Displaying Customized Properties in Document Properties

We have set-up a crawler, documentum, to map certain documentum properties into new customized properties within a new content type we created. Everything appears to work but when I view the document's properties through the knowledge directory only 6 Customized properties appear to be listed, Author; Category; Created; Doc Title; Subject & URL, none of which are the ones I want.
Is there a way of extending the list of properties shown or does ALUI only show properties which have values, in which case my mapping is failing?
We are running ALUI 6
Many thanks,
Ross Ellard

Sorted this out. Was not looking in the right place and had misread naming convention to use for documentum.
Ross

Similar Messages

How Do I Display Custom Document Properties On the Info - Properties Page

Hi,
I want to create a template using Microsoft Word 2010 that has fields similar to the Standard Document Property "Title" that can be used as a fillable form that repeats data throughout the document. I need a custom document property field
that you can fill out on the title page and will simultaneously change the same field that is in the header, footer, and file -> info -> properties page.
For example, I want to create a document property field called "Product ID #" that shows the title of the property on the file -> info -> properties page as "Product ID #" and the content to show up as the information
a user entered into the field on the first page.
Right now I have a standard document property that I am using as a field on the front page for the Title which has user defined content on the front page. This field has default content I set up to be "Product Specification Template".
I inserted this field by using quick parts. I want to be able to create a field that behaves like this called "Product ID #". I understand you can create custom form fields that repeat using legacy fields, but I need a way for them
to show changes instantly after you click away from the field, without having to "update field" where necessary.
Anyone have any idea how to create custom document properties like this? Or even how to rename standard properties such as "Status" or "Subject"?
Thanks

What you're asking can't all be done without a macro. You can easily enough get body content to show in the header & footer via the judicious use of Styles and STYLEREF fields (and the changes are dynamic), but getting that info into the custom
document property would require a macro. To that end, you might use a content control with a unique Style applied to it for the data input and a ContentControlOnExit macro to update the custom document property.
Cheers
Paul Edstein
[MS MVP - Word]

Linking Custom Document Properties to SharePoint

We currently have a Microsoft Office Add-in that, among other things, reads and writes Custom Document Properties. Our add-in includes a user-dialogue through which these values are captured and subsequently displayed within the document.
We now have a requirement to integrate this functionality with SharePoint 2010. In particular, we want our Office custom document properties to be co-ordinated with equivalent SharePoint server properties (i.e. site columns in Document Libraries) so that,
when a given SharePoint property value is changed the equivalent custom document property is also changed.
Users must be able to set the properties in either SharePoint or in an Office App (Word for example) and the changes be reflected in both places.
Our solution must work with the desktop versions of Office 2010/13 and the non-Office365 versions of SharePoint 2010/13.
During our initial prototyping we have looked at a number of possible approaches (including Document Property Promotion and Demotion) but are still not sure which appropriate to use.
With regard to Document Property Promotion and Demotion for example, we found that, if we create a document outside SharePoint, then invoke our add-in to set document properties, then upload the document to SharePoint; the SharePoint properties and the
Office Custom Document Properties are initially in step, any subsequent changes cause problems.
If we now change the SharePoint properties by editing them in SharePoint and then open the document in Word, the Custom Document Properties are unchanged. Similarly, any change we make in Word is not reflected in the
SharePoint properties when the document is saved back to the SharePoint library.
Our properties are all of type string in Word and type Choice in SharePoint.
For various reasons, our solution must not depend in any way on Office templates.
We would like to know what would be the recommended approach to implementing this functionality.
Below provides a basic diagram of our requirement:

Hi,
According to your description, you might want to sync the custom document properties between document and SharePoint Library.
A solution can be like this: We can add an Event Receiver to this library, it will be triggered when there is a file is checked in or the item of list is updated, then we can
read/write the specific document properties and sync between document and SharePoint Library.
The whole scenario would be like this: When a document is uploaded and checked in, the method put in the Event Receiver will be triggered and update the related columns of library.
When we updated these columns in library, we can capture the ItemUpdated event and update the corresponding properties of this document.
Here is a step by step sample on creating a simple Item added event receiver:
http://msdn.microsoft.com/en-us/library/ff398052.aspx
More information on Event Receiver for your reference:
http://msdn.microsoft.com/en-us/library/gg749858(v=office.14).aspx
http://msdn.microsoft.com/en-us/library/ff408183(v=office.14).aspx
For about how to update the custom properties of an Office Document, it is recommended you post another question to the Microsoft Office for Developers forum, you will get more
help and confirmed answers from there.
http://social.msdn.microsoft.com/Forums/office/en-US/home?category=officedev
Thanks
Patrick Liang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Patrick Liang
TechNet Community Support

How to manage custom document properties (e.g., company name, project name)

Hi,
How to manage custom document properties (e.g., company name, project name, event date...) in Apple iWork Pages like it is possible in Microsoft Office Word ?
The idea is to simplify the management of multiple instances of same piece of information in a document by writing them once as a "properties" of the document that can be referencing in different places of the document. Changing the property value, will automatically change all its instances.
Thanks in advance for your help

Thanks for your help Peter.
Search-Replace and Auto-Substitution are not requivalent for me since I'm looking for something more complex.
Suppose you have a document about an Event which occur on a specific date (e.g., 11-09-2003).
In your document, you may be interested in...
- sometimes display the date as '11-09-2003',
- sometimes display the date as 'Novembre, 2003',
- sometimes display the date as 'Sunday, November 9, 2003'.
With a document property, you would be able to define the EventDate as 11-09-2003, and then define different specific format (e.g., 'mm-dd-yyyy', 'mmmm, yyyy'...) for each reference to the EventDate document property.
Using Search-Replace of Auto-Substitution, it will be painful since you will have to define as one token per format of a document property (e.g., EventDateAsMMDDYYY, EventDateAsMMMMYYYY...).
More than that, suppose you have a Numbers table inserted in your Pages document.
You may be interested in using some document properties in formulas.
This can't be solved using Search-Replace.
But its ok, I will wait until this feature will be supported in Pages.

How can i add custom document properties in Content Services?

Hello guys.
I have question. I need to add custom attributes of document uploaded in CS.
I know about categories, and it will help me.
But i need it on the properties page? in main tab, where docname, creationdate, etc. appears. Is it possible?
Ideally it should appears in main window of CS, without any additional clicks.
Is there any way organize it without development new Web Services?
Thank you.

One possible way of doing this would be to use the $A mapping in the send_access mapping table. see http://docs.iplanet.com/docs/manuals/messaging/ims52/ag/filter.htm#15965
This will depend on what value you wish to use in the header and when and where during the message routing you want to add the header.
You can use channel level filters on the send_access or orig_send_access mapping table to control at which point the header is added but without knowing more about what you wish to do and which conditions you wish to use to add the header it is difficult to say more. It is possible to use a "customer supplied routine (in the form of a shared object call) from the mapping process, but during the mapping process the only information available to the routine is the sender and recipient info so that probably isnt suitable for your purposes.
Another method of header manipulation in IMS is channel header option files but these should be used with caution and will only operate on "known" headers and as a result are probably not of too much use to you either.
The conversion channel does have access to the original message headers http://docs.iplanet.com/docs/manuals/messaging/ims52/rm/mta_conf.htm#1044412
but Im afraid I cant point you at an example of where it has been used like this - perhaps someone else can.
WRT moving the message to the top of the message list - I presume this is from the clients perspective - How did you accomplish this in NMS as message views and sorting are almost exclusively a client responsibility ?
Also have you looked at the ENS service available with IMS?
Sorry I cant offer anything more than that but without knowing what functions your previous SMTP plugin performed its a bit difficult.
Ciaran

Custom document properties accessible via Javascript?

I don't see any method in the Document Javascript object model to read custom properties that have been added to a document.
Is this not accessible to Javascript? I will resort to using a field in the document to store information about the file that I'd like to access if not, but I would prefer to put this info (which will not change, btw) into the custom properties if possible.

Under 'Document Properties' (where you can enter an Author, Subject, Keywords, etc.) there is an additional tab which allows you to define custom properties. What I want to do is store info (stuff like version, a document ID#, etc) in a common place that can be accessed by my script.
Edit - in Acrobat 7 the menu is 'Document Properties', in Acrobat 8, the menu is 'Properties'.

Custom Document Properties Don't Transer to Document Information

I've got an MS Word 2003 document that I've added a number of custom document properties to. I converted the document to PDF using Acrobat Pro 8.1.2. The standard properties that were included in the Word file were transferred to the PDF file but none of the custom properties were transferred. I used the Standard conversion setting and the "Convert Document Information" checkbox was checked. Am I doing something wrong or does Acrobat only transfer the standard properties by design?
Thanks
Greg

Thanks for the response. The properties I'm referring to in the Word file are those found under File > Properties. The dialog box that opens has a "Summary" tab that includes a set of standard properties (e.g. Author, Title, etc.). The dialog box also has a "Custom" tab where you can add custom properties in the form of name/value pairs. So if I want to add a custom property I enter the property name (i.e. "File Number") and the value (i.e. "VTD0123456789"). I am using PDF Maker and not printing to the Adobe PDF printer (although I tried that too this morning and the properties still didn't transfer).

Win Server 2008 R2 - FSRM is not able to view Office Word 2010 custom document properties

Hi,
how to view custom document properties for office 2010 files on Win Server 2008 R2 - FSRM.
Word 2003 custom document properties are reportable and also visible after: Right click on file/Properties/Custom
Word 2010 there is no Custom menu after: Right click on file/Properties/Custom
Any suggestion ?
TH

Hi Tomas,
To view custom properties in Office 2010:
1. Click the File tab.
2. Click Info.
3. Click Properties, and then select Advanced Properties
4. Click the Custom tab
Regarding this point, the following article can be referred to for more information.
View or change the properties for an Office file
http://office.microsoft.com/en-in/word-help/view-or-change-the-properties-for-an-office-file-HA010354245.aspx
In addition, for this is more related to Office, in order to get better, we can also ask for suggestions in the following forum.
Office Forum
http://social.technet.microsoft.com/Forums/office/en-US/home
Best regards,
Frank Shen

Read-only Collaborator can edit Contract Document properties

We have a master agreement with a read-only collaborator. The security profile for this collaborator role is identical to the stock "Document Reviewer" profile, i.e. only View is set.
However this supposedly read-only collaborator is able to edit Contract Document properties. They click on the Contract Documents tab, then drill into a Contract Document, and then click on the Edit button. From there, they have the ability to change fields such as Name, Descrpition, Effective Date, etc. They cannot change or delete the actual file attachment itself.
Is this an issue with CLM, or is there some security setting we are missing somewhere? Please tell me this is not working as designed ..
thanks.

Hi Terry,
According to your description, my understanding is that you don’t want the yollow bar notification to display when you open Access documents.
This issue seems to be about the client application. Please compare the followings with the things that you did:
1.Open the documents
2.Click File->Options->Trust Center->Trust Center Settings
3.Click Protected View, unselect ‘Enable Protected View for originating from the Internet’
4.Click Message Bar, select ‘Never show information about blocked content’
5.Click Macro Settings, select ‘Disable all macros without notification’
In addition, as this issue is about Office, I commend you create a new thread in Office forum, more experts will assist you with this issue.
Office forum:
http://social.technet.microsoft.com/Forums/en-US/home?category=officeitpro
I hope this helps.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Acrobat X - Automate document properties and thumbnails

I have 2400 files (180,000 pages) of declassified military records I am converting to PDF using Print To PDF. The original data is read from a proprietory browser created by the Marine Corps 15 years ago and Print to PDF is the only way to access the data.
1. Currently, I open the new PDF created, CTRL D to Document Properties, then have to enter Navigation Tab > Pages Panel and Page and Magnifaction > Fit Height on each record set.
2. Then i go to Description and add a Description from a database I have live on my website in Coldfusion and Access.
3. I then save the file and close Acrobat X and then repeat the Print To PDF.
Questions to start.
A. Are there settings or Plugins that would allow each of the PDF's created using Print To PDF to automatically have the Navigation and Magnification settings already set?
B. Is there any way to inject the Description into the new PDF or must this always be added manually?
C. Is there any way to automate the Fast Web View function as part of the above process?

You didn't mention which version of Acrobat you're using, which is critical to the answers to these questions.
If you have Acrobat Pro, then you can do A and C in a batch process (aka Action).
B can be achieved using a custom-made script. If you have version 9 or earlier a directly link to the DB can be created and the data copied from it to the script's metadata. If you have Acrobat X this can also be done, but would require export the information from the DB to a file, reading that file with a script in Acrobat and then using it to populate the metadate fields. Again, if you have Acrobat Pro this could be done in a batch process. Otherwise, you'll have to do each file at a time.

How to upload a document with values related to document properties in to document set at same time using Javascript object model

Hi,
Problem Description: Need to upload a document with values related to document properties using custom form in to document set using JavaScript Object Model.
Kindly let me know any solutions.
Thanks
Razvi444

The following code shows how to use REST/Ajax to upload a document to a document set.
function uploadToDocumentSet(filename, content) {
appweburl = decodeURIComponent(getQueryStringParameter('SPAppWebUrl'));
hostweburl = decodeURIComponent(getQueryStringParameter('SPHostUrl'));
var restSource = appweburl +
"/_api/SP.AppContextSite(@target)/web/GetFolderByServerRelativeUrl('/restdocuments/testds')/files/add(url='" + filename + "',overwrite=true)?@target='" + hostweburl + "'";
var dfd = $.Deferred();
$.ajax(
'url': restSource,
'method': 'POST',
'data': content,
processData: false,
timeout:1000000,
'headers': {
'accept': 'application/json;odata=verbose',
'X-RequestDigest': $('#__REQUESTDIGEST').val(),
"content-length": content.byteLength
'success': function (data) {
var d = data;
dfd.resolve(d);
'error': function (err,textStatus,errorThrown) {
dfd.reject(err);
return dfd;
Then when this code returns you can use the following to update the metadata of the new document.
function updateMetadataNoVersion(fileUrl) {
appweburl = decodeURIComponent(getQueryStringParameter('SPAppWebUrl'));
hostweburl = decodeURIComponent(getQueryStringParameter('SPHostUrl'));
var restSource = appweburl +
"/_api/SP.AppContextSite(@target)/web/GetFolderByServerRelativeUrl('/restdocuments/testds')/files/getbyurl(url='" + fileUrl + "')/listitemallfields/validateupdatelistitem?@target='" + hostweburl + "'";
var dfd = $.Deferred();
$.ajax(
'url': restSource,
'method': 'POST',
'data': JSON.stringify({
'formValues': [
'__metadata': { 'type': 'SP.ListItemFormUpdateValue' },
'FieldName': 'Title',
'FieldValue': 'My Title2'
'bNewDocumentUpdate': true,
'checkInComment': ''
'headers': {
'accept': 'application/json;odata=verbose',
'content-type': 'application/json;odata=verbose',
'X-RequestDigest': $('#__REQUESTDIGEST').val()
'success': function (data) {
var d = data;
dfd.resolve(d);
'error': function (err) {
dfd.reject(err);
return dfd;
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SPFastDeploy | SPRemoteAPIExplorer

In pdf, title in document properties showing "Untitled"

Hi,
I generated a pdf file using Adobe FrameMaker 11. After the pdf is generated, the title field in the Document Properties window (File > Properties) displays as "Untitled" instead of the original file name. How do i retain the same title name as the file name?
Please help.

Hi,
To show the the title or the file name, you need to tell Acrobat what you want to show:
So:
In Acrobat, click File > Properties.
In the Document Properties window, select the Initial View tab.
Click on the Show list box, and select Document Title.
Click OK to close the Document Properties window.
Save the file.
Note: you can review/set the file title in the Description tab
Let us know if this helped you.

Document properties aren't syncing up with SharePoint in Record Center Libraries

In a record center's document/record library, I'm not able to link word document properties with sharepoint item attributes using "Quick Parts" as I can with Document Libraries.
Could this be because of a separate issue with how the Record Center handles properties?

Hi Dnerd,
We have found this issue. We can reproduced this issue as the followings:
Create a Team site, create a document library
In the library, create a column called Test1, then upload a document to the library
Open the document with office app. In the Quick Parts->Document property, we can find the name of the custom column Test1
Create a Record Center, create a custom column Test2 in Record library, then upload a document to the library
Open the document with office app. In the Quick Parts->Document property, we can not find the name of the custom column Test2
Then create a new library in the Record Center, and create a column for the library. Do a same test, the result is same with the result in Record library.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Replace document properties using powershell

Hello ,
I have document library. It has one column of categories. There are multiple categories tagged for many document .I want to replace some old categories with new one using powershell.
In other words, first i need to check if that item column has that property if yes replace it with new property.
I dont want to change properties manually as this need checking out document.
Please guide. powershell script will be helpful for me.

http://blogs.msdn.com/b/paulking/archive/2011/10/04/using-powershell-scripts-to-modify-document-properties-in-sharepoint-2010.aspx
# Load SharePoint library
[system.reflection.assembly]::LoadWithPartialName("Microsoft.Sharepoint")
# Connect to the site collection http://SP2010 and store the object in the $site variable
$site = New-Object Microsoft.SharePoint.SPSite("http://SP2010")
# Connect to the root site in the site collection and store the object in $root
$root = $site.rootweb
# Store the Shared Documents document library in a variable $Docs
$docs = $root.lists["Shared Documents"]
# Display all the documents, their titles, names and IDs
$docs.items | format-table -property title,name,id
# Updates the title for each item in the list with Name
$docs.items | ForEach { $_["Title"] = $_["Name"]; $_.Update() }
# Display all the documents, their titles, names and IDs
$docs.items | format-table -property title,name,idOr try http://sharepoint.stackexchange.com/questions/78084/how-to-update-document-meta-data-using-powershell$listItem = $web.GetListItem($file.ServerRelativeUrl);
$listItem.File.Checkout();
$listItem.Properties['My Cust Prop 1'] = 30
$listItem.Properties['My Cust Prop 2'] = '2012-10-25T00:00:00Z'
$listItem.Update();
$listItem.File.Checkin('Updated')http://sharepoint.stackexchange.com/questions/61159/get-document-properties-keys-valuehttp://social.technet.microsoft.com/Forums/ro-RO/db9191e4-c1b6-4d4b-aa58-a352da1839fc/powershell-script-to-create-document-libraries-with-specific-properties?forum=sharepointadminprevious
If this helped you resolve your issue, please mark it Answered

Printing Document Properties

I need to print a batch of PDFs (approx 200) with the document properties of each displayed on each print out. Is there any easy way to do this without editing each PDF to place this info in the footer?
Thanks in advance!
Anne

Yes you can use JavaScript and the Batch Process in Acrobat Professional to add a water mark with the desired items.
var docTitle = this.info.Title;
var docAuthor = this.info.Author;
var docSubject = this.info.Subject;
var docKeyword = this.info.Keywords;
var docCreator = this.info.Creator;
var docProducer = this.info.Producer;
var docCreationDate = this.info.CreationDate;
var docModDate = this.info.ModDate;
var docTrapped = this.info.Trapped;
var docNumPages = this.numPages;
this.addWatermarkFromText({
cText: "Created: " + docCreationDate + " by " + docAuthor,
nFontSize: 8,
nStart: 0,
nEnd: this.numPages -1,
nTextAlign: app.constants.align.right,
nHorizAlign: app.constants.align.left,
nVertAlign: app.constants.align.bottom,
nHorizValue: 8, nVertValue: 8
this.print();

Displaying Customized Properties in Document Properties

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