1990 31.12.9999
Planned working hours               DWS selection rule          01
Planned working time            -
Planned working time     11:30 - 22:00
Normal working time             -
Core time 1                     -
Core time 2                     -
Work break schedule      UKBK
Hope it will solve your problem.
Surya

Issue: PSG grouping for Work schedule

Hi ,
I want to create a work schedule with PSG grouping for workschedule as 70, I have tried to copy an existing- none are available under the same grouping.
I have tried using the create button though is creates a dws with grouping as 00, which shows as a non editable field.
please advise on the issue
Thanks and Regards,
Prakash

Hi,
you want to create a workk schedule with grouping 70 ?
then why are you copying the existing one where you can give all the entries by going new entries.... and do it..
regards,
mohammed

Regarding Work Schedule Rule

Hi,
In Time Mgt. when creating the Work Schedule Rule, how to decide the input for field "Rule for Day Types", Pls explain also the Selection Rule for Day types in the node TM-> Work Sch -> Day types -> Define Selection Rules.

I am just learning this topic and see this thread still open, so let me try to help.
1-Holiday Class(HC)
In IMG->Time Management->Work Schedules->Define Public Holiday Classes,we assign a value to public holidays like this:
Holiday            Religion     Holiday class
Christmas Day                         1
Here Holiday class value range is: blank-working day; 1-level1 holiday;2-level2 holiday...etc. By assigning a holiday to a holiday class we can classify holidays.
2-Day Types(DT)
In IMG->Time Management->Work Schedules->Day Types->Define Day Types, we define day types like:
Blank     Blank          Work/paid
1        O/pd         Off/paid
2        O/upd         Off/unpaid
3        O/sp         Off/special day
3-Selection Rules
In IMG->Time Management->Work Schedules->Day Types->Define Selection Rules, we have such settings:
                       Weekday         Sat.        Sun.
with holiday class     b123456789     b123456789    b123456789
Gives day type         _1_1211311     _1_1111111    _1_1111111
Here, b123456789 is HC and 11211311 is day types(I use '_' for blank).
In Weekday part,first column wo got HC=b and DT='_'. That means, in calendar if today is a working day(HC=b) then the employee is paid for working(DT=Blank(Work/Paid)).
In 5th column, we got HC=4 and DT=2. That means, in calendar if today is a level4 holiday then the employee can has a day-off but not paid(DT=2(Off/Unpaid)).
Hope it's helpful

Period work schedule for workmens

hi all ,
I am working on TM and have a requirement that there are workmens in compony having 3 shifts 7 to 1 1 to 8 10 to 5.but for them sunday is not weekly off fixed .when they complete there any shift e.g. morning shift for 6 days then they get a weekly off.this goes on continuing for a month .which shift should be assigned to workmen that department head decides on 1 day of the month .please share ur ideas on this.how to create period work schedule for them? how to configure this in SAP .
thanks and regards,
Raj.

than
than carry with the same configuration of DWS there in calendar their will be weekly off as per the policy
but when the problem araises when an employee and employee finishes her work for 6 days and continues for another six days
than actually she has to take on leave but she take two leaves
so in 2001 in the PWS it will be working day for her
so try to create a substitute and when ever this kind of situation araises
the end user will updates infotype 2003
so we can change the work schedule of the employee

About Work Schedule, Shift, Work Cycle

Hi Experts;
I have some queries to ask you relating to Time Management. Would you mind helping me?
I have a case like the example
Eg: ABC Co.has 2 employee groups: Staffs & Workers
And there are 5 shifts in ABC Co. as below:
1. Official 1
      Begin time: 08:00
      End time: 17:30
      Break Time: 12:00 - 13:30
      Total Working Hours: 8 hrs
2. Official 2
      Begin time: 08:00
      End time: 12:00
      Break Time: 12:00 - 17:30
      Total Working Hours: 4 hrs
3. 1st Shift
      Begin time: 06:00
      End time: 14:00
      Break Time: (no)
      Total Working Hours: 8 hrs
4. 2nd Shift
      Begin time: 14:00
      End time: 22:00
      Break Time: (no)
      Total Working Hours: 8 hrs
5. 3rd Shift
      Begin time: 22:00
      End time: 06:00 (next day)
      Break Time: (no)
      Total Working Hours: 8 hrs
Work Schedule
To Staffs:
Weekly Working Days:
         Monday - Friday:Shift "Official 1"
         Saturday: Shift "Official 2"
Dayoff: Saturday afternoon, Sunday
Total working Hrs: 44 hrs
To Workers: There are 3 employee subgroups as L1, L2, L3 and 3 work-cycles: W1, W2, W3
Working Day: Monday to Saturday
Dayoff for all workers: Sunday.
Total weekly working hours: 48 hrs
On every Monday, they will change work cycles for employee subgroups.Eg: This week Monday, L1 works as W1, L2 - W2, Line3 - W3. Next week Monday, L1-W2, L2-W3, L3-W1
Configuration for work cycles:
W1:
Shift Order: 1st, 3rd, 2nd
W2:
Shift Order: 2nd, 1st, 3rd
W3:
Shift Order: 3rd, 2nd, 1st
From data over, I'll get the Shift Arrangement like as:
This week
L1- W1: 1st, 3rd, 2nd, 1st, 3rd, 2nd ( on Mon, Tue, Wed, Thu, Fri, Sat)
L2- W2: 2nd, 1st, 3rd, 2nd, 1st, 3rd ( on Mon, Tue, Wed, Thu, Fri, Sat)
L3- W3: 3rd, 2nd, 1st, 3rd, 2nd, 1st ( on Mon, Tue, Wed, Thu, Fri, Sat)
Next week, they are going to change work cycles as below
L1- W2: 2nd, 1st, 3rd, 2nd, 1st, 3rd ( on Mon, Tue, Wed, Thu, Fri, Sat)
L2- W3: 3rd, 2nd, 1st, 3rd, 2nd, 1st ( on Mon, Tue, Wed, Thu, Fri, Sat)
L3- W1: 1st, 3rd, 2nd, 1st, 3rd, 2nd ( on Mon, Tue, Wed, Thu, Fri, Sat)
Would you mind helping me step by step to create Shifts, Work Schedules, Work-Cycles?
This is the first time I approach SAP so having many dumb questions.
Appreciate and thanks so much for your kindness

Hi Experts;
I have some queries to ask you relating to Time Management. Would you mind helping me?
I have a case like the example
Eg: ABC Co.has 2 employee groups: Staffs & Workers
And there are 5 shifts in ABC Co. as below:
1. Official 1
      Begin time: 08:00
      End time: 17:30
      Break Time: 12:00 - 13:30
      Total Working Hours: 8 hrs
2. Official 2
      Begin time: 08:00
      End time: 12:00
      Break Time: 12:00 - 17:30
      Total Working Hours: 4 hrs
3. 1st Shift
      Begin time: 06:00
      End time: 14:00
      Break Time: (no)
      Total Working Hours: 8 hrs
4. 2nd Shift
      Begin time: 14:00
      End time: 22:00
      Break Time: (no)
      Total Working Hours: 8 hrs
5. 3rd Shift
      Begin time: 22:00
      End time: 06:00 (next day)
      Break Time: (no)
      Total Working Hours: 8 hrs
Work Schedule
To Staffs:
Weekly Working Days:
         Monday - Friday:Shift "Official 1"
         Saturday: Shift "Official 2"
Dayoff: Saturday afternoon, Sunday
Total working Hrs: 44 hrs
To Workers: There are 3 employee subgroups as L1, L2, L3 and 3 work-cycles: W1, W2, W3
Working Day: Monday to Saturday
Dayoff for all workers: Sunday.
Total weekly working hours: 48 hrs
On every Monday, they will change work cycles for employee subgroups.Eg: This week Monday, L1 works as W1, L2 - W2, Line3 - W3. Next week Monday, L1-W2, L2-W3, L3-W1
Configuration for work cycles:
W1:
Shift Order: 1st, 3rd, 2nd
W2:
Shift Order: 2nd, 1st, 3rd
W3:
Shift Order: 3rd, 2nd, 1st
From data over, I'll get the Shift Arrangement like as:
This week
L1- W1: 1st, 3rd, 2nd, 1st, 3rd, 2nd ( on Mon, Tue, Wed, Thu, Fri, Sat)
L2- W2: 2nd, 1st, 3rd, 2nd, 1st, 3rd ( on Mon, Tue, Wed, Thu, Fri, Sat)
L3- W3: 3rd, 2nd, 1st, 3rd, 2nd, 1st ( on Mon, Tue, Wed, Thu, Fri, Sat)
Next week, they are going to change work cycles as below
L1- W2: 2nd, 1st, 3rd, 2nd, 1st, 3rd ( on Mon, Tue, Wed, Thu, Fri, Sat)
L2- W3: 3rd, 2nd, 1st, 3rd, 2nd, 1st ( on Mon, Tue, Wed, Thu, Fri, Sat)
L3- W1: 1st, 3rd, 2nd, 1st, 3rd, 2nd ( on Mon, Tue, Wed, Thu, Fri, Sat)
Would you mind helping me step by step to create Shifts, Work Schedules, Work-Cycles?
This is the first time I approach SAP so having many dumb questions.
Appreciate and thanks so much for your kindness

Config Template to create/modify Work Schedules

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