Document types - gl view & entry view in a gl

Hi Experts
Iam very much confused with the following.
When we are defining document types and document number ranges in ECC 6.0 what is and the difference between
1) Define Document types for entry view in a ledger
2) Define document types for general ledger view
3) Define Document Number Rangers for General Ledger View
Pl. explain clearly,
full points for clear answer.
Vijay
Edited by: VijayKumar Domakonda on Jan 8, 2008 2:08 PM

In General Ledger Accounting, the document types you define for the documents in the entry view need to be different to those for the documents in the general ledger view:
·        Document Types for Documents in Entry View
¡        For your leading ledger, you can use the document types delivered by SAP or you can define your own document types.
¡        For your non-leading ledgers, you only need to define separate document types for documents in the entry view for those ledgers that are used as the representative ledger in a ledger group.
·        Document Types for Documents in General Ledger View
¡        For the leading ledger, the document in the entry view corresponds to the document in the general ledger view. Consequently, you do not need to define separate document types for documents in the general ledger view.
¡        For your non-leading ledgers, you only need to define separate document types for documents in the general ledger view if the fiscal year variant of the non-leading ledger differs from the fiscal year variant of the leading ledger in a given company code.

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Document types for Entry view Vs document type for General Ledger view

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Can you explain what is the deference between Document types for Entry view and document type for General Ledger view?
Dasu

Hi,
Document Types for Entry View
In this activity, you define your document types. Document types are used to differentiate the business transactions and to manage how document are stored.
Document Types for General Ledger View
You define for non-leading ledgers the document types for the documents in the General Ledger view. At the same time, you assign for each document type a number range to be applied in the     assignment of document numbers:
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What is the difference between Document number ranges in entry view and in General Ledger view ?
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Hi,
Document Number Range in entry view is the document numbers which are posting in your leading ledger. You cant achieve the same document number range to the general ledger view. A General ledger view can have both Leading ledger view and non leading ledger view therefore document number range should not be kept same for both ledgers as your running document number gets skipped.
That to some times you can only post documents to only Non Leading ledgers. Therefore a separate number ranges needs to be created for general ledger view
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Is it possible to configure document types to post in a non-leading ledger with a number range that is the same as what is already configured for document types in entry view? This would mean it is possible to post in FB50L in a non-leading ledger and generate a document number that would then mean that the leading ledger is now out of synch with the non-leading ledger in terms of document numbering. Or would SAP automatically force configuration to use a number range that is not already being used by the document type in entry view?

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Hi Jyothi,
There are several parameters which need to be looked into while deciding on the use of document types
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2. Define Document types for Entry view on a Ledger - When your postings do not have the same effect on all ledgers but you want to make some adjustment postings in Non leading ledgers only, then you define your document type here with a no. range assigned to it.
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How r u.
I have a question in ECC 6.0. When we are defining document types and document number ranges what is Define Document types for entry view in a ledger, define document types for general ledger view and Define Document Number Rangers for General Ledger View
Please explain clearly
Thanku

In New GL functionality introduced by SAP we have the concept of Leading Ledger (used by Classic GL or ledgers used before ECC) and Non Leading Ledger (multiple ledger concept).So the Document Type for these 2 Ledger types needs to be defined seperately
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If I needed to create a document that posts across all ledgers can I just do step 1 and skip steps 2-3 for those document types?

Hai Hari
Define Document Types for General Ledger View
In this IMG activity, you define for Non-leading ledgers the document types for the documents in the General Ledger view. At the same time, you assign for each document type a number range to be applied in the assignment of document numbers:
u2022     You do not need to make these settings for your leading ledger because, in the case of this ledger, the document number in the entry view always corresponds to the document number in the general ledger view.
u2022     You only have to make these settings for any non-leading ledgers that have a fiscal year variant that differs in at least one company code from the fiscal year variant of the leading ledger in this company code. In this case, the document number in the entry view does not correspond to the document number in the general ledger view and you have to define a separate document type with document number assignment for the general ledger view.
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Note
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o     Whether postings are made to a ledger group with a leading ledger as the representative ledger
o     Whether postings are made to a ledger group with a non-leading ledger as the representative ledger
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[see image|http://i1104.photobucket.com/albums/h336/809836724/sd/delvieryDoctype.jpg]

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