Document Management System: Unique ID relation to RMS_ID and SPS_ID,

Hi,
I am working on a program related to records management system, where in I need to retrieve the details such as RMS_ID and SPS_ID related to the unique identification number provided.
Can anyone please let me know how to retrieve the RMS_ID and SPS_ID value corresponding to the unique identification number provided.
Thanks & Regards,
Manohar.

i'm not sure what you mean but would ask you to explain whether you are in a programming context or what?

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Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

Setting up a Document management system in SharePoint 2013

Hello All,
I have come across a scenario where Customer needs a Document management system for their organization.
They want to keep the documents of different departments like sales, HR,Finace in corresponding folders and want to include a workflow for approval of the Documents. Also, Documents related to particular department can be modified or added by users in that
department.
I thought of creating a seperate site collection for this purpose & document libraries of each department, setting up the permission on document library level. Is this a correct approach?
I am new to Enterprise content management system of sharepoint. Can anybody give me a guidance on this how to get started.
Regards
Vishnu
dfd

Creating separate site collection for each department will help you scale and grow better and easier to group SharePoint sites together.
Refer to the following articles which will give you an idea about the plan you should do before building a Document management system
http://technet.microsoft.com/en-us/library/cc263267.aspx
http://blogs.msdn.com/b/sgoodyear/archive/2009/07/25/determining-between-sharepoint-site-collections-and-sub-sites.aspx
http://atinkerersnotebook.com/2013/10/02/creating-your-own-document-management-system-with-sharepoint/
http://community.dynamics.com/ax/b/tinkerersnotebook/archive/2013/10/02/creating-your-own-document-management-system-with-sharepoint.aspx
--Cheers

Document management system for loan Module

Is DMS (Document management system ) available for loans management?
We are entering loans in General loan. We want the documents related to
loans like agreement, Interest advices, etc to be uploaded in the SAP
and should be accessed in that particular loan itself. Is there any
system available to attach the documents uploaded (through cv01n) in
SAP to loan? Is standard object for loans is available for this purpose? Object is to
be maintained in Document types in DMS in configuration.
Please help.
Regards
Gaurav Gupta

I got the configuration

Document Management System with HR.

Dear Friends.
I wish to know is it possible to integrate the HR module with Document managment system. well the business scenario is I have hired one employee ( e.g: 32202) ans stored all the documetns related to the hired employee.. like application , credentials. etc in the DMS. now when i want to see this hired employees data from the DMS, can i see? without going to DMS system by simply clicking on employee number in PA30 tcode something... please reply me
I would appreciate your any help.
Thanking you
Regards
Naeem

Naeem,
you can use PM01 -infotype enhancement to include an icon to display document from HR. At PAI of the customised screen, you may call function "CV120_START_APPLICATION" to pop up the relevant document located at DMS.
hope the above information help
regards,
rachel

Document Management systems

Looking for Document Management system to replace GW
Is this a Fair analysis...
No improvements in GW8... (Sadly GroupWise is going nowhere fast specially
when it comes to DM).
Users want more functionality - access the email archiving (not the joke
archives), PDF support, Library from the Web etc.
Since we are going to have to move from Netware soon - I guess Windows is
the way to go (looking at the dead SmallBusiness Nows-SBE2 forum - Novel
doen't have a credible Small Business solution or the will power)
What other Document Management systems exist?
I've come across things like KnowledgeTree but don't have any experience of
it.
I guess others who have moved from GW DM have already left the Novell forums
but I'm looking for someone who has had to move to a better (or another)
Document Management system.

For more detail about system price and modules contact us at
[email protected]
[email protected]
[email protected]
www.vt3soft.com
Cram Easy: Collaboration Knowledge Management System
Document Management System
What is document management system?
The capture and management of documents within an organization. A DMS includes Web access to support occasional users and work from remote sites as well as a secure document storage area (vault). Additionally a DMS includes search and retrieval, versioning, and content caching.
Benifit of using Document Management System
* Reduced paper storage - removal of paper by converting paper documents that are stored within the business or in an archive into an electronic form
* Improved retrieval time - obtaining paper from storage or an archive is typically slower than electronic retrieval of documentation. Along with the improved retrieval time comes the ability to perform searches for similar information. This is especially useful when trying to perform major changes or perhaps searching for information subject to litigation
* Saves paper, printer and toner costs - reduced need to print paper documents as electronic versions are available for use or reuse. Whilst the paperless office is still not a reality, it is anticipated that the availability of an DMS would reduce the need for multiple paper copies of documents. If the DMS does not have an electronic signature capability then at least one "master" paper signed document will need to be printed
* Improved staff productivity - less time spent searching for documents or trying to find the current version. Faster document review and approval cycles, particularly where multiple reviewers and approvers are involved in the business process
* Improved disaster recovery - DMS contains business critical documents and has its own disaster recovery plan that allows the documents to be restored in the event of significant disruption or disaster for the business
* Improved security through a single secure location for documents and ensuring that the right people are able to access the right documents
* Improved compliance with regulation or legislation
* Central control and management of documentation
* Reduced chance of "losing" documents
* Enhanced competitive situation due to improved internal document processes
* Improved customer service through faster access to and retrieval of important customer information
CramEasy Document Management System
Centralize storage
CramEasy provide central place to store all type of documents.
Tagging and categorization
CramEasy provide tagging to each document which help people to categories document [example: purchase bills] tagging help people to search and retrieve same kind of document using tag, Help people to identify type of document. CramEasy provide category management which provide user to add document to specific department/group which benefit organization people to organize and find specific department or groups document
Collaboration and Sharing
CramEasy provide very flexible document sharing facility. User can share his/her document with group/category/individual user with edit, delete, view access permission.[example: use A can add new document doc_123.doc ,he/she can share same document with group xyz with view permission, share with xyz user with edit permission and block user zyx from view.]
Locking
CramEasy provide lock facility. Which allow user to lock document when he/she is working on, same time no another user can edit same document until document be unload by use who locked it. This feature provides great facility to organization people to work on same document.
Full Text Search
CramEasy provide power full and faster search facility to organization user by which user can retrieve any document with in second. User can search using keyword, Date as well category which separate same document of different department and provide exact match to user.
Discussion
CramEasy provide unique facility of discussion which allows organization people to start discussion on individual document.
Auditing and History
CramEasy Provide audit and history facility to organization people, which provide organization users to check who has edit/work/add individual document.
Ratting
Organization people can rate individual document. Which help users to get feedback about document, help organization to produce high quality document.
Metadata
CramEasy DMS provide Metadata is typically stored for each document. include the date the document was stored and the identity of the user storing it. Also extract metadata from the document automatically or prompt the user to add metadata.
Try free Document Management system at Cram Easy: Collaboration Knowledge Management System or www.vt3soft.com
Contact Us
[email protected]
[email protected]
[email protected]
www.vt3soft.com
Cram Easy: Collaboration Knowledge Management System

How to install EASY DMS (Document Management System) setup in windows 7

Dear Experts,
Recently we have started a project to establish document management system in SAP. So, i have downloaded easydms7.1sp04 from the servicemarketplace service.sap.com/swdc and setup is successfully installed in windows Xp and unable to install successfully in windows 7.
The SAP is upgraded in our company to release ERP6 EHP6.
In windows Xp the DMS is accessing to all the systems in the landscape( DEV, QAS, PRD).
But, In windows 7 it is only accessing the production system and if creating manually the systems prompting the error about RFC and hosts in windows 7.

Hi Sir,
As mentioned earlier it is prompting me the error
Logon Failed (RFC_ERROR_LOGON_FAILURE)
Name or Password is incorrect (repeat logon)
But it is accessing only the production system in windows 7 but not all the 3 systems which are in landscape. I dont know how can it proceed to logon to the production system only with out other systems .
Thanks in advance
Regards,
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Document Management System in Oracle EBS

HI All,
does the EBS offer a document management system where I can store, check in/check out, display... documents with meta data and also original files (like a pdf or word file)?
If something like this exists, what are the corresponding objects and is there also an API for it (pl/sql or even better, web service)?
Many thanks,
Konrad

It is possible to store documents/attachments in Oracle EBS database.
attachment tables
http://forums.oracle.com/forums/search.jspa?threadID=&q=attachment+tables&objID=c3&dateRange=all&userID=&numResults=15&rankBy=10001
This does not look a real "Document Management System" with meta data, version control, status handling and all that stuff, right?
If you are looking for a complete Document Management System, you may consider this product.
Oracle UCM: Document Management
http://www.oracle.com/us/products/middleware/content-management/document-mgmt/index.html
I need to integrate third party software to the EBS in so, other products do not help me. But thx anyway!
Best,
Konrad
>
Thanks,
Hussein

Document Management System

i want to write a Document Management System to read the content of the MS Word file and convert it to the PDF file using java.
Does any java api can do this??
Thank You

There are a number of solutions, none of which, unfortunately, are trivial:
In decreasing scale of difficulty:
a) Hand-code the entire solution. PDF and MS DOC are both well documented formats.
I wouldnt recommend you try this.
b) Use ready-made open source libraries:
Other than the ones mentioned earlier, there is an Apache Libraray (POI ?) which can be used for reading and writing streamed OLE objects (which is what a word doc is)
c) Use the Java-Activex bridge and use mature COM/Activex components
WinWord itself is an Activex component. There are loads of mature Activex components that can spew out PDF.
d) If platform is not an issue, use C# or VB.NET
I'll probably get flamed for this.
I am not a .NET advocate usually, but in this particular case you should be able to complete your task with least effort by using mature Activex libraries and one of the .NET languages.

Document Management system(DMS) and PDM webclinet????

Hello.....
I am working on Document management system(CV01 and cv02)......
The requirements are.....
1) I have crated a Document Info record(CV01) and attached originals(Drawing,diagrams) to the document in SAP system.
If user reqest to open a original in SAP then it should connect to PDM WEB client and it should fetch the original from PDM server for viewing and editing the original.
How can I implemet this scenario...Should i wrire code in ABAP or Any advaced technology(BSP or PORTAL) should i sue....
Please let me know??
Thanks and regards
Preethi....

Hello.....
I am working on Document management system(CV01 and cv02)......
The requirements are.....
1) I have crated a Document Info record(CV01) and attached originals(Drawing,diagrams) to the document in SAP system.
If user reqest to open a original in SAP then it should connect to PDM WEB client and it should fetch the original from PDM server for viewing and editing the original.
How can I implemet this scenario...Should i wrire code in ABAP or Any advaced technology(BSP or PORTAL) should i sue....
Please let me know??
Thanks and regards
Preethi....

Document management system(DMS) and Webclinet??

Hello.....
I am working on Document management system(CV01 and cv02)......
The requirements are.....
1) Originals attached to the Document should be viewed and edited by the user in the webclient..???please let me know the solutions??
2) What is the webclient and In which area (abap or bsp or portal) should i code for viewing and editing the original documents??what will be the solution for this
??I am working on 4.7 version
3) Please let me know some code about this???
Thanks and Regards
Preethi....

Hello.....
I am working on Document management system(CV01 and cv02)......
The requirements are.....
1) Originals attached to the Document should be viewed and edited by the user in the webclient..???please let me know the solutions??
2) What is the webclient and In which area (abap or bsp or portal) should i code for viewing and editing the original documents??what will be the solution for this
??I am working on 4.7 version
3) Please let me know some code about this???
Thanks and Regards
Preethi....

How to upload the data to SAP-DMS(Document Management System)

Dear sir,
How to upload the data to SAP-DMS (Document Management System) please give me the code for this .ex for (excel format or tab deliminated) to sap system through BAPI i have to pass.
regards
R M Patil

Hi,
May be following link may help you.
/thread/315373 [original link is broken]
/message/205534#205534 [original link is broken]
Thanks,
Sree.

Document Management System for Struts Project

I am doing a J2EE project in struts, in which i need to implement document management system containing the following features :
1. File Upload/Download
2. File Sharing
3. Giving Permissions to Files, etc
Instead of building a DMS from the scratch I am looking for a open source DMS solution which I can customize as per my needs and implement in my project. Since my project is based on struts, I am looking for a struts based solution.
Please tell me if there are any good open souce DMS like these.

hi jitesh,
now i am doing the same project which you have done with struts framework. please let me know the solutions for the project.
please reply to my mail id = [email protected]
thanks.
nandha.

SAP - Document Management System

Hi,
I am looking for insights for implementing SAP Document Management System.
DMS can be used to store pictorial depiction of products, product specifications, drawings, instruction sheets for assembling etc.
I would be specifically interested in the following:
(a) Hardware sizing / landscape
(b) SAP DMS installation requirements
(c) DMS configuration template
(d) approach plan at a broad level
(e) integration with material master, sales order, production order etc.
(f) upload and retrieval of documents
If you have worked in any implementation project with SAP DMS, it would be nice if you can share your expertise on the above.
Thanks a lot in advance.
with regards,
Pinaki

Hi,
Did you check
http://help.sap.com/saphelp_nw2004s/helpdata/en/30/08a037b9e62417e10000009b38f889/frameset.htm
http://service.sap.com/instguides
http://service.sap.com/quicksizing
Eddy
PS. Which type of SDN Ubergeek/BPX suit are <a href="/people/eddy.declercq/blog/2007/05/14/which-type-of-sdn-ubergeekbpx-suit-are-you">you</a>?

Document Management System workflow

Dear Sirs,
In document management system while doing document distribution system is creating partial order,inial order but no
distribution order.Further to that it saying
"Not yet sent to recipient
Message no. 25235
Diagnosis
No distribution has been made to the recipient.
Procedure
You cannot execute this function until the partial order has been
allocated to a distribution order package."
Pl. help me to find out the problem
Thanks and regards
Mrinmoy Chakraborty

you can do a developer level integration using iFS. Pls. check the docs for iFS to get more information. They have sample code to help u get started.
hth
satish paul
We installed Oracle Workflow Server 2.6.2. Database is Oracle 9i and the OS is Win NT.
Workflow is working fine and the notifications are reaching.
I would like to attach some documents to the workflow. How to do this? Is there anyway of doing this? As per our business needs one has to create and review the documents as the workflow progress.
-- aditya

Document Management System: Unique ID relation to RMS_ID and SPS_ID,

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