Define document number ranges

Hi ,
i have problem with document number ranges .we have more company codes and each we specify the same ranges. e.g 19...for KR document for each company but there is a mistake with one of them.
i customise no 12 year 2010 from number 1900000 but
it should be no 19 year 2010 from number 190000
it effects our reports because it doesn't give 19000 for KR documents,i customised no 19 from number 26000 it gives 26000..for KR documents
may i change the ranges if we had an accounting entry?thanks your advices

You can change he number range, and it will not generate any posting.
But also it will not affect any existing entry, (Also take care to keep the current number status of the document number range correct, as no document can have same number.)
Regards,
SDNer

Similar Messages

Document number ranges in entry view and in General Ledger view

What is the difference between Document number ranges in entry view and in General Ledger view ?
We have new GL activated in our system , and found that the GL Document types ( SA) are assigned to document number ranges in entry view . What is the need to define document number ranges in General Ledger view ?

Hi,
Document Number Range in entry view is the document numbers which are posting in your leading ledger. You cant achieve the same document number range to the general ledger view. A General ledger view can have both Leading ledger view and non leading ledger view therefore document number range should not be kept same for both ledgers as your running document number gets skipped.
That to some times you can only post documents to only Non Leading ledgers. Therefore a separate number ranges needs to be created for general ledger view
Hope u understood.
regards
srikanth
Edited by: boddupalli srikanth on May 21, 2009 9:28 PM

Document number range object

Hi
Please tell document number range object . T-code :FBN1
PLEASE URGENT
Thanks
Krishna

Hello
A number range must be assigned to each document type in the SAP System. Via the document types, you distinguish the postings according to the different business transactions, for example customer payment, vendor credit memo, and so on. To store documents separately according to document types, you must assign a separate number range to each document type, for example to invoices or to credit memos.
In the following activities:
You define your document number ranges.
You can determine which intervals of document number ranges are to be copied from one company code into another.
You can determine which intervals of document number ranges are to be copied from one fiscal year into another.
Define Document Number Ranges
In this IMG activity you create number ranges for documents. For each number range you specify (among other things):
a number interval from which document numbers are selected
the type of number assignment (internal or external)
You assign one or more document types to each number range. The number range becomes effective via the document type specified in document entry and posting.
You can use one number range for several document types. This means you can differentiate documents by document type but combine them again for filing the original documents, provided you store your original documents under the EDP document number.
Note
The type of number assignment is of special importance. For each document type you should check whether a separate number range must be used and which type of number assignment is most appropriate.
One example of a case where external number assignment would be suitable is when you transfer documents into your SAP system from a non-SAP system. The numbers must be unique. The number range is not displayed with external numbers. You must therefore ensure that you do not skip any numbers when entering numbers manually (for organizational reasons).
You should use internal number assignment if the original documents do not have a unique document number. This is the case, for example, with vendor invoices.
Number ranges for documents are company code-dependent. You must therefore create your number ranges for each company code in which the document type is used, namely with the same number range key.
The number intervals must not overlap. If you use year-dependent number ranges, you can specify the same interval with the same key several times for different to- fiscal years (the limit up to which a number range is still valid). If you want to define number ranges which are independent of the to-fiscal year, enter 9999 in the to- fiscal year field.
Caution
For sample documents, use a number range with key X2, for recurring entry documents with key X1. These keys may not be used for other number ranges.
Recommendation
Store your original documents (paper documents) under the EDP number of the SAP System. You should write the EDP document number on the original document. In this way, the original document for a business transaction can be found at any time.
Activities
1. Determine how document filing is to be carried out in your company codes.
2. Define your number ranges accordingly.
3. Make sure that the number ranges are assigned to the corresponding document types.
Copy to Company Code
In this activity, you can copy intervals of document number ranges from one company code to other company codes. To do this, you have to store the following information:
Intervals which are copied
To fiscal year(s) (validity limit up until which the number range is valid)
Company code from which you copy (source company code)
Company code(s) into which you copy (target company code(s))
Activities
Make all necessary specifications for copying the number ranges.
Note
The number ranges are only copied into a target company code if no number ranges exist there within the selected "To fiscal year" interval.
Notes on transporting
The documentation for the step "Define document number ranges" describes how to transport document number ranges.
Copy to Fiscal Year
In this activity, you can determine which intervals of document number ranges are to be copied from one fiscal year into another per company code. To do this, you have to define the following information:
Company code(s) within which you copy
Number range number(s) which are copied
Fiscal year from which you copy (source fiscal year)
Fiscal year into which you copy (target fiscal year)
Activities
Make all necessary specifications for copying the fiscal years.
Note
The number ranges are only copied per company code into the target fiscal year if no intervals exist there for this fiscal year.
Reg
*assign points if useful

Document Number range autmatically getting updated

Hi,
I m in SAP ECC 6.0 and new GL concept is activated. I am posting a document. Document number is generated. But the update error is given. When i saw the document number range status in document number in general ledger view, the document number is updated to further 100 numbers.
For example:
Before document was psoted, current document status was 1800000100.
But after the document was posted, current document status was 1800000200.
Let me know why SAP is behaving in such a way. The above error is seen only in "Define Document Number Ranges for General Ledger View" and not in "Define Document Number Ranges for Entry View"

Here is SAP help text on buffering field.
Buffer flag
This ID determines whether the number intervals are buffered for assignements and checks.
Use
The number interval buffer is in the Shared Memory of the application server. Each buffer is used to store the external number intervals and a certain number (subinterval) of the internal number intervals. If the numbers of an internal number interval are used up, numbers are taken from the database via the number range server. The status of the number interval in the database is increased by the number of numbers fetched to the buffer.
Dependencies
When buffering number intervals, gaps may result in number assignment. Buffering is therefore not possible for applications, which require continuous number assignment.
Try removing the buffer, reset all transaction data (OBR1) and retest postings. If transaction data cannot be deleted, you should set the current number in SNRO to the most recent document number in BKPF/FAGLFLEXA and retest the postings.

Define a number range for settlement documents

Hello,
We are getting below error while doing T-code AIBU asset settlement.
Define a number range for settlement documents
Message no. KD 522
Diagnosis
No number range for settlement documents defined in controlling area ACA2.
The settlement document is a document type in its own right, which is used for cancelling settlements and repeating month-end closes.
Procedure
Define a number range for settlement documents. Choose Maintain number ranges for settlement documents.
Thanks,
Ratnam

Hi......
Try to use the following T.code : SNUM,
1. Group -> Maintain and Group -> Insert
2. Give your number range a description.
3. Specify one interval for the number range. If you use up this range, you can add more intervals.
4. Select one or more of the controlling areas listed in the block "Not assigned".
5. Place the cursor on the number range to which you want to assign the selected controlling areas.
6. Use Assign element group to assign the controlling area(s) to the appropriate number range and save your entries.
Note that all intervals for the selected number range object are deleted in the target system first. After the import, only the intervals you export are present. The number statuses are imported with their values at the time of export.
Dependent tables are not transported or converted. Note that the appropriate application table is also transported for number range objects used for group maintenance.
And use :OKG6
I hope you will get some idea.
Regards
vamsi

Document number ranging

How to do document number ranging in B1.How to see full details of G/L document.

Hi,
Go to Administration > System Initialization > Document Numbering > Here you can define numbering range for default series.
Can you explain what type of detail you want.
Regards,
/Siddiq

Document number range - per fiscal year and continuous

Hi Experts,
In document number ranges, generally the FI dox have number ranges which start afresh every year whereas MM and SD dox have continuous number ranges over the years. It is possible to have continuous number range for FI dox also, but not many people use this.
Why this differenciation between FI and SD/MM? Why SD/MM also do not have fiscal year based number ranges?
Also, where do we define that doc range will be year specific or not? or is it SAP standard that FI will be year specific and SD/MM will be continuous?
Thanks and Regards,
Sadhana

HI Sadhana
You have the option to have document rumber ranges either on fiscal year based or upto 9999 year.
This can be done in FBN1.
for posting material documents also above situation applies.
normally everybody prefer to have fiscal year based number range as FI documents are more in number.
You can go through other forum members solution also
Regards
A Chandrasekaran

Cash Journal Document Number Ranges

Hi
I want to give different document number ranges for Expense Posting & Income posting done through Cash Journal.
That to different ranges for different Cash Journals.
So Kindly guide me as to what cofigurations needs to be done while setting up Cash journals.
What document number ranges need to be defined in different document types?

Hi
You can use different document types for vendor,customer and GL Postings.However, the document types can have only one number range assigned at the company code level. Moreever, cash journal also generated a cash voucher number which is specific to that cash journal. So you need to adjust accordingly as per your requirements.
regards
Sanil Bhandari

External Document Number Range

Dear Forum,
We have an issue with the Document Number Range that has been defined in the system, according to which the document numbering is automatic. When the users post the entries for audit adjustments in the back date, the numbers jump, which becomes an audit issue. However, to resolve this the users want the externally controlled document number range, so that they have the option to chose the manual numbers. Another problem is that we are using the ledgers 0L as well as 1L, while the entries are posted in the leading ledger 0L, the same get replicated in the non leading ledger 1L and we want the external document number range in the non leading ledger 1L also.
Your prompt help would be highly appreciated as to how can we resolve the same.
Regards

Hi Dianne,
Your advice is quite helpful. I have one more confusion. The fiscal year for the leading ledger 0L is calender year and for the non leading ledger 1L is the year from April to March. Thus period 03 for 0L corresponds to period 12 of 1L. Therefore, to keep the 'external document numbers' same in 0L and 1L, would the following be corect way, say for year 2010 -
0L Year 2010 (Calender Year Jan to Dec) - External Doc nos. From 01 to 1000
1L Year 2009 (April'09 to Mar'10) - External Document nos. From 01 to 1000
Thus if the audit adjustmnets are posted on 31 March, 2010 with document no with 001 in 0L, it would appear with same document no. 001 in 1L on 31 March, 2010. In ledger 0L it will be in period 3, but in ledger 1L it will be in period 12.
Would really appreciate your help.
Regards,

Simulation document number ranges

Hii,
In EASISI,if i do simulation w/o billing order at that time its pick up current number range wht i assign ,but with same tcode if I do simulation with billing order its pick up different number range,
pls hel p me on this from where its picking other number range for woth billing order in EASISI.
Edited by: Pranav Solanki on May 30, 2011 6:18 PM

Hi,
The number range selection does not depend on whether it is with a billing order or without a billing order. If you are doing a billing simulation, you always need a billing order. Only in case of budget billing creation / recalculation, SAP internally simulates the billing without a billing order.
If you are deailng with an unmetered customer, you do not need a meter reading. Only after creating MR order by tcode EL01, the billable billing order will be generated. In case of metered customer, you need a meter reading to make the billing order billable.
Now in SAP the simulation document number range for billing are maintained according to document category in the following path:
SPRO-> SAP Utilities ->Contract Billing ->Billing Execution ->Automatic Billing and Simulation-> Define Document Type Category for Simulation Documents
You assign the number range for simulated billing document in the following path:
SPRO-> SAP Utilities ->Contract Billing ->Billing Execution ->Automatic Billing and Simulation-> Define Document Types for Simulation Documents
And you assign the number range for the simulated document types in the following path:
SPRO-> SAP Utilities ->Contract Billing ->Billing Execution ->Automatic Billing and Simulation-> Define Number Ranges for Simulation Documents
Please check according to the document category which are used in your case. It might be the case that you are triggering two types of simulation billing (example: consumption and final billing) for two different customers and due to that that it is using two different number ranges.
Hope it helps.
Thanks.
Nirmalya

Error in purchase document number range

good wishes sapgurus,
while creating PO via requisition assignment using t.co.me58.
I am getting this error
   *Document number range (i.e PR no.)is not within the defined number ranges*.
I have followed all the steps in this method of creating PO.
I have verified number ranges(which is defined as internal number ranges by default) defined in IMG PR Define number ranges as well as Document type   number ranges.
I seen that the PR number which i created falls within the defined number ranges.
I have tried by defining different number ranges with creating different PR's whose number range is
    within the defined number range.
     But my problem is that The error message is recurring and i stuck up there
      hence pls gurus help me in overcoming this error message
        thank u

Hi Rishi,
   Are you able to create PR then u can go ahead for PO creation
1.) Hope you might be given number range as external so that system is looking for that pattern of number range, plz check thoroughly.
2.) At the node of the define document type for PR use standard document type NB and use the same number range so this error will not get repeat.
Please let me know for futher details
Thanks...
Srini Rao

Define PO Number Range for XYZ plant

HI,
I want to create the Number Range for PO.
Scenerio: -
I m working in ABC Plant and we define the number ranges for PO i.e starts with 4500000000 series.
But now we have 2nd plant XYZ. So we want to create new runmber range for that (should be start 5500000000).
Plz let me know, how can i define new number ranges for XYZ plant.
Regards

Dear Friend,
with respect to plant PO document type restriction not possible, so in this case copy the NB document type define the new document type
SPRO>>MM>>Purchasing>>Purchase order>>Define the no ranges and assign the no range to document type
SPRO>>MM>>Purchasing>>Purchase order>>Define the Document type here you assign that no .range to your document type
Regards
Pramod

Material Document Number range for 2011

Hi,
As per standard practice we need to reset the number range for material document for calendar year 2011. New Number range will be effective from 01.01.2011. Please let me know the below -
1.     Step by step process for Number range assignment for Material document (GR / GR / Transfer posting) for 2011
2.     Can we define Material document number rage financial year wise (Apr to Mar) like other FI documents number range? This issue is raised by finance dept. IF yes what will be the process?
At present Number range assignment for our company is showing Year as 9999, from number 5000000000 and to number 5000000000
Whether it is mendatory to re-ser number range.
Thanks,
Ranjan Kumar
Edited by: Ranjan.pearl on Dec 29, 2010 2:51 PM

Number ranges for Material document are maintained in OMBT.
But there is no need to maintain different number ranges for material document as same as financail document. Financial documents are year based whereas material documents are not.
Also if you are maintaining the material document number ranges as per year specific, then also same document number cant be used. But in case of financial document, the document number can be same i.e year specific.
Different number ranges for Material Document :-
Then assign the specific interval for a specific year like
Year      From Number           To Number
2001      0100000000     0199999999
2002      4900000000     4999999999
2003      5000000000     5999999999
2004      0200000000     0299999999
Still any queries, revert back.

Document number range not creating in Ecc 6.0

Hi
I have tried creating document number range in 6.0, but the change interval buttion is in display mode and not in the change mode, so not able to cretae number range. Any input.
Urgent please help.

Hi Sidhu,
It could be the limit of the authorization.
So try to check whether you have an authorizatin to change the interval or not.
Hope it helps.

Document Number ranges

Dear All,
Pls help me to solve the issue reg document number ranges.
We have defiend the document number ranged for two company codes. Now ths issue is.. this document number range is being used/shared by both the company codes. For ex.. Invoice 01, 02 and 03 is posted in the company code A and we have not posted any Invoice in the Company Code B. If we post the Invoice in the Company Code B, number for the Invoice will be 04. And the next invoice in the Company Code A will be 05. But i will required to change the configuration to split the document number ranges..
Pls help me to do so.
Thank you

Hi,
This thing is obvious if the document number is being shared by more than one company code then it will act the following way...
for example :- Company code "A" is assigned with document number 01 and if you raise an entry it will take the range from 01...like document number generated will be 0000001
Company code "B" assigned with the same document number range 01 the next entry will create the next available number that is ....0000002
This happens b'cz its being shared by both the company codes.
Hence you have to keep seperate document number range for both the company code to avoid this confusion.
Please assign points.
Zia.

Define document number ranges

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