Down Payment request VS GR based INV verification
Hi,
It seems that if a PO needs a down payment via f-47 t-code, "GR based INV verification" must NOT be flagged for that vendor.
But NOT flagging u201CGR based INV verificationu201D for the vendor, will now create a control issue, because even when there is no down payment required for a PO, a user could still fraudulently do an Invoice which is more than the actual GR.
How do I overcome this situation?
Its not mandatory to disable "GR based IV" for down payment. what made you think so? we use the down payment with "GR based IV".
are you getting any errors?
Process for downpayment.
- Entering the Purchase Order u2013 ME21n
- Entering the Down Payment Request u2013 F-47
- Posting the Down Payment u2013 F-48
- Payment run for down payment u2013 F110
- Processing the Goods Receipt for the Purchase Order - MIGO
- Posting an Incoming Invoice in Materials Management - MIRO
Similar Messages
-
Down payment request for asset-based Purchase order
Please Help!
I have a PO for an Asset for 10000$. down payment need to be paid for $5000.
I went to f-47 to create down payment request BASED ON PO and there is no field to put the PO number.
What am i missing? Is there config need to be done? or anyting on the PO need to be checked?Hi
Look for 'Purch. Doc.' field. If not, check the field status in OBC4 and OB41
Thank You, -
Down payment request based on purchase order
Dear all,
How to make down payment request(F-47) based on purchase order(not line item wise) ?,
Currently in F-47 it is asking to enter amounts purchase
order line item wise,because downpayment is made only for entire purchase order value not line item wise.
How to solve this issue ?
JeyakanthanHi,
This is SAP standard functionality. you have to specify line item, though you specify line item system will check for whole PO. and while posting invoice you will get information of the down payment.
Regards,
Raj -
Difference between A/p down payment request and invoice
hi,
can any tell me what is difference between A/P downpayment request and Invoice
Regards
SrinivasHi Friend,
I list some information here, which might help you better understand.
Down Payment Invoices
The Down Payment Invoice behaves like a regular Invoice. A Down Payment Invoice can be based on a Sales Quotation, a Sales/Purchase Order or a Delivery/Goods Receipt PO in the same way as a regular Invoice; however this will not close the base document.
A Down Payment Invoice can be cancelled by a Credit Memo; however this Credit Memo cannot be based on multiple Down Payment Invoices.
In addition, this Credit Memo will not affect the warehouse stock or the stock valuation.
Note that cash discounts are not available in the Down Payment Invoice.
The Down Payment Invoice will be displayed in the Tax Report as a regular Invoice (if Deferred Tax is not checked).
Down Payment Request
This method of Down Payments is suitable mainly for Germany where it is necessary to show the tax payable at the time of receipt of payment. A journal entry for the tax is created by the payment of a Down Payment Request. The payment will also be displayed in the Tax Report.
A Down Payment Request can be based on a base document the same way as a regular
Invoice; however it does not close this base document, i.e. the base document remains
open and can be copied to another target document if required.
Kind Regards,
Dani Zhao
SAP Business One Forums Team -
About AP Down Payment Request, AP Down payment invoice and AP reserve inv.
Hi:
Which are the main differences? I need to pay in advance to my supplier 100% of the invoice, the purchase invoice would be received one month later. How can i link them? And what about the payment, how can i remember easily that invoices are missing when the account balance is = 0 because the payment is done.
Best regards,
Alberto.Hi,
There is a business need for companies to issue/receive Invoices including tax (or
VAT) for Down Payments made or received. These Invoices can then be cleared with
partial or final Invoices. Companies can record a Down Payment received in SAP
Business One by creating a Payment not based on an Invoice. However, due to legal
requirements in certain countries the recording of a Down Payment requires an Invoice
or a billing document.
Down Payment Request and Down Payment Invoice documents have their own numbering series. The Down Payment Invoice
resembles a regular Invoice and the Down Payment Request resembles a Sales
Quotation. The user may define a different series under Invoices to be used in the
Down Payment document. Neither of these two documents affects the On Hand stock
or the stock valuation. They can be of Items or Service type.
The process for them are:
Down Payment Invoice>Payment of Down Payment Invoice >Regular Invoice> Payment of Regular Invoice.
Down Payment Request>Payment of Down Payment Request > Regular Invoice >Payment of Regular Invoice and Clearing of Down Payment.
For the invoice paid, you can find a Payment Means icon from Invoice window, click on it, there is payment information and a link for it.
Hope this helps,
maggie an -
A/p Down Payment Request and A/p Down payment Invoice
hi All,
I am Using SAP B1 2005B
A/p Down Payment Request :-
1.Wnen i want to give a 50% Advance Based on Purchase Order What is the Procedure. whether i have to use A/p Down payemnt request or A/p down payemnt invoice.
2.whenever i am making down payment request there is no JE and There is No GL and BP affected.
2.a. While making payment against down payment request there are 3 accounts hitted
1.Bank Account.
2. Bp(As Advance-Debit balance)
3.GL linked with BP.(Acccounts payable).
Is Correct or Not?
3. While Making A/p Invoice can we pick this Advace in A/p invoice Entry and can we Adjust .
at this stage Whenever i want to Check the balance of the BP should be Debit Balance(as Advance).
A/p Down payment Invoice:-
What is the Procedure, When it will be Used and What are the GL affected.
Thanks & Regards,
yusuffHi,
We are using A/p Down Payment Invoice where the entry is
Party Credited
Advance for capital purhase ie. ofset account is debited
and making payment
Party Debited
Bank Credited
and when linking with Invoice
Advance for capital purhase ie. ofset account is credited
GRNI of Asset A/c is debited.
Here the main issue is in Party ledger its showing 1st credit and then debit and your requirement that Party should be shown debit balance it will be not there it will be in Offset account i.e "Advance for capital purhase ie. offset account"
Now you have to generate query base report if you want to show advances given to party.
This is what we are doing if there is any other possibility kindly revert back all experts.
Thanks
Kamlesh -
Down payment request in f-48,f-02
Dear Sapguys,
raise one p.o after we are going use f-47 down payment request after based on reference number we are going payment at the time of payment we need hold, park is it possible through f-48,f-53, or in f-02 option is their go to change in f-02 document type i will raise payment document with reference of purchase order here i am unable to get the down payment request tab or dpwn payment request number.
Reg
JamesHello,
The SAP Standard System checks that the Down payment is not greater
than the Order value;or a dowmpayment request/payment with more than
order value. There is no comparison with PO line item-wise.
It takes into account total order value.
In such a case the warning message F5373 is Issed.
By transaction OBA5 You can customize this error to became a warning.
Please, also take into account that when you create the down payment in
FI you only enter the purchase document number and not any quantity
or invoice reference. That means that the system has no relation between
material movements, invoices and down payments. Therefore you are
able to create as many down payments as you want. This leads to multiple
requests could exceed a Purchase Order line without the warning being
given.
Hope this clarifies.
Ray -
Down payment request with reference to sales order
Hi all,
I have configured a down payment scenario integrated with SD module for delivery based order.
the flow is working fine when I post the down payment with transaction f-29 and insert the reference to the sales order (without item).
but when i try to do the same process using also the step of down payment request f-37 the system force me to insert also the item of the sales order in the down payment request. in fact the system issue error message
Enter the item number
Message no. V1125
Diagnosis
You have entered a sales document number without the item number.
However, the item number is necessary.
Procedure
Enter the item number."
I'm using special GL indicator "A" in both transaction.
any idea?
thanks
PaoloHi
This could be possible if you activate the Business Function SD_01 delived in EhP 2 in ECC 6.0. Note this activation is an irreversable function.
Read the utilities of the function for more details.
Regards
Sanil Bhandari -
in my down payment request scenario system generate down payment request with reference to sales order.
following is the procedure.
10. PR00
20. MWST
30. Value include sales tax
40. AZWR 10-30 Reqt 2, CalTy 48
lets assume at order level PR00 condition value is $100 and MWST value is $17 total value include sales tax is $117.
But when i generate the FAZ billing type system call only PROO value in the AZWR, means down payment generate only of PR00, mwst value is not incorporated in the AZWR.
Is it standard that system consider only PROO value for down payment request, or did i require some changes.
Looking forward for the response.
Regards,Hello Jignesh,
Just a design level suggestion for your requirement.
You are looking to have a system that calculates tax during DP invoice.
Create a new Item category which has 'Billing Plan' tab enabled at Item level. Check with Abap'er to bring a custom field (check box) saying 'Tax on down payment'. Here the posting schema needs to be defined (like which account needs to be used for tax posting and its PK and D/H indicator and use some FM for tax calculation and check for zero balancing, etc.,.)
Then whenever the check box is ticked, and the Billing is performed for the DP invoice, then enable the system to calculate tax amount based on the tax classification & tax defined for the SO using the so called code written in routine or user exit. Now, the tax calculation can be achieved.
This is purely a custom suggestion (nothing to do with standard SAP). Sorry i couldnt able to provide much of a technical solution for your requirement . But still this is achievable and i worked some years back on the same.
BR, D'nesh -
Settlement of the Final Balance Payment against the Down Payment Request
Hi,
How can I settle the Final Balance of a Vendor in SAP against the Down Payment Made under a PO Based Invoice. For Eg. - I have raised a PO of $10000.00 and made a Down Payment Request and Posted it through the APP for $ 300.00 the final balance under the FBL1N displays as $ 9700-, but the ZP Doc Types for Vendor Payment of Down Payment also appear in the Open Items and Status shown is in RED Colour and not in GREEN Colour and does not appears under the Cleared Items. Under the Cleared Items I am able to view the Original Down Payment Requests which I posted through Transaction F-47.
I am unable to settle this Final Balance of $9700 against the Down Payment under the Vendor Account on the basis of a PO Based Invoice.
Can some one please help me urgently on this.
Thanks in Advance.
Regards,
Pankaj.Dear,
The same requirements possible after implement EHP4 Package upgrade.
Regards,
Kishore -
Customer Down Payment request inclusive of Tax
Hello SAP Experts,
I have following requirement for down payment request scenario.
Current AS-IS situation
Sales order (VA01) ---> Prepayment Order ( VA01) --> Down payment request / Down payment Invoice ( VF01) --> accounting document of VF01
100 Rs. Net 100 Rs. Net 100 Rs. Net
20 Rs. VAT ------> 20 Rs. VAT ---------> 20 Rs. VAT ---> 100 Rs.
in this accounting document entry is happening as noted item with
DR. Customer Account ( net amount without Tax) 100
.so, after this step, I can see in FBL5N as 100 Rs. as open item for customer
TO BE Scenario
my user needs that at this step, posting should be
Dr Customer A/C - 120
Cr. customer down payment - 100
Cr. Tax - 20
can you please suggest and give your input in order to how can we achieve this.
Thank you for your input.
Regards,Hello Jignesh,
Just a design level suggestion for your requirement.
You are looking to have a system that calculates tax during DP invoice.
Create a new Item category which has 'Billing Plan' tab enabled at Item level. Check with Abap'er to bring a custom field (check box) saying 'Tax on down payment'. Here the posting schema needs to be defined (like which account needs to be used for tax posting and its PK and D/H indicator and use some FM for tax calculation and check for zero balancing, etc.,.)
Then whenever the check box is ticked, and the Billing is performed for the DP invoice, then enable the system to calculate tax amount based on the tax classification & tax defined for the SO using the so called code written in routine or user exit. Now, the tax calculation can be achieved.
This is purely a custom suggestion (nothing to do with standard SAP). Sorry i couldnt able to provide much of a technical solution for your requirement . But still this is achievable and i worked some years back on the same.
BR, D'nesh -
Which number range is used for down payment requests for vendors?
Hi,
Which number range is usually used for down payment requests for vendors?
I would like to use it for:
Y002 vendors (emplyees)
Y004 vendors (1-time vendors)
Y005 vendors (confidential vendors)
The invoice will be posted via FI via Tcode FB60, FB65 & FB10 and F-02.
Thank you for your feedback.
Kind regards,
LindaHi
For down payment request the Document type is KA hence the number range which is applicable to KA is applicable for vendor downpament also.
In your case the number range is based on document types and not related to vendor types.
Thanks
Srinivas -
Payment transactions applied to down payment requests cannot be reconciled
Help
See the scenasrio:
A customer added sales order( SO-123) of Amount 100000 dated 23/08/2009, Than request for advance INR 100000( 100 %)
from customer and added A/R down payment request( Based on S0-123) dated 24/08/2009, Customer argree to give advance,
So user added Incoming payment dated 25/08/2009 and received INR 100000. Now delivery( based on SO-123) happend on
date 26/08/2009, And A/R Invoice added on date 27/08/2009. Since customer already paid said A/R Invoice amount
through A/R downpayment request and Incoming payment on dated 25/08/2009, Now How to close the A/R Invoice
I already tried with business partner ledger and manually reconcile the incoming payment with his invoice,
than this giving error
Payment transactions applied to down payment requests cannot be reconciled here [Message 3821-19]
Regards
Arun K SinghHi Heather,
I have found the same problem too.
In SAP Business 2005A, we allow to do Internal Reconciliation on this Downpayment Request with 100% and the Invoice.
The only differences is this Invoice with status Closed.
But In SAP Business 2007A, we not allow to do Internal Reconciliation on this Downpayment Request with 100% and the Invoice.
The only differences is this Invoice with status Open compared in 2005A.
I have checked in both version 2005A and 2007A Journal Entry, there is nothing wrong on it.
Why this happen in version 2007A?
Hope Jitin can answer our Question.
Best Regards,
danny -
CO Object Assignment Error while posting Down Payment Request
User is raising a Down Payment Request for the purchase of an Asset through a Purchasing Document. This Asset Master has got the cost center and WBS Element assigned in it.
System while saving the DP Request is throwing an error that CO Account Assignments has different Profit Centers
I have also checked the cost center master but the profit center assigned there is correct only. Should I check the OKB9 settings ? If yes, for which GL Account do I need to check ? Where else can I check the CO Object Assignments for profit centers ?
Requirement is critical. Please help.
Thank you
Ravi
9849393564Hi,
Good evening and greetings,
Please have a look in GGB1 (Profit Centre Substitution), there may be some rule which is overriding the OKB9.
Please reward points if found useful.
Thanking you,
With kindest regards,
Ramesh Padmanabhan -
Vendor down payment request over PO value
Hi All,
I have a requirement for vendor down payment request amount compare to PO value checking.
I have PO with total value - 600 USD.
When I create down payment request using F-47, I input amount 1000 USD.
The system never show me any message.
I want the SAP to block me from posting down payment request over PO value.
I've read in the forum, to change message type F5373 with error type. But the message never appear in my F-47 screen.
Anyone can help me, what am I missing here ?
Thanks,Hi,
You are right about message F5 373. But this is applicable at the time of the Payment of the Advance i.e. F-48. It is not available at the time of creating the Advance Payment Request against T Code F-47.
If you want to have this control in the Payment Request, then you will have to use the validation, which you can put with the help of your abaper.
Regards,
Amit
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