Design issue - Use (sub)sites or pages

My client  has a complex organisation. A lot of departments.
The startpage of the site has to be a portal where a few people can upload documents. After checking thes documents (by 3 powerusers) the documents must be copied to the department sites. The best way to do that is using a workflow, I think. But if I create
subsites then the copy process will be difficult as a 2013 workflow cannot copy content over (sub)sites. A solution might be to use a page for each department but the autorisation and some other problems might pop up.
Any suggestions I did not think off?
Thanks, Mike

Hi Mike,
You can create a content type called departments and have your departments(HR, R&D etc..) as choice. Once you are done creating this content type, create a document library with that content type and once the document is approved you can either run a
workflow or have the approver fill up that department column to select the appropriate department that document belongs to. This can be done on the portal or the starterpage. And on the departments page or subsite you can use content query webpart to display
those documents accordingly.
Thanks,
norasampang

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