Cost in Invoice

Hi,
In Invoice there is one column of "Cost".
From where this cost comes?
How this cost get calculated?
In my some invoices this cost getting copyed and in some this cost showing zero value
what is the reason for this?
Regards,
Akshay

I believe you were talking about the VPRS condition type flowing in condition tab.
System is fetching value from Accounting1 view of material master. Wherever the value flows, costing run has been made and wherever value is not flowing, costing run has not been done for that material.
thanks
G. Lakshmipathi

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Change unit cost AP Invoice line based from a Goods Receipt PO base entry

Hi,
Im using SAP B1 2007A PL 46 with B1DE 2.0
SCENARIO:
(1) I have a goods receipt PO that has a line for an item with a quantity but 0 unit cost.
(2) At a later stage, via DI, I create a AP Invoice and set the line BaseType, BaseEntry and BaseLine to point to the goods receipt from step 1.
REQUIREMENT:
When creating the AP INV, I would like to change the unit cost for the line to something other than 0. I find however, that because I have based the AP INV Line a base document, I cannot override the line price for the line before calling the APINV.Add() method. After calling the APINV.Add() method, the APINV Line still has the price of 0 even though I set it, for example, to 100. (see example below)
                    docAPInv.Lines.BaseType = (int)BoAPARDocumentTypes.bodt_PurchaseDeliveryNote;
                    docAPInv.Lines.BaseEntry = GoodsReceiptPODocEntry;
                    docAPInv.Lines.BaseLine = 0;
                    docAPInv.Lines.Price = 100; //NEW PRICE            SEEMS TO HAVE NO EFFECT
                int res = docAPInv.Add();
                if (res < 0)
                    Success = false;
                    ErrorReason = B1Connections.diCompany.GetLastErrorDescription();
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Hello,
If your system is installed as 2007 (no upgrade from 2004/2005)
-> use the UnitPrice instead of Price field.
If you have upgraded from 2005/2005 versions,
->You can choose between the UnitPrice and Price fields up to the Customizing settings.
See SAP Note 1334050
Regards,
J.

Unplanned Delivery Costs in Invoice Verification

Hiii All ,
I am getting an error " Balance in Transaction Currency " when i give the Unplanned delivery costs. The configuration that i made is Unplanned delivery costs should be added to the Invoice Items. This comes when i am posting the Planned delivery costs i.e freight Conditions. Please suggest me if any configuration is missing.
Regards,
Kumar

Hi,
You appear to be adding Planned AND unplanned delivery charges somehow????
If you have entered freight conditions on the PO and if that freight cost is being captured during GR (as you indicate by the value of 110 at GR stage) then why are you entering unplanned delivery costs as well?
You should be simply selecting the option "goods/service items + Planned delivery costs" from the pull down list in the centre -right of the MIRO screen (if the delivery costs are included on the same invoice and vendor). the total value for the invoice amount should be entered as 110, (If you are ONLY entering the planned delivery costs then select this option and ONLY enter 10 as the invoice amount) but there is no reason to enter ANYTHING in the unplanned delivery costs field because these are PLANNED delivery costs.
Or are you saying that there are unplanned costs on top of the planned costs? In which case the invoice amount should be 10 PLUS the unplanned costs.
Steve B

Cost in invoice in the case of third party drop ship scenario

Hello ALL
We have third party drop ship scenario where vendor drop ships the goods to customer on our behalf and once we get the confirmation from vendor we bill the customer. The sales order line has TAS item category. When we raise the invoice the cost and billing quantity (because billing quantity is 'E' in copy control) comes from the goods receipt. The PO is an import PO and has custom duty (delivery cost conditon) as well. The custom duty is significant and hence when we create billing doc from sales order we want the custom duty also to come along with the material pirce as cost to the billing doc. Currently, the billing doc has material price from goods receipt as cost.
Can we get both price and custom duty as cost through some config or some change in PO pricing schema? Or is there an user exit that can be used to manipuate the same?
This is a common scenario in India and hence if anybody has come across this already and can share the solution, it will be great.
Thanks in advance.
Rajeev Jain

Hi,
You can do like this.
Create a cost condition type ( copy of VPRS) and place it properly in the pricing procedure. sub total field must be B to collect the cost. Place a account key and maintain the G/L account for it also.
In the requirement you can develop a new requirement saying that in case of TAS item category system should check for the cost of the item from a PO, and you can get the total of customs and price to by writing a logic. To develop the program and logic discuss with your developer.
Thanks,
Venkat Cheedalla

Issue-How to book costs-Vendor Invoice

Hi,
I have got following scenario.
I got several POs raised for procuring goods from a vendor.
The vendor send the shipment combining these PO.
The goods are cleared by local agents(vendors) and they also charge for clearing the goods.
All these costs needs to be added on to the materials in PO so before actual GR,POs needs to be modified to incorporate those freight or clearing costs as conditions.
Once that is done then the GR is done & subsequently Invoicing is done.
While conditions were added the appropriate vendor is selected in the condition so that it will be different than the original goods supplier.
Now the problem which we face is that sometimes we receive partial shipment for the PO.
So we can book the additional costs only once while booking an invoice.
Take an example:
I have a PO with 100 line items.
I receive the shipment & local vendors clear the goods & while doing that I incurr say 100 USD cost.
This 100 USD cost comprises of 3types of different conditions defined like freight clearing,Demmurage cost,Others cost.
So before doing GR in system user adds these conditions as header conditions so that it gets apportioned on all items & subsequently upon GR it also gets loaded on to material.
Now assume that out of this PO, I have yet to receive delivery for 20 items.
So when these 20 items actually arrives on a later date, the local agents again clear those goods.
But since we are referrring to the same PO we can not add these 3 conditions again in the PO.
Now if we have to book an vendor invoice for that and at the same time I want thos costs to be added on all the materials how can I do that while doing MIRO.
If I happen to add them as unplanned delivery cost then I will have to manually split the cost on to each item depending upon the value of each line item which is practically a very difficult & painstaking task.
Is there any way by which we can improve upon this.So far we have not find any solution on this.
Request to suggest a better suggestion if any one has.
Thanks in advance
Regards,
BM

a

Shipment Cost to Invoice document

Dear All,
We have the following scenario in Transportation Module.
When we create the Shipment document (VT01N) against the delivery, the user does not aware of the chargeable weight of the consignment as transporter charges are on volume basis which may be different from the actual weight. So he creates the Shipment document & Shipment cost document with the actual weight and commercial and excise invoices. Here no accounting entries passed to FI.
In this case user gets the actual chargeable weight after one or two days of the dispatch. Here we change the shipment cost document (VI01) with the actual weight and relevant value. Now this exact value has to be reflected in the invoice document instead of that old value since the CO-PA analysis require the transportation charges.
Pls advise how to handle this scenario.
Thanks,
JJ

In one of my earlier projects, I have done the following which you can consider
Weightment will be made in two stages. That is empty vehicle will be weighed while entering the plant and after loading when the vehicle reaches the security gate, again it is weighed with load. At both these stages, entry will be made through a zee transaction so that system will capture the exact weight of the material by referring the delivery document.
So while generating shipment cost, through an exit in the background, system will fetch the difference in weight and post the value accordingly.
thanks
G. Lakshmipathi

Unplanned Delivery Cost through INVOIC IDOC - Failing due to Cost Center

Hello all,
We are using INVOIC idoc for incoming invoice from the vendors, and are using E1EDK05-BETRG for getting the unplanned delivery costs. However, we don't want to use a default cost center (OKB9) for the "Unplanned Delivery GL Account", instead we want to use the cost center from the Purchase Order.
Is there any way we can get the cost center from the Purchase order while processing the invoice through IDOC?
Thank you,
Krishna

Hello Krishna,
As per my knowledge unplanned delivery cost is liability account not expenses ! Beyond delivery expenses you planned in PO ,you would enter in LIV. That time mentioned entry will be post
Material account........Dr ( If materials available)
To Vendor account,,,,,,,,Cr
Price difference account.......Dr ( If material not avialble)
To Vendor account..........Cr
Frieght alwasy materialized while doing the GRN.
Regards
Mani Kumar

Settelment of shipment cost to invoice (F2)

Hi Gurus,
I have a n issue, I want to add transportation cost in billing doc. i.e The shipment cost calculated in VI01 doc , I want to add that cost to my invoice. So i can charge that transportation cost to my customer through invoice.
Please help.
Thanks
Dev.

Hi Dev,
As you said you want to charge transportation/freight charge through invoice, so in that case, before you create billing document you can maintain your freight condition in VK11 OR you can write Z-Program(User Exit) also, to get it maintained automatically while saving VI01. So now you have your rate of freighr charge maintained as a condition record.
Now in copying control for Billing document you can keep Pricing Type "H" that's "Redetermine freight conditions" So in your Billing Document you will get your frieght charges automatically..
Hope it will help..
Regards,
Hardik.

Reduce material cost after invoice verification

Hi
I have created GRN for a purchase order for which invoice verification is also done. Now i wanted to reduce the value in material cost. IN the MIRO t code, when i select material tab and enter the material number and the value, the system is giving an error message. it is giving an error message as error in account determination. in Transaction key
PRD. the system is posting the value in the price difference account. which should not happen. If i post it to PRD account. The value of the material is not reducing.
Pl let me know the right process to address the issue.

The below configuration should have to be activated, if you are posting in the GL / Material directly. ( I guess you might have activated already )
SPRO - Materials Management - LIV - Incoming Invoice - Activate Direct posting to G/L Accounts and Material Accounts
Material Cost
    If you are trying to reduce the cost of material, then you should use transaction MR21. (Always do this in the current period )
PO Material Cost
    If you are trying to reduce the PO item cost, then you should use Subsequent Credit in the MIRO.
    But again at the time of posting, there should be sufficient stock to post against the stock account or it will post in the price difference if the material uses MAV price. If the material uses standard price, then also it will post in the price difference account irrespective of the stock availability.
Hope it helps.

Additional cost in invoice

Hello Experts,
Greetings,
My issue is that while creating the invoice through transaction code MIR7,it does not consider the additional cost which was entered in purchase order.
Please advice what could be the problem or how to do this to get those additional cost in SAP?
Best Rgds
Nitin

Hello Sir,
Thanks for the reply.It shows the line items for additional cost now in invoice.But while saving the document it asks for "Enter G/L ACCOUNT".Can you please tell me where we have to enter the g/l code?
One more thing I would like to know is that the additional cost we have entered manually in line items,Will it has to be copied from PO or user has enter it manually always.
Please do let me know.
Thanks
Nitin

Unplanned delivery cost through INVOIC IDOC

We use INVOIC01 IDOC type to post incoming invoice into SAP. We need to also add Unplanned Delivery costs using this IDOC. 'SAP help' states that this can be done using user exit MRMH002 only. Which segment and what fields in INVOIC01 can be used to pass the delivery costs to the user exit ? Any help would be appreciated.
Thx
Chitra

Hi!
OSS note 800866 will solve your problem:
If you want to send invoices with delivery costs from you must use Transaction CMOD to program the EXIT_SAPLMRMH_014 user exit as follows:
Create a customer project and use Transaction CMOD to call it. Add the MRMH0002 enhancement and the EXIT_SAPLMRMH_014 component. Insert the source code into the ZXM08U25 include.
DATA: ls_data_s01 type E1EDS01,
           lv_beznk type MRM_RBKPV-beznk.
IF I_IDOC_DATA-SEGNAM = 'E1EDS01'.
           ls_data_s01 = I_IDOC_DATA-SDATA.
           IF ls_data_s01-sumid = '020'.
                     lv_beznk = ls_data_s01-summe.
                     E_RBKPV-BEZNK = lv_beznk.
                     E_CHANGE = 'X'.
           ENDIF.
ENDIF.
And welcome here on SDN!
Regards,
Maxim.

Capturing Cost in Invoice

Dear Gurus,
We have a process where we do Order - Invoice & Delivery, there is a delay in delivery and Invoice is being raised, we want to capture the cost of the invoice in to some temporary account for time being to the know what is the cost as of today, then later reverse when actual delivery is done, can any one suggest me how to configure system for this kind.
Regards,
Chinna

The better option is that you first create a proforma and later a commercial invoice. Of course, you can very well capture the cost from KONV and I am sure, you know how to link VBRP and KONV tables. Needless to say, first you need to link VBRK with KONV where "Doc.condition" field is the link between these tables and from there you can track the proforma references. With this proforma references, if you pass it on KONV table, you can capture cost.
thanks
G. Lakshmipathi

No VPRS cost in invoice

I got an invoice with VPRS value as zero, althought it has value on other invoices and in MM03.
In the analysis its says: VPRS 111 Condition ignored (requirement 004 not fulfilled)
The delivery has different batchs, it may be because those batch have different costs?
I did notice that in the document flow of this particular Invoice, there is an extra document: "Confirmation of Service"
But I have check in MM03 and the material looks the same as others which do not have this problem, and not all invoices for this material have this problem.
How can i find why this happened?
Thank you.
Regards,
Carlos

Per documentation for the routine 004, it reads "It also verifies that the plant is set, the valuation area company code and the sales organization's company code are identical, and that the item is not a down payment item." So you may check these parameters for this particular invoice. You may also need to check change histories in the preceding and current billing document. Also read OSS Note 547570 - FAQ: VPRS in pricing for details on how cost is being calculated.
Regards,

Fright cost in invoice

Hi sap gurus
How the sap System should have to include freight cost or a portion thereof on the customer invoice making customer responsible for the calculated freight cost and how it can map in sap
thanks and regards
rajesh

Hi
Use condition type HF00 or copy of that and maintain condition records for that as per your requirement. While creating the invoice those values automatically copied to the invoice and the same will be debit the custome account.

Recalculate the cost when invoicing a sales order

Hello,
My customer often creates sales orders before receiving merchandise. So when he creates the sles order the base price is $0.00. And even though he receives the merchandise before creating the AR invoice the base price is recorded at $0.00 instead of picking up the last purchase price (base price origin comes from Last purchase price).
Is there any way to set up the system so that it picks up the base price at the time the AR invoice creation?

To set the invoice time last purchase price as base price you can set an FS on the Gross Profit Base Price column autorefresh according to the ItemCode:
Select LastPurPrc From OITM Where ItemCode=$[$38.1]

Cost in Invoice

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