Document Attachment in DMS

Hi Experts,
I need your valuable inputs on below query :
I have developed a z program wherein i have given a field which requires a document no to be filled which has to be validated with my existing document entered in table (DRAW) through transaction CV01N. Also i want to check whether the entered document has an attachement attached to it.
Warm regards,
Maneesh.

Hi Ranjit,
To add a new document type, pl follow the steps below:
1. Define workstation application.
Path: Spro-> Cross-appln comp->Doc mgnt->GeneralData-> Define workstation allocation.
Choose new entries,
Give the description, suffix Eg. doc for word document,jpg for jpeg files & File format Eg:*.doc , *.jpg. In your case *.vrml.
2.Create a document type.
Spro-> Cross-appln comp->Doc mgnt->control data->doc type.
Choose new entries & create a new doc.
Then use co02 (Change BOM),
add document item, with item category 'D'.
Then choose your document.
Also use t.codes cv01n to add a document type.
And cv03n/cv12 to view the doc.
Pl. check & give the feedback.
Regards,
Senthilkumar SD

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Bapi or FM to print the document attached in DMS

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We have a requirement to print the document in DMS as one of the functionalities of a report.
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We had the same issue. Where we stored PDF's in DMS and we needed to print multiple files in an automated fashion.
We used "CV120_DOC_CHECKOUT_VIEW" to get the document and "CV120_START_APPLICATION" to print.
Note "CV120_START_APPLICATION" uses the front end application to print, so the user needs to have the applicaiton of the original file installed. Also, there can be memory limitations that restrict the number of files that can be printed at any one time.
For example if you are printing 20 originals, you will be opening 20 files on the desktop and printing. You get the picture...

Foran document attachment in DMS

hi all
I would like to Display FORAN Drawing document(which is of VRML format) from SAP. any one can help me .
with regards
amit ranjan

Hi Ranjit,
To add a new document type, pl follow the steps below:
1. Define workstation application.
Path: Spro-> Cross-appln comp->Doc mgnt->GeneralData-> Define workstation allocation.
Choose new entries,
Give the description, suffix Eg. doc for word document,jpg for jpeg files & File format Eg:*.doc , *.jpg. In your case *.vrml.
2.Create a document type.
Spro-> Cross-appln comp->Doc mgnt->control data->doc type.
Choose new entries & create a new doc.
Then use co02 (Change BOM),
add document item, with item category 'D'.
Then choose your document.
Also use t.codes cv01n to add a document type.
And cv03n/cv12 to view the doc.
Pl. check & give the feedback.
Regards,
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New DMS document attachment to order header - can it also be done to a task list?

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Since a lot of clients use documents to list complex preventive maintenance instructions, is it also possible to attach a DMS document to a task list header (or operation) and have it show up in the new 'Additional Data' screen area of the resulting order (using a maintenance item/plan to generate the order)? Or do we still have to use the task list operation PRT functionality and have it show up in the order's operation PRT?

Hi Arthur,
I have configured Task list as per the SAP note 1821916 & activated DOC_TL_GUI. This allowed me to attach documents to the Operation &/or Header of the Task Lists. The problem I am facing is when I assign the task list to the work order the documents are not transferred . You have stated that they have transferred to the work order so I am wondering if there is something I missed.
Arthur Balajthy wrote:
And I checked that by adding documents to a task list header or operation, the work order generated from a maintenance plan/item referencing that task list does have those documents attached also.
I haven't tried from a Plan but will do that now.
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DMS Document Attachment for Z Transactions

Dear All,
I have a Z transaction ( Module Pool ) , its getting used for some customer business process which is not mapped in sap. now my user requirement is that he wants to attach some documents ( diff types ) to that ztransaction like DMS functionality for normal business transactions.
Please help me to achieve this..
Regards
Gee

What do you mean by DMS type document attachment to the t-code powered by a Z-program? Can you elaborate on the requirement?
What type of module pool is this? Are you trying to build a report using it?

How to provide document attachment (DMS) functionality in MIGO transaction

Dear All,
How can I provide the document attachment functionality (Document will be stored in content DMS server)
in MIGO Transaction.
The same functionality provided by SAP in ME21n, ME22n Transactions.
In ME21n user can upload any type of document related to line item wise and that document can we view/ modify from ME22n as well as from DMS side ( T.code - CV02n).
can anybody help me that how can i provide same functionality in MIGO transaction.
Regards,
Priya

Hi,
here is a sample of GETDETAIL2. Hope it helps.
image from DMS System
check this as well:
aRs - even with DMS, there can be ATTA's requiring BAPI_REL_GETRELATIONS
I guess the Ted Mentioned here is you:
aRS:: Bookmark this thread! (LOIO's and PHIO's for DRAW att's (Vijay too!)
Best regards.
Edited by: pablo casamayor on Jul 29, 2008 8:14 AM
Edited by: pablo casamayor on Jul 31, 2008 3:53 PM

Content server for Document attachment through "services for object" Icon.

Guys,
I have typical problem in installation of Content server for storing external documents.
We all know that we can attach the document in SAP using the icon SERVICES FOR OBJECT. By this we can attach the document to the specific object we want.
-Since my client wants only document attachment method not to completely implement SAP DMS, I proposed this method of attaching documents through services for object method.
-If documents are stored though services for object ,The attached document will directly get stored in sap database(correct me if I am wrong) while in DMS it ask you to select the storage location while u check in for any document
-By storing the doc thru "services for object " For long run when we store the documents in sap database our system will drastically get slow down.
-In this regard I have a plan to incorporate external storage server.
-Now I should know that how I should customize content server configuration so that the attachment through services for object will store into this content server I need to know how to define Client, Content Category, Content Repository, Document Area, Physical Machine, IP Address, Port. (OACT & OAC0)
I appreciate for immediate solution and Points will be rewarded for sure.
Regards,
Murali.S

Hi Murali,
Don't Worry, its possible,
All attachments can be stored in SAP Content Server also, but through archiving process.
Set up a database storage system.
Preparation
Make sure that the HTTP plugin is active.
Transaction SMICM, "Display Services" function key (shift F1)). The list of services must contain a port other than 0 for HTTP.If not, you must adjust the relevant profile parameter.
Typical entry:
icm/server_port_0 PROT=HTTP, PORT=1080, TIMEOUT=900
Make sure that the /sap/bc/contentserver service is active.
If no user is defined, then use transaction SU01 to create a new user. Use the "System" user type.Assign
the SAP_ALL and SAP_NEW profiles to the user. (Eg: HRUSER/PLMUSER/PPUSER etc)
Transaction SICF, select: default_host - sap - bc -contentserver. Select the function to display/change the service. Make sure that a user is defined.
Using the relevant data from the newly created user, maintain the anonymous logon data for the
/default_host/sap/bc/ service and save & activate the changes in transaction SICF. Double click on content server and give the user name which has been created (HRUSER/PLMUSER/PPUSER/MMUSER etc)
Check the system PSE.
Start transaction STRUST. Expand the system PSE. The system PSE must be "green" for each application
server.
Determine a suitable exchange directory.
The exchange directory must be accessible from each application server. If all application servers are running on the same platform (for example, Windows), one network directory that is accessible on all application server (for example,
server\share) is sufficient. You can generally use the global directory
(profile parameter DIR_GLOBAL).You can use the RSPARAM report to determine the profile parameters.
Setting up the storage
Create a table for storing the data. Using transaction SE11, create a copy of the SDOKCONT1
table. If you want to create the repository database, you can name the table ZCONT_DB, for example. Save the
table as a local object. Activate the table.
Create a repository.
Use transaction OAC0 to create a new repository.
Use the following parameters:
Repository Max. two characters, for example, Z1
DocArea: ARCHLINK
Storage type: R/3 database
Storage subtype: normal
Version no. : 0046
Contents table <table name> for example: ZCONT_DB
Exchange directory <directory name> for example:
server\share\
Make sure that the exchange list ends with a \ (or /on Unix).If you are using a variety of platforms, you must use transaction FILE to define a suitable logical file name and use this name. Save the settings.
1. Maintain view table TOAAR_C, via SM31
 Cross client table displayed as information, forget it
2. In field 'StSytm' you must entered 'Z1' as your system need, or anything that you need but you must configure HR Archive link too.
3. In field 'Arch.path' (direct above Spoolpath), entered path in your system, this real path in your operating system. May be you should confirm to your Basis consultant where exactly you could store picture files. So if you enter '/', your file exists at root directory at your UNIX system.
4. Choose 'File store' radio button
5. Save.
First
1. You have to create a number range for SAP ArchiveLink.
 IMG: Basis Components-> Basis Services -> SAP ArchiveLink -> Basic Settings-> Maintain number ranges
 (Trxn OANR). Create number range 01 from 0000000001 to 9999999999 without the external number flag.
2. Document type HRICOLFOTO must exist with document class JPG.
 IMG: Basis Components->Basis Services->SAP ArchiveLink->System Settings->Maintain document types
 (Table TOAVE, Trxn OAC2).
3. Document type HRICOLFOTO must be linked to object type PREL and Infotype PA0002.
 IMG: Personnel Management->Personnel Administration->Tools->Optical archiving->Set up Optical Archiving
 in HR. (View V_T585O, no Trxn). In the first two columns there are minuses, the third (Date) has
 a plus - don't put a flag in the check box.
4. Check which content repository (Archive) is linked to document type HRICOLFOTO and object type
 PREL. IMG: Basis Components->Basis Services->SAP ArchiveLink->Basic Settings->Maintain Links (Table
 TOAOM_C, Trxn).
Test
Test the repository.
Use transaction SE38 to start the RSCMSTH0 report. Specify your repository (i.e. Z1) and start the test.
The report must run without errors. If no problems occurred, you can use the new repository with Archive Link after you carry out the Archive Link Customizing. If problems do occur, check whether one of the related
notes helps.
For More Details :
http://service.sap.com/archivelink.

NOTE:- Screen Shots are missing, i was not able to paste here, One more thing is we did this for uploading a PHOTOS into Content Server, Similarly you have to create a REPOSITORY and Z-TABLE to bring all the Attachments from all the selected Objects and then route them to the CONTENT REPOSITORY.
Your Senior ABAP guy would help you in this, if not i may try to help you more by monday.
Regards
Rehman
Reward Your Points if Satisfied.

Print Preview of 'Document' attached to a PR/PO, Sale Order line item

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Q:) Is the system supposed to display the 'Original file' content attached to a DIR in the Print Preview Or is this the standard behavior that system won't display attached DIR - file content.
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-Thanks

Hi,
unfortunately I have to inform you that from DMS point of view such a 'file preview' function is not available in the standard of the R/3 system.
If you want to raise a development request at SAP please see the SAP note 11 for further information.
Best regards,
Christoph

Document attaching with Procurement document and Invoicing also

Hello Experts,
The query is to attach document with PR/PO, Invoice etc.We don't have DMS implemented in our system and we don't want to save these documents in SAP . The aim is that the attachment should be attached to these documents but is should be saved in a repository outside SAP because these attachments contain >70 pages (>100 sometimes in case on Invoicing). How can we achieve it?
We have .Net and SharePoint in place. Can we use them for this purpose?
Or if there is some other workaround to achieve the same.
Thanks for four valuable suggestions.
Saurabh

Thanks for your response Jurgen.
Though I have marked the discussion as answered yet I got few more points to ask from you,hope you understand that:
Firstly,during document attachment ,can we disable option for 'Create attachment' and keep the option for URL enabled?Please suggest me the way for it..
Also,perhaps in MM all transactions will not provide the options for linking document with URL or create attachment options,wherever necessary . Then which is the preferred way to deal with such transactions?
Secondly, If I attach a document with this way (screen shot) then source and destination remains the same as shown below:
Now, my query is " Is that possible the document is saved under a separate directory (like L drive) instead of the path shown in the screen shot (source and destination are same, I want a default store location with this where all such document will get stored). I hope you got what I am looking for..
Thanks & regards
Saurabh

Document attachment

Hi,
I am working with document attachment (DMS), Here I am facing the problem. The Document available at one PC. Create document In SAP and attached in material master.
SAP system finds the document in same System and did not find in other system. Because document is not available in other system.
Pl help me for find the document in all SAP system .What are the configuration need for that and where store the original document in SAP for all SAP user.

What do you mean for "all" systems? Are you referring to multuple clients? Multiple instances of SAP?
If you made the proper attachment in DMS the document should be available to everyone. If you just made a link or reference to a document, it must be on computer system available to the network like a network file server.
Craig

Automatic Document Attachment in PR from Material Master

I have attached Documents in Material Master with certain Material Codes . We are using DMS for Document attachment . Using MRP run , Purchase Requisitions get generated . My requirement is that these generated PRs must have Document attached automatically as per their attached Documents in Material Master
I will be highly oblised for the suggested solution .
Rgds
B mittal

Hi,
Please check whether the unit of price is same in both material master as well as in the PR.
Regards,
Divya

Documents upload in DMS

Hello All
Is it possible to upload the Document in SAP DMS without creating from CV01N transaction?
Also my requirement is to upload around 2.1 GB documents in SAP is it possible to upload it in one transaction?
User want to just upload the docs in SAP system so that he can viewed it any time or if user want to add or delete the document any time he can do it
How to upload or attached ZIP file in DMS from CV01N? Is there any configuration need to do for zip file attachment?
Currently I can attached zip file from CV01N but if I tries to open the documents from CV02N or CV04N transaction system is giving the error that docs can not be opened.
Could any one give me step by step solution for above two requirements as I am completely new for DMS module
Thanks

Hello,
Is it possible to upload the Document in SAP DMS without creating from CV01N transaction?
- If you have some DMS documents already created then you can attach to that doc (CV02N), if not then you have to create a DMS doc and attach it.
Also my requirement is to upload around 2.1 GB documents in SAP is it possible to upload it in one transaction?
- Yes, you can upload 2.1 GB but upload and display of document will take some time for performing its action.
*User want to just upload the docs in SAP system so that he can viewed it any time or if user want to add or delete the document any time he can do it
- Yes, it can be done in DMS.
How to upload or attached ZIP file in DMS from CV01N? Is there any configuration need to do for zip file attachment?
- For Users uploading & display document in DMS is very convenient. You have to define in your workstation application for zip format & bypass the indicator of authorization. zip format should be defined in workstation application.
Currently I can attached zip file from CV01N but if I tries to open the documents from CV02N or CV04N transaction system is giving the error that docs can not be opened.
- What is the error?
-Thanks,
Ajay

Document attachment multiple lines PO

Hi there,
Does anyone know if it is possible to see an indicator at item overview level on a PO to indicate that there is an attachment?
Using the document management system, it is possible to attach documents at an item level. This is done by clicking on the "document" icon at item level. The icon is underneath the item overview and is a picture of a document with a paper clip.
However, if I have several lines on a PO, I would like to be able to see on the item overview which ones have a document attached. Otherwise, I have to select each line individually, click on the "document" icon and see if there is a document.
Has anyone seen how this can be done? (e.g. if a line is deleted on a multiple line PO, the "trash" icon appears next to each line in the overview)
ANy thoughts appreciated. I have searched SAPfans, SDN and OSS and have found nothing so far.
thanks
Donal

Hi
I have activated DMS , but NOT able to attach Documents in PO , but i am able to attach at material master level . Can you help to resolve this .
Rgds : Paresh

History of document attachment and de-attachment (through CV01N)

Hi experts,
We have a requirement as under:
User created a PR and attachment a document to it. Subsequently PO was created and material procured. Later the requisitioner refused to accept the material claiming that the material procured is not as per the requirement. Then purchaser claimed that we have procured the material as per the details available in attached PDF file in PR line item. When checked there was no document attached to said PR and line item.
Now, please help in finding the history in PR document for attachment and de-attachment of document in PR through DMS tcode CV01N.
Thanks in advance.

..When checked there was no document attached to said PR and line item...
The document must exist.CV01n transaction is used purely for creation of a Document Info Record.A simpler approach to retrieve the created document would be via CV04n transaction meant for search.Herein,navigate to 'Object Links' tab,and under 'Purchase Req. Item' sub tab,key in the PR details and click 'Execute'.The relevant details should be available.
Regards,
Pradeepkumar Haragoldavar

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cleaning up old questions, still amazed that I have to mark them as answered since there came no proper answer at all.

Document Attachment in DMS

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