Controlling the misuse of FD ( free of charge Deliveries) sales document

Hello SD Gurus,
I am using the free of charge deliveries (FD) sales document type for one of the business scenarios.
Any material that i enter in this document becomes free (by virtue of the item ct. KLN)
I want to restrict the use of this document type only for certain materials and not for all (As many people will have the authorirization to create this document) I dont want that somebody intentinally or otherwise using this document to send the free goods other than specified one.
How can i control that?
You response is highly appreciated.
Thank You.
Regards,
Niketan

Hi
You can visit the following thread with the same business requirement.Hope it answers your queries.
[Sales document type restriction to create sales order;
Regards,
Ravi

Similar Messages

  • Free (of charge) deliveries

    Hello,
    I have the following scenario:
    1.) Customer wants to have a part free of charge which I do not have in stock
    User does:
    - VA01 / TA
    - ME21N (account assignment = customer order number)
    - MIGO ( GR 101 E )
    - VL01N
    => doesn't affect my mov. avg. price!!! FINE!
    2.) Customer wants to have a part (free of charge) urgently which I have in stock
    User does:
    - VA01 / TA
    - VL01N
    Then because customer has warranty on the machine for which he ordered the part,
    I wanna have the part free of charge from vendor who built and delivered the machine.
    - ME21N (no account assignment), but free of charge indicators set
    - MIGO ( GR 101)
    => My mov. avg. price is corrupt, because it was e.g. 100 EUR for 1 pc., now it's 100 EUR for 2 pc.
    Can anybody tell me how to handle this correctly? Because I don't want the mov.avg.price to change !!!
    Thanks a lot!!!!

    The system cannot create a delivery without a sales document, so you have to create a free of charge delivery as a type of sales document.
    1.You create a sales document with the order type for free of charge deliveries.
    In Customizing you can block the free of charge delivery from being delivered. Go to Sales - Sales Documents - Sales document header - Define sales document types, and select the Delivery block field in the Shipping section.
    2.For free of charge deliveries (FD), you can do one of the following:
    -Approve it by deleting the delivery block.
    -reject it by entering a reason for rejection.
    Once you have approved the free of charge delivery, you can create a delivery.

  • Free of Charge Billing - Accounting Documents

    Hello,
    We want to raise accounting document for Free Of Charge Billing where we are debitting the excise duties and crediting the same value to clearing account. These conditions are marked as real in our pricing.
    know still bcoz of total credit and debit being same , my document value is ZERO and I am bnot able to generate accounting document for it . I have to manually release it.
    Is there a way to tweak the system or by soem config to make the accounting documents created automatically like it does for regular sales?
    Thanks
    S

    S,
    one method is to have a background job schedle to release the accounting document. Avoid as much exit as possible.
    Cheers
    Happy SAPying.
    Regards

  • How can I get the correct Ship To (KNVP-KUNNR2) for a Sales Document?

    I am trying to generate a report that will (among other things) display the Ship To ID and Name for a given Sales Document.  I know the following information:
    VBAK-VBELN - Sales Document
    VBAK-VKORG - Sales Org
    VBAK-VTWEG - Distribution Channel
    VBAK-SPART - Division
    VBAK-KUNNR - Sold To Party
    I know that the table KNVP will return a list of Ship-To Customer numbers (KUNNR2) for a Sold-To Customer (VBAK-KUNNR) if I also filter by VKORG, VTWEG, and SPART (using SE16N).  What I don't know is which one of the returned values is being used in a particular Sales Document.  The customer in question has 29 Ship-To locations.  How do I find out which Partner Counter (KNVP-PARZA) the Sales Document uses? I don't know where that value would come from.  Once I can get the correct Ship-To Customer Number, I should be able to search the table KNA1 by WHERE KUNNR = KNVP-KUNNR2 and return KNA1-NAME1 for the Name of the Ship-To location.

    For a sales document?  Use VBPA with PARVW = 'WE'.  Also, use the ADRDA field to determine whether the address on the document has been manually changed.  In any case, you can use one of the many address management functions or just ADRC directly to get the name, address, etc., using the ADRNR field from VBPA or if the address is from the customer master, KNA1.

  • Free of cost item sale.

    Hi all,
                It is a my claint urjent requirement free of cost item sales where we will define that, what is the order type, how i have to explain  them any body plz give me some help .
       Thanks in advance for your support and help.

    hi,
    am not sure if understood your requirement. But anyways, we have sales document type FD which allows free of charge deliveries.
    You can uses a free of charge delivery to send materials free of charge to your customer.
    Process Flow
    The system cannot create a delivery without a sales document, so you have to create a free of charge delivery as a type of sales document.
    You create a sales document with the order type for free of charge deliveries.
    In Customizing you can block the free of charge delivery from being delivered. Go to Sales > Sales Documents > Sales document header > Define sales document types, and select the Delivery block field in the Shipping section.
    For free of charge deliveries, you can do one of the following:
    Approve it by deleting the delivery block.
    reject it by entering a reason for rejection.
    Pl clarify if this what you are looking for.
    Thanks,
    Sadhu Kishore

  • Free of charge Item determination in SO with cost and revenue transfer

    Hi,
    Please guide me on the followings.
    I have a following requirement for determining the free goods in the sales order .We have two plants
    1.     Plant 1 is for valuated materials
    2.     Plant 2 is for Free of charge Items
    Free of charge items which are given to the customers are supplied by the vendors and stored in the plant meant for the Free of charges items. But sometimes when free of charge items are not available in the stock then user take FOC item from the plant which is meant for the valuated materials and send it to the customers as a free of charge item.
    User wants to transfer the cost of the FOC item to the main item when FOC material is taken from the valuated plant and sent to the customer.
    Similarly  when there is no stock of material in the valuated plant then user take the same material from the Plant2(Non-valuated) and send the material to the customer. In this case user wants to have the revenue posted in the respective  G/L  Account.
    But it should also appear as a free of charge items in the billing document.
    Regards
    Rahul

    hi,
    transfer of cost from sub item to main item is configured in the delivery to billing copy control for the main item. go to VTFL  > select the required item cateogry > here at the bottom you will find a check box Cummulate cost. Tick it.
    Not really what you meant COPA purposes. But the pricing conditions are mapped to COPA value fields at KE4I transaction.
    regards
    sadhu kishore

  • Free of charge

    Hi,
    I'm a bit confused about blocking free of charge orders.
    I know there are free of charge Sales Doc categories and you can block them.  If you create a free of charge sales doc do you still have to put the item category as free of charge for the item to be free of charge? And vice versa can you put a free of charge item category in a normal sales document?
    I also know there are item categories which give 100% discount e.g. TAN but my company has TAN set to Pricing X in TVAP so does that mean TAN not a free of charge category??
    Using TVAP I can see 7 Z categories using Pricing B i.e. 100% disocunt.  Does that mean that these are the only item categories that can be used for free of charge goods?
    There appears to be several free of charge sales doc types configured but not blocked, to ensure all free of charge items are blocked for delivery do you block at item category for ones with pricing of B?  If so how?
    Thanks for your help,
    CT

    Hi
    The TANN item category says, the pricing is B - which says, the Item is priced but 100% discount.
    Here in sales order at line item level for the material with item category TANN - if you observe in the conditions tab - the pricing will happen as that of the main item or normal item and at the end of it 100% discount will be determioned with the help of the condition type R100 in the pricing procedure.  The requirement for this condition type R100 reads the pricing field in the item category and if the value is B then determines the value as discount.
    Regarding the categorisation of the sales document types...there are four categories,
    1. Pre sales - Inquiry and Quotation
    2. Sales - Standard Order, Rush Order, Cash Sales, Deliver Free of Charge
    3. Outline agreements - Contracts and Scheduling Agreements
    4. Complaints - Returns, Cr Memo Request, Debit Memo Request, Subsequent Delivery Free of Charge
    Thanks,
    Ravi
    Please close the thread if you feel that your question is answered.

  • Customs Invoice - Free of Charge Goods

    I've got a question to the customs invoice. I have free of charge goods, but for customs calculation I need a price for the free of charge goods (the price which is normally paid for the product) For example the free of charge item should have a price of 500$ at customs invoice. but for the standard invoice (F2) the price should be 0, so it shouldn't be listet on the invoice.
    My first idea was to create a new condition type ZR00 and by entering sales order I maintain also ZR00 for free of charge items. During creating the Customs Invoice a procedure checks if my item type is free of charge. If the item type is free of charge, print the price ZR00, else print PR00.
    How can I handle that on another way?
    Thanks for your help!
    Matthias

    Hi,
    Go through the link below. see if it helps you .
    http://www.sap-img.com/sap-sd/issue-free-goods-to-selected-customers.htm

  • Delivery free of charge pricing error

    Hi Guru's,
    I want to give 0.5% discount to the customer for delivery free of charge.But when i am creating sales order delivery free of charge with refrence of existing sales order system is not picking up any price.is it possible to give credit memo of 0.5% in case customer already made 100% payment.suggest me how i can deal the pricing in this case.
    Thanks
    Davinder

    case 1:- when creating dlevery free of charge order with refrence of existing order no price is determined and system does"t  showing any error.
    case 2:- I want to give 0.5% discount in case of delivery free of charge.how can i do it in case already 100% payment made in standerd invoice and payment still to be made after delivery to ship to party.

  • Delivery free of charge Invoice should not Post to accounting

    Hello,
    As per Client's specific Business process , till now ZERO value Invoice(Delivery Free of charge) is created (This is not SAP Standard).
    No accounting document is generated because of ZERO value of Invoice.
    Only COPA Document is generated.
    ZERO value invoice is generated because of all Pricing Conditions are Statistical in Pricing Procedure.
    Now , Requirement is to create Invoice with Values & also Print values in Invoice, without posting it to accounting.
    The simplest way to do it to remove Statistical check from all Pricing conditions , Values will start Printing.
    But in this case ,Invoice getting started posted to accounting.
    Q:- Please let me know the simplest way to create Invoice (Delivery Free of Charge) with values but on the same time , it should not post to accounting only COPA should be generated.
    (AR Electronic Invoice)
    Thanks in Advance.
    Regards,
    Vikas

    Hi,
    Free of charge Deliveries are basically of 2 types.
    1. When you send Promotinal materials for display purpose, Physician samples in pharma industry etc.
    Those materials do not have any commercial values, they are send free-of-charge.
    We process those materials with Order Type FD (Free-of-charge Delivery).
    2. Another case, when suppose you had sent 10 units of some material (commercially valued materials) for which customer has already paid the money to you.
    After that suppose customer has found that 2 units are damaged or defective for which he has returned the 2 units to you.
    Here, you have 2 options to compensate the customer, either you will issue a Credit Memo or you will replace with fresh units for those 2 returned units.
    If, you will replace 2 fresh units to the customer, then it is called "Subsequent Delivery Free-of -chrge".
    The Order Type used for the above is "SDF".
    In this case, even though the material is a commercially valued material but we send it as free-of-charge as Customer has already has paid for it.
    In both the above case, may it be "Free-of-charge Delivery (FD)" or "Subsequent Free-of-charge Delivery (SDF)", both the transactions are not relevant for Billing.
    You can check the same in Sales document Item category KLN and KLX, both are not relevant for Billing. That means you can not create a commercial Invoice for those transactions.
    In the above case, if required we create Proforma Invoice with reference to the Delivery document.
    Proforma Invoice is a dummy Invoice and  not posted to Accounting.
    So, in your case you can create a Proforma Invoice.
    Regards
    Pradyumna

  • Contract u0096 Free of charge item category

    Hello, All
    I am working on CRM 5.0 service contract,
    I created an item category and in the assignment of business transaction categories I set the pricing process as free of charge but when created the  contract the price ran normally and the price has been calculated.
    Regards
    Jacopo François

    HI,
    Please change the item category settings for Business Transaction Category.
    go to IMG->Customer Relationship Managment->Transaction->Define Item Categoies.
    Select your item category and go to second level customizing 'Assignment of Business Transaction Categories'.
    Select "Sales"
    Go to third level customizing 'Customizing Item'.
    In the 'Pricing Data', select 'Y No Cumulation - Values can be used statistically'.
    if you don't want to reflect pricing at header level.
    Best Regards,
    Pratik Patel.
    Reward with points if it is of any help to you!

  • Free of charge items

    hello all,,
    what would be an ideal way to handle free of charge items which are samples, since we give out a lot we need to have a proper way other than just convertiving them to TANN, while the sales order entry, so that we have proper reporting on that.

    Hi
    So the ideal way for free of charge items where samples are given is maintain Z item category.and assign in VOV4.So that for free of charge items only you can use Z item category and coming to reporting you have to go for LIS and create a user defined report with the combination of tables & feilds. Then whenever you want to see the data you can see the data
    Regards
    Srinath

  • Subsequent Free Of charge Delivery

    Hi ,
    In process of creating subseq free of charge delv , i did following :
    1. Created a return order for the damaged goods ,order type RE .
    2. Created a Subs free of charge delv order type , SD , wrf to above retrn order RE .
    3. After the SD order , created a F C Delv , and did PGI . In this accounting docs , PGI COGS is increased and inventory decreased
       ( as per normal PGI process) .
    4. Did a credit note billing wrf to retrn order type  RE ( not wrt order type SD ) .
    Problem :
    In last step , system is showing the net value as zero in the credit note .
    --This i assume is becasue we are not giving credit note as such to customer but "redelivering" damaged goods back to
        customer. So net value is zero .
    But , system is showing VPRS also zero . Is this correct ? Because , in step 3 , COGS is increased ,to offset this there is no accounting entry in credit note which got created .
    So am i following coorect process ? If VPRS is zero in last step is that correct ?
    Please suggest ...
    Thanks !!

    Hi,
    I guess there was something missing, you had created the credit memo for the Free-of charge delivery - which was wrong.
    (Instead you should create the credit memo for the return order- return delivery- credit memo.)
    Normally this free - charge delivery /order which uses item category KLN - Is not relevant for pricing or billing,  please check what was the item category used in your scenario.
    It depends on the client business process - how they want to handle this kind of process.
    You can refer the below process.
    1, The customer returns the stock through return order- with reference to the original order(but here still the Original billing document is not cancelled) . with ref to this return order we can create the replacement order with free of charge delivery and send the stock back to the customer- for which not relevant for billing.- here ends the process.
    rgds
    Sunil

  • Free of charge sample

    Hi All,
       I have a very urgent requiremnet from my client.
    My client is sending free samples to the customers. For them also creating the delivery and billing document. Though these are free samples, but the values of  these samples will be shown in the output.And these samples shouldnt be released to accounting.
    How can I configure this ..Its very very urgent.
    Plz help me out.
    Rewards will be there for a helpful answer.
    Regards
    Ashis

    Hi,
    we have it in the standard functionality..for this we have sales document type FD.
    please check this.
    Free-of-Charge Delivery
    Definition
    A sales document for delivering goods to a customer free of charge.
    Use
    You can create free of charge deliveries for sending samples of your products to the customer. The system will then generate a delivery based on the free-of-charge delivery.
    Structure
    A free-of-charge delivery is a type of sales document just like the standard order. For more information on sales documents, see Working With Sales Documents
    Integration
    A free of charge delivery triggers a delivery.
    source : library
    regards
    sadhu kishore

  • Movement type for free of charge good issue

    Hi,
    Does anybody know what is the movement type for free of charge good issue??
    I want to know the equivalent movement type of good receipt 511 (delivery w/o charge) but for good issue.
    Thanks.

    Hi,
    Thanls for your reply but this is not what we need.
    We want to do a manual good issue without charge and we don't know what is the correct movement type we have to use.
    I have tried to use 601 in mb1a transaction but an error has appeared: "Goods movement not possible with mvmt type 601"
    I think we need the equivalent movement of good receipt 511 but for good issue.
    Thanks!!

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