Down payment not reflecting in report

Dear All,
I have created a project Budjeted it, made the PR PO GRN, MIRO which all is reflection in budget/actual/commitment... report,
but i also did DPR using F-47 and F-48 but the values from this transaction is not reflection in the report.
Pls guide
Regards,
Mandar

Hi Mandar,
This is verymuch possible in single report, do the following steps you will see these all in Single report under Tcode: S_ALR_87013558.
1. Go to T-ocde CJE5
2. Select the form 12KST1A
3. Ensure that the Form is in Change mode.
4. On your right side you will see columns, after the last column on the blank space double click or click + icon on tool bar, a pop-up will come, in that pop-up select radio button Key figure with characteristics.
5. A new window will open, here you enter the following
Version : 0, valutype : 12, object type: P.
6. Click on change short text and right the text as Downpayment.
7. Click conform.
8. Now in menu> Extras> Drill down display --> select rows/columns, now select the new column also and save, so that this column will appear in the reports.
This you can do yourself, just need to take authorisation for CJE5 T-code. once u do this your client managemnt can see the data in one report.
Thanks
Regards
kishore

Similar Messages

Universe export - data changes not reflecting in Report

Hi
The changes and the latest updates in the database are not reflecting in reports,
even if i export the universe again.
and i have refreshed the reports, that even not reflecting.
i did Edit query and Run query this action also not bringing the latest data to reports
why this happens ?
how to solve this issue ?
Regards
Dineshkumar

You can search for KB articles on SAP Service Market Place .
Here is first :
Symptom
You make changes a local Universe in Designer.
When refreshing the report, in Desktop Intelligence, the results do not reflect Universe update.
It used to be enough to simply refresh report's data, for Dataprovider to show object changes from the Semantic layer.
Change of behaviour in SP3 codeline: the DeskI Query Panel does not automatically pick up the latest modifications made to the local Universe.
Reproducing the Issue
Using BusinessObjects Desktop Intelligence XIR2 SP3:
Using your universe (eFashion), create and refresh a simple Desktop Intelligence report (.rep).
Make a simple change to the universe (like renaming a field/ object name) and save these changes.
Go back to the open DeskI report and try to refresh the data provider using: 'Data/Refresh Data'.
This will not show the latest changes.
However, if you follow the same workflow using XIR2 SP2, the universe update will be immediately visible (in the report) simply after refresh.
Cause
This is not a product regression, but intentional change in application's code delivered with FixPack3.1.
Fix Request ADAPT00818520 changed the application's behaviour: << When a restricted user is logged on to view a Desktop Intelligence document, prompt windows may be slow to open. >>
Resolution
In Desktop Intelligence menu, go to: Tools > Universes
Click 'Refresh'
Select and 'Import' your universe
Next, go to toolbar menu: Data > Edit Data Provider
In Query Panel, click 'Run' to regenerate the Query and interrogate the updated universe.
Only after following these actions will the .unv ammendments be visible in the report.
Here is second :
Symptom
Changes to object made for the Universe is not affected when refreshed from InfoView if we check 'Allow selection of multiple Contexts' in Universe Designer
Desktop Intelligence (Deski) Report still prompts for selection of contexts even if 'Allow selection of contexts' is unchecked for Universe
Row level Restriction is not applied correctly in InfoView(View Mode) when 'Allow selection of multiple Contexts' checked in the Universe Designer
Environment
BusinessObjects Enterprise XI 3.1 Service Pack 2 Fix Pack 2.6
Reproducing the Issue
Changes to object made in the Universe is not affected in InfoView(View mode) when 'Allow selection of multiple Contexts' is checked in Universe
1. Log in to Designer
i) Import Island Resort Marketing
ii) Go to Universe Parameter >> SQL
ii)Uncheck Allow Selection of Multiple Context
2. Create a new Desktop Intelligence(Deski) Report based on Island Resort Marketing
i) Drag the object Country in the Result's Pane
ii) Save and Export the report to the repository.
3. In Designer Change the Object Country under Resort from Resort_Country.country to
i) Resort_Country.country+'ddd'
Note: Uncheck Allow Selection of Multiple Context
ii) Save and Export the Universe
4. Log in to InfoView
i) View the report
ii) Refresh the report
iii) Changes to the object taken place i.e Country is concatenated with ddd
5. In the Universe Designer, change the Object Country under Resort from Resort_Country.country to
i) Resort_Country.country+'eee'
Note: Check Allow Selection of Multiple Context
ii) Save and Export the Universe
6. Log out from InfoView and login again
i) View the report
ii) Refresh the report
iii) Changes not taken place. Shows only Country instead of Country concatenated with eee.
Row level Restriction is not applied correctly in InfoView(view Mode) when 'Allow selection of multiple Contexts' checked for the Universe.
Import efashion Universe
Drag the Outlet_Lookup table into the objects pane on the left hand side
Create Row Level Restriction on the state field of Outlet_Lookup table as Outlet_Lookup.State=(u2018Texasu2019)
Apply the restriction to Administrator
Save and Export the Universe. Note: Uncheck Allow Selection of Multiple Context in Universe Parameter>>SQL
Log in to Desktop Intelligence (Deski) as administrator with Enterprise Authentication
Create a new Deski report
Drag the object state from the Outlet_Lookup table to the Results pane
Observed that the administrator is able to see only Texas which is expected behavior
Save and export the report
Log in to Infoview as Administrator
View the report. Refresh the report
Observed that the administrator is able to see only Texas which is expected behavior
Log in to Infoview as any user say Test User
View the report. Refresh the report
Observed that Test User is able to see all the states which is expected behavior
In the Universe Designer, Check Allow Selection of Multiple Context in Universe Parameter>>SQL for efashion Universe
Save and export the Universe
Log in to Infoview as Test user
View the report
Refresh the Report
TestUser is able to see only Texas which mean that the restriction is applied to Test User also
Cause
This is by Design as the 'Allow selection of multiple Contexts' forces selection of the context, which is not possible in Infoview, so that in Infoview it is assumed the Context is already selected and no SQL regeneration is required.
Resolution
Problem Description: Changes to object made in the Universe is not affected when refreshed from InfoView if we check 'Allow selection of multiple Contexts' in Universe Designer
Explanation:
If we modify an object and selects also the option 'Allow selection of multiple Contexts', it means that potentially there is more than one SQL that can be generated with the use of that object. Hence if a report is created in Deski, run and exported to enterprise, that means, one particular context (SQL) has been selected.
If you then update one or more of the objects again, the SQL will have to be regenerated in Deski for the right context to be selected for that particular report.
Therefore, if this option is used, for the objects to be updated, the SQL of the report will have to be regenerated in Deski, run and export it back to repository, then refresh the report in InfoView.
For Deski reports viewed in InfoView, it is not possible to evaluate the context on refresh. The report will always use the context stored with the report and same for the SQL. Therefore the Deski report will need to be imported locally, refresh it and then export it back to repository for the changes to take place.
Problem description: Desktop Intelligence (Deski) still prompts for selection of contexts even if 'Allow selection of contexts' is unchecked for Universe
Explanation:
The option 'Allow selection of Multiple Contexts' in Designer is not to disable the prompt. It will prompt you to select context if the object used is associated with context. The option is just to allow Deski to select multiple contexts at a time if in case the object used is associated with multiple contexts and accordingly generates the SQL.
However if we uncheck the option even if there are multiple contexts associated with the object used, it will allow selection of only one context at a time.
Problem Description: Issue with Row level Restriction when refreshed from InfoView with 'Allow selection of multiple Contexts' checked for the Universe.
Explanation:
We first have to regenerate the SQL in Deski, then export it to repository and refresh from InfoView for the changes to take place correctly. The explanation above applies.

Down Payment not showing in PS Reports S_ALR_87013537

I am executing the ps report S_ALR_87013537, but i am not getting the Down Payment information.
Down Payment are released from Finance against the Purchase Order Account assignment WBS.
In Report S_ALR_87013537, Project Cost Plan, Actual Cost & Actual+Down Payment is showing but Down Payment Column having no figure...
rgd
rkp

Sorry ...Correct T-Code is S_ALR_87013536
I am executing the ps report S_ALR_87013536, but i am not getting the Down Payment information.
Down Payment are released from Finance against the Purchase Order Account assignment WBS.
In Report S_ALR_87013537, Project Cost Plan, Actual Cost & Actual+Down Payment is showing but Down Payment Column having no figure...
rgd
rkp

Down Payment Not affecting the party Account Balance

Dear All,
When I am posting any down payment invoice (A/P or A/R) then the party account is nullified after the payment is posted against it. Now for Advance payments the down payment option is used but then the BP Account Balance does not reflect the down payment balance. How to resolve this issue with a work around. I do not preffer to use the "Payment On Acount" option.
For Example:
Advance paid to Vendor: Down Payment Invoice: Rs 10000
Outgoing Paymnet for the D/P invoice: Rs 10000
A/P Invoice raised for the Vendor: Amount Rs 4000 and adjusted with the Down Payment (Rs 4000 drawn from DP)
Now The System shows the BP Account Balance as 0 where as it should hold a debit balance of Rs 6000
Please suggest me a work around
Regards
Raj

Him
Inorder to keep the advance amount as debit balance,you must define control account in the BP Master Data(Under Accouting tab->General tab-Control account indicated by ...->Define a account in Downpayment payables.
Here is the differece in AP Downpayment Request and AP Downpayment Invoice
     AP Downpayment Request                                   AP Downpayment Invoice(Proforma Invoice)
--   Must be fully paid                                                 can be partially paid
--   No accounting transactions made                        Accounting transactins are made
-- Track the payments paid to vendors(AP)              Issue & Receive invoice(Including tax) for advances paid or received
    or payments mad by cusotmers(AR)
Similarities in them
--No stock postings are made
--Can be created from a base document
Now in your case as i suggested to make use of AP downpayment Request for advances.The full cycle will be as follows
1.Create PO(No acounting transactions are made)
2.Create AP Downpayment request based on the PO(No acounting transactions are made)
3.Create Outgoing payment by selecting the AP Downpayment request.
AccountingTransaction
Db-BP(Control account-Downpayment payables)
Cr-Bank account
4.Create a AP invoice
AccountingTransaction
Db-Stock
Cr-BP Account(Sundary creditors)
5.Apply downpayment request to the AP Invoice
AccountingTransaction
Db-BP Account(Sundary creditors)
Cr-BP(Control account-Downpayment payables)
Cr-Bank Account
Note:Do test the full cycle in the test database and see the results and get confirmation from the clients accounting person
Hope this method suits for your requiremet !

Down payment not hitting WBSE budget

Dear all
i have one business Scenario is like.....
client want to control the budget of HR activities threw project.they have 100 Dept each dept will have some amount to conduct the HR activate . now they want to control the budget throw the WBSE .in project they have 100 WBSE each dept one WBSE.here they will not create PR & PO. they will only do the down payment Request in F-47.it will get approve in F-48.now my prob is when ever i'm doing the F-48 the down payment is not hitting to WBSE budget even not controlling the availability control.even it is not showing in standard report.my requirement when ever i,am doing F-47 it should check the budget in WBSE. when ever i'm doing F-48 it should hit to Actual. can any one explain the solution .i'm looking for the .......

Hi Rajesh,
Down payments or advances against WBS Elements are financial postings....so actually they are not posting against WBS's.
Down payments or advances are not related with budget/availability control.
also refer below links which is relevant with above subject.
https://forums.sdn.sap.com/click.jspa?searchID=26791360&messageID=6106780
https://forums.sdn.sap.com/click.jspa?searchID=26791360&messageID=5393744
Regards,
Sandeep

A/R Down Payment not posting to A/R Invoice

We are having trouble with the a/r down payment process. We have open invoices even though we have already received payment.
For example, a customer mailed in a check to order items. We added the items on a sales order. We clicked on the Money Bag (Payment Means), and entered the check as a deposit on the order. SAP added a note that the order was linked to down payment. Through a batch process, we delivered the order and it became an a/r invoice. Because the A/R Invoice is created in a batch, we can't apply the down payment at the time of invoice creation. When we go back into the a/r invoice, the down payment money is not available to apply to the invoice. If we select the box with the triple dots next to total down payment to apply the down payment, it says u201CNo matching records found.u201D
When I click on the Business Partner, I can't see the down payment in their account balance to close it manually. What I do see is three entries. The first is a DT, debiting customer account for the a/r down payment. I donu2019t understand this entry, because this sounds like itu2019s u201Cchargingu201D the customer for their deposit. The second is an RD, crediting the customer account for the incoming payment. These two entries are reconciled against each other and closed. The third entry is an IN, for the open invoice.
How do I get the a/r down payment process to work and reconcile the incoming payment to the invoice?
Please help.
- David Daniels

Hi,
The Downpayment functionality is the advance payment recieved and the same needs to be assigned to the Invoice.
If possible, please test the compete scenario which you have and make the target document from the Sales Order to Delivery and from Delivery document to Invoice.
The Invoice automatically assigns the Downpayment created based on the Sales Order. (Check in 8.8 version).
If it is not helping then you can check the option of creating a Reserve Invoice to book the advance you get against the Sales Orders prepared.
Hope it helps.
Kind Regards,
Jitin
SAP Business One Forum Team

Down payment not shown in CJIA

dear all
i activate FM to use ps cash management.
i use F-48 to make a down payment to a PO.
but i use cjia to see the report, the down payment cannot be seen.
is it correct? by the way, i chose all the value types.
please help me. it puzzles me.
thanks a lot.
Judy

Dear Judy,
when you post a down payment via transaction F-48 with reference to a PO which is assigned to a project-related object (e.g. WBS element) then I would expect that an entry with value type '61' will be created in table COFP (table for line items in the Project Cash Management).
Best regards,
Dirk

AR Down Payments - Not yet Fully applied

Hello
I am a SAP user (purchasing manager) of 2 companies, one in USA and one Colombia. in Both we run SAP Business One. I like the software and that is why I take time asking employees their user experience to pass it on to SAP developers.
We receive down payments from customers, but we have encounter problems some times that even our SAP partners have not figured out a way of solving appropiately.
Situation:
We receive a down payment of 1,000 and right click on a sales order to add it as down payment. Then our customer changes his mind and he needs less items. So we just invoice 700, so those 300 ends up being in a limbo. We have not have an appropiate solution to refund those 300 to the customer.
If there is a solution, please let me know. But we have passed many hours trying to find it without any success. Our workaround is either wait until the customer orders again an apply that balance to the new invoice, or cancel the adv pmt in the incoming payment window and adjust payment again, but some times this is impossible on our accounting.

Hi Douglas,
as Suda says above, it is a system definition that all documents that may be paid with an inconming payment are available for selection in that window.
Since your sole requirement is to print a document from the DPR, have you considered saving it as a draft document & then print it? That way you could make all necessary changes & reprint, yet the document would not appear in the incoming payments window.
You can remove the 'Draft' watermark in the print preferences.
All the best,
Kerstin

F-29 Down payment not clearing down payment request

Hello,
I'm working to configure milestone billing plans in our sandbox environment. I'm able to create a sales order with the new order type that's linked to the billing plan, and I have successfully created the down payment request. I can see the two FM postings for value type 83 (the negative to 0100 and the positive to 0200). Then I post the F-29 down payment. I've referenced the sales order in the down payment. But I'm not seeing an FM posting for value type 58 to reduce the down payment request. The down payment request is not being cleared by the down payment. Do you have any suggestions for any of the following:
- configuration I may have missed
- information that may have been entered incorrectly on the F-29
I can see the uncleared down payment itself when I pull up the customer account of the payer. Did I miss a step to match up the F-29 to the down payment request? I've configured the step for automatic down payments in public sector management, and I made sure that the sales order type is the one indicated in that step and the document type of the F-29 is the down payment document type indicated in that step. Any guidance would be appreciated.
Thank you,
April

Check what is the accounting doc type for the down payment request.
If it is RV then use tcode F-28 to receive payment for the transaction, as you are receiving payment against invoice.
Hope this can assist you. Or contact your FI team member for understanding.
Thanks & Regards
JP

AuC Down Payment not clearing

Hi Gurus,
The scenario is that we are using WBS elements to collect costs for AuC. So project Consumption POs were raised and down payments were made against them. Now at the year end some of these need to be settled to AuC.
This we did and down payments appeared on AuC through a default cost element mentioned in PS IMG u2018Define default cost elements for down paymentsu2019. This vendor down payment element 7XXXXXX has no Company code segment.
We understand that these down payments are to be cleared but since the account assignment object in actual vendor down payment line item has WBS element and when we clear it through F-52, clearing doesnu2019t update (FI AA) asset data since no asset number is mentioned in actual vendor down payment line item. So it keeps throwing following error message.
Down payment to recipient 7011000002 0 area 01 amount 2,200.00 not cleared
Message no. AW605
Diagnosis
All downpayments were not cleared for the asset under construction for the receiver 7011000002 0 in area 01. An amount of 2,200.00 was not cleared, or too much was cleared.
You can only completely transfer an asset under construction if you reverse the down payments in the current fiscal year beforehand.
Procedure
Clear the downpayments that you want to settle to receiver 7011000002 0.
Please help how to settle this without reversing downpayments as checks were issued to vendors already.

Hi
Reverse the settlement of WBS to AUC, first of all....
Clear the downpayments, which would again post to WBS...
Now settle WBS to AUC and AUC to Final asset...
br, Ajay M

Down payment not cleared with invoice trans f-54

Hi All,
I need help with down payment clearing with invoice. Purpose is to have open residual item for not paid invoice part.
I made such steps:
1. Vendor down payment request, trans F-47, (for instance) 90Eur
2. Make down payment, trans F110, 90Eur
3. Vendor invoice receipt, trans. FB60, 115Eur
4. Clear down payment, trans. F-54.
The problem is that clearing document is created, but actually down payment for 90Eur and invoice for 115Eur are not cleared, and residual item for 25Eur is not created. Using payment program (F110) again system suggest to pay whole invoice sum - 115Eur - that is quite dangerous.
I will be very thankful for your help.

Hi,
Have you cleared down payment against the invoice no. in F-54 ?
If you do so, there will be a link between the invoice & down payment document no. During F110, system will select both the documents together.
Also check in T code FB00 (Editing options) under "Open Items" tab, whether "include invoice reference" check box is selected.
If not, then select this check box & try the transaction once again.
Hope this helps you.
Regards,
Ashutosh

New G/L codes not reflecting in Reports

Dear all,
i have created New G/L codes in FS00 and added to financial statement version that is FSE2 to reflect in the reports.New G/L codes can see in standard report S_ALR_87012301 that is G/L balances report, but not reflecting in Cusotmised reports defined from standard reports which P/L reports Y_CD1_69000001,2&4.
my question is after creation of New G/L codes what are the steps need to do to reflect that new G/L codes in reports.
can anyone help me on this.since all the reports are production repots.
Thanks & Regards,
Usha

Hi,
When i check the code code of this program GPEFBVPXJFT2D7N4QCER9ARVOYQ i found all the old G/L codes except which i have created newly like this.pls check the below code for reference.
FORM CHECK_0001
IF RFRRS02-SAKN1 EQ '0000033034'.
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          ELSEIF RFRRS02-SAKN1 EQ '0000033035'.
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          ELSEIF RFRRS02-SAKN1 EQ '0000033036'.
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          ELSEIF RFRRS02-SAKN1 EQ '0000033037'.
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          ELSEIF RFRRS02-SAKN1 EQ '0000033038'.
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pls advise.
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Ramana

TDS down payment at teh time of vendor down payment not working

Hi All
Can any one suggest why TDS is not getting deducted at the time of vendor down payment.
TAx type and tax code has been created for payment and GL account assigned for this for paid over. These codes are assigned to company code and vendor master data as well. In vendor masterdata it has been ticked on 'liable' also.
But when making doc with F-48 for vendor down payment, it is not populating for TDS deduction and hence no tds has been deducted.
Can anyone suggest if any more settings is required.
We are in ECC6, and using extended withholding tax for India.
Refgards
Mukta

Hi Venkat
Actually all the mentioned steps already followed. I removed tax code from vendor master , but it doesn't help.
At the time of invoice posting TDS is working fine, but at the time of advance payment it is not working.It is not populating withholding tax popup at all.
In the tax type below are the settings- (standard SAP settings)
calculation--
base amount- Gross amount
Rounding Rule- Round w/tax amnt up
Cash discount- c/disc pre w/tx
Post w/tax amount -- checked
Accumulation type-
No accumulation - selected
Control data-
W/tax base manual - checked
Manual w/tax amnt- checked
w/tax for pmnts- checked
No cert numbering- checked
Define minimum/max amounts
w/tax code level- selected
withholding tax amount-
w/tax code level- selected
Central Invoice
No cent invoice - selected
Minimum check-
Minimum check at item level- selected
Withholding tax code settings--
Base amount - 100%
Posting ind - 1
with tax rate- 2%
These all are in extended withholding tax settings.
Can you please check why at the time of advance payment it is not asking for any withholding tax.
Regards
Mukta

With Holding tax On Down Payment not picking

Dear All,
I have configured with holding tax on Payment posting, assigned to vendor,company code it is working fine for invoice positng and vendor payment.
When I am trying to post down payment f-48 the with holding tax codes selection screen is not pop-up or it calculates with holding tax.
Why the with holding tax selection tax is not displaying.
B.S.Rao

Hi,
1. Please check withholding tax type is assigned to the company code, IMG: Withholding tax>Extended withholding Tax>Company Code>Assigned Withholding Tax Types to Company Code.
Note: also check the here the proper dates u201Cw/tax obligated frmu201D and u201COblig.to w/tax untilu201D e.g. 01.01.1900 and 31.12.9999.
2. Go to OBWW also check the GL is assigned or not.
3. Also check the field status of recon. account & alternative recon account assigned for special GL for down payment, fields e.g withholding tax code and withholding tax amounts etc. should not be suppressed.
Thanks
Javed

Down payments not considered in APP

hi all
whle running APP there 20000/- dowwn payment exists for a vendor, but it is making payment for entire balance instead of duducting down payment, how to solve the issue, is it required to transfer all down payments to normal gl (using F-54) which istime consuming.
please guide me
thank you.

Hi,
for downpayments in app first u make downpayment request in f-47
second assign special gl indicator F&A in *All comapnycodes* in FBZP screen.. with out this setting u could not post downpaymnets in APP..
then u can do downpayments through APP(F110)..
if u clear that downpayment with invoice go to f-54 transfer special gl to normal gl then go to f-44 clear that invoice.....
F--downpayment Request
A--down payment
i think it will solve your query...
Regards
ran

Down payment not reflecting in report

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