Difference in balance as per Sundry creditors account in TB and sub-ledger

Hi,
I am front end user in SAP B1. When i generated the trial balance and the Creditors sub-ledger account i found there was a difference as per the TB and the total of the Creditors sub-ledger account. This difference is appearing inspite of ticking the box add journals, can anyone pls tell me why the difference is occuring. Urgent
Poornima

Hi Poornima,
The best way of determining what the correct figures are is to query the jdt1 table (journal entry rows).
The business partner can be found in the field shortname and then sum debits and credits to get the true balance of each Business Partner. Please note that the figures in jdt1 should be the true value in case there is a difference.
To work in the right direction it is important to break down the figures and that way identify where the difference is coming from. The break down can be by BP and date period. Also please check if the BPs are using multiple Control accounts if some figures are hidden there.
Please note that the most common reason when these kind of issues are reported is that some of the report criteria has been defined in a way that will lead to differences. That is speaking from my own experience.
Hope it helps.
Jesper

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Sundry creditors account shows Dr. Balance

Hi,
I create the a credit memo for retention for supplier invoice. Instead of paying that credit memo I paid that retention amount by applying one standard invoice with out match with the credit memo. So, sundry creditors shows dr. balance. To decrease the sundry creditors debit balance I cancelled the credit memo. I am unable to void the payment of paid invoice , because it's already paid & reconciled. So there is no scope to void the payment & make the adjustment of invoice with the credit memo & paid the credit memo. So, I cancel the credit memo. Once I cancelled the credit memo it shows the Dr. balance in retention.
Q- Can any one suggest that how can I adjust that Debit balance in retention account which is already paid?
Regards,
DKN

Hi Poornima,
The best way of determining what the correct figures are is to query the jdt1 table (journal entry rows).
The business partner can be found in the field shortname and then sum debits and credits to get the true balance of each Business Partner. Please note that the figures in jdt1 should be the true value in case there is a difference.
To work in the right direction it is important to break down the figures and that way identify where the difference is coming from. The break down can be by BP and date period. Also please check if the BPs are using multiple Control accounts if some figures are hidden there.
Please note that the most common reason when these kind of issues are reported is that some of the report criteria has been defined in a way that will lead to differences. That is speaking from my own experience.
Hope it helps.
Jesper

Determination of GL accounts from Main and Sub Transaction

Hi,
I have configured main and sub transactions with associated G/L accounts. Is there any program/table through which I can find out the assciated G/L accounts which are already configured if I pass Main and Sub transactions.

Hi Jayanta,
Please find below Path for maintaining Sub Transaction
SAP Customizing IMG -> Financial Accounting (New) -> Contract Accounts Receivable and Payable -> Basic Functions -> Postings and Documents -> Document -> Maintain Document Assignments -> Maintain Sub-Transactions
You will find the all the sub transaction for all the main transaction configured.
Or
the table "TFKTVO".
Hope this helps.
Regards,
Manish
Edited by: Manish Bisht on Jul 15, 2009 7:26 AM

How to transfer sundry creditor balance to another dummy sundry creditor ac

Dear all
How to transfer sundry creditor balance to another dummy sundry creditor account
pls help me
Ajeesh.s

Hi:
Do not create any additional GL for it. ...Go to F-30...Transfer posting with clearing..choose open items...select account type K and enter vendor whose open items are to be transferred ...process open items...select all open items and go to overview button..in posting key give appropriate posting key and vendor enter amount and simulate...If you want to post this to GL then use Clearing GL from which latter on you can re transfer the entries to this vendor..
This will do the job for you..
Regards

Intial Bank Balanace in Sub-Ledger Bank Accounting

Hi,
I am going to upload the first ELECTRONIC bank statement into the system. I am using FF.5 to post the initial bank statement and the program is RFEBGB00. However, when I post the initial bank statement in the bank sub-ledger, the initial bank statement is showing as balance "0", which is deviating with the entries that I posted into F-02. In other words, the balances in General ledger bank account and sub-ledger would be deviating to the extent of the balance as on first bank statement.
In GL Accounting we have already loaded the balance of the bank main account using F-02.
Any conceptual clarity would be highly appreciated.
Regards,
Edited by: John Garner on Dec 8, 2008 3:27 PM

Hi Alexis,
Posting area 2 (Subledger Posting) is already configured for posting rule in OT83 for your system, thats the reason system is posting to customer and vendor accounts once it is finding subledger account details in the file.
If your client doesn't want to post to subledger accounts then delete posting area 2 from posting rule in OT83.
Regards,
Mohammed Kalim

Difference in Open Balance As per Trial Balance and General Ledger in SAP

Dear All,
1 ) Whle generating trial balance in SAP B1 for one Business master there is a difference in Opening Balance as per Trial Balance and as per General Ledger how ever closing balance in matching.
Difference As follows
Report Name      ob cr     ob dr           dr                   cr                                  CL
General Balance          614536     19237612.34            18650320.01     1201828.33
Trial balanceB     4521743.19          19237612.34       13514040.82     1201828.33
Is it possible the open balnce should be same in both report. The opening balance as per GL report is correct.
2) I have run the period end closing for Apr- 2010 to Mar 2011 after that I generated the traial balance for Apr-1-2011 where the opening balances for expense account and revenue account is showing technically after period end closing the balance become zero for all closing balance revenue and expenses accounts.
Please note that there are some entries in revenue and expense account in on 1st apr. 2011.
Please guide on this.
Regards
Aarati Kollur.
<a href="http://www.youtubemp3.net/">youtube mp3</a>, <a href="http://www.limewire.name/">limewire</a>

Hi,
I think you should re-visit the selection creteria for the Trial balance.
The Display Opening Balance has two options. If you select from 'Start of Company activity', then it will include every balance of previous year.
Check for the Display Closing balance option as well. As you have performed the Period End closing, the checkbox options can have an impact on the outcome in the report.
Check the selection again.
Kind Regards,
Jitin
SAP Business One Forum Team

Difference of balance between Sub Accounting and General Accounting !?

Hi,
i have a difference between the sub and the general accounting, the correct balance is in the general accounting.
When i show the balance of the sub accounting with the Tcode FK10N i find that the difference comes from the last year, there is a balance of 10.000 Euro that is already cleared but it is still apearing in FK10N and in other Tcodes of sub accounting.
Please how can i solve that ?
Regards.

F.07 is the Balance Carry Forward; it copies the suppliers (and customers) balances from one year to the next one (tables LFC1, LFC3, KNC1, KNC3).
You should check that the opening balance of one year is the same as the closing balance of previous year. If it is not true, F.07 should repair the data in the tables.

Exchange Rate difference in Balance Sheet-Revaluation in Foreign Currency

Hi
I wanted more clarification on the Exchange rate difference the system calculates when we generate a balance sheet and revalue at a fixed rate. The system does not give a breakup of the echange rate calculated. How do we arrive at the exchange rate.
And after having the exchange rate entries posted in the system. Can the system the show these values in the Balance sheet after Revaluation
Regards
Farheen

Dear Gordan
Below mentioned is the balance sheet which is Revaluated in Euro(System Currency)at a Fixed Rate of 1.42.
at the end of this report we can see that the system has calculated Exchange rate difference as Euro -66483.03 .We want a break up of that amount which is calculated by the system
Account Name     Beginning of Year(EUR)     Current Period(EUR)     Beginning of Year(Revaluated by EUR)     Current Period(Revaluated by EUR)
Asset                                          129,932.14        129,932.14                               115,984.30     115,984.30
Fixed Assets
Owned Assets
Leasehold Improvements
Computers
Office Equipment
Furniture And Fixtures
Vehicles
Medical Equipments
Tangible Assets
Capital Work-In-Progress
Capital Work-In-Progress - Assets
Investments     104,895.10     104,895.10                                 104,895.10 104,895.10
Long Term Investments
Short Term Investments     104,895.10     104,895.10     104,895.10     104,895.10
Short term Investments
Long Term Investments     104,895.10     104,895.10     104,895.10     104,895.10
121001 - Equity Investment in Subsidiary-India     104,895.10     104,895.10     104,895.10     104,895.10
Current Assets, Loans And Advances     25,037.04     25,037.04     11,089.20     11,089.20
Current Assets     25,037.04     25,037.04     11,089.20     11,089.20
Inventories
Sundry Debtors
Cash On Hand
Bank Balances with Scheduled Banks In Current Accounts     25,037.04     25,037.04     11,089.20     11,089.20
131401 - Marfin Popular Bank,Limassol,Cyprus-17911136139     9,935.51     9,935.51     9,935.51     9,935.51
131402 - Marfin Popular Bank,Limassol,Cyprus-179132258722     13,940.48     13,940.48
131403 - Marfin Popular Bank,Limassol,Cyprus-179932258780     1,161.05     1,161.05     1,153.69     1,153.69
Bank Balances with Scheduled Banks In Deposit Accounts
Loans & Advances
Loans to Subsidiary Companies
Loans to Employees
Advances Recoverable in Cash or for value to be received
Advances recoverable in cash or in kind
Prepaid Expenses
Advances recoverable prvn.for Doubtdebts
Deposits (General)
Advance Tax/Tax Deducted at Source
Pre-Launch Expenses (Deferred)
Liability     206,065.33     206,065.33     182,467.33     182,467.33
Loan Funds
Secured Loans
Term Loans From Bank
Short Term Loan from Banks
Vehicle Loans
Interest Accured But Not Due
Secured Loan from Companies
Unsecured Loans
Term Loans from Banks
Unsecured loans From Companies
Fixed Deposits
Unsecured loans From Holding Company
Unsecured loans From Subsidiaries
Deferred Tax Liability
Deferred Tax Liability
Deferred Tax Liability
Current Liabilities And Provision     206,065.33     206,065.33     182,467.33     182,467.33
Current Liabilities     182,467.33     182,467.33     182,467.33     182,467.33
Sundry Creditors     182,467.33     182,467.33     182,467.33     182,467.33
231101 - Sundry Creditors - Supplier     182,467.33     182,467.33     182,467.33     182,467.33
Advances From Customer
Overdrawn Bank Balances
Tax Deducted at Source
Tax Deducted at Source - Non Resident u/s 195
Other Taxes
Other Liabilities - Statutory
Other Liabilities - Salary Payables
Provisions     23,598.00     23,598.00
Provision for Expenses     23,598.00     23,598.00
232106 - Provision for Expenses     23,598.00     23,598.00
Income Tax
Accumulated Depreciation
Leasehold Improvements
Computers
Office Equipments
Furniture and Fixtures
Vehicles
Medical Equipments
Software & their License
Technical Knowhow
Equity     -76,133.19     -76,133.19     -66,483.03     -66,483.03
Shareholders' Funds     1,176.47     1,176.47
Share Capital     1,176.47     1,176.47
Authorized Share Capital
Equity Share Capital
Issued, Subscribed And Paid Up Share Capital     1,176.47     1,176.47
311201 - Equity Share Capital     1,176.47     1,176.47
Reserves And Surplus
Share Premium Account
Profit and Loss Account
Profit Period     -77,309.66     -77,309.66
Exchange Rate Differences               -66,483.03     -66,483.03
Edited by: Rekha Nagaraj on Dec 7, 2010 6:14 AM

What the difference between u0093Valuate GL Account Open Itemsu0094 and u0093Valuate G/

hi gurus
What the difference between Valuate GL Account Open Items and Valuate G/L Account Balances?
We found out that when we perform valuate GL account Open items there will be reversal done at the same time whereas when we perform Valuate G/L Account Balances there is NO reversal posting even though we hv entered the reversal posting date and Period.
Pls advise which one we should perform?

Valuate GL Account Open Items are for open item managed accounts including vendor/customer accounts. The valuation is performed for each (open) line items on key date specified.
"Valuate GL Balance" is for account NOT managed on Open Item basis but managed in foreign currency. The period balance of key date in foreign currency is valuated. Reversal document can be created by selecting 'Reverse postings' in "Postings" tab.
Kyoko

Difference of balance in balance sheet report & Business area wise report

Dear Group Members!!
In my company user wants to generate Business are wise Report
Difference of balance in balance sheet report & Business area wise report from same t code
Balances are different if enter business area, & if I execute the report with out entering any business area. Transaction code S_ALR_87012284 - Balance Sheet / Profit and Loss Statement.
The difference amount to be considered as data entry made with out using business area?
How do I rectify this?
Your comment will be helpful for me
Shamulheq

Hi Shamulheq
While working with business area you must first recognize that they are not company code dependent and can be used cross-company. Also depending on the SAP release you are working with postings to Business Area may not 100% guarantee, since there are cases where rules or standard SAP is not available and line items posted will be carried out without BA. For SAP releases not using the NEW GL, the setting up of adjustments accounts and monthly execution of adjustment programs would provide the vehicle to relate and adjust any missing BA at B/S and P/L level. If you are using NEW GL the document splitting would help to set the rules where every single line item would get a business area.
I assume that you are using the classic GL. The execution of T code S_ALR_87012284 - Balance Sheet / Profit and Loss Statement without business area retrieves all posting entered for any given company code regardless the account was posted with or without business area, this can be clearly displayed when you select the radio button for Classic Navigation. If you filter by Business Area, then the report will isolate the output data accordingly (The balances should be smaller). When using the classic GL you have to make sure that the financial statement version you use to execute the report, includes that the technical (Adjustment accout) account(s) that is used for the adjustment programs, so the correction to buisness areas is also included.
In conlcusion I think you have to make all this considerations, in order to better understand where the differences come from.
Hope this helps.
GG

Balance sheet per plant via profit center

Greetings!
Because of the reqt to create balance sheet reports per plant, I have assigned some of the balance sheet accounts as cost elements with CE category of 90. I was able to do this to the asset accounts but when I tried to do the same for the other GL accounts e.g. AR, AP, etc..., its not being shown in the list when I clicked the "Create batch input session" although its already included in the "Make Default Settings" list. Would appreciate any advice. Thanks.

Hi Tess Sapico,
1. Create profit center for each Plant
2. you don't have to create Cost Element with category 90.
3. what you need to do is Add all the balance sheet items for Profit Center accounting in configuration under the setting "Controlling==>Profit Center Accounting==>Actual Posting==>Choose Additional Balance sheet and P&L Account"
Here you need to add all the balance sheet accounts and P&L account which are not cost elements.
Note: If you dont have NEW GL and Document Splitting, then it is not possible to get fullfledged Balance Sheet per Profit Center (Plant wise in you case). You can only get some of the Balance sheet items like Accounts receivable, Accounts payable, Fixed Assets and Inventory in to Profit center
In anycase, if you have NEW GL in implementation, then your problem would be solved.
I can give soem more information this regard, if you have new gl in place.
Please let me know
Best Regards
Surya

Finding difference in Balance sheet

Hi,
I am new to SAP and to SAP Job.
Can anybody tell me, how can I find difference (if any!!) in Balance sheet. Is there any method or T.Code to find out the differences in balance sheet? I know the T code to get into Balance sheet SA38 -> RFBILA00 or S_ALR_87012284.
How can I know whether the retained earning is transfered correctly in the balance sheet?
Thanks

Hi,
You can go and check once last year retained earnin account in transaction code FBL3N or FS 10N
If you don't have authorization you can ask Basis help whether the retained earning is transfered correctly in the balance sheet for current year.
Thanks,
Haribabu Bodapudi

GL Trial Balance as per Posting date

Hi All,
It would be helpful if someone help me how to get GL Trial Balance as per Posting date. in T-Code S-PL0-86000030 we get the report according to the periods. But there is a development requirement according to Posting date from where and how we can fetch data.
Please help me.
Thanking you,
Rajeshwari

Hi,
The trial balance (TB) is a report listing the ending debit and credit balances in all accounts at the end of a reporting period.
Therefore, to have posting date in TB against total balance is not the right requirement, however If, you need posting date against each balance (entry), you use GL Line item reports e.g. :
S_ALR_87012282 - G/L Line Items, List for Printing
FAGLL03 - Display/Change Items (New)
Regards
Javed

Is there a report to display tha balances of a G/L account day by day?

Hi All,
I'm looking for a report to to display tha balances of a G/L account day by day (the cumulative balances too)
T.code FS10N shows me the balances of a G/L account period by period, but not day by day.
Could anyone help me?
Thanks
Gandalf

Hi Jeyakanthan ,
I've checked it, but the balances aren't available in that report.
Gandalf

How to get opening balance of a g/l account using query ?

Dear all,
I'm developing consolidated g/l accounts debit,credit totals month wise with opening & closing balances thru query based report,
i'have got expected results except opening balance g/l account,
How to get opening balance of a g/l account based on date as conditonal parameter ?
Any one throw light on this ?
Jeyakanthan

Hi ,
Please kindly help me on this.I don't know how to calculate opening bal and closing bal over a period of time by Quarter, and how to generate the reprot using crystal reports and please suggest me on this how to go ahead with this report.
Here you can go through the reprot requirement , and also an attachment of my Report template.
we have "Category of Investment" , "Income On Investment" ,"Gross yield" and "Net yield" are report fields.
1)"Category Of Investment " is Hardcoded.
2)In this we have to get "Investment" column from VTBFHAPO(BZBETR Field) table Database based on
Flow type(SFHAZBA) in VTBFHAPO table ='0100' for bonds category.
3)"Income on Investment" also we will get from DB using the following formula.
Income On Investment= "Interest IncomeAmortizationCapitalgain"
4)With the Date field(Making Date dimension based on date(DCRDAT) field in VTBFAHPO table.
By Current Quarter,Year to Date,Last year)
5)Opening bal---Investment
Purchase--Flowtype=0100
Meturity/Sales--Flowtype=0200
Closing balance=Opening bal+(Investment or Purchase)-(Meturity or Sales)
'0100' '0200'
Here '0100' and '0200' are Flow types based on this i need to get value from the same Field.
we need to Calculate "Gross yield" .
The bellow are formulas to evaluate "Gross yield "
Ist Qtr .Gross yield=Investment income/(((April opening balanceApril closing balance)/2)((May opening balanceMay Closing Balance)/2)((June opening balance+June closing balance)/2))/3)
Ist qtr. Year to date Gross yield=Investment income/(((April opening balanceApril closing balance)/2)((May opening balanceMay Closing Balance)/2)((June opening balance+June closing balance)/2))/3)
Investment income=interest incomeamortisationcapital gain
Iind Qtr.Gross yield=Investment income/(((July opening balanceJuly closing balance)/2)((Aug opening balanceAug Closing Balance)/2)((Sept. opening balance+Sept. closing balance)/2))/3)
Iind Qtr. Year todateGross yield=Investment income/(((April opening balanceApril closing balance)/2)((May opening balanceMay Closing Balance)/2)((June opening balanceJune closing balance)/2))((July opening balanceJuly closing balance)/2)((Aug opening balanceAug Closing Balance)/2)((Sept. opening balance+Sept. closing balance)/2))/6
This data should display over a period of time. based on "Current Quarter","YearToDate" and "Last year"
The quarter starts from April,i,e FY, I Like this i need to generate the report.
Thanks in advance.

Difference in balance as per Sundry creditors account in TB and sub-ledger

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