Credit / Debit Memo Request Using XI
Hello,
I need some help regarding posting Credit / Debit Memo Requests to create invoices from an external system to SAP. I want to know the best solution for this using XI (PI), whether there is a BAPI or it would be better to use iDoc, RFC or proxies. I've been searching SDN but haven't found anything based on this criteria. I was able to find BAPI_ACC_INVOICE_RECEIPT_POST, but am trying to figure out if it does what I need and whether it is possible to use this with XI.
I need something that will update tables BSEG and BKPF, but I'm unable to find much information.
Also if some examples could be provided, I would appreciate it.
Thanks,
Suman
hi,
I usually create memo requests with IDOC orders
(the same as with creation of standard sales order)
the only thing I program additionally is which lines to take from the SO
to this memo request (but it's easy as this idoc uses batch input)
then you can create an invoice from such a memo request in SAP
either manually or with a use of standard reports
Regards,
Michal Krawczyk
Similar Messages
-
hi,
1) credit memo request - After create invoice in vf01, then if credit memo needed, must create credit memo request in va01 then only can create credit memo in fb75?
2) debit memo request - After create invoice in vf01, then if debit memo
needed, must create debit memo request in va01 then only can create debit memo in fb70?
3) credit/debit memo can only be created after credit/debit memo request is created?
4) if credit/debit memo not created in fb75/fb70, where in sd can create?
5) credit/debit memo request done via which tcode if not va01.
thanksHi Eliana,
1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices
When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
4. As mentioned above, creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:
Without reference to an order
With reference to an existing order
Here you enter which order the complaint refers to.
With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
5. You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.
Credit memo and debit memo is created used the T.Code VF01, in which we have to choose the billing type as Credit Memo or Debit Memo.
Credit Memo Request or Debit Memo request are created using T.Code VA01, in which we have to select document type as G2 or L2.
Hope this gives you some idea.
REWARD IF HELPFUL.
Regards,
Praveen -
Credit/Debit Memo Request with reference to Billing document via IDoc
Hello Experts,
It seems SAP doesn't support Credit/Debit Memo Request with reference to Billing document via IDoc. Via IDoc, we can create sales document only with reference to contract or quotation but not with reference to billing/invoice document.
Wanted to check if anybody came across such requirement and what would be the best way to acheive (Other than custom program using BAPI).
Additional Information: Its ECC 6.0 Environment with AFS 6.03
Appreciate your help.
Thanks,
Shekhar.Please Help... it is Urgent... Thank you
-
Credit/Debit Memo Request Approval Workflow
Hi All,
I have this requirement of activating a workflow for credit and debit memo requests.
It should be that the approvers will be determined by:
1. Amount
2. Order reason code (if error in data entry - CSR manager, if price error - Sales manager, etc.)
3. Product category (prescription, nutritional, etc)
4. Sales Organization and Distribution Channel
My question is, can I use the HR org structure to determine my approvers? Can it identify approvers/personnels related per sales area and all that criteria? I want to use the HR Org structure because it makes it easier to move/traverse the approval process on a 1up basis (direct manager). I've heard about needing something like cost centers and delegated authorities to link the HR org structure with the workflow, but I'm really lost at this point.
Really appreciate your help!
Thanks!
OlynHi,
In our project,we had a similar requirement.
For this,I suggest you to create a new Ztable for holding the values for the fields.The approvers will be maintained by using the personnel number which is being from HR team.
We have written an ABAP code which is being called in save exit of the sales order.
Then an E-mail will be triggered to teh approver and the approver will approve the request by checking in SBWP T.Code.
Regards,
Krishna. -
Billing Block for Credit/Debit Memo Can Be Removed Via TCode VA02
Dear All,
During the credit/demo memo request creation, there will be a billing block that will be released via tcode v.23. I realized that user is also able to release the billing block if refer back to the credit/debit memo request at tcode va02.
Kindly advise how can I prevent superuser/expert user from removing the billing block this way when they have to request for approval from their upper management to release the billing block ia v.23.
Appreciate all of your inputs on this enquiry.
Thank you in advance!
Regards,
YvonneHi Friend,
There are two solutions for this
1.
You can use USER EXIT USEREXIT_FIELD_MODIFICATION in MV45AFZZ and create one Ztable and add the user details .
This will restrict the users to change the Billing Block
Also search for the OSS notes for more info 208245
2.
Create Transaction variant in SHD0 FOR VA02 and make Billing block in display after creating the sales order.
Hope it is clear,
cheers,
santosh -
Enter sold-to party debit memo request - credit memo request
Hi Gurus,
I have a scenario here while creating a Debit memo request.
1. I create a Debit memo request with sold-to party 1000
2. I create a Credit memo request with the same sold-to party 1000.
That will be saved,
but when you enter VA02 or VA03 for CMR, a message displays "Enter a Sold-to Party".
So in VA02, I will refill it with Sold-to party 1000, then I can save it. But when I view it again, I will encounter the same message again.
However, if I use a different sold-to party 2000, the CMR will be saved normally, and if you view it via VA02, you will see it is correct (you can see sold-to party 2000).
Why? Cant I use the same sold-to party for DMR to CMR?
Please help....
RamCheck whether the partner functions are mantained properly for customer 1000. Go to VD01 and maintain.
Regards,
GSL. -
Problem while creating credit memo request using BAPI
HI,
I am trying to create credit memo request using the BAPI_SALESDOCU_CREATEFROMDATA1..
I am getting the error as " No customer master data is available for the customer". But the customer exists in the KNA1 table. What is the mistake i hv done.. this s my code..
REPORT ZSV_CREDITMEMO_TEST1.
Data declarations.
DATA: v_vbeln LIKE vbak-vbeln.
DATA: header LIKE bapisdhead1.
DATA: headerx LIKE bapisdhead1x.
DATA: item LIKE bapisditem OCCURS 0 WITH HEADER LINE.
DATA: itemx LIKE bapisditemx OCCURS 0 WITH HEADER LINE.
DATA: partner LIKE bapipartnr OCCURS 0 WITH HEADER LINE.
DATA: return LIKE bapiret2 OCCURS 0 WITH HEADER LINE.
DATA: lt_schedules_inx TYPE STANDARD TABLE OF bapischdlx
WITH HEADER LINE.
DATA: lt_schedules_in TYPE STANDARD TABLE OF bapischdl
WITH HEADER LINE.
DATA: lt_schedules_ink TYPE STANDARD TABLE OF bapisdhead1
WITH HEADER LINE.
START-OF-SELECTION.
Header data
Sales document type
header-doc_type = 'G2'.
headerx-doc_type = 'X'.
Sales organization
header-sales_org = '0001'.
headerx-sales_org = 'X'.
Distribution channel
header-distr_chan = ''.
headerx-distr_chan = 'X'.
Division
header-division = ''.
headerx-division = 'X'.
headerx-updateflag = 'I'.
*Complete delivery
header-COMPL_DLV = ''.
header-COMPL_DLV = 'X'.
Partner data
Sold to
partner-partn_role = 'AG'.
partner-partn_numb = '0000C10130'.
APPEND partner.
Ship to
partner-partn_role = 'WE'.
partner-partn_numb = ''.
APPEND partner.
ITEM DATA
itemx-updateflag = 'I'.
Line item number.
item-itm_number = '000010'.
itemx-itm_number = 'X'.
Material
item-material = 'C20011'.
itemx-material = 'X'.
Plant
item-plant = ''.
itemx-plant = 'X'.
Quantity
item-target_qty = '10000'.
itemx-target_qty = 'X'.
item category
itemx-ITEM_CATEG = 'X'.
APPEND item.
APPEND itemx.
Fill schedule lines
lt_schedules_in-itm_number = '000010'.
lt_schedules_in-sched_line = '0001'.
lt_schedules_in-req_qty = '10000'.
APPEND lt_schedules_in.
Fill schedule line flags
lt_schedules_inx-itm_number = '000010'.
lt_schedules_inx-sched_line = '0001'.
lt_schedules_inx-updateflag = 'X'.
lt_schedules_inx-req_qty = 'X'.
APPEND lt_schedules_inx.
Call the BAPI to create the sales order.
CALL FUNCTION 'BAPI_SALESDOCU_CREATEFROMDATA1'
EXPORTING
sales_header_in = header
sales_header_inx = headerx
IMPORTING
salesdocument_ex = v_vbeln
TABLES
return = return
sales_items_in = item
sales_items_inx = itemx
sales_schedules_in = lt_schedules_in
sales_schedules_inx = lt_schedules_inx
sales_partners = partner.
Check the return table.
LOOP AT return WHERE type = 'E' OR type = 'A'.
EXIT.
ENDLOOP.
IF sy-subrc = 0.
WRITE: / 'Error in creating document'.
ELSE.
Commit the work.
COMMIT WORK AND WAIT.
WRITE: / 'Document ', v_vbeln, ' created'.
ENDIF.
can anyone tell what the error is.?Hi
please look at code below code this succefully creating credit memo may some help to you
header-doc_type = 'ZS4'.
PERFORM get_plant.
headerx-doc_type = 'X'.
header-sales_org = wa_temp1-vkorg.
headerx-sales_org = 'X'.
header-purch_no = wa_temp1-bstnk.
header-distr_chan = wa_temp1-vtweg.
headerx-distr_chan = 'X'.
header-division = wa_temp1-spart.
header-purch_no_s = wa_temp1-bstnk.
headerx-division = 'X'.
wa_partner-partn_role = 'AG'.
wa_partner-partn_numb = wa_temp1-kunnr.
APPEND wa_partner TO it_partner.
wa_partner-partn_role = 'WE'.
wa_partner-partn_numb = wa_temp1-kunnr.
APPEND wa_partner TO it_partner.
CLEAR: wa_partner.
LOOP AT lt_temp2 INTO wa_temp2 WHERE kunnr = wa_temp1-kunnr.
"AND matnr = wa_temp1-matnr.
*wa_item-itm_number = wa_temp2-posnr .
wa_item-material = wa_temp2-matnr.
wa_item-plant = wa_temp2-werks.
wa_item-req_qty = wa_temp2-fkimg * 1000.
wa_item-target_qty = wa_temp2-fkimg * 1000.
APPEND wa_item TO it_item.
ENDLOOP.
CALL FUNCTION 'BAPI_SALESORDER_CREATEFROMDAT1'
EXPORTING
order_header_in = header
* WITHOUT_COMMIT = ' '
* CONVERT_PARVW_AUART = ' '
IMPORTING
salesdocument = v_vbeln
* SOLD_TO_PARTY =
* SHIP_TO_PARTY =
* BILLING_PARTY =
return = return
TABLES
order_items_in = it_item
order_partners = it_partner.
IF v_vbeln <> space.
wa_vbeln-vbeln = v_vbeln.
APPEND wa_vbeln TO lt_vbeln.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
EXPORTING
wait = 'X'.
HIDE wa_vbeln-vbeln.
CLEAR: wa_partner,header,v_vbeln, wa_temp2.
REFRESH: it_partner,it_item.
ELSE.
* LOOP AT return .
it_error-srno = idx.
it_error-err_msg = return-message.
APPEND it_error.
* ENDLOOP.
ENDIF.
idx = idx + 1.
ENDLOOP.
Regards -
Flow of operations in using RV_INVOICE_CREATE for credit / debit memos
Hi everyone,
my Z program is reading Excel file with such information like customer nr, invoice nr, material nr, quantity of materials, invoiced price. My purpose is to create credit / debit memos using RV_INVOICE_CREATE.
To achieve this I have to retrieve delivery number(vbeln?) and to pass it to FM (thanks Seshu)
Here are my questions:
1. what information I must have in order to retrieve vbeln? And how to do it.
2. how to pass adjusted price to RV_INVOICE_CREATE? I need credit / debit price on memo.
3. what more basic information I should pass to RV_INVOICE_CREATE?
Usefull answers will be rewarded.
Kind regards, MindaugasCALL FUNCTION 'RV_INVOICE_CREATE'
EXPORTING
DELIVERY_DATE = 0
INVOICE_DATE = 0
<b>INVOICE_TYPE =</b> ' '
PRICING_DATE = 0
VBSK_I =
WITH_POSTING = ' '
SELECT_DATE = 0
I_NO_VBLOG = ' '
I_ANALYZE_MODE = ' '
ID_UTASY = ' '
ID_UTSWL = ' '
ID_UTSNL = ' '
ID_NO_ENQUEUE = ' '
ID_NEW_CANCELLATION = ' '
IMPORTING
VBSK_E =
OD_BAD_DATA =
TABLES
XKOMFK =
XKOMV =
XTHEAD =
XVBFS =
XVBPA =
XVBRK =
XVBRP =
XVBSS =
XKOMFKGN =
XKOMFKKO =
bold one is invoice type - if you pass G2 - Credit memo
if you pass L2 is debit memo
So this function module should work for all invoice types. -
Add debit memo request to Sap credit exposure formula
Hi,
can any body plz suggest me how to add debit memo request(DR) to sap credit exposure formula.
thanks
RamuHi.
We have a requirement from business to create debit memo request with refernce to a credit memo
HOW IT IS FESIABLE TO CREATE ???
Both are created wit refrance to order or billing document or without.
Still you want it then set copy controll for this in VTFA , VTAA
Kapil -
Grouping of Credit/Debit memo if I want to use Individual payment
Hi Experts,
My Client need to select the "Individual Payment" indicator in Vendor master data for E-banking Payment/ Remittance Advice.
Can credit/debit memo Grouped together with Payment if We use "Individual Payment" Indicator ?
Please anyone give the options available
thanks
mdasDear ,
if You switch on the individual payment into the vendor master data, no group of open items will be possible during the automatic payment.
Herefollowing I report a SAP note very useful to know how the System works.
I hope this helps.
Mauri
sap note NUMBER 164835 -
Debit memo request with reference to the credit memo request
Dear SD Consultants,
I have a business scenario in which I create a credit memo request with reference to a debit memo request but the problem is that ,i can create many debit memo requests with reference to the same credit memo request even if the all target quantity was referenced , I still can create many debit memo requests with reference to the credit memo request so can any one tell me how to restrict creating debit memo request with reference to the credit memo request up till the all target quantity was referenced.
Regards,
SD ConsultantDear Saju.S,
I have checked all the positive/negative values in the item copy control but none of the values works as i still can create many debit memo requests with reference to the credit memo request.
Regards,
Sd Consultant -
Create credit memo request using inbound IDOC
Hi Experts,
I want to create credit memo request using inbound IDOC, currently I am using GSVERF03 basic type and process code GSVE, I am getting below error:
No records exist in T661W for vendor XXXXX, plant, unloading point
Anyone suggest me is this correct message type to create credit memo request or suggest me the correct one. because we are working with customer sales order and invoice not with vendor purchase order.
Thanks for your help.ah, apologies i read outbound! I think you are using the correct message type i.e. GSVERF.
Can you not simply create the missing entry in T661W? i.e. for the missing records? -
BAPIs to create sales orders for Returns and Debit Memo Request
Hi,
I have to create a sales order for document type Returns as well as a debit memo request.The BAPI 'BAPI_SALESORDER_CREATEFROMDAT2' is giving the following error message for Debit Memo Request document creation as well as for Returns.
761 Unpermitted combination of business object BUS2032 and sales doc. category L
I found BAPIs:
BAPI_CUSTOMERRETURN_CREATE for creating sales document of type ZDRE and SD document category H.
BAPI_DEBITREQUEST_PROXY_CREATE for creating sales document of type ZDDR and SD document category L.
please let me know if anybody have used them. If so what values need to be passed to I_UPLOAD_ID,I_DESTIN,I_SFA_REL parameters of BAPI_DEBITREQUEST_PROXY_CREATE. Are there any alternative solutions using the Salesorder bapi.
I have to create documents based on the flat file data no reference sales document numbers are available.
Appreciate your help..
Good Day
Regards
BhargaviLook at the code done by me
Program Name: *
SAP Name : ZAXXXXXX Version : *
Programmer : Chris Dong of ITDC *
Description : *
Includes : *
Function Modules: XX_XXXXXX *
Transactions : *
Programs : *
REPORT XXXXXXXX LINE-SIZE 80
LINE-COUNT 65
MESSAGE-ID ZA
NO STANDARD PAGE HEADING.
CLEAR l_order_partners.
l_order_partners-partn_role = 'AG'.
l_order_partners-partn_numb = '0001202491'.
APPEND l_order_partners TO li_order_partners.
CLEAR l_order_partners.
l_order_partners-partn_role = 'WE'.
l_order_partners-partn_numb = '0001202491'.
APPEND l_order_partners TO li_order_partners.
Sales document type
l_order_header_in-doc_type = 'ZDR'.
Sales organization
l_order_header_in-sales_org = '1000'.
Distribution channel
l_order_header_in-distr_chan = '01'.
Division
l_order_header_in-division = '04'.
REF DOCUMENT
l_order_header_in-REF_DOC = '9100000144'.
order reason
l_order_header_in-ord_reason = '925'.
item number
l_order_items_in-itm_number = '000001'.
material no
l_order_items_in-material = '000000000007000012'.
Qty
l_order_items_in-target_qty = '0000000000100.000'.
APPEND l_order_items_in TO li_order_items_in.
*BUS2094 Credit memo request " OSS NOTE 93091
*BUS2096 Debit memo request " OSS NOTE 93091
CALL FUNCTION 'BAPI_SALESDOCU_CREATEFROMDATA'
EXPORTING
ORDER_HEADER_IN = l_order_header_in
BUSINESS_OBJECT = 'BUS2096'
WITHOUT_COMMIT = ' '
CONVERT_PARVW_AUART = ' '
IMPORTING
SALESDOCUMENT = l_vbeln
RETURN = li_return
TABLES
ORDER_ITEMS_IN = li_order_items_in
ORDER_PARTNERS = li_order_partners
Message was edited by:
Chris Dong
null -
Dear friends,
The copy controls are set for a) Sales Order to Debit memo request (VTAA) & b) Billing to Debit Memo Request (VTAF)
Scenario #1. Sales Order Qty is 10 No (Delivery and Billing done for 10 Nos) and I have created a DMR for qty 5 Nos with reference to the sales order and created the Debit Memo.
Now when I create one more DMR with reference to the same sales order, the qty referenced in the DMR is 15 No
Scenario #2. Sales Order Qty is 10 No (Delivery and Billing done for 10 Nos) and I have created a DMR for qty 5 Nos with reference to the Billing doc and created the Debit Memo.
Now when I create one more DMR with reference to the same Billing doc, the qty referenced in the DMR is 10 No
1. While creating a Credit Memo Request or Debit Memo request whats the standard reference document to be used? Is it Sales order or a Billing doc?
2. I have tested this using standard doc types and I think this is not the correct behaviour.
In both the scenarios, the referenced qty should be 5No when you are creating the DMR for the second time.
Somebody let me know what should be the Ideal way to do it......
Thanks
IsaacHi Isaac,
In transaction code VTAA goto OR to DR and look for your Item Category and in that there is a field by name Pos./neg. quantity
and in that you will find the help details as shown below:
The below details will help you for all the documents like Quotatio, Sales Order , billing etc.
Quantity is calculated positively, negatively or not at all
Indicates whether, during copying, the quantity or value in the target
document has a negative effect, positive effect, or no effect at all on
the quantity still to be completed in the source document.
Use
The system uses this indicator to determine how the quantity in the
source document is affected. For example, if you
o Create a quotation item for 100 pieces,
o Copy the quotation into a sales order, and
o Create a sales order item for 80 pieces,
the copying has a positive effect on the quotation. In effect, you have
added 80 pieces to the quotation quantity that is now considered
complete. 20 pieces in the quotation remain to be completed.
If you do not make an entry in this field, or set indicator 0, the
source document is not blocked, which allows you to create several
target documents at once (for example, when using EDI and frequent
contract releases).
While the source document (such as quotation or quantity contract) is
being processed, it is blocked. For instance, if you are working on a
quantity contract, no one can create a release order for that contract).
In sales documents, for example, you can expect the following results:
o Quotation -> Sales order: positive
o Contract -> Return: negative
o Sales order -> Sales order: no effect
In billing documents, for example, you can expect the following results:
o Delivery -> Invoice: positive
o Delivery -> Cancellation: negative
o Delivery -> Pro-forma invoice: no effect
Regards -
Automatic Credit/Debit Memo linked to Usage Decision Code
Dear SAP Masters,
Can any one help me in setting up a process in system for automatic creation of Credit/Debit memo on selection of usage decision code in notification?
Points will be awarded to any useful reply.
Thanks and regardsDear Sir
What is you business can you explain it in detailed?
Because there is facility available to create (SDMR) Service Debit Memo Request or SCMR(Service credit memo request) against the order & not notification.
if you tell me ur business i can put more focus on it .
Regards
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