Document level Data and Item level data

Hi,
Can anyone please explain the difference between Document level data and Item level data for sales order.
Thanks
shalini

Item is the lowest level detail of the order. For ex it would be a particular material. Document would be the overall "top" level. Usually refered to as header level. It relates to everything in the document. 
pts appreciated

Similar Messages

  • What is Header level data and item level data? Please elaborate.

    What is Header level data and item level data? Please elaborate.
    Details:
    EKKO is Purchasing Document Header; what is purchasing Document Header? who,what and where can i look for this data.
    EKPO is Purchasing Document Item; what is Purchasing document item means?
    what is item level data means?
    When you take the Senario of SRM and ECC; where the purchase data is maintained primarily in SRM or ECC?
    Thanks in advance. I will assign the points only to the valuable information.
    York.

    Hi York,
       You are right in stating EKKO as header and EKPO as line item data. They are maintained in ECC.
    Now for the details about the data:
    In SAP every transaction is referred to as a document. In this case you are talking about a purchase document. Now what does purchaing document contain? I will contain information like: Who is the vendor? When was the transaction done? what was bought? What is the quantity of each item bought?
      Whatever is applicable across the document is called header data... and what is applicable for each item is called line item data. In this case
    1. Header data would be the vendor, date of transaction, purchaing organization ... etc.
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    Best regards,
    Kazmi

  • Header and item levels

    Hello,
    In the context of  transaction processing, what is a header level and an item level?

    Hi Iris,
    A business transaction is nothing but some sort of business interaction with a business partner.
    The general structure of any business transaction structures the data into header level data and item level data.
    The general data that applies to the entire transaction is called as header level data
    The data that is specific to a product(item) and that it varies from one product(item) to another used in the transaction are termed as item level data.
    General data, such as Business Partner number, Description, Priority, Purchase Order Number, Pricing Procedure, Status, Subject.... etc. are part of Header Level data.
    Item-specific data, such as Pricing relevance, ATP Relevance, Quantity, Confirmation relevance quantity, billing relevance ... etc. are part of Item Level Data.
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    regards
    Srikantan

  • Difference between sales order schedule line and item level data

    Hi All,
    Could you please let me know what is the difference between sales order schedule line and item level data?
    Thanks,
    Ramya

    Hi Ramya,
    Sales order schedule line contains del date, order qty, rounded qty, confirmed qty, delivery qty, schedule line category, purchase requisition etc.,  ie It contains the full details of sales order data with respect to the scheduled line of delivery.  The total quantity of a sales order item can be subdivided into schedule lines that contain the various subsets with the corresponding delivering dates.
    Sales order Item level data contains details of the item in the sales order like material code, net price, net value, UoM, PO details, reason for rejection if any, material group,billing date, plant etc., ie this
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    Regards,
    R. Senthil Mareeswaran.

  • Same field on Header and Item level with same data

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    Edited by: sakthidharan acc on Jan 31, 2012 10:25 AM

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  • VA42 user exit to update contract start and end dates at Item level

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    Thanks For your reply Vikram,
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    """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""$"$\SE:(3) Form USEREXIT_MOVE_FIELD_TO_VBAP, Start                                                                                                           A
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  • "Req. Inv. Level" in the Item Master Data - Inventory Data

    Dear All,
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    Thank you very much!!!

    Dear All,
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    i found something strange for the MRP, it is as the following:
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  • KNA1 is a header level data or item level data ?

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    Hi,
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    Message was edited by:
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  • Report on delivery data in item level for list of po

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  • Any questions on Order Management Header and Item level?

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    Thanks, would be better if you could also attach the answer.
    Thanks!!

    Dear Hoo,
    ORDER MANAGEMENT & SALES
    1.Briefly describe the types and structure of the sales document and give examples of data
    that you find on the different levels.
    Sales*related business transactions are recorded in the system as sales documents. There are, broadly
    speaking, four different groupings of sales documents:
    Sales queries, such as inquiries and quotations
    Sales orders
    Outline agreements, such as contracts and scheduling agreements
    Customer problems and complaints, such as free of charge deliveries and credit memo requests.
    Header Data
    The general data that is valid for the entire document is recorded in the document header. This data
    includes the:
    number of the sold*to party
    number of the ship*to party and the payer
    document currency and exchange rate
    pricing elements for the entire document
    delivery date and shipping point
    Item Data
    Whereas data in the document header applies to all items in the document, some data applies only to
    specific items. This data is stored at item level and includes the:
    material number
    target quantity for outline agreements
    number of the shipto party and the payer (an alternative shipto party or payer can be defined for a
    particular item)
    plant and storage location specifications
    pricing elements for the individual items
    Schedule Line Data
    An item consists of one or more schedule lines. The schedule line contains all the data that is needed
    for a delivery. For example, a customer orders 20 pieces of a material and you enter this as an item in
    the sales order. However, you can only deliver 10 pieces now and the remaining 10 pieces next month.
    In other words, you need to schedule two deliveries. The data for these deliveries (dates, confirmed
    quantities) are stored in two separate schedule lines. In sales documents where delivery data is not
    relevant *for example: contracts, credit and debit memo requests * the system does not create any
    schedule lines.
    Data recorded in the schedule lines includes the:
    schedule line quantity
    delivery date
    confirmed quantity
    2.What is the difference between an inquiry and quotation ?
    . Inquiry: Request made to a vendor for a quotation for required materials or services.
    No availability check is done for inquiry.
    . Quotation: Offer from a vendor to a purchasing organization regarding the supply of materials
    or performance of services subject to predefined terms and conditions.
    A quotation consists of a number of items, in which the total quantity and delivery date of an
    offered material or service are specified.
    The total quantity can be subdivided into several partial quantities with different delivery dates in the
    lines of a delivery schedule.
    3.Do you always have to have a material master record number when you enter an item on a
    sales document (inquiry and quote)? If not what would you have to use to be able to enter
    information at item level?
    No. Customer Material Information or Material Description.
    4.If a customer doesn't place an order with you after you have sent him a quotation, what happens to
    the quotation document?
    Remains active till the end of validity period.
    5.Can you have alternative items in a sales order?
    Yes.
    6.If you reference an inquiry when creating a quotation ,would the inquiry be updated?
    Yes.
    7.Can you copy one inquiry to many quotations ?
    No.
    8.Can you copy several previous documents into one sales order?
    Yes.
    9.Do you always have to copy the entire quantities at item level when you reference a
    previous document?
    No.
    10.Can you make sure that business data in a sales order is only possible to maintain at header
    level?
    Yes.
    11.From where is the delivering plant transferred into the sales order?
    Customer Master, Material Master.
    12.Which partner function is relevant for the delivering plant? The soldtoparty ,
    billtoparty, payer, carrier or the ship* to* party?
    Ship*to party.
    13.Can you manually change the delivering plant in the sales order once it was defaulted from
    the master data?
    Yes.
    14.For what or why do you use the incompletion log?
    To have a complete document so that it doesnu2019t affect subsequent processes.
    15.Can you have different incompletion logs for different item categories? Schedule line
    categories?
    Yes.
    16.If a document is incomplete can you still save the document?
    Yes.
    17.Which reference status can a document have at item level? Which statuses at header level?
    Item level: Partial, Full.
    Header level: Full.
    18.What's the advantage of using text as a reference instead of duplicating it?
    Can be modified if needed.
    19.What three sources provide data for the creation of a sales document?
    Material Master, Customer Master, Previous referenced documents.
    20.Can you change addresses of partners manually in the sales document?
    Yes.
    21.Name several input tools that make order entry faster and give a definition of them?
    Customer Material Information, Product Proposal , Referencing Documents.
    22.In which business environment would you use only the single*line entry screen to create
    and save the order?
    Telephone Sales, Simple Business.
    23.If you do not specify the delivering plant in the sales order, what could the system then not
    do?
    Delivery Scheduling.
    24.For what would you use the fast change function in sales entry?
    Alternate Plants, Delivery or Billing Blocks
    25.Name two ways to control that customers can receive only certain materials?
    Material Listing, Exclusion.
    26.What does the item category control?
    General Data
    . Should pricing be carried out for the item?
    . When should an item be regarded as completed? A quotation item, for example, can only be
    regarded as completed if the entire quantity has been copied into a sales order.
    . Is it an item that refers to a material or is it a text item?
    . Are schedule lines allowed for the item?
    . May general business data, for example, the terms of payment at the item level, deviate from
    those at the header level?
    . Should a system message appear if the item cannot be fully delivered?
    . Which fields are relevant for the incompletion log?
    . Which partner functions are allowed at the item level and which are mandatory?
    . Which output (for example, an order confirmation) is allowed for the business transaction and
    which output determination procedure is used?
    Shipping Data
    . Is an item relevant for delivery?
    . Should the weight and the volume of an item be determined?
    Billing Data
    . Is an item relevant for billing?
    . Should the cost of the item be determined?
    . Is it a statistical item? Pricing is carried out for statistical items. However, they are not added
    to the value of the order, that is, the customer is not charged for them.
    . Should a billing block be set automatically for an item? For example, this may be important for
    items whose prices have to be clarified before billing
    . Is it a returns item?
    . Name the influencing factors for determining the item category in the sales document?
    . Sales Document type, Item Category Group, Higher Level Item, Item Usage.
    . Name the influencing factors for determining the scehdule line category in the sales document?
    . Item Category, MRP Type.
    . What does the sales document type control?
    General Data
    . Can the document be entered only with reference to a preceding document?
    . Should the existing customer
    . material info record be taken into consideration?
    . Should the delivery date be proposed?
    . Must a customer number be entered when creating a document? For example, product
    proposals can be entered without reference to a particular customer.
    . Which order probability is defined?
    . Should the division be taken from the material master record for every item or should an
    alternative division specified in the header take precedence over the item specifications?
    . How should the system respond if the division entered in the header deviates from the division
    in the items?
    . Should a credit limit check be made?
    . From which number range should the document number for internal or external number
    assignment come?
    . Which fields are relevant for the incompletion log? The validity period, for example, is
    important for contracts and must therefore be specified in the document.
    . Can an incomplete document be saved or must all data be complete?
    . Which partner functions are allowed and which ones are mandatory?
    Shipping Data
    . Which delivery type should the delivery resulting from the order have?
    . Should delivery scheduling be carried out?
    . Should transportation scheduling be carried out?
    . Should a delivery block be set automatically for a specific reason? For example, a delivery
    block may be appropriate for a freeofcharge delivery.
    . You can define shipping conditions for a sales document type. These are copied into the
    document regardless of what is defined in the customer master record.
    Billing Data
    -->Which billing type should the invoice resulting from the order or the delivery have?
    Should a billing block be set automatically for a specific reason? For example, a billing block may be
    appropriate if a credit memo request should first be checked before it is used as the basis for a credit
    memo.
    -->Can the sales document type be determined by the system?
    No.
    -->In R/3, can you automatically substitute one product for another? How? What would you
    have to create?
    Yes. Product Selection / Material Determination.
    -->Give a definition of replenishment lead time?
    Total time for the inhouse production or for the external procurement of a product. In inhouse
    production the replenishment lead time is determined to cover all BOM levels.
    What's the difference between checking availability with or without replenishment lead time (RLT)?
    With RLT : Availability check is done only upto end of RLT. If material is not available the date on
    which RLT ends is displayed as Material Availability Date.
    Without RLT : Availability check is unrestricted. Displays Delivery Dates as on which partial deliveries
    can be made with available stock.
    -->Name at least three item categories?
    Standard Items : AFN, AGN, TAN.
    Free of charge Items: AFNN, AGNN, TANN.
    Non*stock Items : AFX, AGX, TAX.
    Text Items : AFTX, AGTX, TATX.
    -->Why would you use different item and schedule line categories?
    Item categories are defined to provide additional control functions for the sales documents and thus
    meet the demands resulting from the different business transactions.
    The items in a sales document are divided into one or more schedule lines. These schedule lines differ
    from each other with respect to date and quantity. For some schedule lines, material requirements
    planning is not carried out; for other schedule lines, it is carried out. Also goods receipt, not goods
    issue, is posted for a schedule line defined in a returns document.
    -->Can you change existing standard item categories?
    Yes.
    -->Can you create new sales order types?
    Yes.
    -->Different dates will be calculated in order entry scheduling . Can you name the lead time
    variables that will be taken into account?
    Transportation lead time, Pick/pack time, Loading time, Transit time .
    If you run out of stock in a specific plant can you check if there are quantities available in other plants?
    Yes.
    -->When you carry out availability check, which quantities or movements can the system take
    into consideration?
    The following elements can be included in the availability check:
    Stocks : safety stock, stock in transfer, stock in quality inspection, blocked stock.
    Inward and outward movements : purchase orders, purchase requisitions, planned orders, production
    orders, reservations, dependent reservations, dependent requirements, sales requirements, delivery
    requirements.
    -->Give some examples of sales document types (description, not necessary the short code)
    that already set up in the standard system?
    Indicator used to control the processing of the various sales documents which are defined in the
    system. E.g., OR, SO, BV, KR. Document types allow the system to process different kinds of business
    transactions, such as standard orders and credit memo requests, in different ways.
    -->Can you maintain texts for a specific customer and store them in the system? If yes, where?
    Yes. Customer Material Information.
    -->When the system checks availability which scheduling would it use first?
    Backward Scheduling.
    -->Name the influencing factors for the determination of the availability date?
    The following data is required for determining this date:
    Route from the shipping point to the ship*to party location
    Shipping point from which the goods are issued
    Loading group from the material master record
    Weight group determined from the order using the order quantity.
    -->Name the three delivery possibilities when there is not enough stock available?
    One Time Delivery, Complete Delivery, Partial Deliveries.
    -->Can you think of an example why you would have to create a text for a customer and copy it
    to the sales order?
    Customer specific instructions.
    -->What is the function of item category group?
    The item category group determines how a material is processed in the sales order. It defines, for
    example, that pricing does not take place for a free of charge item, such as a business gift; or that
    inventory management is not carried out for a service. When processing sales and distribution
    documents, the system uses the item category group to determine the item category. The system
    determines the item category based on the item category group of the material and the current
    business transaction, and proposes it in the respective document.
    When creating the material types non*stock material and services, DIEN is proposed in both cases for
    the item category group, because the order processing for both material types is identical: for
    example, pricing is carried out for both, but no availability check.
    -->On sales order, when the system confirms 20 pieces to be available at a certain date, would
    these 20 pieces still be available for other new sales order coming in later?
    No.
    -->What is a delivery group and why would you use it?
    The complete delivery and delivery group functions enable you to combine some or all of the items in a
    sales order so that they are delivered to the customer together. The system determines automatically
    the latest delivery date possible for the delivery group and adjusts the schedule lines accordingly.
    Corresponding requirements for material requirements planning (MRP) are changed or re*determined.
    -->What is backorder processing?
    The backorder processing functions enable you to list relevant sales documents for specific materials
    and process them from the point of view of availability. You can assign available to promise (ATP)
    stock to outstanding order quantities. In addition, you can withdraw already confirmed quantities and
    reassign them to different items.
    Backorder processing is only available for materials with individual requirements.
    -->Can you link items in a sales order? If yes, when would you do that?
    Yes. Promotional Items.
    -->For what would you use BOMu2019S in sales? What two methods of BOM processing do you have
    in sales order entry? How can you control if the system should/should not explode a BOM in
    the sales order.
    A bill of material (BOM) describes the different components that together create a product. A BOM for
    a bicycle, for example, consists of all the parts that make up the bicycle: the frame, the saddle,
    wheels, and so on. When you enter the material number of a bill of materials that is relevant for sales
    order processing, the system displays the material that describes the whole bill of materials as a main
    item. The components are displayed as sub*items.
    Processing by Main Item : ERLA & Processing by Sub*Item : LUMF
    BOM explosion can be prevented by specifying Item Category Group as NORM.
    Credit limit checks is an example of a very close link between which two SAP modules?
    SD & FI.
    -->What are the two techniques in delivery scheduling?
    Backward Scheduling & Forward Scheduling.
    -->How does a third party deal work? Do you use a special sales order type for that? How could
    the system know that you want to process a third party deal?
    By specifying item category as TAS using double*line entry in the sales order.
    No special order type is available.
    By the item category group and/or material type in Material Master .
    Name the several steps in consignment processing.
    Consignment fillup, Consignment issue, Consignment pickup, Consignment return.
    Whatu2019s the difference between consignment pick*up and consignment return?
    In consignment pick*up, customer returns consignment stock. When goods issue is posted, the
    relevant quantity is deducted from the customer's special stock and is added back to regular stock at
    the plant where the goods are returned. Total valuated stock remains the same since the returned
    stock was regarded as part of inventory even while it was at the customer's premises.This transaction
    is not relevant for billing.
    In consignment return, customer wishes to claim on consignment goods which have already been
    issued. When goods issue is posted, the relevant quantity is added to the customer's special stock at
    the plant where the goods are returned. Since the ownership of the goods is passed from the customer
    back to the company, the transaction is relevant for billing. In this case, the customer receives a credit
    memo for the returned goods.
    -->Can you control that an end user cannot copy a quote of customer A to a sales order for
    customer B? If yes, where?
    Yes. By customizing Copying Control for header data.
    Give some example for data that is copied from the customer (soldto, payer, shipto) to the sales
    order as well as for data that is copied from the material?
    General data, payment terms, shipping details, delivery agreements, delivering plant.
    -->What is returnable packaging processing?
    Returnable packaging consists of materials that are stored at the customer location but which remain
    the property of the company. The customer is only required to pay for the returnable packaging if he
    does not return it by a specified time.
    Name the two outline agreements in R/3 standard and explain the difference between them.
    Agreements are arrangements between business partners regarding the granting of conditions over a
    specified time period. The agreement contains conditions which apply over a particular time period and
    which are settled together at the same points in time. An agreement can be settled once or
    periodically. The two outline agreements include Contracts and Scheduling Agreements.
    Unlike a contract * which only contains an overall target quantity or value * a scheduling agreement
    also contains specific order quantities and delivery dates.
    -->How many documents do you create when you release, deliver and invoice the first order
    from a contract?
    Three : Sales order, Delivery note, Invoice.
    -->What types of output can you have in sales?
    Printer, Telex, Fax, Mail, EDI.
    -->Can you automate output processing ? Do you always have to specify it manually?
    yes. No.
    -->Where would you specify which data should be copied (at header, item and schedule line
    level)when you copy from one document to another one?
    Customizing Copy Control.
    I hope it will help you,
    Regards,
    Murali.

  • Delivery tolerance at header and item level in sales order

    Dear All,
    My client wants to maintain delivery tolerance at both header and item level. NOTE: The tolerance at sales order header is different than the delivery tolerance at sales order item.
    eg if i maintain 3% plus and minus tolerance at item, the header level tolerance can be 2%.
    Also if there are more than 1 line items, the system should give warning message, when it finds that the delivery tolerance at item level can be maintained but that of the header level cannot be maintained and vice varsa.
    Awaiting an early help and thankful for the same in advance.
    Regards,
    Avnesh Kamdar

    Hi Avnesh,
    Delivery tolerance can be made in the customer master,sales org data ---delivery tab.
    Delivery tolerance is always at item level.
    Reward points if it helps.
    Regards
    Karan

  • Different division at header and item level in Order

    Hi Gurus,
    i am facing this issue where while creating quotation in CRM i entered sold to party, selected the org data ( OA/DI/OP ). i entered the product with quantity. now at item level in Organization tab my sales area is showing as ( OA/DI/01). system is picking the division maintained for product which is 01) so division is different at header and item level. i need the header division to be used at item level as well.
    how can i achieve this?
    Thanks and Regards
    Sudhir Grover

    Hi Sudhir,
    Make sure the settings in the SPRO>CRM>Master Data>Products>Special Settings for Sales Operations--> Define Division settings is activated with Header Div. Act.
    Also check the details in the IMG activity documentation for define division settings.
    Hope this helps.
    Regards,
    Chandrakant

  • Header and Item level in Material Master

    Can some one explain abt the header level and item level in Material master.
    Thank you
    Appreciate your Help

    Hi,
    As explained by Jurgen, There is no term like item level and header level as such in respect to material master.
    But just for convenience per say, you may call like below.
    MARA :- Header level --( Client level data)
    MARC,MARD,MBEW,MARM,MVKE :- Item level -- ( Organizational element level data).
    Hope it will help u.
    Deepak

  • Checkbox in header and item level records.

    Hello Freinds,
    I have a requirment in which I need to display checkboxes in front of header as well as item level records. I am trying to make a copy of standard transaction VL37. This transaction uses the REUSE_ALV_HIERSEQ_LIST_DISPLAY for displaying header and item level data. I debugged and found that in the alv layout there is a field with name box name. If we pass the name of header internal table to that field then we can get checkbox in front of header level records and if we pass item level internal table name then it shows the checkbox in front of item level records.
    Can anyone provide some possibility of adding checkbox for both header and item level records while using the same ALV FM.

    Hello Harsh,
    I am also kind of facing the same issue. I have used the FM REUSE_ALV_HIERSEQ_LIST_DISPLAY for ALV display. And I need to add checkbox at item level.
    I have tried to add checkbox through field catalog. Following is the code I'm writing.
    l_wa_fieldcat-fieldname = l_c_flag.
    l_wa_fieldcat-tabname   = l_c_item.
    l_wa_fieldcat-checkbox  = abap_true.
    *l_wa_fieldcat-edit_mask = abap_f.
    l_wa_fieldcat-edit      = abap_true.
    l_wa_fieldcat-key       = abap_true.
    l_wa_fieldcat-seltext_m = l_c_flag.
    APPEND l_wa_fieldcat to em_it_fieldcat.
    But in this case the checkbox appears in disabled form.
    Can you please help? Could you be a bit elaborate on your answer i.e. the code snippet? Many thanks.
    Regards,
    Debapriya

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