Document Numbering Query

Hi Experts,
Why is it that I can update some of the Next Document Numbers (ie AP Invoices and AP Credit Notes) but not others (Sales Quotations and AR invoices).
All of the document types have records added, which renders the help files incorrect
Next No. Help files detail:
Enter the number that SAP Business One will assign to the next document of the corresponding type. This value is updated each time a new document is created. If the value in this column is not equal to the value in the First No. column and documents of this type have already been entered, the numbering of the corresponding document type can no longer be changed.
Using SAP 2005A
Thanks
Greig

Hi Gordon,
We haven't actually updated any of the Next Number references as yet. However, some of the document types will allow the cursor in the Next Number field and some will not.
If the help is correct, none of the document types would allow access (I would think).
I assume one way round this is to define another numbering series for each doc type?
Thanks
Greig

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Document Numbering Series and Query Generator

Hi Experts!
I have a query with a Query!
I have more than one numbering series, say one document series is YYY and the other document series is ZZZ. YYY is for posting period 2009 Sales Order document numbers 1, 2 - 10. ZZZ is for posting period 2010 Sales Order documents 1, 2 -10.
When I go to Sales Orders and click the 'Find' icon and search for Sales Order Number 3, SBO gives me the option to choose either Sales Order document 3 for the YYY series, or Sales Order document 3 for the ZZZ series.
I make a Query which includes Sales Order DocNumber and has the Posting Period as a variable so either 2009 or 2010 has to be chosen prior to executing the query.
I chose to run the Query for ZZZ, so I should expect all data relating to 2010 to be shown.
My query results show document number 3 with a Doc Posting Date of 2010, but when I click on the Document Orange Navigation Arrow the actual document is Sales Order 3 but for Document Numbering Series YYY, and therefore is for 2009. But I need it to be for document numbering series ZZZ.
It seems SBO is returning the first record it finds, which is for the older series.
Can you help me please?
Many thanks!!
Caroline

Hi
Try this,
SELECT TOP 100 T0.DocNum as 'SO. No.', S0.[SeriesName],
T0.DocDate as 'SO. Date',
T2.DocNum AS 'Del.Doc.No.', S1.[SeriesName],
T2.DocDate AS 'Delivery Date',
M.DocNum as 'A/R Invoice No.', S2.[SeriesName],
M.DocDate as 'Inv. Date',
M.CardName as 'Vendor Name',
M.NumAtCard as 'Bill No. & Date',
ISNULL(L.ItemCode,'Service Item') as 'Item Code',
L.Dscription,
L.Quantity,
M.DocTotal as 'Total (Rs.)'
FROM ORDR T0
INNER JOIN RDR1 T1 ON T0.DocEntry = T1.DocEntry
INNER JOIN NNM1 S0 ON T0.Series = S0.Series
INNER JOIN ODLN T2 ON T2.DocEntry = T1.TrgetEntry
INNER JOIN DLN1 T3 on T3.DocEntry = T2.Docentry
INNER JOIN NNM1 S1 ON T2.Series = S1.Series
INNER JOIN OINV M ON M.DocEntry = T3.TrgetEntry
INNER JOIN INV1 L on L.DocEntry=M.DocEntry
INNER JOIN NNM1 S2 ON M.Series = S2.Series
WHERE T0.CardCode = '[%0]'
ORDER BY T0.DocEntry DESC
SELECT TOP 100 T0.DocNum as 'SO. No.', S0.[SeriesName],
T0.DocDate as 'SO. Date',
T2.DocNum AS 'Del.Doc.No.', S1.[SeriesName],
T2.DocDate AS 'Delivery Date',
M.DocNum as 'A/R Invoice No.', S2.[SeriesName],
M.DocDate as 'Inv. Date',
M.CardName as 'Vendor Name',
M.NumAtCard as 'Bill No. & Date',
ISNULL(L.ItemCode,'Service Item') as 'Item Code',
L.Dscription,
L.Quantity,
M.DocTotal as 'Total (Rs.)'
FROM ORDR T0
INNER JOIN RDR1 T1 ON T0.DocEntry = T1.DocEntry
LEFT JOIN NNM1 S0 ON T0.Series = S0.Series
LEFT JOIN ODLN T2 ON T2.DocEntry = T1.TrgetEntry
LEFT JOIN DLN1 T3 on T3.DocEntry = T2.Docentry
LEFT JOIN NNM1 S1 ON T2.Series = S1.Series
LEFT JOIN OINV M ON M.DocEntry = T3.TrgetEntry
LEFT JOIN INV1 L on L.DocEntry=M.DocEntry
LEFT JOIN NNM1 S2 ON M.Series = S2.Series
WHERE T0.CardCode = '[%0]'
ORDER BY T0.DocEntry DESC
Regards,
Madhan.

Document Numbering Series and navigation buttons in SBO

Hi there,
A new set of document numbering is created for new financial year.
e.g. SO11-100001 is for financial year 2011 and SO12-100001 is for financial year 2012.
Due to this setup, we have encountered a problem to use SAP navigation button to search between documents such as when I continue to click u201CNEXTu201D button, the documents would be popup in following sequence:
SO11-100001  SO12-100001  SO11-100002  SO12-100002  u2026u2026
Is there a way to just navigte through SO12 series documents only?
If I use series grouping under "Authorizations", this will totally block the previous year's documents. There may still be open docuemnts from last year and therefore, using "Authorizations" is not a wise option.
If there is a workaround, kindly share with me.
Thanks,
Yadana

hi Yadana
in that case u can create a user query displaying the fields u want on the basis on the period indicator i.e. 2011 & 2012
hope this would suffice your concern
Regards,
Manish

Restriction of document numbers with a formula

Hi,
Can anybody please help me in this reporting requirment..
I need to restrict the document numbers with a characteristic value(zterm) also with a condition i.e where difference between due date & report date is more than 3 days..
i need to display only the document numbers with the above..
regards,
Rajendra

Create a calculated KF which formula is
(due date - report date) > 3
This formula will have the value 1 if it's true, and 0 if false. Then, remove zeroes in your query.
If due date and report date are chars, just create 2 formulas variables.

Change Document Numbering for Contracts

Experts,
I have a client who wants to create a new Document Series for the Contracts and Service Calls in SBO. I do not see these documents available in the Document Numbering screen. Is this possible?
Thanks,
Marli

Hi
The service call numbering is a sequential number that is determined by the system. This information was mentioned in the Online Help - Service Call: General Area. At this stage, there is no option to define the Service Call numbers; however, you may consider the use of a User Defined Field. In this field, you can define a formatted search (Query adding 1 to the next Call ID).
Paulo Calado
SAP Business One Forums Team

Document numbering setup problem

Hi,
I am trying to setup my document numberings on my new database but when I go to that screen it doe snot show me any primary default numbering setup it just shows me the table names and a blank field. I tried to add the primary number it comes up with ovelap error msg.
I am running 8.81 PL 6 which has has a different numbering setup screen.
I run the numbering restore process and it did not fix it either. I do not know if this is the release issue or a bad database.
Tkx
Shawn

Hi Shawn,
Base on your description of the problem, it is more than likely the database issue.
To find the detail of the Document numbering , you may run query: SELECT * from ONNM and SELECT * from NNM1
Thanks,
Gordon

PO ref i need Table Data from GR,IR & Account Document Numbers

Hi Fi/Co Family Please give me valuable suggestion ,
Through PO Number we will get GR Number in TC: ME23, how can I get from table data with reference PO to GR, IR and Accounting Document Numbers.
Regards,
Venkat

hi
if ur problem is to find the document number only, then go to tcode me23n and give ur PO number and click on PO history tab on item details.
hope it works.award if useful.

Error while creating document numbering series via SDK add on

Dear Experts,
We receive the following error while creating the document numbering series through the SDK add on
[Microsoft][SQL Server Native Client 10.0][SQL Server]The incoming tabular data stream (TDS) remote procedure call (RPC) protocol stream is incorrect. Too many parameters were provided in this RPC request. The maximum is 2100.
From the above error message I can suspect the following possibilities
1. The limit for the document numbering must be less or equal to 2100.
2. There is a problem in the coding in SDK where it does not allow more than 2100 lines in the database.
We tried to create manually for the same fiscal year and period indicator disconnecting the add on, the same error occured.
Then we created a seried for a single document with the period indicator for the next fiscal year, it allowed.
After creating the document numbering for the next fiscal year, we were able to create the numbering for the previous year also.
Kindly help us on how to solve the same.
With regards,
Yeshwanth Prakash

Hi
You have, as far as i can determine without seeing the template,defined no Part Appraiser Column (PAPP) in your template. But you have defined a function on the template to automaticly default the part appraisers.
On the Appraisal document persons (appraiser / appraisee) are getting defaulted as part-appraisers although no part appraisal column excist,and therefor 00 Part Appraisers are allowed. This gives the error. Remove the Part Appraisers default functionality from the template and this problem will be solved.
FYI: The reason why this doesn't give a business check error is that the functions to default participants are BAdI's and we have no means of determining wether or not a BAdI implentation will create an inconsistency on the appraisal document.
Also, the reason that it occurs as a S message and not as E or W is because of programming restrictions in combination with messages. All errors on the Appraisal Document will come as 'S' messages.

Error while updating the Document Numbering Form

While attempting to update Document Numbering , I received the following error message:
"Another user-modified table "(NNM1) (ODBC -2039) Message 131-183
What does this mean?
thankx and regards,
Vikas Gupta

Hi Vikas,
Repeat the changes you are trying to make one step at a time and make sure you click on update in both the series screen and the document numbers screen every time.
I've faced this issue and doing this helped.
Regards,
Hamsa

Document Numbering and Series - Reset

hi all
     How r u ? I m having a issue regarding the Document Numbering and series
     Document Numbering
     Document         Default Series    First no   Next no       Last No.
     A/R Invoice         ARI_A             1           1         100000
     Series - A/R Invoice - Set up
     Name       First No   Next No. Last No.
     ARI_A       1           1      100000
     ARI_B       1           1      100000
        General                         Posting Date            Due Date
     Code           Name        Active     From        To         From          To
     FY-08-09-01   FY-08-09-01   Yes       01/04/08   31/03/09        01/04/08   31/03/09
     FY-09-10-01   FY-09-10-01   Yes       01/04/09   31/03/10        01/04/09   31/03/10
My Current Posting period is FY-08-09-01
     1.After completion of this year FY-08-09-01, the document series ARI_A and ARI_B specified above should reset to 1.
     2.In FY-08-09-01 March 24 ' 2009 one invoice is raised , the Invoice Number is ARI_A --7250 but the payment for that invoice is coming during the mid of April 2009 (now the financial year get changes FY-09-10-01 . So how to close the Invoice ARI_A --7250 that had been raised in the previous Financial Year...
Edited by: Rajeswari Palaniyappan on Mar 3, 2009 8:22 AM

Check this thread that answers your question
[Re: How to Re-Initiate the Document Numbering]

I have file with 500 pages created from AutoCad file. In all pages, I have different document numbers.The file is not editable in pdf. How to change all the document numbers using "Comment" feature? Any alternate method? alternate method? I have Adobe Ac

I have pdf file with 500 pages created from AutoCad file. In all pages, I have different document numbers.The file is not editable in pdf. How to change all the document numbers using "Comment" feature? Any alternate method? alternate method? I have Adobe Acrobat X Pro and Windows -7 platform.

Yes, I just want to cover up all the pages for those particular area of document numbers.
Nothing sensitive about it. I just want to show the correct document numbers on all pages in print out.
So, I wanted to cover up by comments, but commenting on each page will be difficult. So, I wanted to comment the same on all pages.

Align MM and FI Document Numbers in Logistics Invoice Verification

Hi All,
Need help!
Requirement : Align MM and FI Document Numbers in Logistics Invoice Verification
Followed all the steps as per the SAP documentation : Materials Management > Logistics Invoice Verification > Incoming Invoice > Number Assignment > Maintain Number Assignments for Accounting Documents
As per the SAP documentation the configuration done should be enough to pass on MM Document No to FI document. But its not working as expected.
I have done the following:
1. Assigned MM and FI documents the same number range and both are in sync.
2. MM Documents are configured to be internally generated,
3. FI Documents are configured to be externally generated.
While during MIRO system generates errror and tells "Accouting Doc number are externally configured" (Not remembe the exact error) ? What is the solution for this issue. I need to align the MM and FI Document Numbers in Logistics Invoice Verification.
Gone through articles on internet and all discuss the same steps and configuration.
http://wiki.sdn.sap.com/wiki/display/BPX/HowtoAlignMMandFIDocumentNumbersinLogisticsInvoice+Verification
Kindly provide inputs as to what could be the missing configuration or probable solution.
Thanks!
Dev
Edited by: dev ahuja on Aug 19, 2010 3:03 PM

Hi,
Following step should be missing in your system:-
*Step 4. Update MM number range assignment. The last step is to assign the MM number range to your MM transaction via IMG menu path Materials Management>Logistics Invoice Verification>Incoming Invoice>Number Assignment>Maintain Number Assignments for Logistic Documents>Transaction - Assign Number ranges. Two transactions are available. LIV contains the following two internal transactions that are used for the MM document number determination:
u2022RD: manual invoice entry (MIRO)
u2022RS: cancel, reverse invoice (MR8M), evaluated receipt settlement (MRRL), EDI invoice receipt, invoicing plan (MRIS), and revaluation (MRNB).
You need to update the number range interval for transaction RD.*
Please check.
Regards,
Gaurav

Frame Crashes on Save Book After Performing Document Numbering Update

Frame 10 crashes every time when saving book after performing a Format\Document\Numbering update. All of sudden when performing a document "Update" Frame starting generating errors for specific documents in the book. Numbering in docuement does not match numbering for book. So I select those documents generating the error and then do a Format\Document\Numbering and just hit the set button. Then try to save the book and it crashes every time. It crashes for Format\Document\Numbering one document or all of them.

In Frame 7.1/Unix, it is commonly the case that an unrelated crash corrupts the Book's settings for Numbering, although it appears that nothing has changed. It is, of course, a nuisance to reset all the dialogs.
So what I do instead, and which you might try, is to set all of the book number dialogs (all six panes, for each component file) to "Read from File". That seems to be stable and survives crashes. It may or may not fix your problem.

Document numbers missing in BI (Delta)

HI,
we are extracting data from data source 0FI_GL_4 ( Daily dalta)
When i reconcile the data from BW to R/3 , observed that on GL account showing wrong values in BW.
Collected all document numbers associated to that perticular GL Account (GL Account updated in 40 Document numbers and 39 documnet numbers came to BW and one was missing as it is there in R/3)
When i check in FB03 there no reverce document for missing one and the time of posting also looks fine.
I got the same issue couple of times.
I tried to find the root cauuse for this but couldnt.
Could you please elobarate why document numbers are missing in BW from R/3.
Regards,
Siva.
Edited by: Siv Kishore on Oct 8, 2010 12:56 PM
Edited by: Siv Kishore on Apr 7, 2011 2:09 PM

Hi Mahalingam,
There could be various reasons for document number skipping. SAP has given various notes on this.
Note 175047 - Causes for FI document number gaps (RF_BELEG). The note is very comprehensive and has a reference of lot many notes.
Thanks
Aravind

Document numbers missing while posting a batch of GL documents via BDC FB01

Hi all,
While posting a batch of GL documents using a BDC program for FB01, all the documents are posted except for a few document numbers getting skipped while posting. For instance, in posting 100 documents, if 101-200 is the document numbers expected to be generated, we are getting a list of doc. numbers from 101-185 and 187-201 thereby skipping the document number 186. But when we post another set of GL documents, the skipped doc. number 186 is first taken and remaining from doc. number 202. Could any one have comes across this scenario or somebody can help to throw some light for the reason behind this. Thanks.

Hi Mahalingam,
There could be various reasons for document number skipping. SAP has given various notes on this.
Note 175047 - Causes for FI document number gaps (RF_BELEG). The note is very comprehensive and has a reference of lot many notes.
Thanks
Aravind

Document Numbering Query

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