Controlling Previous Recipents list in Mail?

does anyone know how I can set it so that it only saves the address I want it to save and not a bunch of random people I only send 1 email to? Thanks.

No automatic way I know of, but Mail Help says in the topic "Using the Previous Recipients list" that:
You can also remove an address from the Previous Recipients list by holding the pointer over the address in an address field of a new message you are composing, then pressing the mouse button and choosing "Remove from Previous Recipients List" from the pop-up menu.
Never tried it myself, but it sounds like the sort of thing that will work for you.

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Previous Recipient List in Mail not saving Addresses

I've got a MacBook Pro here with plenty of hard drive space and 10.4.10 that is not saving previous recipients in the previous recipients list of mail.
At first, it was just not holding addresses more than 3 or 4 days old, now it's not keeping anything more than a day at best.
Any thoughts? Should I just delete the previous recipients preferences file in Home/Library/Address Book, or is there more?

Welcome to the discussions, Ethan.
There is no separate Previous Recipients file - they are stored in the AddressBook.data file, along with your Address Book contacts.
What happens when you email someone and then look at the Previous Recipients window in Mail? Is the address you have just used there? If you watch the window, do older PR entries just disappear? Does it affect entries that are in your Address Book? Is your Address Book also affected?
AK

Where does Mail keep its hidden cache of auto-complete email addresses. I am plagued with an incorrect email adress I can't get rid of. Have made sure it's deleted from Contacts and made sure it's deleted from "previous recipients" list in Mail - i

Where does Mail keep its hidden cache of auto-complete email addresses. I am plagued with an incorrect email address I can't get rid of. Have made sure it's deleted from Contacts and made sure it's deleted from "Previous Recipients" list in Mail. But it still keeps reappearing ... obviously a secret cache file hidden somewhere?

Autocomplete has nothing to do with this problem.
From the Mail menu bar, select
Window ▹ Connection Doctor
Look for a disused SMTP (outgoing mail) account in the window that opens. Double-click it. Another window will open, showing a list of all the outgoing mail accounts. The unwanted one will be selected. Click the minus-sign button to delete it, then click OK.
If there's more than one unwanted account, repeat.

How can I control SMTP server list in Mail?

I've seen a lot of discussion about e.g. deleting servers, but it often includes smug replies like "click the delete button" when there is often no such button. I have found a possible 'get around' to this particular problem by changing the server data to something that doesn't exist, save that, then select the server again from the list and hey presto, there is now a Delete button you can use. But again, that is not the full story because if that server is used as the primary server for any other account, you cannot modify the data.
Not only that, but you CANNOT simply swap servers so that e.g. an account uses one of the other servers as its primary server. Unless I'm missing something major here, it is NOT possible to move servers. You can change the data for the server to be exactly the same as another server, but that just means you now have an identical duplicate. Once a server entry has been created, it is an independent data entity.
So I seem to have several problems here.
1. A server cannot be deleted if it's in use as a primary for any account.
2. Servers cannot be moved, i.e. swapped between 'Primary' and 'Other'
3. Simply editing the server data does not 'merge' it with any other entry that may have the exact same data.
4. When creating an account, you cannot pick the outgoing SMTP server from the list of ones already created. Simply entering the same data as one that already exists may use that existing server, but may create a new duplicate. I have seen both of these occur and once there's a duplicate, you cannot get rid of it.
I want 3 accounts to all use the same 'Primary' server and also have the same 'Other' server. IOW, only 2 actual servers. After the first 2 accounts are created, that's what I have. Somehow they seem to be able to 'share' the same servers. But when I create the third account and enter the same data for its SMTP server as the others use as their primary (i.e. exactly the same process as when creating the second account), for some reason it does NOT use the existing matching server and I now get a third server created. I simply cannot get around this since whatever I do, each of the duplicates is used as a primary and so cannot be deleted. If I could swap them around so that the third account was using another account as its primary, then I could delete the duplicate and all would be well, but as pointed out above, that's not possible.
I'm hoping that I'm simply wrong about all this and it is actually possible to do what I currently believe it impossible. Can anyone explain how to actually control this server list?

can't edit SMTP server list in Mail
i have exactly the same problem using 10.9.4 - did you ever get a reply?

Previous recipients list in Mail

We have had a software problem with my wife's mac. I set her up as a user on my iMac, then we wiped her machine and reconstructed. Here is the problem. On her laptop now, there are no previous recipients in Mail. As it turns out, she really needs these. They are on the iMac. I need to move that list from the iMac to her laptop.
I have looked in Library/application support, but can find no entry for Mail or Address book. I know that there must be a file somewhere with this data. Any ideas?

That seems to be just what I need.
Here was (is still) my confusion - when I just navigate to Library/application support - there is no entry for address book, but when I do it as you said, by holding down opt and selecting library from the go menu - there it is.
Why is this?

Address book and previous recipents?

I just bought a new 17inch PB, I was having some issues with my old 15inch and didn't want to transfer all of the data via firewire on the initial set up.. I have been able to reload everything except i want to transfer my addresses and previous recipents from the Mail program on the 15 to the 17..
anythoughts out there in mac land.
thanks
m

Hello Marc.
All Address Book data and the list of Previous Recipients in Mail is stored in the AddressBook.data file located at Home > Library > Application Support > AddressBook > AddressBook.data.
Do the following, with the Address Book and the Mail.app quit on the 17" PB and on the 15" PB, copy the AddressBook folder (that contains the AddressBook.data file) on the 15" PB and place the copy at Home > Library > Application Support on the 17" PB. If there is an existing AddressBook folder, this will replace it.
Launch Address Book on the 17" PB and all contacts will be identical to the contacts on the 15" PB. Launch Mail and the list of Previous Recipients in Mail will also be identical.
How do you like the 17" over the 15"?
My 17" PB is only two months old and it replaced my TiBook which I've loaned to my girlfriend to get her started down the path of switching from a PC and buying her own Mac.
I upgraded the RAM to 1GB with the 100GB/7200rpm hard drive. The additional screen size, improved resolution and brightness is great.

Way to merge previous recipients lists?

Hi guys-
Did a search on this with no luck. I recently bought a new desktop and 'migration assisted' all my data over from my laptop, but several things did not transfer, including my previous recipient list for mail. After a search I figured out where this file is, so know how to move it, but would prefer to merge it so that I don't lose any of the new emails from the last few months (I've been too busy to tackle this for about four months).
Is there an easy way to do this? Can I simply TextEdit the files together? Suggestions would be awesome, thanks!
With gratitude,
Matthew

hi barney.
thank you. i have been trying to figure out how to manage this but also to /maintain/ it.
from what i am gathering (i also found this method for manually transferring the database) the way to do this is to:
1. /manually/ add all Previous Recipient emails to my Address Book into a /new/ " previous recipients category.
2. wipe out all previous recipients in both the macpro and the macbookpro databases.
3. periodically check Previous Recipients on both computers, manually add to AB and then wipe out.
AB syncing with iCloud will get them to my iPhone at that point and apparently Mail looks to AB /first/ to get an autocomplete anyway.
if anyone has additional info to add to this i would love to hear it...
- jon

Can you export the "Previous Recipients" list to a spreadsheet ?

Is there anyway you can export the “Previous Recipients” list in mail to a spreadsheet or get them into your address book to do a group mail from there ?
Thanks Matt

What are you trying to do?
Do you want to get some of the previous recipients into Address Book all in a single group?
You can get them into Address Book as Kappy mentioned, but you'll have to then wade through the Address Book to find them and put into groups. The Last Import group doesn't catch them, and I couldn't create a smart group to gather them either.

How can I import a previous recipient list from Snow Leopard?

I just upgraded computers and did a clean install without Migration Assistant. How can I import the previous recipient list in Mail? As a way of having a backup, I deleted my address book on the old computed, added all the previous recipients to the Address Book, and exported the address book as an Address Book Archive and also a VCF file.
Thanks.

PAHU,
To answer your question, the new AIO is also a Canon, an MG8120 - I could be wrong, but I got the impression the printer removal might have been part of the Lion upgrade code. i.e. "I see you have a new printer, do you want to keep the old printer that I can't find?"
I see the IJScanner and Devices folders. Given that both AIOs are/were Canons, any suggestions on how to remove just the MP970 components without affecting the MG8120 ones? (The ones in the TWAIN Data Sources were clearly labeled, so it was easy to tell what belonged to what.)
Thanks in advance.
Sorry for the delay in responding. I must have my notifications messed up. Never got an e-mail indicating there had been a reply to my question.

Mail Previous Recipients List only shows today's recipients

In the Mail application, when I choose Window/Previous Recipients, the list shows only those recipients from emails I sent out since the last time I started up Mail application. However, when I begin to type in the To: box in a new email, a longer list of recipients shows up.
It appears the actual list and what shows up in Window/Previous Recipients don't agree.
This is a problem because some of the email addresses that show up when I begin typing in the To field are old ones that I'd like to get rid of. However, the method I used to use, going to Previous Recipients list and deleting them, won't work because they don't show up there.
This may have begun when I upgraded to Mountain Lion, though I'm not sure that is the case.
My husband is another User on the same computer, and he is not having this problem. The problem must be related to some file associated with my user being corrupted and rewritten new, or something like that. However, the only references I can find for a corrupt Previous Recipients file suggest going to Library/Application Support/Address Book and deleting a file MailRecents-v4.abcdmr. I cannot locate the file, or an Application Support folder for Address Book or Contacts.
Any help would be appreciated.

Triple-click anywhere in the line below on this page to select it:
~/Library/Application Support/AddressBook/MailRecents-v4.abcdmr
Right-click or control-click the highlighted line and select
Services ▹ Show Info
from the contextual menu.* An Info dialog should open.
Does the dialog show "You can read and write" in the Sharing & Permissions section?
In the General section, is the box labeled Locked checked?
What is the Modified date?
*If you don't see the contextual menu item, copy the selected text to the Clipboard by pressing the key combination command-C. Open a TextEdit window and paste into it (command-V). Select the line you just pasted and continue as above.

Option if I want an e mail address added to the recipents list.

Hi
I do not want to stop the auto fill in mail I just want an option if I want an e mail address added to the recipents list.
Thanks
Michael

Hi,
Thanks for answering but thats not what I need
Let me explain more fully.
Every time I send an e mail the address gets added to the recent recipents list automaticaly.
Thats what I want to stop happening.
I want a recent recipents list of just the addresses I choose that I actually need Yes I know that I can edit the list but I have to keep doing it and thats just pain.
So when I send an e mail to a new addres is there an app to give the option message :-
"Hi would you like me to add this new address to your list of addresses?" Yes No
Can that be done?
Thanks
Michael

Mail autocomplete still brings up deleted "previous recipient" list addresses

Even after I delete old and incorrect emails from the "previous recipient" list, those incorrect emails still autocomplete when I compose a new Mail Message. How do I get rid of those addresses?

Try:
Delete an Email Address from Auto-Complete in Mac OS X Mail
To remove an email address from the auto-complete list in Mac OS X Mail:
Start typing the recipient's address or name in a new message.
Select the desired address from the auto-complete list as if you'd compose an email to them.
Click the small down arrow in the recipient.
Select Remove from Previous Recipients List from the menu.
http://email.about.com/od/macosxmailtips/qt/Delete_an_Email_Address_from_Auto_Co mplete_in_Mac_OS_X_Mail.htm

How do I remove a distribution list from Mac Mail's Previous Recipients list? 10.9.2

I have a few pesky distribution lists that live on as ghosts. Distribution lists do not show up in Mail's Previous Recipients list. Any help as to how to remove them?
The distribution lists I want to get rid of are not in my Contacs.
Thank you,
Rand

Dear Allan, Very interesting solutions to a stuck disk. I'm going to keep it for future.
I finally did get my disk out - because I started up using my Mtn.Lion BU (it's a Firewire) which I connected to my old MM late 2009. There she was & I ejected it.
And I did finally get my MM 2009 working again with Snow Leopard - with the great help from ds store.
So now I have my Appleworks back too. YAH!

How to restore previous recipients list

My previous recipients list was populated with many, many email addresses that I relied on to auto-fill in the "To:" field when sending new emails. The other day I noticed that it wasn't auto-filling anymore and discover the previous recipients list was empty. How did that happen? Can it be restored? I've read that there should be a MailRecents-v4.abcdmr file in /users/username/Library/Application Support/Address Book, but I don't see it. Am I looking for the correct file or is that for newer versions of Mac OSX or Mail?

Greetings,
You cannot restore the Previous Recipients list. If somebody (you, or someone else using your computer) deleted those entries, they're not coming back until you enter them again.
The file you refer to is not on Mac OS X 10.4, but even if it was, it wouldn't do you any good. You can't easily access that file or make it do anything; it's created by Address Book.

Max. width Spool list to mail receipent

Hi,
I want to schedule an ALV Report in Background, the output spool will be send to mail receipent. Here my problem is the width of the ALV Report is high. So, in the mail it was missing some columns.
I have checked in Spool request, there also found some columns are missing. For that I have used 'Display in Maximum width' button on the Spool Request screen. Now it is displaying all columns in Spool.
How to control it in Mail? How to send Maximum width spool list to mail?
Thanks for reading.
Shiva Kankanala

It should be define in the definition of backgroud job.
Goto steps of background job and hit 'Print Specification' button, press 'Properties' button and select the require format and save.
You spool will then be create using this format.

Controlling Previous Recipents list in Mail?

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